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doc15220 BOR_Apr23-24-2015Reformatted.pdf
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Page 1
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1 · HEADER
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"text": "KENTUCKY STATE UNIVERSITY\nRegular Meeting of the Board of Regents\n9:00 a.m., Friday, April 24, 2015\nJulian M. Carroll Academic Services Building, Board Room\nFrankfort, Kentucky\nRegent Karen W. Bearden, Presiding",
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"text": "Admissions Update\nJob Placements Update\nScholarship Awards Report\nPlan for Conditional Admits\nFall 2015 Enrollment Projections and Recruitment Plan\nGraduate Program Spring Enrollment and Enrollment Plan\nStudent Retention – Fall 2014 to Spring 2015\nUniversity Program Costs/Revenues\nImproved Relationships with KY High Schools\nStudent Programming\nCustomer Service in Student Service Areas"
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"text": "KENTUCKY STATE UNIVERSITY\nRegular Meeting of the Board of Regents\n9:00 a.m., Friday, January 23, 2015\nJulian M. Carroll Academic Services Building, Board Room\nFrankfort, Kentucky\nRegent Karen W. Bearden, Chairman",
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Page 5
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"text": "Regent Bearden presented the Academic Affairs Committee report. Written reports were provided to the Committee members prior to the meeting. Regent Bearden stated that faculty is continuing to conduct important research projects on behalf of KSU. The Committee spent the majority of its discussion on the topic of the proposed internal faculty review process. KSU will conduct an analysis of faculty productivity using the Delaware Cost Study. This process will enable KSU to compare itself among peer institutions in the areas of cost delivery, teaching loads and overall benchmarking."
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"text": "Action Item: Motion to approve the October 24, 2014 minutes of the Finance Committee was made by Regent Farris and seconded by Regent Barfield. The motion passed, 8-0."
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"text": "Regent Henry explained that the A-133 Audit report of federal grants and programs at KSU was completed by KSU's external auditor."
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"text": "President Burse discussed a request for approval of student fees for the 4-week Intensive English as a Second Language program. KSU will offer students from foreign universities an opportunity to study at KSU for a month of English Immersion."
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"text": "Action Item: Motion to approve the addition of ESL program fees of $3,650 was made by Regent McFayden and seconded by Regent Haskins. The motion passed, 8-0."
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"text": "Mr. Harry Stinson, Interim Athletic Director, presented an Athletics update. A written report was forwarded to the Board members prior to the meeting. Mr. Stinson explained that his department is undergoing a process of flattening to reduce costs. Approximately two positions will be eliminated during this process."
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"text": "Regent Whitehead inquired about the possibility of increased revenue for Athletics. Mr. Stinson stated that he is planning an aggressive fundraising plan for increased community support to develop a greater culture of giving. He is also increasing the recruitment of KY athletes which he believes will increase local support."
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"text": "Regent Whitehead shared the amount of contributions that KSU received through December 31, 2014. KSU received $204,858 from 420 contributors. The total amount of contributions received for the Capital Campaign is $6,033,277 as of December 31, 2014."
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"text": "Regent Whitehead discussed the level of media visibility for the University. From July 1-December 31, 2014, there were 408 news stories and 203 television stories regarding the University."
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"text": "KENTUCKY STATE UNIVERSITY\nRegular Meeting of the Board of Regents\nAcademic Affairs Committee\nApril 23, 2015\n1:00 pm to 3:00 pm\nJulian M. Carroll Academic Services Building, Board Room\nFrankfort, Kentucky"
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"text": "The results of the self-study process relative to the standards are indicated above. All items were judged as compliant in the report. Each standard was also reviewed for compliance by program leaders such as Vice Presidents, Deans, Chairs, Directors, and Coordinators. The report was due on March 16, 2015. It was packaged according to guidelines and mailed to SACSCOC on March 12, 2015."
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"text": "As the University awaits the decision of the SACSCOC off-site evaluation team, the following actions can be expected as it relates to a review of the documents by SACSCOC."
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Page 28
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"text": "The SACSCOC evaluation committee was established to review the Fifth-Year Interim Report. This committee is composed of SACS board members with prior Compliance Certification experience. Each of the four committees reviews approximately 10 institutions and each of the committees has five members: Coordinator, IE evaluator, student services evaluator, and two academic program evaluators. Two finance reviewers also participate in the review."
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"text": "The Quality Enhancement Plan (QEP) Impact Report asks an institution to include a copy of its QEP Executive Summary as submitted to the Commission following its recent reaffirmation and a report addressing the following elements: (1) a succinct list of the initial goals and intended outcomes of the QEP; (2) a discussion of changes made to the QEP and the reasons for making those changes; (3) a description of the QEP's impact on student learning and/or the environment supporting student learning, as appropriate to the design of the QEP (to include the achievement of identified goals and outcomes, and any unanticipated outcomes of the QEP); and (4) a reflection on what the institution has learned as a result of the QEP experience."
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Page 29
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"text": "Accept with Comment. The institution has adequately described the initial goals and intended outcomes of its QEP, discussed the limited changes made in the QEP, and discussed the impact on student learning and/or the environment supporting student learning, and described what the institution has learned as a result of the QEP experience. No additional report is required."
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"text": "Review of Off-Campus Instructional Sites initiated since Last Reaffirmation. An institution is requested to undergo a COC committee review of previously unvisited off-campus instructional sites that were initiated since the institution’s last reaffirmation and where students can obtain 50% or more of coursework toward the completion of an educational program. The areas of evaluation as applicable to the off-campus instructional site(s) include: (1) faculty qualifications and access, (2) qualifications of administrative and academic officials leading activities and programs at the site(s), (3) student services, (4) library/learning resource accessibility and sufficiency, (5) physical facilities supporting the programs, and (6) student learning outcomes compared to similar programs offered on the main campus. The institution should use the Commission form “Documentation prepared by the Institution for the review committee.”"
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"text": "Academic Affairs engaged in several major undertakings during the 2014-15 academic year. Among them was the commitment to conduct program reviews for all academic programs at the University. KSU offers the associate degree in 4 majors, the bachelor degree in 35 majors, and the master's degree in 4 majors. Copies of the program reviews are housed in the Office of Academic Affairs."
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"text": "Subsequent to the internal review process, all documents will be uploaded to the Council on Postsecondary Education (CPE) portal. It is anticipated that feedback from CPE will be provided for the institution during the summer 2015."
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"text": "Enrollment was strongest in psychology, business, and criminal justice. The highest credit hour production and degrees were in psychology, business, and liberal studies.",
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"text": "There are opportunities for the University relative to its current financial posture in the program review results. The following programs have fewer than ten students enrolled with declared majors:"
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"text": "With the exception of the art, music, history, sociology and Spanish programs, all of the low-enrolled programs listed above are add-on programs that require no additional faculty. For example, the business administration program which has 151 majors requires by accreditation standards the same faculty as both the marketing and management spin-off programs. In the biology program, there are 66 general biology majors. If the related biology education program was eliminated (a program where there are only two students in the major), the demand for faculty to support the general biology program would not change."
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"text": "Areas like music and Spanish have special significance relative to the institution's mission and undergirding of our capacity to market the University. Likewise, we cannot neglect our obligation to prepare students that are equipped to serve as global citizens in our society."
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"text": "The English and liberal studies programs are areas where significant reductions can take place, as they are support areas for our general education curriculum. Our ability to build-in controls for the general education core would allow us to generate cost savings, as we streamline requirements in those areas. If we are going to eliminate low-enrolled programs, our art, history and sociology would have the least negative impact of programs with larger enrollments."
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"text": "Subsequent to the internal review process, all documents will be uploaded to the Council on Postsecondary Education (CPE) program review portal. It is anticipated that feedback from CPE will be received by KSU during the summer 2015."
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"text": "In accordance with CPE regulation, a cohort is defined as follows:"
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"text": "“The proportion of students who enter as first-time, full-time degree-seeking students in a given summer or fall who also earn a credential within 150 percent of the time normally needed to complete the degree. For example: bachelor's degree graduation rates are calculated over six years, associate's degrees are calculated over three years.”"
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"text": "I ne conort year for the Kentucky State University class of 2009 ends at the close of the 2015 summer session. What is provided for review is an update of our current status towards the graduation rate of the 2009 cohort. Also provided is a description of the efforts taken by the institution through Academic Affairs to reclaim and graduate students who are near completion."
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"text": "An analyses of data for the 2009 cohort consists of 545 first-time full-time students at the associate's and bachelor's levels. During the six-year cohort period (2009 – 2015), 82 of the students have graduated from KSU to date, revealing a current graduation rate of 15%. This does not include students in the cohort who have applied and are scheduled to graduate during the spring 2015 commencement. The final 2009 cohort graduation rate will be finalized after summer school 2015 culminates."
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"text": "The minimum number of hours to complete an associate degree program at KSU is 60 credit hours. For the bachelor's degree, the minimum credit hours for graduation is 120. A closer review of the non-completers remaining in this cohort shows that their progress (credit hours completed) towards graduation is outlined below."
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"text": "There are 14 students remaining in the cohort with 50 or more credit hours earned at the associate's level. Likewise, for the bachelor's level, there are 13 students with earned credit hours ranging from 110 – 119 and 26 students with earned credit hours of 120 or more. These students provide an opportunity for the University to increase its graduation rate by nearly 10 percentage points. If we were able to graduate the 53 students who have potential for completion by the end of the summer session, they will be able to graduate within their cohort year. In doing so, the University could increase its graduation rate for the 2009 cohort from 14% to 25%."
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"text": "To achieve the goals outlined above, we have identified these 53 students in the 2009 cohort who are either currently enrolled or not currently enrolled. In contacting these students, we have required that their advisors update each student's plan of study to ensure that they understand what classes they must take to be able to graduate by the end of summer school 2015. Those students that are not currently enrolled are evaluated for their degree of choice first, then they are evaluated for program Completion through liberal studies with a concentration in their area of interest. Students are advised to take the quickest route to their degree. This work is being conducted by the academic advisors in the program areas as well as the academic persistence counselors in the Center for Academic Persistence Services (CAPS) program. The mid-term warning list of unsatisfactory grades (D/F/W list) was also reviewed to identify students in this cohort who may be in jeopardy of not passing a class. CAPS staff identified these students using email and telephone calls to trouble shoot regarding their academic barriers to success. The CAPS center hosted several workshops and one-on-one sessions with these students. Advisors and CAPS staff also reached out to faculty to reconnect students to their classes where necessary. Student in the 2009 cohort are closely monitored, advised, consulted, and encouraged to persist to graduation. This is done with students on an individual and group basis."
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"text": "The strategy to guide these students to completion rests on two factors. One factor is the students' financial ability to pay old balances and additional costs to complete their programs. The second factor is that an assessment of the degree qualifications for these students has to be completed. While this group is a priority, we are also working with students regardless of their status to assist them in completing their degrees. Students with 110 or more credit hours are a priority to target for the associate's or the bachelor's degree. Students with 50 credit hours or more are being targeted for the associate's degree."
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"text": "An assessment of these students was first conducted during the 2013-14 academic year with several students being moved to completion. Efforts since the last academic semester have been to assess each student for completion through Project Graduate. Twenty-five of the 53 students have been identified and are currently enrolled. If they pass all classes through spring and summer 2015 (if applicable), they will increase the cohort graduation rate. Their success could increase our graduation rate up to 20% by the end of this cohort year."
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"text": "Summer school 2016 will mark the end of the 2010 cohort. The data for the 2010 cohort consist of 608 first-time full-time students at the associate's and bachelor's levels. During the six-year cohort period, 36 of those students who have graduated from KSU to date for a graduation rate of 6%. There are 58 students in the cohort who have applied and are scheduled to graduate during the spring 2015 commencement. If this holds true, the graduation rate will rise to 15%. There are 17 students who are on target to complete their work by the end of summer school 2015, which could result in a cumulative graduation rate of 18%; and eight additional students are on target to complete by December 2015, which could result in a graduation rate of 20%. This rate could be further influenced by students that graduate during the spring and summer of 2016 culminating at the end of the cohort period."
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"text": "The 2010 cohort data contains 25 students with 20 or more credit hours at the associate level that could potentially complete their work by the end of the spring term 2016. For the bachelor's degree, there are 29 additional students not outlined above, who have at least 70 credit hours and could potentially graduate by the end of the cohort completion term summer school 2016. The strategic attention given to cohort completion could potentially result in a cohort 2010 graduation rate of 29% by the end of the cohort period which is the end of summer school 2016."
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"text": "degree seekers cohort period, 29 students have graduated. The 31 students that have completed their degrees represent only 5% persistence rate for the 2011 cohort."
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"text": "There is tremendous opportunity in achieving a graduation rate more consistent with our peer institutions, if careful attention is given to student success over the next three years of this cohort group. There are 81 students currently enrolled out of the 2011 cohort, who are within 40 credit hours of completing their associate's degree. The bachelor's component of the cohort has 240 students who are within 60 credit hours of earning their degrees. Key to this finding is that there are 100 of these students poised to graduate by the end of summer school 2016 with at least 100 credit hours to take. Therefore, it is imperative that staff is closely monitoring, advising, consulting, and encouraging these students to persist to graduation. In doing so, we would be reaching for a graduation rate of approximately 37%. It is important to note that Academic Affairs is committed to driving all targeted students to the graduation goal."
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"text": "Academic Affairs recognizes opportunity in achieving an acceptable graduation rate in 2016. A systematic monitoring process is being planned for a more orderly approach to cohort tracking and monitoring by the academic resource services programs. The plan will be developed this summer and ready for implementation at the beginning of the fall 2015 academic semester. We are currently assessing and redirecting the scope of work, expectations and levels of accountability for our Academic Support Services areas. The front-line responsibility for working the strategy to improve graduation rates outlined in this report will serve as catalysts for the development of a comprehensive persistence and graduation plan for the University. All academic support programs will be involved in the effort to design this plan from the areas of ACE, CAPS, Student Support Services, Testing, Career Placement, Blackboard, LiveText, and Accelerated Learning. The details of this plan and implementation schedule will be spelled out by July 1, 2015."
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"text": "Staffing for Academic Affairs has been proposed and will be determined through the budgeting process as we plan for the 2015-16 academic year. As we continue to work through the 2014-15 academic year, mission critical positions have been approved for posting by the President. A reduction in workforce is anticipated to bring the University's staffing level in line with current demand."
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"text": "As the University considers the implementation of the accelerated model in the delivery of instructions for students, the plan will call for the elimination of all developmental education coursework. This means a reduction of as many as eleven non-tenure track"
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"text": "KSU, as a result of its size, has reduced its middle management levels. There is no longer a need for Academic Deans of Colleges. Where appropriate, a reduction in duplication of services for program leadership among the chairs and coordinators has been eliminated. Chairs will be changed from twelve-month appointments to nine-month appointments. Coordinators will be reduced to align with accreditation standards. The University currently has coordinators beyond the limits of accreditation regulations. These coordinators have been eliminated. It is required by the Southern Association of Colleges and Schools (SACS) that coordinators are provided for each academic program and that they possess the credentials in the area of their appointment. Over the years, KSU has expanded the provision of coordinators to programmatic components such as composition coordinator and writing coordinator. These positions will be eliminated with responsibility going back to faculty as a component of their duties."
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r8c1 (50%): “Professor, Whitney Young Program/LLP”
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"text": "Faculty have begun to engage in the comprehensive performance review process for the 2014-15 academic year. Student evaluations began March 21, 2015, and will end on May 1, 2015 for the spring semester. Student evaluations for fall 2014 have already been distributed to the deans, chairs and faculty members. There were two faculty members scheduled to make application for tenure during fall 2014, prior to the moratorium as set by the KSU Board of Regents. Faculty members that were scheduled for consideration last year were Dr. Erin Gillis and Dr. Stephen Ulrich. Scheduled to apply for tenure during the 2015-16 academic year are Dr. Shambra Mulder (Education/Psychology), Dr. Dean Treadway (Nursing), Dr. McCoy (Nursing), and Dr. Sylvia Mason (Education). Faculty scheduled for 2015-16 review were notified of the need to perform peer reviews pending the decision by the Board of Regents on whether to lift the moratorium."
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Page 39
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r0c0 (50%): “POST-TENURE REVIEW RECOMMENDATION CLASS OF 2014-15”
r2c0 (50%): “Albert Assibey-Mensah”
r4c0 (50%): “Fariba Bigdeli-Jahed”
r8c0 (50%): “Bruce Griffiths”
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Page 40
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1 · HEADER
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4 · TABLE
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11 · TABLE
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27 · TABLE
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Page 40 JSON
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"text": "The faculty population by racial diversity is predominately white non-Hispanic and represents approximately 50% of the total faculty. As noted earlier, the data shows that 50% of the student body has identified as black non-Hispanic and 31% has identified as white-non-Hispanic. Based on the difference in the race and ethnicity compositions between the KSU student body and the faculty, it is clear that going forward, KSU must be cognizant of closing the differences in the respective compositions. Likewise, the institution needs to give greater attention to increasing diversity among its faculty and students in attracting other racial and ethnic groups."
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Page 46
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Page 48
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"text": "Kentucky State University has several academic support services in place for the purpose of helping students who are struggling academically or for those who want to enhance their academic performance. Each semester, a letter is sent to students who have earned a grade of D or F. This year, the letter was modified to include information for students on the various academic resources available along with how to access the programs. There are a wide range of services provided for students regardless of their instructional platform (on-line or in the classroom)."
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"text": "Instructions to all academic support staff consisted of them receiving a list of all students on the D/F/W list. They were instructed to divide the students among the staff and make contact with each of them. Further, they were required to assess the student to determine the issues contributing to their lack of success. Reasons included, but were not limited to, poor attendance, lack of communication with the instructor, lack of readiness to engage in on-line coursework, and the lack of time to complete and submit assignments. A comprehensive report of these findings and interventions is not available at this time. The data will be collected from all academic support areas, analyzed and acted upon by program staff with the development of a report of results at the end of the academic semester. The report will be available by June 1, 2015. Academic service areas participating in this initiative are listed below."
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Page 49
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"text": "All students will enroll in accelerated ENG 101 and ENG 103. Students who are not meeting the mathematics benchmarks will enroll in accelerated quantitative reasoning courses linked to the degree pathway of the student. Quantitative reasoning pathways currently are Accelerated College Algebra for students majoring in STEM, psychology, nursing and business. Students in non-STEM disciplines such as education, social sciences and liberal studies will enroll in general math courses."
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"text": "The Office of Student Affairs has been focused on four priorities during this reporting period. They are: recruitment; retention; engagement of students, faculty, staff and alumni; and insuring that the perception of KSU is accurately reflected in our service counties and across the Commonwealth. Remarkable progress has been made toward each goal."
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"text": "A minimum of two faculty members have represented each academic major on both Thorobred Express stops. Student attendance throughout the convocation series was steady and students were engaged throughout as interviewers, performers and moderators. Alumni were integrally involved in recruiting for the Thorobred Express, especially in Louisville. The alumni are actively involved in the nominating process for the All-Star Alumni Convocation Series. The Thorobred Express evaluations are overwhelmingly positive! The feedback on faculty members who were in the local high school classrooms was extremely positive. Recruitment, retention, student, faculty and staff engagement, and perception were all increased as a result of the Thorobred Express."
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"text": "The Thorobred Express' inaugural and second stops were very successful for recruitment, student, faculty, staff and alumni engagement and righting KSU's perception. Faculty members have stepped up in grand fashion to share the responsibility for recruitment. Each academic unit had representation on the Express. Faculty members from computer science, nursing and agriculture presented in high school classrooms in Hopkinsville and in Louisville. This very important aspect of the Thorobred Express affords teachers, counselors and administrators in the local school systems an up-close opportunity to witness the caliber of instruction offered on \"The Hill.\""
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"text": "The Vice President for Student Affairs, Dr. Vernell Bennett, has joined forces with the Growing the Future of Frankfort Committee (GTFOF). GTFOF is a sub-committee of the Frankfort Kiwanis Club. It was this committee that initiated the request for the City and the County to issue a proclamation stating that Kentucky State University is Frankfort/Franklin County's University. This partnership is a strong networking opportunity and excellent conduit to improved community relations with KSU."
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"text": "Two initiatives are underway that are focused specifically on improving our relationships with our service counties. “Operation Perception Correction” is a focus group of faculty, staff, counselors, teachers, principals and alumni. The dialogue will be focused on improving the perception of KSU and eventually our recruitment in our service counties. Frank dialogue is in order, and the various constituents’ input is vital to accomplishing this goal."
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"text": "A “Re-Introducing KSU” luncheon is planned for the fall semester. Principals, guidance counselors and school superintendents will be invited to campus for lunch and a presentation by faculty, students and Admissions staff. There, they will learn about the various KSU resources available to their students while in high school and as prospective Thorobreds. Information about KSU’s Pre-College Initiatives (PCIs), dual credit opportunities, and various academic scholarships available to freshmen and transfer students will be a part of the presentation."
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"text": "The Office of Student Affairs hosted the Fifth Third Bank E-bus on March 17. KSU students were able to meet with credit counselors for one-on-one advice, received a free credit report, applied for employment and attended financial workshops in the mobile classroom."
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"text": "The Living African American Legends convocation series was a rousing success. Speakers were featured each Tuesday and Thursday throughout the month of February. Regents Whitehead and Henry were slated as speakers. Unfortunately, Regent Henry's convocation was canceled due to inclement weather. KSU students were engaged throughout the series as interviewers, program participants, and musical entertainment. Students were able to pose questions to the speakers in person and via the Thorobred Express' Twitter account. The addition of social media for students to pose questions to the speakers was well received. Attendance at the series ranged from 300+ to 500+ attendees."
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"text": "The Office of Student Affairs will be sponsoring a Celebration of Scholars outing each semester to recognize students who earn a spot on the Dean's List. This semester, forty-two Dean's List scholars from the fall will be attending the Broadway touring show of Sister Act at the Lexington Opera House."
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"text": "The Office of Student Affairs has undertaken two campaigns to improve customer service and student engagement. They are, “Student Life Support” and the “How’d I Do?” campaigns. The “Student Life Support” campaign encourages students to participate in planning Student Life programming. To date, more than 40 Event Suggestion Forms have been submitted. Many of those events have been incorporated into the programming for the 2015-2016 academic year. The “How’d I Do?” campaign encourages students to complete an online survey that rates customer service on campus. That online survey was launched on March 24. The results received thus far are complimentary of customer service received in the One Stop Shop. A detailed data analysis will be provided in the next Board Report."
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"text": "The Spring Open House was held on March 28. The theme was, “I Am KSU, You Can Be Too!” The Open House format was restructured, and the following goals were set and met: (Results are in red.)"
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"text": "- Attendees will complete evaluation forms on-site or electronically.\n Evaluation forms were available in paper and electronic formats. Booths were set up with laptops for paper and electronic submission. One hundred three evaluations were submitted."
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"text": "Current high school students who are involved in KSU pre-college initiatives or dual credit learning will be featured.\nMiss Lakyn Miller, Franklin County High School senior and Upward Bound student; KSU Class of 2019"
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"text": "• Attendees who have submitted Intent to Enroll forms will be recognized.\nDone. Furthermore, Presidential Scholars who submitted Intent to Enrolls were recognized, and it was reported that the highest ACT composite was 34 and the highest GPA was 4.5."
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"text": "- Three hundred (300) students will register to attend the Spring Open House.\n339 registered"
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"text": "Twenty-five percent of senior prospective students attending will submit an application for admission for the fall semester.\n70% of the seniors who registered for the Spring Open House applied for admission."
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"text": "The Office of the President sponsored a convocation series in celebration of Black History Month. The Office of Student Life distributed evaluations for each convocation to gauge student opinion. Participants were asked to rate their impression of the programs using a scale of 1-5 with a “1” being least satisfied and “5” being most satisfied. In an effort to secure more evaluations in the future, Student Affairs will ask faculty and residence hall managers to collect evaluations from the students that they bring to the convocations. The average number of evaluations received per convocation for the convocation series was 18. Their ratings were as follows:"
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Page 63
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footer (1)
table (1)
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2 · TABLE
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Page 64
53 item(s)
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footer (1)
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1 · HEADING
2 · TEXT
3 · TEXT
4 · HEADING
5 · TEXT
6 · TABLE
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52 · FOOTNOTE
53 · FOOTER
Page 64 JSON
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Page 65
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Table integrity:
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r0c1 (50%): “# of Incomplete”
r0c5 (50%): “No Documents”
Page 65 JSON
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Page 66
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Page 71
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"text": "Action: Motion to approve the minutes from the July 25, 2014 Finance and Business Committee was made by Regent Whitehead and seconded by Regent Barfield. The minutes stand approved as presented."
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"text": "Regent Whitehead recognized Ms. Martin to carry the discussion forward."
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"text": "Deborah Martin, Interim Vice President Finance Administration gave an overview of the Executive Summary. Ms. Martin stated that on the revenue side the fall tuition has a shortfall of $1.66 million versus budgeting, fall housing shortfall about a half million dollars and student tuition/fees is down $2.8 million from prior years. On expenditures to date, we have gone through 25% of the budget, expenditures are at 20.56% of the approved budget. She stated that we have an operating loss as of September 2014 of $2.7 million versus $1.4 million in 2013 and an increase in net assets of $8 million versus $8.9 million in 2013. Regent Whitehead questioned as to how we are going to make up the shortfall. President Burse stated that he had a budget reduction plan that he would give to the Board in the afternoon session."
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"text": "President instructed Ann Knotts, Director Budget Policy and Planning to distribute copies of the reforecasted budget plan to the committee. Regent Guarnieri inquired as to what the difference was between the $2.1 million and $813,644 in other sources listed under other revenue in the reforecasted budget plan. Ms. Knotts stated that it consisted of indirect costs recovery, nursing lab fees, homecoming fees, scholarships through endowments and student activity fees. She stated that with enrollment going down these will also go down."
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"text": "Regent Whitehead inquired if 235 is the number of students we are going to lose because they were unable to pay their first installment. President Burse stated that the 235 students are those who were on a payment plan but didn't make their first installment. Mrs. Martin stated that she had just received an updated number this morning. She further stated that the Bursar's Office worked with Enrollment Services and Residence Life to notify students who were on a payment plan but didn't make their first installment and students who had their payments returned by the bank. President Burse referred to the financial plan that was distributed and stated the $1.6 million is the amount owed by students with PIO's and the $2 million is the amount owed by students without PIO's. He said he had Ms. Knotts add in the $3 million which leaves a $6.7 deficit to show what the potential could be. He further stated that we are collecting some of the money even as we speak."
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"text": "Regent Whitehead asked about the agreement with the state to assist with some of the collection. President Burse stated there has not been a single account sent to them. Regent Guarnieri stated that they were told the first 80 or 120 had been sent. President Burse said he had a meeting with the Revenue Cabinet Secretary. One of the problems was that our data feed and their data feed didn't match and then they changed their system. The Revenue Commissioner has agreed to help us get in the front of the line when their system gets turned back on. KCTCS will assist us in making certain our data is in the proper format so it can be received by Revenue and Revenue has agreed that we will become their priority. Ms. Martin stated that Revenue has contacted our IT department."
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"text": "Crissy Fiscus, Director of Assurance Services with Dean Dorton Allen Ford provided an overview of the 2014 audit. She stated that total assets are roughly 124.4 million and has declined from prior year roughly five million, total liabilities are consistent with the prior year and the total net position is 110 million. She also stated that total overall operating revenue was 38.7 million and total operating expenses were 73.3 million. She also informed the committee that due to recent pronouncements and a GASB amendment, going forward the university's portion of state pension liabilities will have to be reported in the financial statements."
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"text": "Ms. Martin stated [p90.1.1]at the annual closing package and audit reports were submitted to the Finance and Administration Cabinet on October 15 th.",
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"text": "President Burse directed the Board members to the External Audit Report of Tronconi Segarra and Associates that was included in the Board package. He stated that the report lays out what they are going to do and that findings are not reported. Per the President, in his conversation with the auditor he was told that the process and procedure had been that as the auditors collect findings and they shared them with the university staff to get a response. Once all had been collected they were given to the President. At that point they are provided to the Board.\n\nPresident Burse stated he told the auditors that he never knew of any audit process that worked that way. He further stated that going forward the process and protocol will be different. He informed the auditors that as findings are found they should be shared with the Board at that point in time and then given to staff and administrators. President Burse informed the committee that the auditors will be on campus next week and when they are finished with the findings they will share them with him and he will immediately share them with the Board."
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"text": "Melinda Impellizzeri, Special Assistant to the President, gave a summary of the Preliminary Audit Report of Tronconi Segarra and Associates. Ms. Impellizzeri stated that she, Mrs. Martin and Mrs. Conner uncovered quite a few observations with the reconciliation of student balances while trying to better understand the shortfall. She stated that there seemed to be gaps between processing in various functions. This information was shared with President Burse with a request to have the external auditors perform a special audit. Ten students were randomly chosen for the Special Audit and the audit findings show in every area a lack of processes, unknown processes, missing processes and contradictory processes. Ms. Impellizerri stated that as directed by President Burse we have undertaken a project to process map every area, re-educate everyone in the university and make sure it is an integrated process so we no longer work in silos and that we are supporting the goals of the university. Ms. Impellizzeri informed the committee that the auditor's full report will be delivered next week which will include examples of process findings and recommendations."
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"text": "President Burse spoke about several issues with the Banner system. He informed the committees that work on the contract with Banner had been initiated but we are at an impasse with Ellucian because he insisted on inclusion of a provision in the contract that states what Ellucian advertises that Banner does should be included in the contract and Ellucian has balked. President stated that we are struggling through with Banner but at the same time we are looking at other vendors who are at a fraction of what we were going to pay Ellucian to fix Banner."
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"text": "Action: Motion to approve the minutes from the July 25, 2014 Audit Committee was made by Regent Farris and seconded by Regent Whitehead. The minutes stand approved as presented."
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"text": "Motion to adjourn the Finance and Audit Committees was made by Regent Whitehead and seconded by Regent Guarnieri. The Finance and Audit Committees adjourned at 11:30 am."
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"text": "Approved with no corrections"
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"text": "KENTUCKY STATE UNIVERSITY\nRegular Meeting of the Board of Regents\nFinance Committee and Audit Committee\nJanuary 22, 2015\n2:30 pm to 4:00 pm\nJulian M. Carroll Academic Services Building, Board Room\nFrankfort, Kentucky",
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"text": "Regent LaVaughn Henry, Chairperson, called the Finance Committee and Audit Committee meeting of the Kentucky State University Board of Regents to order at 2:40 p.m. on January 22, 2015. Regent Henry asked the secretary to call roll:"
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"text": "Action: Motion to approve the minutes from the October 24, 2014 Finance and Audit Committee was made by Regent Whitehead and seconded by Regent Farris. The minutes could not be approved since there was no quorum."
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"text": "Vice President Pinkard gave an overview of the Executive Summary. He introduced Mr. Paul Edwards as the Director of Accounting."
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"text": "Mr. Pinkard stated that a physical inventory of the University's fixed assets has been a big concern for his team. Per Mr. Pinkard, no physical inventory was done in the month of December due to quite a few things that were happening at that point and time. A physical inventory was started in January with the assistance of Facilities Operations and Maintenance Services to make certain that we can get the reach necessary to get this done more quickly and differently than we have done before. He stated that nine of sixty-four buildings have been completed and the project should be fully completed by the end of March or early May."
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"text": "Vice President Pinkard stated that we have roughly 1,900 students enrolled, but we have to validate the status of enrollment. He stated that he and his team will be meeting with all of our collections agencies to review what they are doing for the university. They will be going through a value proposition that they present to us versus the money we pay. He further stated that we are significantly too lenient, we can do this professionally, respectful and with good decorum with all of our students and all others that have a liability with the university. Vice President Pinkard stated the mission the team has on the table is to not do anything that does not generate value. We will access completely whether it has merit or not. He further stated that if we are spending money with the intent of doing something well versus measuring and understanding whether it is good for the university or not, we are going to stop those activities and pursue something more valuable for our money. Vice President Pinkard stated he and Ms. Impellizzeri have met to discuss how to deliver better controls of the different stages of registration and validate what comes to the finance office. Vice President Pinkard stated that there are some serious process changes that need to be made after some of the issues with the Bursar's office. He stated that quite a few resources have been put in place. Regent Henry thanked Mr. Pinkard for the significant overview."
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"text": "Regent Henry requested Vice President Pinkard to explain the state of affairs for finance operations. Vice President Pinkard stated there is a 30% issue in the budgeting process, 20% issue with accounting processes making certain of accurate coding of all that we do, so we can measure and be able to act on it if it exceeds the budget, 30% issue in trend reporting which does not happen with the density that is needed in penetrating all that we do here and 20% issue with waste. Mr. Pinkard stated that the team was challenged to give a listing of all the reports that we do. He stated that certain things are late every time and that we need to have a zero defect society here. Vice President Pinkard stated that we significantly need more training on delivery and understanding the parameters on delivery. He stated that he planned on doing a management instruction with the leadership teams. Vice President Pinkard stated that the lack of training to do your job by the process owners in finance is a big deal."
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"text": "Mr. Paul Edwards, Director of Accounting, stated that accounts payable and accrued liabilities went up $525 thousand which is due to a change in the timing of financial statements preparation which now requires an accrual entry for payroll. In prior years this was not done. President Burse stated that this was a Presidential driven item. He stated that, if we are going to post material to the Board on the 13th, 14th and 15th of the month, he wanted the financials through the end of the month preceding that mailing. Mr. Edwards stated that student tuition and fees totaled"
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"text": "$13.6 million of which $6 million is for spring assessment, dining revenue was $1.95 million of which $735 thousand is for spring assessment and resident halls revenue was $2.1 million of which $819 thousand is for spring assessment. He stated that operating revenue went up by $322 thousand over the year primarily due to an increase of $263 thousand in indirect cost recovery and an increase of $57 thousand in other tuition and fee related items. Mr. Edwards stated that academic support went up by $305 thousand over the prior year due to an increase in salaries and benefits of $46 thousand and an increase of $259 thousand in non-capital equipment, major renovations and computer equipment. Institutional support went up by $738 thousand over the prior year due to bad debt expense of $735 thousand, increase in salaries and benefits of $281 thousand and a decrease of other expenses of $278 thousand net to the remaining change. He further stated that investment income went down by $2.96 million which is mostly due to unrealized gains/losses, realized gain/loss went up by $0.17 million while unrealized gain/loss went down by $3.1 million."
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"text": "Regent Farris inquired as to how we are assessing the payment plan to determine if it is effective. President Burse stated that for Fall Term it worked but in terms of this enrollment period we had a breakdown in processing. He stated that the reason we have those 500 students sitting out there is because we didn't collect as we should have, but we are going through that process now one student at a time. He further stated that sending the message and getting money collected has been very effective and the students know that they have an obligation to pay. President Burse stated that we have to get better with getting these plans signed on the front end rather than chasing folks. He stated that Mr. Pinkard and Ms. Impellizzeri were working on this."
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"text": "Crissy Fiscus, Director of Assurance Services with Dean Dorton Allen Ford provided an overview of the new portion of the A-133 federal awards audit. Ms. Fiscus stated that $23 million is the bulk of awards expended for student financial aid. She stated that there were several notes to the schedule of expenditures of federal awards. Ms. Fiscus stated they audited each major federal program and an unmodified opinion was given for each of them. She went over management's and the auditor's responsibility for the audit. Ms. Fiscus stated that an unmodified opinion report was issued on the financial statements and there were no material weakness noted in"
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"text": "internal control over major programs. She stated that there was a financial statement finding, 2014-001 with the student accounts receivable subsidiary ledger and the allowance for uncollectable student accounts receivables which are not reconciled and adjusted periodically throughout the year, finding 2014-003, Direct Loan program, the University did not notify the guaranty agency of the student status change in a timely manner."
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"text": "KENTUCKY STATE UNIVERSITY\nRegular Meeting of the Board of Regents\nFinance Committee and Audit Committee\nApril 23, 2015\n10:30 am to Noon\nlian M. Carroll Academic Services Building, Board Room\nFrankfort, Kentucky"
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"text": "At our last Board meeting I was just newly appointed to take on additional responsibilities for the University by the President. I can say immediately that 3 months later with the snow and the 18 below temperatures we experienced this past winter, it has been most interesting. First I have some key items that were spoken to in our last meeting I'd like to bring to your attention."
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"text": "In our last meeting I stated we would stretch ourselves to finish physical inventory by March, no later than early May.....we will finish in April."
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"text": "Our Bursar's Office was the focus of many of the issues associated with student accounts administration before and after enrollment. Since that time we have had an all-day Best Practice visit at Eastern Kentucky, our office associates have re-read our Bursar's office procedures as a training and re-training document, previous Bursar office employees conducted training for our newer employees, we adopted daily morning meetings for problem and issues discussions, started daily defect tracking and totaling number of phone calls per month starting in February. A significant takeaway from Eastern Kentucky was that the Bursar has been in place for 12 years and is primarily responsible for re-engineering their current Bursar office processes. Another is that they have dedicated staffing vs cross trained. We also have an open invitation with names and contacts for issues with Banner and office issues if necessary. Regardless of all of these positive activities, we continue to have situations come about wherein we are challenged with major discovery. Classic example is a direct account extraction software update that we missed because our provider, TouchNet, sent a formal notice of the need for us to update our software via an email address with no confirmation of receipt vs sending directly to the Bursar's attention. This issue left us with inaccurate student accounts and put us approximately 2 months behind in our collections after we adjusted the 1 year PIO's to an 8 month PIO schedule. Given this issue and other issues with inconsistency in AP notifications to our students we made the decision to switch previous Bursar back to that process to minimize the discovery and lack of tracking of activities. We can't afford a learning curve in that office now."
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"text": "In our last meeting the value proposition of our current collection agencies was on the table as well as our seeming inability to keep customer accounts current and accurate. Since that time we met face to face with all our Collection Agencies and found that our biggest issue was lack of communicating with them on a sustained basis. Additionally, we were not consistently providing them with current accounts that needed attention. We have also found that our best collections option is with the Kentucky Department of Revenue Enterprises Collections Group (D.O.R.). D.O.R. gives us the distinct advantage of tying into tax returns of our in-state customers and executing payroll garnishments. We are also in process of meeting with Touch-Net to fully define needed improvements and issues and establish plans to address before we renew our contract with them. It should also be noted that the collection agencies were taking as much as 54% of collections and only recovering as little as 14% of total portfolio provided to them. Our plan for collections is now a 2-fold approach:"
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"text": "2) Tie into a collection agency that specializes in bankruptcies, as we see an increase in\nthe number being filed. Given they are primarily a legal collections firm, they can better tie into\naccounts outside Kentucky."
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"text": "We have come to the clear understanding that the registration process requires more hands on deck than we have available in the Bursar's office. It has been communicated to the Finance staff and will be expected that our Purchasing, Accounting, Administrative Assistant and Human Resource Services teams will assist the Bursar's office on a scheduled rotation to field calls during registration. The phone calls from parents and students have been significantly underestimated regarding staffing to field them. Numerous phone calls with simple questions turn into upset customers because they are not being answered or responded to in a timely manner. Another of the primary issues is not having enough resources to handle manual processes such as processing checks, or accounting for book vouchers. In addition to this, upstream activities in Financial Aid and Registrar's Office were not consistently communicated and accounted for by the Bursar's office (mixed reasons for this). When this happens now, the team members are doing \"Go and See's\" versus just accepting phone call answers. When an issue repeats itself or an answer does not make good sense to them, the team member actually goes to see the person(s) involved at all points in the process. Phone calls don't always generate a full understanding of the problem or its root cause, but a \"Go and See\" will."
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"text": "Regarding Financials... operations revenue is clearly our continuing opportunity going forward. Progress has to be made in this area and we have to significantly reduce labor to offset the draw on cash flow requirements in the interim. In February, it was more than $10.0M. The historical immediate push to cut Facilities and Infrastructure repair spending are no longer enough to sustain current operations requirements. We will, however use every option to minimize all expenditures with high level approval scrutiny up to the President for all hiring and PO approvals. Recent efforts to reduce operating costs are wrapped around re-engineering and right-sizing resources to properly align with student fulfillment needs."
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"text": "Regarding Facilities... all equipment and projects communicated on the enclosed charts are needed to maintain creature comforts, infrastructure, short and long term, viability and help generate a good face for Kentucky State University. Dormitories cannot be allowed to have broken doors, windows and damaged carpets as well as not having good facelifts and clean working facilities. This is part of the equation to attract operations revenue going forward. In addition to this, we are working to upgrade our Maintenance and facilities team. Recruiting licensed Plumbers and Master Electricians enables the University to reduce its dependency on contractors for mid-level repairs and assisted design work which is very expensive. This is a significant issue with succession planning going forward."
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"text": "Regarding Supply Chain Deflation... it is crystal clear that we have to accelerate and focus our efforts in this area. To facilitate that, we have recruited a 40+ year supply chain/purchasing veteran to help our purchasing group re-engineer/rationalize existing contracts and relationships in our supply chain to reduce our spend. The enclosures I will show present the obvious need to do so."
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"text": "Regarding our HR Summary...Going forward we will try to bring more information on Human Resources. Our intentions will be to generate a monthly report to the President and tie that into our board presentations. We want this organization to be of more service to the University and its personnel by providing data that speak to human capital trends, needs and issues in our workforce. Significant in this area are our insurance negotiations that start in March each year. Our preliminary Health Care coverage costs projections are in excess of 30%. We are having meetings now and will probably have to make some decisions on coverage changes."
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"text": "I will ask that Paul Edwards (Director of Accounting) go through the Financials for us, again, and I will cover the details regarding our Summer Facilities and Capital Construction plans and Supply Chain Deflation/Contracts rationalization plans. I would like to note that the month of February was tough on our financials as well as our facilities in total. I believe it is critical that we convey infrastructure needs and in particular the stress caused by -18 degree weather coupled with significant amounts of snow brutal to our facilities in total."
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"text": "Our FY 2013/2014 A-133 audit report has not been fully accepted on the E-z audit site that we post to DOE review. A letter was posted on our account that stated we had Title IV Program findings by the Department of Education for the period of 7/01/2013 thru 6/30/2014. They stated that the findings “do not warrant full resolution by the school participating teams”, but we are required to post a response to this finding in our next external audit report. We will consult Dean Dorton Allen Ford in conducting our analysis and response in the 2014/2015 A-133. All other findings per our external audit have been documented and responded to in our A-133."
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79 · FOOTER
Page 105 JSON
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Page 107
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1 · CAPTION
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"b": 343.56864
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"t": 421.05984,
"r": 464.479872,
"b": 343.55808
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"text": "5,256,604\n1,870,878\n1,046,623\n165,886\n(56,529)\n440,973",
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"bbox": {
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"r": 562.873632,
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"text": "2,744,186\n1,994,315\n1,181,931\n164,935\n328,460\n606,012",
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{
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"bbox": {
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"text": "8,724,436",
"attrs": {
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"col": 1,
"rowspan": 1,
"colspan": 1,
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{
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"text": "7,019,838",
"attrs": {
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"col": 2,
"rowspan": 1,
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{
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"b": 291.60864
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"text": "Noncurrent liabilities",
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"col": 0,
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"colspan": 1,
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{
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"t": 301.1576,
"r": 403.6,
"b": 283.8212
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{
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{
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"type": "table_cell",
"bbox": {
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"t": 289.37386,
"r": 235.200672,
"b": 263.04864
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"text": "Bonds and capital lease obligations\nOther long term liabilities",
"attrs": {
"row": 12,
"col": 0,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true,
"merged_continuation": true
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{
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"type": "table_cell",
"bbox": {
"l": 421.8,
"t": 289.29994,
"r": 464.353632,
"b": 263.03808000000004
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"text": "6,580,805\n534,964",
"attrs": {
"row": 12,
"col": 1,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true,
"merged_continuation": true
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{
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"type": "table_cell",
"bbox": {
"l": 520.44,
"t": 289.29994,
"r": 562.994688,
"b": 263.03808000000004
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"text": "7,300,371\n534,914",
"attrs": {
"row": 12,
"col": 2,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true,
"merged_continuation": true
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{
"id": "p115.2.40",
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"type": "table_cell",
"bbox": {
"l": 86.88,
"t": 250.61375999999996,
"r": 202.319808,
"b": 237.12864000000002
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"text": "Total noncurrent liabilities",
"attrs": {
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{
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"t": 250.53984000000003,
"r": 464.353632,
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"attrs": {
"row": 13,
"col": 1,
"rowspan": 1,
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},
{
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"type": "table_cell",
"bbox": {
"l": 520.44,
"t": 250.53984000000003,
"r": 562.994688,
"b": 237.11807999999996
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"text": "7,835,285",
"attrs": {
"row": 13,
"col": 2,
"rowspan": 1,
"colspan": 1,
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{
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"r": 151.10592,
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"text": "Total liabilities",
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"r": 464.354688,
"b": 211.19808
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"text": "15,840,204",
"attrs": {
"row": 14,
"col": 1,
"rowspan": 1,
"colspan": 1,
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},
{
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"bbox": {
"l": 515.16,
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"r": 562.994688,
"b": 211.19808
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"text": "14,855,123",
"attrs": {
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"col": 2,
"rowspan": 1,
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},
{
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"bbox": {
"l": 77.4,
"t": 197.57376,
"r": 278.08272,
"b": 171.24864000000002
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"text": "NET POSITION\nInvested in capital assets, net of related debt",
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"col": 0,
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{
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"t": 214.4753,
"r": 403.6,
"b": 197.1388
},
"text": "",
"attrs": {
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"col": 1,
"rowspan": 1,
"colspan": 1
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{
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"t": 214.4753,
"r": 570.72,
"b": 197.1388
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"text": "",
"attrs": {
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"col": 2,
"rowspan": 1,
"colspan": 1
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{
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"t": 172.01376000000005,
"r": 156.271488,
"b": 120.00864000000001
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"text": "Restricted\nNonexpendable\nExpendable\nUnrestricted",
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"col": 0,
"rowspan": 1,
"colspan": 1,
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"bbox": {
"l": 416.52,
"t": 171.93984,
"r": 464.474688,
"b": 119.99807999999996
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"text": "72,977,280\n8,657,506\n2,946,971\n29,281,995",
"attrs": {
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"col": 1,
"rowspan": 1,
"colspan": 1,
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"r": 562.994688,
"b": 119.99807999999996
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"text": "75,785,027\n11,409,979\n2,703,416\n30,884,828",
"attrs": {
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"bbox": {
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"text": "Total Net Position",
"attrs": {
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},
{
"id": "p115.2.53",
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"bbox": {
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"text": "113,863,752",
"attrs": {
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"col": 1,
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},
{
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"text": "120,783,249",
"attrs": {
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"col": 2,
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caption (1)
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table (1)
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27 item(s)
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1 · CAPTION
2 · TABLE
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Page 118
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"text": "Mr. Mikeal Pinkard, Interim Vice President for Finance and Facilities",
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"text": "Currently, our banking arrangements reside with Fifth Third Bank. We have several open accounts with Fifth Third Bank. The accounts are current and we have no issues related to the accounts at this time other than three accounts which are recommended to be closed due to a lack of activity. A list of the accounts with Fifth Third Bank is detailed below."
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"text": "Private Gifts: Bank 51 is for private gifts and it has held the same balance for the past two years. It is recommended that this account be closed due to lack of activity."
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"text": "FFELP: Bank 53 was created for the Blackboard system and it appears that it has not been used. It is recommended that this account be closed due to lack of activity."
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"text": "Direct Loan: Bank 54 is the account used for the deposit of Federal Direct Loans."
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"text": "Payroll: Bank 55 is the account used for the university's payroll."
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"text": "Merchant Credit Card: Bank 59 is the account used for the deposit of credit card payments that the university receives on a daily basis."
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Page 119
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caption (1)
footer (1)
table (1)
table_cell (72)
1 · CAPTION
2 · TABLE
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75 · FOOTER
Page 125 JSON
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"text": "KENTUCKY STATE UNIVERSITY\nREPETITIVE PURCHASES\nFY15 DATA AS OF: MARCH 27, 2015",
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1 · FIGURE
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"text": "We are already in the process of taking substantial steps internally, however, they are not enough to offset the challenges we face. We are targeting a 10% cut to all commodities across the board and ask for your support of our efforts. By doing this, we will be able to defer or avoid more severe actions that may further limit business opportunities for the vendor community. Therefore, we are asking you to submit cost reductions that will help us meet our goal. This can be achieved by reduction in cost of supplies, rate for services, and/or frequency of services."
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"text": "Please complete and sign the enclosed form and use one of the following methods to return it:\nE-Mail purchasing@kysu.edu\nFax 502-597-6588\nMail Kentucky State University\nAttention: Tonya Montgomery\n400 East Main Street\nFrankfort, KY 40601",
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Page 132
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594 · FOOTER
Table integrity:
4 of 99 cells don't match the text layer at their coordinates.
r0c6 (0%): “3/29”
r4c2 (0%): “3/27/15”
r17c2 (0%): “4/13/15”
r17c3 (0%): “4/13/15”
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Page 135
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r1c1 (0%): “4/12”
r1c2 (0%): “4/19”
r1c3 (0%): “4/26”
r1c5 (0%): “5/10”
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r1c4 (0%): “$180,930”
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775 · FOOTER
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128 · FOOTER
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r6c0 (21%): “Roof top ventilator & Exhaust: pull all unit hoods verify u…”
r9c0 (55%): “Remove old heating coil & install new 3 row coil new values…”
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Page 140
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382 · FOOTER
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Page 143
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"text": "I he Office of Alumni Relations introduced the Alumni Survival Kit (ASK). The effort is intended to increase alumni engagement. Alumni Survival Kits consist of various content, according to chapter need, including admission information, the national and regional alumni constitutions, financial and tax exempt information, recognition items."
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"b": 429.297
},
"text": "$25,932.96",
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},
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"t": 437.622,
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"text": "$17,156.03",
"attrs": {
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"col": 2,
"rowspan": 1,
"colspan": 1,
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},
{
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"r": 437.964,
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"text": "18",
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"col": 3,
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},
{
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"bbox": {
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"r": 527.004,
"b": 429.297
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"text": "12",
"attrs": {
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"col": 4,
"rowspan": 1,
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{
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"type": "table_cell",
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"b": 396.897
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"text": "Total Organization Contributions",
"attrs": {
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"col": 0,
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"colspan": 1,
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},
{
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"type": "table_cell",
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"t": 415.662,
"r": 274.5246,
"b": 407.337
},
"text": "$22,998.00",
"attrs": {
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"col": 1,
"rowspan": 1,
"colspan": 1,
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},
{
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"type": "table_cell",
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"r": 365.4846,
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"text": "$32,332.72",
"attrs": {
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"col": 2,
"rowspan": 1,
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},
{
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"type": "table_cell",
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"b": 407.337
},
"text": "16",
"attrs": {
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"col": 3,
"rowspan": 1,
"colspan": 1,
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},
{
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"type": "table_cell",
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"t": 415.662,
"r": 527.004,
"b": 407.337
},
"text": "33",
"attrs": {
"row": 6,
"col": 4,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true
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},
{
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"type": "table_cell",
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"t": 393.102,
"r": 178.6431,
"b": 374.217
},
"text": "Total University Friends Contributions",
"attrs": {
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"col": 0,
"rowspan": 1,
"colspan": 1,
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},
{
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"type": "table_cell",
"bbox": {
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"t": 392.862,
"r": 277.0446,
"b": 384.537
},
"text": "$123,146.50",
"attrs": {
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"col": 1,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true
}
},
{
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"type": "table_cell",
"bbox": {
"l": 320.4,
"t": 392.862,
"r": 365.4846,
"b": 384.537
},
"text": "$43,137.53",
"attrs": {
"row": 7,
"col": 2,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true
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},
{
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"type": "table_cell",
"bbox": {
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"t": 392.862,
"r": 437.964,
"b": 384.537
},
"text": "82",
"attrs": {
"row": 7,
"col": 3,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true
}
},
{
"id": "p154.5.39",
"order": 46,
"type": "table_cell",
"bbox": {
"l": 514.44,
"t": 392.862,
"r": 529.524,
"b": 384.537
},
"text": "100",
"attrs": {
"row": 7,
"col": 4,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true
}
},
{
"id": "p154.5.40",
"order": 47,
"type": "table_cell",
"bbox": {
"l": 77.64,
"t": 360.342,
"r": 185.0433,
"b": 352.017
},
"text": "TOTAL CONTRIBUTIONS",
"attrs": {
"row": 8,
"col": 0,
"rowspan": 1,
"colspan": 1,
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}
},
{
"id": "p154.5.41",
"order": 48,
"type": "table_cell",
"bbox": {
"l": 226.92,
"t": 360.342,
"r": 277.0446,
"b": 352.017
},
"text": "$725,858.68",
"attrs": {
"row": 8,
"col": 1,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true
}
},
{
"id": "p154.5.42",
"order": 49,
"type": "table_cell",
"bbox": {
"l": 317.88,
"t": 360.342,
"r": 368.0046,
"b": 352.017
},
"text": "$342,013.87",
"attrs": {
"row": 8,
"col": 2,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true
}
},
{
"id": "p154.5.43",
"order": 50,
"type": "table_cell",
"bbox": {
"l": 425.4,
"t": 360.342,
"r": 440.484,
"b": 352.017
},
"text": "446",
"attrs": {
"row": 8,
"col": 3,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true
}
},
{
"id": "p154.5.44",
"order": 51,
"type": "table_cell",
"bbox": {
"l": 514.44,
"t": 360.342,
"r": 529.524,
"b": 352.017
},
"text": "657",
"attrs": {
"row": 8,
"col": 4,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true
}
}
]
},
{
"id": "p154.6",
"order": 52,
"type": "text",
"bbox": {
"l": 84,
"t": 332.64,
"r": 254.16,
"b": 306.24
},
"text": "Dr. Henry E. Cheaney Legacy Plaza\nNumber of Bricks Purchased"
},
{
"id": "p154.7",
"order": 53,
"type": "text",
"bbox": {
"l": 162.24,
"t": 308.16,
"r": 176.16,
"b": 298.56
},
"text": "31"
},
{
"id": "p154.8",
"order": 54,
"type": "text",
"bbox": {
"l": 125.52,
"t": 297.6,
"r": 214.08,
"b": 275.28
},
"text": "Total Funds Raised\n$29,000"
},
{
"id": "p154.9",
"order": 55,
"type": "text",
"bbox": {
"l": 126.96,
"t": 274.8,
"r": 211.2,
"b": 251.52
},
"text": "Give 9 Campaign Number of Gifts"
},
{
"id": "p154.10",
"order": 56,
"type": "text",
"bbox": {
"l": 160.32,
"t": 251.04,
"r": 179.28,
"b": 240.96
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"text": "163"
},
{
"id": "p154.11",
"order": 57,
"type": "text",
"bbox": {
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"t": 239.76,
"r": 213.6,
"b": 216.72
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"text": "Total Funds Raised\n$115,867.78"
},
{
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"order": 58,
"type": "text",
"bbox": {
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"t": 333.12,
"r": 562.32,
"b": 235.68
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"text": "Students Assisted from Private Gift Donations\nNumber of Awards\n437\nTotal Funds Awarded\n$283,515.20\nAverage Award\n$648.78"
},
{
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"order": 59,
"type": "heading",
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"t": 201.6,
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"text": "CAPITAL CAMPAIGN GIVING",
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"b": 70.08
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"bbox": {
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"r": 189.9228,
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"text": "Constituency Type",
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"bbox": {
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"text": "Total Dollars Raised\\nJuly 1, 2010 – March 31, 2015",
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"text": "Total Gifts\\nJuly 1, 2010 – March 31, 2015",
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"bbox": {
"l": 113.88,
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"r": 185.9403,
"b": 91.61699999999996
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"text": "Alumni\nCorporations\nEmployees\nFoundations\nOrganizations\nUniversity Friends",
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"col": 0,
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"colspan": 1,
"bbox_refit": true,
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{
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"type": "table_cell",
"bbox": {
"l": 276.84,
"t": 154.18200000000002,
"r": 334.5246,
"b": 91.61699999999996
},
"text": "$861,481.38\n$3,020,316.08\n$186,878.30\n$1,011,899.69\n$789,710.87\n$417,713.91",
"attrs": {
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"col": 1,
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"type": "table_cell",
"bbox": {
"l": 450.24,
"t": 154.18200000000002,
"r": 472.884,
"b": 91.61699999999996
},
"text": "1,803\n512\n572\n166\n502\n631",
"attrs": {
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"col": 2,
"rowspan": 1,
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"order": 67,
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"r": 227.36,
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"text": "",
"attrs": {
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"colspan": 1
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"text": "",
"attrs": {
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{
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"bbox": {
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"r": 540,
"b": 82.24
},
"text": "",
"attrs": {
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"rowspan": 1,
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{
"id": "p154.14.10",
"order": 70,
"type": "table_cell",
"bbox": {
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"text": "Total",
"attrs": {
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{
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"b": 70.13699999999994
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"text": "$6,288,000.23",
"attrs": {
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"col": 1,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true
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},
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"b": 70.13699999999994
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"text": "4,186",
"attrs": {
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"text": "[10]",
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Page 155
25 item(s)
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1 · CAPTION
2 · TABLE
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15 · HEADING
16 · TEXT
17 · HEADING
18 · TEXT
19 · TABLE
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"text": "High school students in western Kentucky were given an opportunity to snatch express tickets to become Kentucky State University Thorobreds on January 30, when the KSU Thorobred Express made its first stop in Hopkinsville, KY. The Thorobred Express is a mobile recruitment initiative that carries faculty, staff, students and other University representatives across the Commonwealth of Kentucky to educate the community and prospective students on what being a Thorobred is all about. The Thorobred Express later visited Louisville on March 18."
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"text": "Beginning February 3, KSU celebrated living legends every Tuesday and Thursday throughout Black History Month. Students and community members were invited for an opportunity to listen and learn as influential leaders in corporate America shared their stories of achievement, creative and forward thinking, and effective leadership."
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"text": "The NCAA Division II Women's Basketball Committee announced on March 8 the selection of the KSU Women's Basketball Team for a spot in the 2015 NCAA Division II Women's Basketball Championship. Kentucky State University celebrated the Thorbrettes' achievement with a send-off on March 11 at the Exum Center."
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"text": "CNN aired a story about Kentucky State University President Raymond M. Burse, whose story about giving $90,000 of his salary to help the University's lowest-paid workers went viral over the summer."
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"text": "Brainpower from America’s Historically Black Colleges and Universities was on display at the 26th annual Honda Campus All-Star Challenge (HCASC) National Championship Tournament. HBCU students had spent the school year preparing and qualifying to compete in the national championship of this unique academic tournament, held March 21-25 on the campus of American Honda Motor Co. Inc., in Torrance, CA."
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"text": "• The State Journal continues to publish a monthly column by President Burse.",
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"text": "April 19: Concert Choir event in Washington, KY.\nMay 9: Commencement",
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"text": "ELEVISION COVERAGE IN KENTUCKY\n- Number of Stories - 275\n- Ad Equivalency - $86,017\n- Nielsen Audience - 6,348,002\n Run Time - 5 hours, 17 minutes\n Publicity Value - $257,626"
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"text": "Top 10 Locations Engaged in Kentucky Region: Frankfort, Lexington, Louisville, Bowling Green, Shelbyville, Lawrenceburg, Georgetown, Richmond, Nicholasville and Glasgow"
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"text": "Top 10 Locations Engaged in the U.S.: Kentucky, Tennessee, Georgia, Illinois, Ohio, Indiana, Texas, Michigan, California and Florida"
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"text": "In addition to the information below, the Division of External Relations and Development would like to share the details of our Social Media Strategy which follows this report."
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"text": "1/30/2015 @ 1:07 p.m. - A video of men from KSU's Concert Choir singing in the lobby at the Thorobred Express college fair in Hopkinsville, Ky. People reached: 9,164",
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"text": "3/8/2015 @ 7:38 a.m. – I voted for #KentuckyState_RYS15, and you should too! Help KSU win money for campus improvement. Share with friends! People reached: 4,406",
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"text": "3/9/2015 @ 4:46 p.m. – The lady's basketball team is headed to the NCAA Tourney. We want to send them off in proper fashion by showing our support with a pep rally. Encourage everyone that you know to wear their KSU colors and show their KSU spirit by joining us for this event at noon on Wednesday, March 11, 2015, at Exum Center. Time to celebrate! People reached: 3,386",
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"text": "f Facebook.com/officialkysu has more than 2,500 \"likes\" and the popularity has steadily increased over the past several months, especially after the page was renamed in September 2014 for better accessibility. On Oct. 1, 2014, the page had 1,926 \"likes.\"\nThe best KSU Facebook content is timely, visual and engaging. We update our Facebook page daily with information about events, accomplishments, degree programs and donor opportunities."
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"text": "Kentucky State University\nPosted by Shawntaye Hopkins [?] - 21 hrs - Edited [?] -\nBring your LAB SKILLS to The Hill! For more information about degree programs, visit www.kysu.edu."
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"text": "Kentucky State University\nPosted by Shawntaye Hopkins [?] · February 28 at 10:30am ·\nDid you know? KSU's aquaculture program is among the top 5 in the world and No. 1 in Kentucky for identifying and finding cures for fish diseases. #kysufacts",
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Page 165
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"text": "@KyStateU is the official Twitter home for the University. It has 1,416 followers and is referenced numerous times a day by followers and non-followers alike."
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"text": "On Twitter, we focus on sharing news, covering university events in real time and live tweeting popular events such as Homecoming."
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"text": "Facebook.com/officialkysu_syncs with @KyStateU. All information shared on Facebook is shared on Twitter. However, all information shared on Twitter may not be shared on Facebook, especially during live tweeting events, because we do not want to clog newsfeeds or overwhelm users who may choose to unfollow or unlike either account."
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"text": "We interact with users who mention @KyStateU and retweet positive tweets about KSU from the online community."
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"text": "Our Instagram account (Instagram.com/kentuckystateuniversity) is used to share photos and video clips of events in real-time as well as campus life photos that enhance our image with Instagram users.\nOur Instagram account has about 450 followers."
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"text": "Kentucky State University's Snapchat account can be found through the Snapchat mobile app by searching for the kysu.edu username.\nSnaps are picture or video messages that are taken and shared with friends on Snapchat in real time. Snaps can be viewed for up to 10 seconds, depending on the amount of time the user chooses. KSU uses Snap Stories, which string Snaps together to create a narrative that lasts for 24 hours and may be viewed by individuals following the Snapchat account."
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"text": "At KSU, we use Snapchat to share high energy photos and video clips to create an exciting buzz during Commencement, Homecoming, concerts and fairs, etc."
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"text": "You I ube.com/KSUgreenandgold – The videos posted on KSU's YouTube account are primarily used to embed on KSU's website, www.kysu.edu, and to share on Facebook. The online community is often interested in watching complete videos of campus events. These videos include the Mr. and Miss KSU Coronation, keynote speakers and KSU marketing videos.",
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"text": "Facebook – KSU's Facebook Page is ideal for reaching current students, alumni, donors and faculty and staff. However, we encourage prospective students and parents to like the page to get a feel for what the University is all about."
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"text": "Twitter – Twitter has a broad audience of students as well as media and business representatives and should be used to inform and uphold a positive perception of the University."
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"text": "Instagram – The followers of KSU's Instagram account are primarily current KSU students and recent graduates. It is a great tool for promoting school spirit and school pride."
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"text": "Snapchat – Snapchat is a new social media tool being used by the University. Our Snapchat followers are current KSU students. We hope to broaden the audience to include a larger external audience in the future. We can use Snapchat to give followers a glimpse of our campus and our high-energy events. The goal is to make them feel excited about what's happening on KSU's campus so they'll want to join us."
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"text": "Social media tools are used daily to promote the University and to inform and engage a broad online audience. However, the Division of External Relations and Development should coordinate social media efforts for major events with departments across campus to ensure the best tools are being used to engage internal and external audiences."
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"text": "This includes, but is not limited to, setting up live Twitter feeds and developing hashtags."
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"text": "We use hashtags to catalog important posts from various users across social media channels."
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"text": "Homecoming Hashtag -- #kysuhc"
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"text": "Commencement Hashtag -- #kysugrad"
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"text": "Give 9 Hashtag -- #give9ksu"
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"text": "Gala Hashtag -- #ksugala"
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"text": "KSU publications and marketing materials should display social media logos so the audience is aware of the University's social media presence."
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"text": "Any department outside the Division of External Relations and Development may contact the Office of Communications with requests to post on social media."
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"text": "Several departments outside the Division of External Relations and Development have created social media accounts for niche audiences. Before creating social media accounts (Facebook, Twitter etc.) for new projects or departments, individuals should contact the Office of Communications. It is often best to utilize the social media accounts in place instead of creating a new account."
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"text": "The Office of Communications monitors engagement on social media and reviews analytics regarding the reach and effectiveness of posts when possible. As a result, we know from Facebook Analytics that the most popular posts on that site are visual and often include short video clips."
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"text": "From January through March, three of the top five posts were short videos. According to Facebook, Post Reach is “the number of people your post was served to.” Following are the top-five posts that reached the most people on Facebook from January through March 2015:"
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"text": "1/30/2015 @ 1:07 p.m. - A video of men from KSU's Concert Choir singing in the lobby at the Thorobred Express college fair in Hopkinsville, Ky. People reached: 9,164",
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"text": "3/8/2015 @ 7:38 a.m. – I voted for #KentuckyState_RYS15, and you should too! Help KSU win money for campus improvement. Share with friends!",
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"text": "People reached: 4,406"
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"text": "Note: Included link to vote in Retool Your School Contest"
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"text": "3/9/2015 @ 4:46 p.m. – The lady's basketball team is headed to the NCAA Tourney. We want to send them off in proper fashion by showing our support with a pep rally. Encourage everyone that you know to wear their KSU colors and show their KSU spirit by joining us for this event at noon on Wednesday, March 11, 2015, at Exum Center. Time to celebrate! People reached: 3,386",
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"text": "3/19/2015 @ 11:01 a.m. – A video of KSU's Band performing at the Thorobred Express College Fair in Louisville People reached: 3,118",
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"text": "1/30/2015 @ 3:37 p.m. – A video of KSU's Concert Choir performing at the Thorobred Express College Fair in Hopkinsville People reached: 3,050",
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"text": "We also monitor page likes. The official KSU Facebook page has more than 2,550 likes."
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"text": "There are also web tools that we use to review the number of people who click on certain links in social media posts. We have used Bitly, an online service to shorten links that also tracks the number of people who click on a link posted on Facebook, Twitter, etc. Paid social media monitoring services exist, but we do not currently use any paid software."
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Page 174 JSON
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Page 175
50 item(s)
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footer (2)
footnote (2)
heading (1)
table (2)
table_cell (42)
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1 · HEADING
2 · TABLE
3
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35 · TABLE
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46 · FOOTNOTE
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48 · FOOTNOTE
49 · FOOTER
50 · FOOTER
Page 175 JSON
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Page 177
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