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REPORT TO THE BOARD OF REGENTS

July 21-22, 2016

KENTUCKY STATE UNIVERSITY Regular Meeting of the Board of Regents 9:00 a.m. – Thursday, July 21, 2016 Marriott Griffin Gate – Lexington, KY Regent Karen W. Bearden, Presiding

AGENDA *****

OATH OF OFFICE FOR NEW BOARD MEMBERS

Gordon Rowe, Secretary

Derrick Gilmore – Staff Regent Ralph Williams – Student Regent

• I.CALL TO ORDER:
• Regent Karen Bearden, Chair
• II.ROLL CALL:
• Gordon Rowe, Secretary
• III.OPENING REMARKS: Regent Bearden
• IV.AUDIT COMMITTEE Audit Committee update
• Regent Mindy Barfield Chairperson
• V.ADJOURN MEETING Adjourn for Retreat

Regent Bearden

KENTUCKY STATE UNIVERSITY Regular Meeting of the Board of Regents 11:00 a.m. – Friday, July 22, 2016 Marriott Griffin Gate – Lexington, KY Regent Karen W. Bearden, Presiding

AGENDA *****

I. RECONVENE:

Regent Karen Bearden, Chair

• II.II. OPENING REMARKS:

Regent Bearden

III. APPROVAL OF MINUTES:

Action Items: Approval of Minutes from the April 22, 2016 Executive Committee Approval of Minutes from the April 22, 2016 Board Meeting Approval of Minutes from the May 23, 2016 Executive Committee Approval of Minutes from the May 31, 2016 Special Called Meeting Approval of Minutes from the June 17, 2016 Special Called Meeting

IV. ELECTION OF BOARD OFFICERS

Action Item: Election of 2016-17 Board Officers

V. APPROVAL OF BOARD MEETING SCHEDULE:

Action Item: Approval of 2016-17 Quarterly Meeting Schedule

VI. COMMITTEE REPORTS:

• A.Academic Affairs Committee: Regent Elaine Farris Academic Affairs Update
• Action Item:
• B.Student Affairs Committee: Regent Ekumene Lysonge Student Affairs Update
• C.Business Affairs Committee: Regent LaVaughn Henry Business Affairs Update
• Action Item: Approval of Fee Changes 2016-17
• D.External Relations and Development Regent Charles Whitehead Committee:

External Relations and Development Update

• VII.TECHNOLOGY UPDATE: Wendy Dixie, Acting Chief Information Officer
• VIII.PRESIDENT'S REPORT: Dr. Aaron Thompson Interim President

Action Item:

• Ratification and Approval of Appointment of Rick Smith, Interim Vice President for External Relations and Development

IX. CLOSED SESSION:

• IX.CLOSED SESSION:
• A.Pending Litigation (KRS 61.810 (1)(c))
• B.Individual Personnel Matters (KRS 61.810 (1)(f))
• C.Property Acquisition (KRS 61.810 (1)(b))
• X.OPEN SESSION: Regent Bearden
• XI.CLOSING REMARKS: Regent Bearden
• XII.ADJOURNMENT:

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KENTUCKY STATE UNIVERSITY Board of Regents Executive Committee Meeting 8:30 a.m., April 22, 2016 Cooperative Extension Building Frankfort, Kentucky Regent Karen Bearden, Presiding

MINUTES *****

I. Call to Order:

Chairperson Karen Bearden called the meeting of the Kentucky State University Board of Regents (the “Board”) Executive Committee to order on Friday, April 22, 2016, at 8:40 a.m.

II. Opening Remarks:

Chairperson Bearden welcomed the attendees to the Executive Committee meeting.

III. Roll Call:

Board Secretary Gordon Rowe conducted the roll call:

Five regents were in attendance and a quorum was established.

IV. Approval of Minutes

Action: Regent Farris made a motion to approve the minutes from the December 19, 2016 Executive Committee meeting. The motion was seconded by Regent Whitehead. The motion passed on a vote of 5-0 and the minutes were approved.

Action: Regent Farris made a motion to approve the minutes from the March 11, 2016 Executive Committee meeting. The motion was seconded by Regent Whitehead. The motion passed on a vote of 5-0 and the minutes were approved.

V. Closed Session:

Action: Regent Barfield made a motion to go into closed session to discuss pending litigation, personnel matters and property acquisition, pursuant to K.R.S. 61.810 (Kentucky Open Meetings Act). The motion was seconded by Regent Farris at 8:49 a.m. The motion passed on a vote of 5-0, and the Committee went into closed session at that time.

VI. Open Session:

The Executive Committee reconvened in open session at 9:58 a.m. Chairperson Bearden reported that the Executive Committee took no action in the closed session.

VII. Adjournment:

Action: Chairperson Bearden called for a vote to adjourn the meeting. A motion to adjourn was made by Regent Barfield and seconded by Regent Farris. The motion passed on a vote of 5-0. Chairperson Bearden adjourned the meeting at 9:59 a.m.

Submitted By:

Gordon A. Rowe, Jr., Secretary Board of Regents Kentucky State University

Karen W. Bearden, Chairperson Board of Regents, Executive Committee Kentucky State University

Approved with no corrections Karen W. Bearden, Chairperson Board of Regents, Executive Committee Kentucky State University

___ Approved with corrections

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KENTUCKY STATE UNIVERSITY Regular Meeting of the Board of Regents 10:00 a.m., April 22, 2016 Cooperative Extension Building Frankfort, Kentucky Regent Karen Bearden, Presiding

MINUTES *****

I. Call to Order:

Chairperson Karen Bearden called the meeting of the Kentucky State University (“KSU” or the “University”) Board of Regents (the “Board”) to order on Friday, April 22, 2016, at 10:00 a.m.

II. Opening Remarks:

Chairperson Bearden welcomed the attendees to the Board meeting.

III. Roll Call:

Secretary Gordon Rowe conducted the roll call:

Eight Regents were in attendance and a quorum was established.

IV. Approval of Minutes:

Action: Regent Whitehead made a motion to approve the minutes from the Board of Regents meeting held on January 21, 2016. The motion was seconded by Regent Farris. The motion passed 8-0.

Action: Regent Whitehead made a motion to approve the minutes from the Board of Regents meeting held on March 11, 2016. The motion was seconded by Regent Farris. The motion passed 8-0.

V. Committee Reports:

Academic Affairs Committee Report:

Regent Farris reported that the Academic Affairs Committee met on the previous day. She reported to the Board that, during the meeting, Dr. Lynda Brown-Wright and Dr. Erin Wheeler discussed current developments in Academic Affairs. Dr. Wheeler reported to the committee that the UNV curriculum was revised to include a more service-oriented approach. Dr. Wheeler also discussed plans to use new software during Fall Semester 2016 to help faculty record and report student attendance.

The committee also discussed problems with advising students. Dr. Wheeler stated that, going forward, faculty members will get more training on advising and advising liaisons will be appointed in the Fall Semester. Those liaisons will report to Dr. Wheeler. She also said that junior audits are now being done, along with senior checkpoints to better track students' credits toward graduation.

Regent Farris reported that the 2015-16 Catalog has been prepared and is online, with curriculum ladders.

Regent Farris also reported that the Kentucky Board of Nursing approved KSU's proposal to add a Bachelor of Science in Nursing (“BSN”) degree program. That recommendation now goes to CPE for review and approval.

She also reported that searches for new faculty members failed in many areas due to a lack of transformational candidates in the pool. Additional candidates will be interviewed in the coming weeks. All endowed chair searches failed.

The committee had a robust discussion about cohorts. During that discussion, President Burse stated that KSU is behind in terms of tracking cohorts but is pushing efforts to improve graduation rates in cohorts. President Burse stated that he is working on a plan of action and will present his plan to the Board at the next regular Board meeting. President Bourse stated that KSU is likely to see its graduation rate decline in the next two years.

In regard to Commencement, President Burse also reported that some students had requested that they be allowed to walk across the stage at commencement even if they had not fully met their graduation requirements. President Burse had not authorized any such action. The committee members agreed with President Burse and were united in stating that students who had not fulfilled all graduation requirements would not be allowed to walk across the stage at Commencement.

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President Burse stated that he was not satisfied with the post-tenure review process. Twenty-four faculty members were up for review. Twenty-two of those faculty members were rated “Exceeds Standards.” President Burse did not believe these reviews could be accurate in light of student success rates and current graduation rates. The post-tenure review process will be reviewed by the Registry. The committee was also informed that the Faculty Handbook is being updated. Faculty contracts have been updated to include more specific responsibilities with more details.

Through February 2016, forty-six new grant awards were received through the Office of Sponsored Programs.

I he committee received a report on midterm grades comparing Spring Semester 2015 grades with Spring Semester 2016 grades. The committee reviewed the information presented but also requested a report comparing midterm grades to final grades so that the committee members could review students' progress during a semester.

In regard to minimizing costs for students, KSU is looking at a proposal to use e-books instead of paper books for all classes beginning in Fall Semester 2016. The flat fee for each student to access e-books is expected to be from $180-$200. President Burse will continue to research and analyze this proposal.

Two action Items were brought before the committee: the conferral of degrees for Spring Semester 2016 and Professor Emeritus status for George Shields. The committee recommended that the full Board approve the conferral of degrees on all students who have satisfied the requirements for graduation and bestow Professor Emeritus Status upon Dr. George Shields.

Action Item: Motion was made by Regent Farris, on behalf of the Academic Affairs Committee, to approve and ratify the Conferral of Degrees for the Spring 2016 graduation (there was no second required since the motion was brought on behalf of the committee). The motion passed 8-0.

Action Item: Motion was made by Regent Farris, on behalf of the Academic Affairs Committee, to approve the status of George Shields as Emeritus Faculty at the rank of Professor (there was no second required since the motion was brought on behalf of the committee). The motion passed 8-0.

Student Affairs Committee Report:

Chairperson Bearden summarized the Student Affairs Committee meeting. She reported that Carmella Connor and Dr. Erin Wheeler of the KSU Enrollment Management Committee and Stephanie Sanders of Ruffalo Noel Levitz ("RNL") provided information to the committee in regard to current enrollment and plans

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for increasing enrollment for Fall Semester 2016. The Enrollment Management Team reported to the committee that, as of the date of the meeting, the student headcount was 1,707. The committee engaged in discussions regarding KSU's enrollment management strategy. Ms. Sanders discussed the services provided by RNL, including marketing communication and analysis, retention analysis, web strategy, student satisfaction inventory, priority surveys for online learners, and development of recruiting strategies. The committee engaged in a robust discussion regarding Fall Semester 2016 recruiting strategies and enrollment goals.

Dionna McDonald and Francene Gilmer presented the Housing Report to the Student Affairs Committee. Ms. McDonald reported that housing strategies have been prepared for Fall Semester 2016 to handle the housing needs of students at any enrollment level. The committee received a detailed list of student life activities, programs and services planned for the 2016-2017 academic year. Ms. Gilmer reported to the committee that in May 2016, she would provide a detailed plan for the reorganization and planned programming for the Placement Office for the 2016-2017 academic year. She also reported that the Student Handbook was being revised.

No action was taken in regard to the Student Affairs Committee Report.

Business Affairs Committee Report:

Regent Guarneri summarized the Business Affairs Committee meeting, which was held on the previous day. He stated that the committee discussed the implementation of a non-refundable $150 enrollment deposit. The fee will not be waivable. The $35 application fee, which was often waived for students, will be eliminated.

Regent Guarneiri also reported on debt collection and accounts receivable. As of the date of the meeting, 711 accounts were outstanding, totaling $4.47 million dollars. The outstanding accounts have been placed with four separate collection agencies, including the Kentucky Department of Revenue.

The committee received a report from the Office of Human Resources (“OHR”). OHR is undergoing a six-month plan for improvements. The committee also received a report on the recent data breach at KSU and the actions of the University administration to protect the University’s W-2 employees affected by the data breach.

The committee reviewed current financial statements. Vice President for Business Affairs Greg Rush reported to the committee that the cuts proposed by Governor Bevin were restored. The University's budget is very tight but due to internal cuts by the administration, KSU was still on track to have a balanced budget for the fiscal year.

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Action Item: Motion was made by Regent Guarneiri on behalf of the Business Affairs Committee (there was no second required since the motion was brought on behalf of the committee) to approve the $150 enrollment deposit for incoming new students and transfer students for Fall 2016. The motion passed 8-0.

No other action was taken in regard to Business Affairs Committee Report.

Audit Committee Report:

Regent Mindy Barfield reported on the Audit Committee meeting, which was held on April 21, 2016. She stated that the final report of external auditors Dean Dorton Allen Ford, LLP had been submitted and was being reviewed by KSU. Ingram Quick, KSU's Internal Auditor, reported that the external audit showed a deficiency in regard to the retention of documentation on information and direction given to students in regard to Perkins loans. Corrective action has been taken to make sure that appropriate documentation is maintained in the future.

There were four principal findings from the audit report. Mr. Quick has evaluated the University's efforts in correcting the four deficiencies and found that in three of those areas necessary corrective actions have been taken. Work remains to be done only in the area of the Perkins loan documentation. Mr. Quick will provide additional information at the next committee meeting as to the corrective action being taken in regard to the Perkins loan issues. Mr. Quick also reported to the Audit Committee on his internal audit of the Bursar's office. He has already observed corrective action being taken in regard to his findings, including cash management policies and procedures.

Action Item: Motion was made by Regent Barfield, on behalf of the Audit Committee, to accept and approve the A133 financial audit (due to the fact that the motion was made on behalf of the committee, no second was required). The motion passed on a vote of 8-0.

No other action was taken in regard to the report of the Audit Committee.

External Relations and Development Committee:

Regent Guarneri gave the report of the External Relations and Development Committee.

Action Item: Motion was made by Regent Barfield to approve the minutes from the January 2016 meeting of the committee and the motion was seconded by Regent Farris. The motion passed on a vote of 8-0.

Regent Guarneiri reported that Global Advancement has begun its work for the University to make an external assessment of perspectives on the University.

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Todd Horstmeyer, Assistant to the President for External Relations, reported to the committee that the street banner project to commemorate the KSU 130th Anniversary was almost complete. Banners will be hung on MLK drive with the KSU logo and the 130th Anniversary logo. Banners will also be hung in other areas in the City of Frankfort. He also reported that the facelift of the Jordan building was on track to be completed before Commencement.

The committee also received a report on its investment portfolio from Fifth Third Bank. The University's endowment has experienced positive growth in the value of its investments. Some investment losses that were suffered in the previous quarter were recovered due to value increases in the stock market. At the request of several Board members, Fifth Third Bank agreed to provide investment information at least five days before the next committee meeting. Regent McFayden emphasized the need for Fifth Third Bank to provide the reports in a timely manner.

No other action was taken in regard to the External Relations and Development Committee Report.

VI. Information Technology

Interim Chief Information Officer Wendy Dixie and Oracle Project Manager N'Namdi Paskins gave the Information Technology report to the Board. Ms. Dixie reported that the contract with ERP Analysts was signed on February 19 and that ERP Analysts and its principal subcontractor, Addvantum, have begun working. Mr. Paskins reported that the onboarding phase of the project has begun. Addvantum currently has approximately 11 employees on campus. That number is expected to grow to 19 as the project continues. Governance documents are currently being reviewed by the KSU Executive Team, including the Governance Plan and the RAID log. At this time, the project is on schedule.

Mr. Paskins reported that the KSU Executive Team will produce an online dashboard to allow Board members to review the progress of the implementation project.

He also reported that Addvantum contractors are currently meeting with KSU Process Leads in each department to learn more about KSU business processes which will make the implementation more effective.

Mr. Paskins and Ms. Dixie reported that KSU employees will have to be certified before they can use the Oracle system.

Ms. Dixie also reported that Addvantum will develop a cutover plan to make sure that the transition to Oracle is as smooth as possible. At the initial stage of the transition, both Banner and Oracle will be running. Addvantum will provide

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training to KSU employees on how to run the Oracle system and employees will be tested on their knowledge before they can begin using Oracle.

No action was taken in regard to the Information Technology Report.

VII. Strategic Planning Process:

President Burse gave an update on the Strategic Plan. He provided copies of the latest draft to all Board members.

He gave particular attention to Goal 1, Objective 1.3 regarding student leadership. In response to the Board's concerns from the last meeting that KSU focus on developing leadership skills in its students, the President updated this Goal with several items to help KSU students develop leadership skills. He asked that the Board review this Goal and the remainder of the Strategic Plan.

President Burse presented Dr. Kirk Pomper to the Board to discuss a special flower developed by Agricultural Department to highlight KSU's 130th Anniversary. Dr. Pomper stated that sunflowers will be the signature plants for the 130th anniversary. The sunflower was chosen primarily because the sunflower features KSU's colors and is very diverse. Dr. Pomper presented 20 different sunflowers for the Board to review and described the planned presentation of the sunflowers on campus.

Dr. Pomper also discussed the possibility of selling sunflowers for commercial purposes. Regent Whitehead inquired as to whether pawpaw plants could be further commercialized. Dr. Pomper stated that this is something that his department has been working on. There are issues to be worked out in terms of dealing with local farmers and finding ways to commercialize the plants.

No action was taken in regard to the Strategic Plan Report.

VIII. President's Report

President Burse reported that there will be no cuts to University funding for the 2016-18 Biennium. He also reported that KSU was exempted from performance funding for the next biennium. However, the Kentucky Legislature has mandated that KSU establish standards for improvement in retention and graduation and present an annual report to CPE on its progress. President Burse said that the University has already begun to set out measurable metrics for reporting to CPE and the Legislature.

Regent Guarnieri asked the President about the consequences of not meeting the goals. President Burse stated that the Strategic Plan outlines goals that will show the necessary progress. He also stated that the Strategic Plan is aligned with the goals set for KSU by CPE, which should also help the University meet

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the goals that may be set out by the Legislature. He acknowledged that there could be serious consequences if goals are not met.

President Burse also stated that the budget allocation to KSU includes a 100% match for Land Grant programs. This was a major infusion into the program and marked the first time in years that the Legislature had provided for a 100% match. President Burse stated that Land Grant touches almost every county in Kentucky and helps small and minority farmers across the state. President Burse also announced that KSU is doing aquaculture in abandoned mines in Eastern Kentucky.

Discussion ensued as to whether the University has enough grant accountants to protect money and ensure that proper protocols are followed. President Burse stated that he expects more grant accountants to be hired through Land Grant, as well as a compliance officer to make sure that all money is properly spent.

President Burse stated that three capital projects were approved by the Legislature. Funds were approved for renovation and expansion of Atwood. Although there was no appropriation for a new Nursing building, President Burse stated that he believes he can eventually find money for a new building. The Legislature authorized the University to spend money for the building if the University can find the funding. The Legislature also reauthorized KSU's IT program expansion.

President Burse announced that the July 21-22 Board meeting may be a retreat for the Board instead of a regular meeting.

President Burse reminded the Board members that Commencement shall occur on Saturday, May 14.

President Burse concluded by stating that he would present to Board members a charge for the termination and removal of a faculty member at the end of the Board meeting. No discussion of the charge was held in the open meeting.

IX. Closed Session

Action: Regent Reddy made a motion to go into closed session to discuss personnel matters, pending litigation, and property acquisition pursuant to K.R.S. 61.810 (Kentucky Open Meetings Act). The motion was seconded by Regent Farris at 11:01 a.m. The motion passed 8-0, and the Board went into closed session at that time.

No action was taken by the Board in closed session.

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X. Open Session

The Board reconvened in open session at 11:37 a.m. Chairperson Bearden reported that the Board took no action in the closed session.

XI. Adjournment

Action: Chairperson Bearden called for a vote to adjourn. Regent McFayden made a motion to adjourn the meeting. The motion was seconded by Regent Reddy. The motion passed 8-0. Chairperson Bearden adjourned the meeting at 11:38 a.m.

Submitted By:

Gordon A. Rowe, Jr., Secretary Board of Regents Kentucky State University

Karen W. Bearden, Chairperson Board of Regents Kentucky State University

Approved with no corrections Karen W. Bearden, Chairperson Board of Regents Kentucky State University

___ Approved with corrections

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KENTUCKY STATE UNIVERSITY Board of Regents Executive Committee Meeting 9:30 a.m., May 23, 2016 Julian Carroll Academic Services Building, Board Room Frankfort, Kentucky Regent Karen Bearden, Presiding

MINUTES *****

I. Call to Order:

Chairperson Karen Bearden called the meeting of the Kentucky State University Board of Regents (the “Board”) Executive Committee (the “Committee”) to order on Monday, May 23, 2016, at 9:30 a.m.

II. Opening Remarks:

Chairperson Bearden welcomed the attendees to the Committee meeting.

III. Roll Call:

President Burse conducted the roll call:

Six regents were in attendance and a quorum was established.

IV. Closed Session:

Action: A motion was made to go into closed session to discuss pending litigation, personnel matters and property acquisition. The motion was seconded at 9:31 a.m. The motion passed on a vote of 6-0, and the Committee went into closed session at that time.

[1]

V. Open Session:

The Committee reconvened in open session. Chairperson Bearden reported that the Executive Committee took no action in the closed session. She also announced that President Raymond Burse had tendered his resignation to the Executive Committee.

Action: A motion was made by Regent Farris to accept President Burse's resignation. The motion was seconded by Regent Lysonge. The motion passed unanimously.

VI. Adjournment:

Action: Chairperson Bearden called for a vote to adjourn. Motion to adjourn was made and seconded. The motion passed unanimously. Chairperson Bearden adjourned the meeting.

Submitted By:

Gordon A. Rowe, Jr., Secretary Board of Regents Kentucky State University

Karen W. Bearden, Chairperson Board of Regents, Executive Committee Kentucky State University

___ Approved with no corrections

___ Approved with corrections

[2]

KENTUCKY STATE UNIVERSITY Special Meeting of the Board of Regents 9:00 a.m., May 31, 2016 Julian Carroll Academic Services Building Frankfort, Kentucky Regent Karen Bearden, Presiding

MINUTES *****

I. Call to Order:

Chairperson Karen Bearden called the Special Meeting of the Kentucky State University (“KSU” or the “University”) Board of Regents (the “Board”) to order on Tuesday, May 31, 2016, at 9:00 a.m.

II. Opening Remarks:

Chairperson Bearden welcomed the attendees to the Board meeting.

III. Roll Call:

Chairperson Bearden conducted the roll call:

Eight Regents were in attendance and a quorum was established.

IV. Closed Session:

Action Item: Regent Oldham made a motion to go into closed session to discuss personnel matters, pursuant to KRS 61.180. The motion was seconded by Regent McFayden. The motion passed on a vote of 8-0 and the Board went into closed session at 9:02 a.m.

V. Open Session

The Board returned to open session at 10:30 a.m. after discussion of personnel matters in closed session.

Action Item: Regent McFayden made a motion to hire Dr. Aaron Thompson, Executive Vice President of CPE, as the University's Interim President. Regent Farris seconded the motion. The motion passed on a vote of 8-0 and Dr. Aaron Thompson was named as KSU's Interim President.

Chairperson Bearden announced that a Presidential Search Committee would be formed to choose the next President of KSU. She also named the members of the committee:

• Regent E.M. Lysonge, General Counsel for Café Press, who shall serve as Chairperson of the committee;
• Regent Mindy Barfield, partner in the litigation department at Dinsmore and Shohl law firm; Board of Trustees at Transylvania University; Board of Governors, Kentucky Bar Association;
• Houston Barber, Superintendent, Frankfort Independent Schools; Frankfort native; former principal, Jefferson County Public Schools;
• Retired Circuit Court Judge Hubert Grimes; KSU graduate; Director, Center for Law and Social Justice at Bethune Cookman University;
• Venita Hawkins, President, KSU National Alumni Association; Fiscal Review Specialist for Fairfax County, Va., where she manages a budget of more than $25 million;
• Faculty Regent Dr. Elgie McFayden, Associate Professor, College of Professional Studies, School of Public Administration, Social Work and Criminal Justice;
• Staff Regent Hettie Oldham, Archives Assistant for Academic Affairs and the Library; KSU graduate;
• William May, Mayor of Frankfort, graduate of Frankfort High School and Kentucky State University;
• Ralph Williams, newly elected SGA President; Business Administration major; Served in 2015 on the White House Initiative on HBCUs as KSU's student ambassador; and
• Karen Bearden, Board of Regents chairperson, ex-officio member.
• Staff Liaison to the search committee shall be Christina Leath, J.D.

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VI. Adjournment

Action: Chairperson Bearden called for a vote to adjourn. Regent Whitehead made a motion to adjourn the meeting. The motion was seconded by Regent McFayden. The motion passed 8-0. Chairperson Bearden adjourned the meeting at 10:32 a.m.

Submitted By:

Gordon A. Rowe, Jr., Secretary Board of Regents Kentucky State University

Karen W. Bearden, Chairperson Board of Regents Kentucky State University

Approved with no corrections Karen W. Bearden, Chairperson Board of Regents Kentucky State University

___ Approved with corrections

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KENTUCKY STATE UNIVERSITY Special Meeting of the Board of Regents 9:00 a.m., June 17, 2016 Julian Carroll Academic Services Building Frankfort, Kentucky Regent Karen Bearden, Presiding

MINUTES *****

I. Call to Order:

Chairperson Karen Bearden called the meeting of the Kentucky State University (“KSU” or the “University”) Board of Regents (the “Board”) to order on Friday, June 17, 2016, at 9:00 a.m.

II. Opening Remarks:

Chairperson Bearden welcomed the attendees to the Board meeting.

III. Roll Call:

Secretary Gordon Rowe conducted the roll call:

Ten Regents were in attendance and a quorum was established.

IV. Budget:

Chairperson Bearden turned the meeting over to Interim President Aaron Thompson to present the budget.

President Thompson presented the budget to the Board and stated that the budget is balanced. Overall expenditures are $2.2 million less than last year's

budget. He also stated that the University's budget is based on conservative enrollment growth figures.

Chairperson Bearden recognized Regent McFayden. He commented that an aggressive grant strategy would also help to increase revenue. Regent Whitehead stated that the University needs a more aggressive fundraising strategy. President Thompson stated that he is taking steps to increase donations to the University.

Tuition will increase modestly for the next year, 0.57% for resident students, and 3.67% for non-resident students. Book costs will be decreased due to the use of electronic textbooks. Each undergraduate student will pay $195 for full access to electronic textbooks. Paper books will be available for students who cannot access the electronic textbooks. However, every reasonable effort will be made by the University to provide access to the electronic textbooks.

Regent Barfield asked about the tuition discount rate compared to sister institutions. President Thompson stated that KSU's discount rate is higher than most institutions but he is working to decrease that rate.

Regent Oldham asked whether the electronic book rate would apply to graduate students. President Thompson responded that electronic books will be available to graduate students but no final decision has been made in regard to graduate the student course materials.

A discussion ensued as to the UNV program and its effectiveness. Dr. Thompson stated that he intends to redirect the UNV program. He emphasized that strengthening this program could have a huge impact on retention and graduation rates.

President Thompson also stated that he intends in the near future to bring the Board a restructuring plan that will use available resources strategically to improve enrollment management and career planning.

Regent Guarnieri inquired as to how the University budget was reduced by $2.2 million. President Thompson stated that most of the savings came from retirements of faculty and other personnel that have not been replaced and savings on health insurance costs. A discussion ensued as to whether the proposed budget would negatively affect cash flow. Vice President for Business Affairs Gregory Rush responded that it would not. He also stated that in the future there will be improvements in accounting procedures so that there are fewer discrepancies between financial statements given to the Board and audited financial statements done by external auditors.

A discussion ensued as to effect of enrollment on the University's budget. President Thompson stated that the budget is conservative. Mr. Rush stated that

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improvements in retention will strengthen the budget. Dr. Erin Wheeler and her team are actively tracking the 2014 and 2015 cohorts to make sure that those students stay enrolled. He sees the potential to increase the retention rate to 70% from 60%. He also stated that KSU should be able to bring in more new freshmen and transfers than last year but remarked that last year's data may not provide a reliable comparison. Questions were asked by Board members about the number of total employees and whether KSU had adequate personnel resources. President Thompson said that the total employee count is statistically flat. Mr. Rush also provided more information on employee counts for the Board. He stated that he believes he does not have sufficient staff to fill all necessary positions in Business Affairs. He is working on hiring new staff that can improve the quality of work in business affairs.

Mr. Rush reviewed the 2016-17 budget for the Board and highlighted specific areas. He emphasized that there were no housing or board fee increases from last year. In regard to expenses, he stated that fixed costs have increased primarily in the area of retirement contributions. Health care contributions have decreased in terms of employer contributions.

Discussion ensued regarding student activity fees. Regent Whitehead asked how various student fees were to be used and what each student gets for those fees. Mr. Rush explained the purpose behind various fees charged to students. President Thompson stated that Student Affairs will be strengthening its efforts to provide relevant educational programming in its student activities so that students get more value for their student fees.

In regard to Homecoming, Chairperson Bearden emphasized that Homecoming must be controlled by University professional staff, not students or others. President Thompson and Mr. Rush communicated that after last year's Homecoming, KSU administration has put internal controls in place to make sure that administrative professionals have control over the process, including spending.

Mr. Rush noted that page 23 of the budget was misnumbered and should actually be page 13. From that point on, the pages of the budget correspond to the renumbering of page 13 to page 23.

Regent Whitehead and Regent Henry both remarked that KSU needs to work with more corporations to market products unique to KSU in order to increase revenue. President Thompson stated that he would take action to improve entrepreneurial and development activities for KSU.

Regent Farris asked about the $0 balance in the University Contingency fund. President Thompson said that he intends to increase the amount in this fund. Mr. Rush also stated that there are other budget lines from which he can pull contingency funds. He believes that current staff vacancies will provide additional

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funds from which he can draw contingency funds, if necessary. In an emergency, KSU could also draw on its Fund Balance, but that would be a last resort.

Action: Regent Reddy made a motion to approve the proposed budget and all related resolutions for the 2016-2017 academic/budget year. The motion was seconded by Regent McFayden. The motion passed 10-0.

Action: Regent Barfield amended the motion to explicitly include the proposed Housing and Board Schedule and Tuition and Fee Schedule in the motion for budget approval. Regent McFayden seconded the motion. The motion passed 10-0.

V. President's Report

President Thompson stated that he appreciated the Board’s thorough review and approval of the budget. He also stated that, although he only has an interim term, he intends to be dynamic and contribute to the development of the University. He stated that he intends to present a restructuring plan for Academic Affairs to the Board at its regular meeting in July.

VI. Adjournment

Action: Chairperson Bearden called for a vote to adjourn. Regent Farris made a motion to adjourn the meeting. The motion was seconded by Regent McFayden. The motion passed 10-0. Chairperson Bearden adjourned the meeting.

Submitted By:

Gordon A. Rowe, Jr., Secretary Board of Regents Kentucky State University

Karen W. Bearden, Chairperson Board of Regents Kentucky State University

___ Approved with no corrections

Approved with corrections

4

Kentucky State University

Board of Regents Meeting Academic Affairs Committee

July 21, 2016

Regent Elaine Farris, Chairperson

Regent Mindy Barfield

Regent Elgie McFayden

Regent Syamala Reddy

Regent Diamond Gordon

Candice Love Jackson, Ph.D. Acting Vice President for Academic Affairs, Staff

KENTUCKY STATE UNIVERSITY Regular Meeting of the Board of Regents Academic Affairs Committee July 21, 2016 Griffin Gate Marriot Resort and Spa Lexington, Kentucky

MEETING INDEX

Page Minutes of the April 21, 2016 Meeting 4 Executive Summary 8 SACSCOC Update 5th Year Report and Response Substantive Change Report Kentucky Board of Nursing Update Update Faculty/Chairs Searches Midterm Grade to Final Grade Analysis Office of Academic Support Appendix A 16 Appendix B 22

[1]

KENTUCKY STATE UNIVERSITY Regular Meeting of the Board of Regents Academic Affairs Committee July 21, 2016 5:00 pm to 6:00 pm Griffin Gate Marriot Resort and Spa Lexington, Kentucky

AGENDA

• I.CALL TO ORDER:
• II.ROLL CALL:
• III.OPENING REMARKS:
• IV.APPROVAL OF MINUTES:
• V.EXECUTIVE SUMMARY REPORT: Regent Farris
• VI.ADJOURNMENT:

[2]

Regent Elaine Farris, Chairperson

Candice Love Jackson,

Acting Vice President for

Academic Affairs

Regent Farris

Regent Farris

Candice Love Jackson

Regent Farris

KENTUCKY STATE UNIVERSITY Regular Meeting of the Board of Regents Academic Affairs Committee April 21, 2016 10:00 a.m. to 12:00 p.m. Cooperative Extension Building, Conference Room Frankfort, Kentucky

MINUTES *****

Regent Elaine Farris, Chairperson, called the Academic Affairs Committee meeting of the Kentucky State University Board of Regents to order at 10:00 a.m. on April 21, 2016. Regent Farris asked the secretary to call roll:

Elaine Farris Present Mindy Barfield Present Ellie McFavden Present

Syamala Reddy Not Present Diamond Gordon Present

Eigie McFayden

Present

A quorum was declared.

Approval of Minutes

Minutes of the January 21, 2016, meeting were approved. Motion was made by Regent Barfield and seconded by Regent McFayden.

Vice President's Report

Dr. Lynda Brown-Wright began the meeting by giving an update to the inquiries that were made at the January 21, 2016, Board of Regents meeting. Dr. Brown-Wright stated that curriculum changes would include more service learning to engage students in more meaningful ways. The University will align major classes with experiential learning activities that will be more beneficial to the students. More focus will also be on students in the sophomore year. Also, one dedicated instructor will teach all UNV classes and organize service learning activities to ensure that students are more connected to the community as well as the institution.

Questions were asked about students failing grades and if the failures were due to absenteeism. Dr. Brown-Wright stated we had not correlated attendance to grades but we are working on improving student attendance. Dr. Wheeler and Student Success, with commitments from the Faculty Senate, are working to implement an attendance software in the fall. This software will be aligned with the attendance policy, and faculty will be able to submit attendance and performance reports. Once the software is in place, we will be able to gather better data to improve attendance.

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Dr. Brown-Wright also stated that more attention was being focused on advising students properly. More training is needed to ensure faculty knew how to properly advise all students from first year, transfer, and upper-level classmen. Dr. Candice Jackson updated the committee on new procedures to advise students toward graduation. Junior audits began this semester so that students can prepare for classes and timely graduation to create more focus on completion in four years. The University Catalogue is on-line so students can view it. Curriculum ladders have been created as well as a degree audit checklist sheet designed with general education courses on one side and major course requirements on the other. Advising and Retention Liaisons, who report directly to Dr. Wheeler, will assist in improving advising and assisting faculty with any advising issues they may have in a timely manner.

Dr. Brown-Wright gave a follow-up on the proposal to the Kentucky Board of Nursing to develop a BSN program at Kentucky State University. The proposal was approved by the KBN on April 7, 2016, and has been sent to CPE for their review and approval.

Dr. Brown-Wright gave an update on the Faculty/Chair searches. Skype interviews had been completed for some positions and two candidates were coming to campus for interviews next week. All Endowed Chair searches failed and more attention is being put into intentional recruiting of diverse candidates.

Dr. Candice Jackson gave an update on the Cohorts. Questions were asked on what was being done to improve graduation rates from these cohorts. President Burse stated that engagement had not been at the level it has been in the last 13 months. We are behind and graduation rates will drop over the next two years. We still have time to improve the graduation rate. We are working on creative ideas to get students back to graduate. President Burse agreed to get the plan of action to the Board of Regents for their review and stated tracking of the cohorts is reported in the weekly Cabinet meetings.

President Burse also stated that there will be no allowing students who have not completed all requirements for graduation to walk at commencement. Rules and processes have been put in place to ensure that all grades are turned in on time and the registrar will certify that the list is correct and accurate as to who is graduating.

Dr. Brown-Wright gave a review of the Post Tenure Review. Twenty-four faculty were up for review. President Burse stated that he was not happy with the post tenure review process and has asked the Registry to look into the process and assist with redefining our standards. Twenty-two of the twenty-four faculty members evaluated were rated as “exceeds expectations.” Were this the case, more students would be graduating. Annual reviews need to be redefined and Faculty Handbook is being updated.

Dr. Brown-Wright explained the changes to the faculty contract that included more specific duties with which to hold faculty members accountable when not meeting expectations.

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Dr. Wheeler gave an update on the Academic Support Plan. The two primary goals are retention and graduation. Dr. Wheeler is working with ACE and CAPS to define the roles and responsibilities within the process so that information is received by the appropriate function within student support. A discussion was held on internal marketing and branding of services offered by student support at Kentucky State University.

Dr. Brown-Wright updated the committee on Sponsored Programs. During FY 2016, forty-one proposals have been submitted. Of the 41 proposals submitted, 38% were classified as research, 25% were classified as public service, and 16% were classified as Student Services. Through February 2016, 46 new awards were received and activated through Office of Sponsored Projects.

Regent Farris requested that at next board meeting the Mid-Term Grade Overview comparison be from Spring 2016 mid-term grades and final grades from same students in same classes. This will give a more accurate comparison of how students are really doing.

ACTION ITEM:

A motion was made to confer the appropriate degrees upon students who have completed degree requirements and are eligible to graduate on May 14, 2016, by Regent McFayden and seconded by Regent Bearden. The motion passed unanimously.

A motion for approval to award Faculty Emeriti status to George Shields was made by Regent McFayden and seconded by Regent Gordon. The motion passed unanimously.

President Burse stated that in looking into class attendance and found that most students do not buy textbooks. How can you be successful if you do not have the book or books for the class? A textbook company has presented a proposal that ensures that all students will have all books for their classes on the first day of class for a nominal fee. If we are successful, this will allow us to address our students' needs in both managing the rising costs of textbooks and their learning environment from the first day of class. Though this is at the development stage, the Faculty Senate is excited about the prospect of the prepared student.

Regent Farris asked to know Kentucky State University's Academic Inventory. President Burse stated Kentucky State University offers two Associate degree programs, twenty-eight Baccalaureate degree programs, eight Master's programs, and one Doctoral program. We now qualify for the Work Ready Scholarship.

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Adjournment

Motion for adjournment of the Academic Affairs Committee meeting was made by Regent Bearden and seconded by Regent Barfield. The meeting was adjourned at 11:41 a.m.

Submitted by:

Approved by:

Dr. Candice Love Jackson, Acting Vice President for Academic Affairs

Regent Elaine Farris, Chairperson Academic Affairs Committee

Approved with no corrections

Approved with no corrections

Approved with corrections

[6]

KENTUCKY STATE UNIVERSITY Regular Meeting of the Board of Regents Academic Affairs Committee July 21, 2016 Griffin Gate Marriot Resort and Spa Lexington, Kentucky

1. April Meeting of the Board of Regents Follow-Up

1. Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) Update
2. Fifth Year Report: Kentucky State University submitted a Response Report to SACSCOC findings regarding the Interim Fifth Year Report on April 1, 2016. We have received official notification that the Response Report has been accepted.
3. Substantive Change Report: Kentucky State University submitted a Response Report to the SACSCOC visit on March 1, 2016. We must submit a Monitoring Report on April 3, 2017, to address Core Standard 3.3.1.1: Institutional Effectiveness to demonstrate evidence of continuous assessment and improvement cycles of student learning outcomes.
2. Kentucky Board of Nursing (KBN) Update: Kentucky State University has been approved by the Kentucky Board of Nursing to offer a Bachelor of Science in Nursing.
3. Update Faculty/Chair Searches: The Office of Academic Affairs has been able to secure faculty in Sociology, Whitney Young School of Honors, and School of Nursing. We continue to be strategic in the recruitment of diverse faculty and administrative leadership in key academic areas, including participating in the McKnight Doctoral Fellowship Conference to recruit a more diverse candidate pool to prepare for the Fall 2017 academic year.

II. Midterm Grade—Final Grade Analysis

This trend analysis report of the distribution of letter grades from midterm to the end of course across the academic years for 2013-14, 2014-15 and 2015-16. This report shows an overall trend toward higher percentages of A, B, and C grades earned at midterm and as final grades for all students for the most recent fall and spring terms during the 2015-16 academic year. Also, there is a relatively declining percentage of A, B, or C grades earned at midterm with an earned D or F as the final course grade. There is a lag in growth for students who earned D's or F's at midterm and a final

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course grade of A, B, or C. However, the general decline in D's and F's earned at midterm and as a final grade is noteworthy.

The purpose of this analysis provides a snapshot examination of data with intent to understand academic outcomes to improve student performance, the effectiveness of curriculum delivery, and student-learning outcomes. For future reporting purposes, it would be most beneficial to examine the relationship between mid-term grades and final grades and evaluate whether mid-term grades are predictive of student success in undergraduate level courses (as measured by final course grades).

Theoretically, mid-term grades account for about half of the final grades and are designed to give a true signal to the students as to their performance up to the mid-point of the class. Mid-term grade feedback can be used by both the student and instructor to modify approaches to delivery and learning, or if content with the mid-term outcome, continue with present behaviors.

One issue is with the fidelity of the midterm grade signal. If instructors do not intentionally structure course assignments and expectations that will give students an accurate indicator, there could be negative outcomes, such as (1) scheduling assignments equally without back-loading at the end of the course, (2) neglecting to provide timely feedback on assignments or, (3) fails to issue midterm grades were issued; then students cannot rely upon midterms to determine performance by the end of the course. Unintended effects could be the premature dropping of classes, thereby extending the time-to-degree of the student. Equally, as problematic is if the student abandons the major and/or the University. If midterm grades are a false signal, midterm grade points become insignificant and unreliable. Assuming the fidelity of the signal and that the midterm accounts for 50% of the final grade, it seems likely that midterm grades are strongly predictive of student success as measured by final grades.

The Office of Institutional Research provided the total raw data counts and percentages by grade. The reports are produced from final grade data as of June 3, 2016. Thus, grade changes may cause the data to change between reporting dates. Therefore, reports for terms more than one year prior may reflect the effect of Incomplete grades reverting to satisfactory or failing grades.

The present report is intended to expand on earlier analyses by including grade distributions from both fall and spring terms over the academic years 2013 through 2016. These findings represent three fall terms and three spring terms during which a total of N=35,023 letter grades (A-F) were awarded. For this report, mid-term or final grades recorded as blank, FX, I, IP, N, NA, P, and W were excluded.

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The Office of Academic Assessment and Evaluation explored the following questions:

• Have overall letter grade distributions at Kentucky State University changed over the period from fall 2013 through spring 2016?
• What semester terms yielded the most significant change in overall grade distributions?

Results of Trends in Grade Distribution. Figure 1 below shows the distribution of letter grades aggregated across all six semesters from fall of 2013 through spring of 2016.

Figure 1. Aggregated letter grade distribution, fall of 2013 through spring of 2016

All Students Midterm - Final Grade Distribution

Fall 2013 Spring 2014 Fall 2014 Spring 2015 Fall 2015 Spring 2016

Consistent with earlier reports, these results in Figure 1 above appear to be consistent with the findings revealing that the students at Kentucky State University have experienced an increase in overall A, B, and C grades. Specifically, the results show that students who earn A, B, and C grades at midterm continue toward success to the end of the course. Overall analyses for the Spring 2016 grades reveal notable progress compared to the fall 2013 earned grades. Likewise, these results can be correlated with student success efforts for efficacy.

The underlying rationale for posting mid-term grades is to allow for an organizational response both to students who are doing well and those who require interference. Mid-term grades provide the university with a potent tool for early intervention and direction of resources to enhance student success. Figure 2, shows a trend for students in their

[9]

first year who received A, B, or C, at midterm and as their final course grade in the fall term declined in the spring term for each academic year. These results signify an intentional exploration of course selection and behavioral inputs that may attribute to the findings, specifically as it relates to the general education core classes and advising sequencing patterns to ensure proficiency.

Figure 2 Aggregated letter grade distribution for First Year Cohorts, fall 2013 through spring of 2016. First Year Cohorts Midterm-Final Grade Distribution

Figure 3 below shows the overall letter grade distribution trend lines across semester and year. Note that while the percentage of A's awarded has trended upward over this period, typically a higher percentage of A's is awarded in spring semester courses than in fall semesters. However, during the fall 2015 and spring 2016, the grades remained steady. A similar but reversed pattern trending downward, appears to hold for F grades, as more are awarded in fall than in spring semesters with a minimal difference for spring 2016.

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Figure 3. Overall letter grade distributions by semester fall 2013 – spring 2016

An analysis of grades issued for fall 2013 and spring 2016 yielded the results in Table 1 (See Appendix A). In the fall semesters, 79.1% of those students with a mid-term grade of A subsequently received a final grade of A for spring, the percentage was 80%. For the fall semester, a mid-term grade of A was indicative in 94% of the cases of a final grade of A or B (for the spring term the result was the same).

The variation in the mid-term grades is quite similar for the two semesters: for example, 81% of the students earning a C at mid-term finished with a B, C or D. The data demonstrate that the grade issued at mid-term, for the vast majority of courses, was strongly predictive of the student's final grade in the class.

Conclusions

Have grade distributions at Kentucky State University changed over the period from fall of 2013 through spring of 2016?

Yes. There has been a positive trend showing an increase in students earning A, B, and C grades at midterm and the end of the course 2013 through 2016. Much of that increase appears to a gradual but steady increase in the percentage of A grades awarded along with a corresponding decline in the percent of F grades. Typically, a higher percentage of A grades are awarded for spring semester courses than in fall courses. While F grades tend to be somewhat more common in fall semesters than in spring semesters, grade averages across all courses are generally higher in the spring than fall semesters at Kentucky State University.

To improve retention and graduation rates among first year students, the university must focus on ensuring that students are successful in the core areas. Alteration and

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alignment in the course delivery system, is supported by evidence based practice that would increase success which impacts our retention and graduation rates. A strategic evaluation of instruction, particularly in introductory and core course offerings, especially to assist those who consistently show high failure rates is worthwhile. Relying only upon post-facto satisfaction surveys that are distributed at the end of the semester will not capture the observations of students who withdraw from courses after mid-term. Satisfaction surveys, while an important measure, can only tell part of a story about a teacher's effectiveness. Peer comparisons within departments and within courses taught in multiple sections can provide evidence of effectiveness as well. Finally, it is important that all departments implement measures to provide early feedback to undergraduate students in general and first year in particular. Mid-term grades are critical, but feedback should be available much earlier for interventions to be successful. Such important feedback is critical to lower division students who are otherwise unsure of their abilities in a college setting and might require counseling from their advisors. Without early knowledge, advisors cannot intervene to help struggling students if neither the student nor the advisor knows of a student's academic status. Furthermore, when instructors do provide mid-term grades, those grades should accurately reflect the true quality of the work using consistent grading metrics. For its part, the institution must be as proactive as possible aimed at creating a culture of student success and academic excellence.

III. Office of Academic Support

UNV 101 Designated Instructor Update

The University Orientation Coordinator position was officially created (Appendix A). A qualified candidate was extended an offer on June 23, 2016, but declined to accept a position at another institution. Emails were sent to department chairs and faculty of higher education, student personnel, and counseling graduate programs in Kentucky to solicit resumes from qualified candidates.

2nd Year University Orientation Programming

Plans for a second-year orientation program are being developed. As the University transitions to centralized advising, students will continue to experience a high-engagement, high-touch advising model that encourages retention and timely progress to degree completion. By maintaining the advising responsibilities for the Fall 2015 Cohort, C.A.P.S. will be renamed the Office of Academic Advising. Under this new moniker, the Office of Academic Advising will develop, monitor, and evaluate support programming designed for second year students that will center on career pathways and leadership development. The data gathered during this pilot year will inform the adoption of a formal second-year orientation program to begin in Fall 2017.

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Academic Support 2015-2016 Assessment Summary

Academic Center for Excellence – Tutoring

Academic Center for Excellence employed more than 20 tutors to assist students in over 15 disciplines in 2015-2016. Students who used tutorial services experienced an 89% fall to spring retention rate. The average cumulative and semester GPA of students that took advantage of services slightly increase from the 2014-2015 academic year. The decrease in number of visits in Spring 2016 can be contributed to the relocation of ACE during repairs and renovations from mid-March to mid-April.

Tutorial Center Usage and Student Performance

Academic Center for Excellence - Academic Coaching Sessions In Spring 2016, Academic Center for Excellence focused marketing academic coaching services and in-class presentations to students and faculty. Academic Coaching helps students strengthen transferable learning strategies

In Spring 2016, Academic Center for Excellence focused marketing academic coaching services and in-class presentations to students and faculty. Academic Coaching helps students strengthen transferable learning strategies.

for success in all courses. Both individual and in-class presentations focused on time-management, using the Study Cycle and using other quality learning strategies. Twenty-five (25) students scheduled approximately 124 appointments throughout the semester. Of the students who attended academic coaching appointments, 87% passed courses with a C or higher. The Office of Academic Support will increase awareness of the academic coaching services as well as hire peer academic coaches to assist the professional staff.

Academic Center for Excellence - Supplemental Instruction Spring 2016 In Spring 2016, The Academic Center for Excellence piloted the Supplemental Instruction Program. Supplemental Instruction is an internationally recognized support model that is proven to increase course grades, retention and graduation.

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*

rates by decreasing course failure rates. SI targets historically difficult courses by placing a model student (SI Leader) in the course to provide weekly review session. Review sessions focus on active learning and collaboration to help students improve study, critical thinking, communication and social skills. SI is uniquely proven to improve the academic success of underrepresented minorities and first-year students.

Spring 2016

Supplemental Instruction Performance Summary

Midterm Final

SI Non-SI SI Non-SI

Mean Course Grade 2.5 2.1 3.0 2.3

Mean DFW Rate - - 7.4% 32.71

Mean Course Grade 2.2 2.5

The Academic Center of Excellence provided Supplemental Instruction (SI) for students in 7 courses in the College of Arts and Sciences: Biology 101 (two sections), History 103, Mathematics 120, and Music 130 (two sections). The data suggest that in general SI participants receive higher course grades than non-participants. SI participants have lower DFW rates than non-participants.

SI support will be expanded to the following high-risk courses in Fall 2016:

BIO 101, 107

MAT 115, 120, 131

ECO 321

IGS 201

SOC 203

PSY 200

• NUR 111
• ART 130
• HIS 103
• SPA 101, 102

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Center for Academic Persistence and Success

During the 2015-2016 academic year, The Center for Academic Persistence and Success advised all students who earned less than 30 credits and/or were undeclared majors. This semester, the CAPS advisors increased visibility and outreach efforts as well as scheduled small group meetings to support 1st-year students. The number of students on good standing increased by 30% as a result of the academic probation program, AMP! One student even received a 4.0 after being on academic probation after the fall semester.

Center for Academic Persistence and Success Stats

Total Advisees

FA2015 SP2016

Total Advisees 152 200

GPAS

FA2015 SP2016

4.0 10 10

3.0 - 3.99 50 62

2.5 - 2.99 21 28

2.0 - 2.49 13 37

1.0 - 1.99 33 38

< 1.0 23 18

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Appendix A: Table 1

TERM

Fall 2013

CLASS CODE MID GRADE Midterm Grade Total A, B, C, D, F % FINAL GRADE % rcvd A/B/C at midterm and A/B/C at final % rcvd A/B/C at midterm and D/F at final % rcvd D/F at midterm and A/B/C at final % rcvd D/F at midterm and D/F at final

Midterm Grade A % A B % B C % C D % D F % F

FR A 363 28% 233 64.2% 82 22.6% 26 7.2% 9 2.5% 13 3.6% 42.9% 9.6% 12.9% 34.7%

B 411 31% 86 20.9% 175 42.6% 85 20.7% 24 5.8% 41 10.0%

C 365 33% 26 7.1% 77 21.1% 141 38.6% 48 13.2% 73 20.0%

D 343 38% 4 1.2% 39 11.4% 104 30.3% 72 21.0% 124 36.2%

F 689 48% 7 1.0% 28 4.1% 97 14.1% 71 10.3% 486 70.5%

SO A 193 15% 137 71.0% 35 18.1% 13 6.7% 2 1.0% 6 3.1% 50.5% 6.7% 18.4% 24.4%

B 208 16% 49 23.6% 106 51.0% 36 17.3% 11 5.3% 6 2.9%

C 219 20% 13 5.9% 62 28.3% 96 43.8% 29 13.2% 19 8.7%

D 170 19% 2 1.2% 22 12.9% 84 49.4% 35 20.6% 27 15.9%

F 293 21% 1 0.3% 22 7.5% 68 23.2% 61 20.8% 141 48.1%

JR A 230 18% 174 75.7% 45 19.6% 7 3.0% 3 1.3% 1 0.4% 60.0% 5.0% 17.9% 17.0%

B 250 19% 77 30.8% 120 48.0% 35 14.0% 12 4.8% 6 2.4%

C 216 20% 26 12.0% 67 31.0% 91 42.1% 25 11.6% 7 3.2%

D 175 20% 11 6.3% 32 18.3% 72 41.1% 39 22.3% 21 12.0%

F 199 14% 6 3.0% 23 11.6% 48 24.1% 34 17.1% 88 44.2%

SR A 437 34% 357 81.7% 64 14.6% 14 3.2% 0.0% 2 0.5% 69.4% 2.8% 17.0% 10.8%

B 430 33% 148 34.4% 207 48.1% 60 14.0% 6 1.4% 9 2.1%

C 281 26% 39 13.9% 109 38.8% 106 37.7% 19 6.8% 8 2.8%

D 205 23% 11 5.4% 43 21.0% 97 47.3% 33 16.1% 21 10.2%

F 237 17% 10 4.2% 32 13.5% 77 32.5% 54 22.8% 64 27.0%

GR A 75 6% 71 94.7% 3 4.0% 0.0% 0.0% 1 1.3% 92.5% 3.8% 0.0% 3.8%

B 17 1% 8 47.1% 8 47.1% 0.0% 0.0% 1 5.9%

C 10 1% 4 40.0% 2 20.0% 2 20.0% 0.0% 2 20.0%

D 1 0% 0.0% 0.0% 0.0% 1 100.0% 0.0%

F 3 0% 0.0% 0.0% 0.0% 0.0% 3 100.0%

Total A 1,298 22% 972 74.9% 229 17.6% 60 4.6% 14 1.1% 23 1.8% 55.2% 6.4% 15.6% 22.8%

B 1,316 22% 368 28.0% 616 46.8% 216 16.4% 53 4.0% 63 4.8%

C 1,091 18% 108 9.9% 317 29.1% 436 40.0% 121 11.1% 109 10.0%

D 894 15% 28 3.1% 136 15.2% 357 39.9% 180 20.1% 193 21.6%

F 1,421 24% 24 1.7% 105 7.4% 290 20.4% 220 15.5% 782 55.0%

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TERM

Spring 2014

CLASS CODE MID GRADE Midterm Grade Total A, B, C, D, F % FINAL GRADE % rcvd A/B/C at midterm and A/B/C at final % rcvd A/B/C at midterm and D/F at final % rcvd D/F at midterm and A/B/C at final % rcvd D/F at midterm and D/F at final

Midterm Grade A % A B % B C % C D % D F % F

FR A 140 11% 71 50.7% 41 29.3% 18 12.9% 5 3.6% 5 3.6% 39.2% 9.2% 11.7% 39.9%

B 185 17% 47 25.4% 64 34.6% 44 23.8% 15 8.1% 15 8.1%

C 234 23% 14 6.0% 67 28.6% 87 37.2% 23 9.8% 43 18.4%

D 138 24% 2 1.4% 21 15.2% 47 34.1% 21 15.2% 47 34.1%

F 458 45% 5 1.1% 11 2.4% 49 10.7% 63 13.8% 330 72.1%

SO A 247 20% 179 72.5% 47 19.0% 20 8.1% 1 0.4% 0.0% 63.1% 4.7% 15.3% 16.9%

B 223 20% 76 34.1% 100 44.8% 36 16.1% 5 2.2% 6 2.7%

C 242 24% 21 8.7% 87 36.0% 97 40.1% 24 9.9% 13 5.4%

D 133 23% 8 6.0% 21 15.8% 56 42.1% 24 18.0% 24 18.0%

F 205 20% 10 4.9% 19 9.3% 47 22.9% 31 15.1% 98 47.8%

JR A 221 18% 161 72.9% 49 22.2% 8 3.6% 0.0% 3 1.4% 66.0% 4.6% 15.0% 14.4%

B 230 21% 61 26.5% 126 54.8% 37 16.1% 3 1.3% 3 1.3%

C 199 20% 25 12.6% 78 39.2% 63 31.7% 23 11.6% 10 5.0%

D 114 20% 4 3.5% 22 19.3% 56 49.1% 22 19.3% 10 8.8%

F 157 15% 7 4.5% 17 10.8% 32 20.4% 24 15.3% 77 49.0%

SR A 563 46% 469 83.3% 76 13.5% 15 2.7% 2 0.4% 1 0.2% 75.8% 2.0% 13.4% 8.7%

B 443 40% 157 35.4% 215 48.5% 59 13.3% 7 1.6% 5 1.1%

C 332 33% 44 13.3% 141 42.5% 127 38.3% 12 3.6% 8 2.4%

D 182 32% 17 9.3% 48 26.4% 70 38.5% 30 16.5% 17 9.3%

F 199 19% 17 8.5% 30 15.1% 49 24.6% 34 17.1% 69 34.7%

GR A 57 5% 50 87.7% 7 12.3% 0.0% 0.0% 0.0% 93.5% 1.1% 4.3% 1.1%

B 21 2% 8 38.1% 13 61.9% 0.0% 0.0% 0.0%

C 10 1% 0.0% 9 90.0% 0.0% 0.0% 1 10.0%

D 0 0%

F 5 0% 3 60.0% 1 20.0% 0.0% 0.0% 1 20.0%

Total A 1,228 25% 930 75.7% 220 17.9% 61 5.0% 8 0.7% 9 0.7% 63.1% 4.7% 13.5% 18.7%

B 1,102 22% 349 31.7% 518 47.0% 176 16.0% 30 2.7% 29 2.6%

C 1,017 21% 104 10.2% 382 37.6% 374 36.8% 82 8.1% 75 7.4%

D 567 11% 31 5.5% 112 19.8% 229 40.4% 97 17.1% 98 17.3%

F 1,024 21% 42 4.1% 78 7.6% 177 17.3% 152 14.8% 575 56.2%

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TERM

Fall 2014

CLASS CODE MID GRADE Midterm Grade Total A, B, C, D, F % FINAL GRADE % rcvd A/B/C at midterm and A/B/C at final % rcvd A/B/C at midterm and D/F at final % rcvd D/F at midterm and A/B/C at final % rcvd D/F at midterm and D/F at final

Midterm Grade A % A B % B C % C D % D F % F

FR A 400 22% 299 74.8% 64 16.0% 21 5.3% 8 2.0% 8 2.0% 58.9% 7.5% 11.1% 22.5%

B 358 23% 90 25.1% 170 47.5% 69 19.3% 16 4.5% 13 3.6%

C 315 25% 16 5.1% 90 28.6% 133 42.2% 40 12.7% 36 11.4%

D 202 29% 8 4.0% 17 8.4% 79 39.1% 40 19.8% 58 28.7%

F 340 37% 6 1.8% 15 4.4% 54 15.9% 42 12.4% 223 65.6%

SO A 345 19% 251 72.8% 63 18.3% 23 6.7% 7 2.0% 1 0.3% 66.2% 4.6% 13.9% 15.3%

B 338 22% 83 24.6% 167 49.4% 74 21.9% 9 2.7% 5 1.5%

C 287 23% 29 10.1% 101 35.2% 116 40.4% 26 9.1% 15 5.2%

D 179 26% 9 5.0% 24 13.4% 73 40.8% 47 26.3% 26 14.5%

F 221 24% 6 2.7% 26 11.8% 53 24.0% 40 18.1% 96 43.4%

JR A 326 18% 253 77.6% 60 18.4% 11 3.4% 1 0.3% 1 0.3% 73.9% 3.2% 13.3% 9.6%

B 263 17% 85 32.3% 129 49.0% 39 14.8% 6 2.3% 4 1.5%

C 231 18% 20 8.7% 88 38.1% 101 43.7% 11 4.8% 11 4.8%

D 118 17% 3 2.5% 29 24.6% 52 44.1% 20 16.9% 14 11.9%

F 125 13% 5 4.0% 11 8.8% 41 32.8% 20 16.0% 48 38.4%

SR A 667 36% 549 82.3% 98 14.7% 12 1.8% 5 0.7% 3 0.4% 76.0% 2.8% 13.9% 7.4%

B 530 35% 194 36.6% 255 48.1% 66 12.5% 8 1.5% 7 1.3%

C 406 32% 75 18.5% 161 39.7% 137 33.7% 19 4.7% 14 3.4%

D 196 28% 15 7.7% 42 21.4% 104 53.1% 18 9.2% 17 8.7%

F 237 26% 13 5.5% 41 17.3% 67 28.3% 33 13.9% 83 35.0%

GR A 101 5% 90 89.1% 11 10.9% 0.0% 0.0% 0.0% 93.9% 1.2% 2.4% 2.4%

B 44 3% 20 45.5% 21 47.7% 2 4.5% 0.0% 1 2.3%

C 12 1% 3 25.0% 2 16.7% 6 50.0% 1 8.3% 0.0%

D 2 0% 0.0% 1 50.0% 1 50.0% 0.0% 0.0%

F 6 1% 0.0% 1 16.7% 1 16.7% 0.0% 4 66.7%

Total A 1,839 29% 1,442 78.4% 296 16.1% 67 3.6% 21 1.1% 13 0.7% 69.6% 4.4% 12.8% 13.3%

B 1,533 25% 472 30.8% 742 48.4% 250 16.3% 39 2.5% 30 2.0%

C 1,251 20% 143 11.4% 442 35.3% 493 39.4% 97 7.8% 76 6.1%

D 697 11% 35 5.0% 113 16.2% 309 44.3% 125 17.9% 115 16.5%

F 929 15% 30 3.2% 94 10.1% 216 23.3% 135 14.5% 454 48.9%

[18]

TERM

Spring 2015

CLASS CODE MID GRADE Midterm Grade Total A, B, C, D, F % FINAL GRADE % rcvd A/B/C at midterm and A/B/C at final % rcvd A/B/C at midterm and D/F at final % rcvd D/F at midterm and A/B/C at final % rcvd D/F at midterm and D/F at final

Midterm Grade A % A B % B C % C D % D F % F

FR A 171 9% 117 68.4% 30 17.5% 6 3.5% 5 2.9% 13 7.6% 49.3% 8.6% 13.1% 29.0%

B 157 10% 33 21.0% 64 40.8% 41 26.1% 4 2.5% 15 9.6%

C 155 12% 16 10.3% 50 32.3% 54 34.8% 14 9.0% 21 13.5%

D 113 17% 8 7.1% 18 15.9% 39 34.5% 24 21.2% 24 21.2%

F 238 28% 4 1.7% 9 3.8% 31 13.0% 27 11.3% 167 70.2%

SO A 431 22% 331 76.8% 79 18.3% 14 3.2% 2 0.5% 5 1.2% 72.1% 3.6% 14.2% 10.1%

B 363 22% 135 37.2% 165 45.5% 48 13.2% 10 2.8% 5 1.4%

C 307 24% 49 16.0% 107 34.9% 120 39.1% 20 6.5% 11 3.6%

D 164 25% 16 9.8% 39 23.8% 70 42.7% 23 14.0% 16 9.8%

F 189 22% 10 5.3% 20 10.6% 51 27.0% 34 18.0% 74 39.2%

JR A 374 19% 320 85.6% 40 10.7% 10 2.7% 2 0.5% 2 0.5% 77.4% 3.0% 12.8% 6.9%

B 364 22% 137 37.6% 181 49.7% 36 9.9% 3 0.8% 7 1.9%

C 257 20% 50 19.5% 112 43.6% 72 28.0% 16 6.2% 7 2.7%

D 114 17% 6 5.3% 37 32.5% 45 39.5% 13 11.4% 13 11.4%

F 129 15% 12 9.3% 14 10.9% 44 34.1% 20 15.5% 39 30.2%

SR A 872 44% 752 86.2% 93 10.7% 20 2.3% 2 0.2% 5 0.6% 77.0% 2.1% 14.1% 6.7%

B 641 39% 270 42.1% 281 43.8% 78 12.2% 5 0.8% 7 1.1%

C 517 41% 125 24.2% 215 41.6% 141 27.3% 20 3.9% 16 3.1%

D 256 39% 23 9.0% 63 24.6% 122 47.7% 24 9.4% 24 9.4%

F 278 33% 16 5.8% 50 18.0% 87 31.3% 33 11.9% 92 33.1%

GR A 146 7% 130 89.0% 15 10.3% 1 0.7% 0.0% 0.0% 93.4% 0.3% 4.2% 2.1%

B 99 6% 64 64.6% 31 31.3% 4 4.0% 0.0% 0.0%

C 25 2% 4 16.0% 15 60.0% 5 20.0% 0.0% 1 4.0%

D 10 2% 4 40.0% 3 30.0% 1 10.0% 0.0% 2 20.0%

F 8 1% 1 12.5% 1 12.5% 2 25.0% 0.0% 4 50.0%

Total A 1,994 31% 1,650 82.7% 257 12.9% 51 2.6% 11 0.6% 25 1.3% 73.1% 3.4% 13.3% 10.2%

B 1,624 25% 639 39.3% 722 44.5% 207 12.7% 22 1.4% 34 2.1%

C 1,261 20% 244 19.3% 499 39.6% 392 31.1% 70 5.6% 56 4.4%

D 657 10% 57 8.7% 160 24.4% 277 42.2% 84 12.8% 79 12.0%

F 842 13% 43 5.1% 94 11.2% 215 25.5% 114 13.5% 376 44.7%

[19]

TERM

Fall 2015

CLASS CODE MID GRADE Midterm Grade Total A, B, C, D, F % FINAL GRADE % rcvd A/B/C at midterm and A/B/C at final % rcvd A/B/C at midterm and D/F at final % rcvd D/F at midterm and A/B/C at final % rcvd D/F at midterm and D/F at final

Midterm Grade A % A B % B C % C D % D F % F

FR A 401 18% 317 79.1% 59 14.7% 17 4.2% 5 1.2% 3 0.7% 66.4% 6.1% 11.3% 16.2%

B 307 19% 97 31.6% 147 47.9% 42 13.7% 7 2.3% 14 4.6%

C 253 25% 18 7.1% 88 34.8% 95 37.5% 21 8.3% 31 12.3%

D 151 29% 13 8.6% 19 12.6% 64 42.4% 23 15.2% 32 21.2%

F 213 34% 12 5.6% 5 2.3% 37 17.4% 25 11.7% 134 62.9%

SO A 324 15% 259 79.9% 51 15.7% 10 3.1% 2 0.6% 2 0.6% 73.8% 2.5% 13.0% 10.6%

B 292 18% 95 32.5% 143 49.0% 47 16.1% 4 1.4% 3 1.0%

C 198 20% 22 11.1% 83 41.9% 77 38.9% 11 5.6% 5 2.5%

D 125 24% 3 2.4% 30 24.0% 51 40.8% 32 25.6% 9 7.2%

F 127 20% 3 2.4% 14 11.0% 38 29.9% 17 13.4% 55 43.3%

JR A 432 20% 376 87.0% 37 8.6% 12 2.8% 1 0.2% 6 1.4% 80.4% 2.1% 11.8% 5.7%

B 359 22% 139 38.7% 180 50.1% 34 9.5% 4 1.1% 2 0.6%

C 212 21% 31 14.6% 90 42.5% 79 37.3% 7 3.3% 5 2.4%

D 107 20% 15 14.0% 29 27.1% 44 41.1% 9 8.4% 10 9.3%

F 106 17% 5 4.7% 20 18.9% 31 29.2% 8 7.5% 42 39.6%

SR A 852 39% 730 85.7% 89 10.4% 23 2.7% 2 0.2% 8 0.9% 82.3% 2.2% 10.3% 5.2%

B 552 34% 236 42.8% 252 45.7% 49 8.9% 5 0.9% 10 1.8%

C 317 31% 56 17.7% 155 48.9% 86 27.1% 15 4.7% 5 1.6%

D 142 27% 12 8.5% 42 29.6% 64 45.1% 14 9.9% 10 7.0%

F 173 27% 12 6.9% 24 13.9% 56 32.4% 18 10.4% 63 36.4%

GR A 201 9% 175 87.1% 21 10.4% 1 0.5% 0.0% 4 2.0% 92.8% 3.5% 1.1% 2.7%

B 130 8% 86 66.2% 35 26.9% 6 4.6% 0.0% 3 2.3%

C 28 3% 3 10.7% 18 64.3% 1 3.6% 0.0% 6 21.4%

D 3 1% 0.0% 0.0% 2 66.7% 0.0% 1 33.3%

F 11 2% 1 9.1% 0.0% 1 9.1% 0.0% 9 81.8%

Total A 2,210 37% 1,857 84.0% 257 11.6% 63 2.9% 10 0.5% 23 1.0% 77.6% 3.2% 10.8% 8.5%

B 1,640 27% 653 39.8% 757 46.2% 178 10.9% 20 1.2% 32 2.0%

C 1,008 17% 130 12.9% 434 43.1% 338 33.5% 54 5.4% 52 5.2%

D 528 9% 43 8.1% 120 22.7% 225 42.6% 78 14.8% 62 11.7%

F 630 10% 33 5.2% 63 10.0% 163 25.9% 68 10.8% 303 48.1%

[20]

TERM

Spring 2016

CLASS CODE MID GRADE Midterm Grade Total A, B, C, D, F % FINAL GRADE % rcvd A/B/C at midterm and A/B/C at final % rcvd A/B/C at midterm and D/F at final % rcvd D/F at midterm and A/B/C at final % rcvd D/F at midterm and D/F at final

Midterm Grade A % A B % B C % C D % D F % F

FR A 154 8% 114 74.0% 30 19.5% 6 3.9% 1 0.6% 3 1.9% 59.4% 9.8% 10.3% 20.5%

B 135 9% 29 21.5% 64 47.4% 27 20.0% 4 3.0% 11 8.1%

C 147 15% 8 5.4% 33 22.4% 63 42.9% 21 14.3% 22 15.0%

D 83 19% 4 4.8% 11 13.3% 22 26.5% 16 19.3% 30 36.1%

F 111 19% 1 0.9% 12 10.8% 15 13.5% 9 8.1% 74 66.7%

SO A 279 14% 218 78.1% 47 16.8% 12 4.3% 0.0% 2 0.7% 70.8% 3.9% 12.5% 12.8%

B 280 20% 82 29.3% 133 47.5% 52 18.6% 11 3.9% 2 0.7%

C 197 20% 19 9.6% 66 33.5% 88 44.7% 14 7.1% 10 5.1%

D 109 25% 6 5.5% 21 19.3% 47 43.1% 20 18.3% 15 13.8%

F 147 25% 7 4.8% 15 10.2% 30 20.4% 22 15.0% 73 49.7%

JR A 350 18% 266 76.0% 66 18.9% 9 2.6% 2 0.6% 7 2.0% 74.3% 3.7% 11.7% 10.3%

B 290 20% 116 40.0% 120 41.4% 44 15.2% 6 2.1% 4 1.4%

C 241 24% 36 14.9% 100 41.5% 82 34.0% 14 5.8% 9 3.7%

D 91 21% 8 8.8% 23 25.3% 33 36.3% 13 14.3% 14 15.4%

F 157 26% 14 8.9% 16 10.2% 38 24.2% 27 17.2% 62 39.5%

SR A 1,005 51% 880 87.6% 105 10.4% 15 1.5% 2 0.2% 3 0.3% 84.6% 1.6% 9.5% 4.4%

B 625 44% 307 49.1% 251 40.2% 59 9.4% 5 0.8% 3 0.5%

C 370 38% 64 17.3% 167 45.1% 116 31.4% 19 5.1% 4 1.1%

D 143 33% 11 7.7% 46 32.2% 59 41.3% 19 13.3% 8 5.6%

F 178 30% 16 9.0% 33 18.5% 55 30.9% 23 12.9% 51 28.7%

GR A 197 10% 172 87.3% 20 10.2% 2 1.0% 0.0% 3 1.5% 96.1% 1.8% 2.1% 0.0%

B 97 7% 55 56.7% 36 37.1% 5 5.2% 0.0% 1 1.0%

C 29 3% 5 17.2% 18 62.1% 4 13.8% 0.0% 2 6.9%

D 5 1% 1 20.0% 4 80.0% 0.0% 0.0% 0.0%

F 2 0% 0.0% 0.0% 2 100.0% 0.0% 0.0%

Total A 1,985 37% 1,650 83.1% 268 13.5% 44 2.2% 5 0.3% 18 0.9% 77.7% 3.4% 10.1% 8.8%

B 1,427 26% 589 41.3% 604 42.3% 187 13.1% 26 1.8% 21 1.5%

C 984 18% 132 13.4% 384 39.0% 353 35.9% 68 6.9% 47 4.8%

D 431 8% 30 7.0% 105 24.4% 161 37.4% 68 15.8% 67 15.5%

F 595 11% 38 6.4% 76 12.8% 140 23.5% 81 13.6% 260 43.7%

[21]

JOB DESCRIPTION

Job Code/Title: XXXX / University Orientation Course Coordinator

Exempt

Grade: ___

The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

SUMMARY:

Under supervision of the Assistant Vice-President for Academic Support and in collaboration with campus units, coordinates and/or instructs University Orientation courses.

DUTIES AND RESPONSIBILITIES:

• Serves as the primary instructor for University Orientation courses.
• Organize activities and events related to instruction.
• Select adjunct instructors for University Orientation courses.
• Convene meetings with University Orientation course steering committee and instructors.
• Coordinate integration of campus and community resources in University Orientation courses.
• Assist in collection and reporting of University Orientation course assessment data.
• Oversee the development and/or adoption of University Orientation course materials and textbook.
• Arranges evaluations to ensure quality and consistency of University Orientation course instruction.
• Assist in scheduling University Orientation courses.
• Collaborate with 1st-year experience units to improve consistency of services offered.
• Work closely with other academic support units to improve retention and success of 1st-year students.

[22]

MINIMUM JOB REQUIREMENTS:

• Master's degree in Higher Education, Social Work, Counseling, Education, or Student Personnel Administration
• 1-2 years' experience working in Higher Education

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

• Knowledge of effective retention strategies.
• Knowledge of effective teaching and learning strategies.
• Superior listening and critical thinking skills and the ability to multi-task.
• Experience with retention data collection and reporting.
• Working knowledge of postsecondary academic advising and retention strategies.
• Candidates should have the ability to become knowledgeable of the range of varied student services available, enrollment services, academic policies, requirements, and procedures of Kentucky State University.
• Strong interpersonal/human relations skills essential.
• Ability to initiate and maintain professional relationships with diverse groups, demonstrate sensitivity to the needs of a diverse student population including low-income, first-generation, students of color, disabled, underrepresented, older and non-traditional, and international students.
• Must have excellent verbal and written communication.
• Ability to maintain confidentiality is essential.
• Must have attention to detail.
• Basic skills in productivity software (Word, PowerPoint, Outlook, Excel).
• Ability to collect, analyze and report retention related data.
• Must be able to multi-task, prioritize, manage multiple priorities, and meet deadlines.
• Must have the ability to work in a fast paced environment and possess excellent organizational skills.
• Ability to interpret and communicate university policies and procedures and associated federal and state regulations.
• Work staggered hours including evening hours during the work week as assigned.

WORKING CONDITIONS AND PHYSICAL EFFORT:

• Work is normally performed in a typical interior and/or office work environment.
• No or very limited physical effort required.
• No or very limited exposure to physical risk.

[23]

Kentucky State University Board of Regents Meeting Student Affairs Committee

July 21, 2016

Regent Ekumene Lysonge, Chairperson Regent David Guarnieri Regent Hettie Oldham Regent Elaine Farris Regent Diamond Gordon

Francene Gilmer, Interim Vice President for Student Affairs

KENTUCKY STATE UNIVERSITY Regular Meeting of the Board of Regents Student Affairs Committee Report July 21, 2016 4:00 p.m. Marriott Griffin Gate and Spa Lexington, KY

Meeting Index

PAGE

1. Agenda
2. April 21, 2016 Minutes
3. Student Affairs Overview
4. The Career Center
5. Residence Life Report
6. Fall 2016 Housing Plan and Living Learning Communities
7. Fall 2016 Freshman Week Activities
8. 2016-2017 Convocation Schedule
9. 2016-2017 Campus Wide Events and Programs

[1]

KENTUCKY STATE UNIVERSITY Regular Meeting of the Board of Regents Student Affairs Committee July 21, 2016 4:00 P.M. Marriott Griffin Gate Lexington, KY

AGENDA

• I.CALL TO ORDER Regent Lysonge, Chairperson
• II.ROLL CALL Francene Gilmer, Interim Vice President for Student Affairs
• III.OPENING REMARKS Regent Lysonge
• IV.APPROVAL OF APRIL MINUTES Regent Lysonge
• V.THE CAREER CENTER Francene Gilmer
• VI.RESIDENCE LIFE REPORT Francene Gilmer
• VII.FALL HOUSING PLAN AND LIVING LEARNING COMMUNITIES Francene Gilmer
• VIII.FALL 2016 FRESHMAN WEEK ACTIVITIES Francene Gilmer
• IX.2016-2017 CONVOCATION SCHEDULE Francene Gilmer
• X.2016-2017 CAMPUS WIDE EVENTS AND PROGRAMS Francene Gilmer
• XI.ADJOURNMENT Regent Lysonge
• XI.ADJOURNMENT Regent Lysonge

[2]

Regular Meeting of the Board of Regents Student Affairs Committee April 21, 2016 2:30 p.m. – 4:00 p.m. Marriott Griffin Gate Lexington, KY

MINUTES *****

Regent Karen Bearden, acting Committee Chairperson, called the Kentucky State University Board of Regents Student Affairs Committee meeting to order at 2:30 p.m. on April 21, 2016. Regent Bearden asked the Secretary to call roll:

Hettie Oldham Diamond Gordon Ekumene Lysonge

Present Not Present Not Present David Guarnieri Elaine Farris

David Guarnieri Present Elaine Farris Present

A quorum was declared.

I. Approval of Minutes

Minutes of the January 21, 2016, meeting were approved. Motion was made by Regent Oldham and seconded by Regent Guarnieri.

II. Vice President's Report – Enrollment Management and Student Affairs

Spring Enrollment The level by status for the spring 2016 enrollment (as of census date) was 1,113 full-time students and 594 part-time students, totaling 1,707. This was three hundred (300) students below the budgeted number. Eighty percent of fall 2015 students returned for the spring semester. The total gender by race was reported as: American Indian/Alaskan Native 5; Asian 17; Black, Non-Hispanic 756; Hawaiian or Pacific Islander 3; Hispanic 47; Nonresident Alien 19; two or more races 32; unknown 154; White and Non-Hispanic 674.

The class counts are as follows: freshman 255; sophomore 228; junior 276; senior 430; undergraduate non-degree 12; high school 360 (dual credit, 1 course part-time); masters 132; graduate non-degree 5; and doctorate 9.

Enrollment Management Ms. Stephanie Sanders, Ruffalo Noel Levitz Executive Consultant, reported on (1) Ruffalo Noel Levitz (RNL) partnership components; (2) current state of 2016 recruitment; and (3) 2017 recruitment planning. Ms. Sanders discussed the attached presentation and reported the following along with enrollment management committee members Mrs. Carmella Conner and Dr. Erin Wheeler:

[3]

The components of the RNL partnership are marketing communications analysis, retention analysis, assessing students' satisfaction, surveying online students, and assessing financial aid and appropriate use of funds.

A direct marketing phone and email campaign was launched and integrated to develop and manage the inquiry pool through an enhanced search service.

As of April 14, 2016, there were 1,004 admitted, 191 confirmed, and 1,277 denied first-time, full-time students. The denied students did not meet admission criteria.

Discussion ensued about the recruitment cycle and admission criteria, particularly the issue of meeting the GPA requirement and test score requirement combined. Approximately 68 appeals for admission have been filed. Comments were made about applicants with high GPAs or high test scores not being accepted. It was also noted that the number of applications is down from last year even though strategies have not changed.

The fall 2016 target goal of 600 new freshman students was discussed because 238 have submitted an intent to enroll. Students often withdraw their application, may not receive the financial aid needed, are denied admission, or have incomplete applications. Community members associated with the University should be utilized to assist in encouraging student enrollment.

Ms. Sanders noted the 600 freshman goal is aggressive, but plans are underway to recruit as many students as possible. Regent Farris made the recommendation to hire an individual with professional enrollment management experience. An annual marketing recruitment plan will be created.

The new student enrollment plan for 2017 should define the current state of new student enrollment; establish clear, realistic, and measurable goals; develop strategies to reach the goals; and address implementation strategies. Key recruiting strategies are recruitment marketing, territory management, pricing, campus visit programming, funnel management, operations, and organizational design and development.

Residence Life (Housing Plan) Ms. Francene Gilmer reported beginning fall 2016 Residence Life will have two Living-Learning Community residence halls for freshmen. New student housing applications have been accepted. Ms. Dionna McDonald indicated due to projected admissions numbers and various potential housing needs, the fall 2016 University housing plan is in development.

Residence Life has scheduled training for Resident Assistants and Resident Life staff. Fall 2016 housing activities will focus on collaborative programming with other

Student Affairs areas, including Health Services, Student Life, and Career Counseling and Placement.

[4]

Student Life Programming will be expanded to include more activities based on students' interests. Students desire activities with more impact, substance, and well-known speakers. More field trips and on-site visits are planned, while guarding against over programming.

Career Counseling and Placement Center Restructuring and redesign of the Center will occur for fall 2016. A plan will be delivered in May.

Student Handbook The handbook has been revised; however, the President requested it in another format. It will be available by the beginning of the 2016 fall semester.

III. Adjournment

The meeting was adjourned at 3:48 p.m.

Submitted by: ___ Approved by: ___

Francene Gilmer, Interim Vice President for Student Affairs Regent Ekumene Lysonge, ChairpersonStudent Affairs Committee

Approved with no corrections

Approved with corrections

[5]

KENTUCKY STATE UNIVERSITY Regular Meeting of the Board of Regents Student Affairs Committee Report July 21, 2016 Marriott Griffin Gate Lexington, KY

The Office of Student Affairs report will highlight the activity and services of the Career Center, Residence Life, and Student Life.

In an effort to integrate the Career Center into students' daily lives and provide a more user-friendly and welcoming environment for students and employers, the Career Center is relocating from the Academic Services Building to the Carl M. Hill Student Center Suite 320. The Office of Student Life will remain on the third floor of the Student Center, and be housed in the Student Government Association (SGA) suite. The SGA suite has vacate space; therefore, SGA will remain in the suite. Relocation and facility update plans are in process. CG Concepts services have been retained for updating the Career Center's paint, flooring, and furniture, and computers will be added for student use.

There have been several recent staffing changes in Student Affairs. Dionna McDonald is now the Director for Student Affairs Initiatives. Monesca Smith, Associate Dean for Residence Life and Student Life began on July 1, 2016. The Offices of Residence Life and Student Life will report to Ms. Smith. Residence Life Coordinator (formerly known as a Hall Manager) Brian Bollinger, began on July 6, 2016. Daryl Lowe, Associate Dean for Student Conduct and Title IX Coordinator, will begin on July 18, 2016. In April, William Mynk began as the new Mental Health Coordinator for Student Health Service. In July, Shelby Strobe transferred from Student Health Services to the Registrar's Office as an Administrative Assistant.

As a result of the addition of an Associate Dean for Student Conduct and Title IX Coordinator, the Student Handbook is being revised to reflect a process aligned with the Office of Student Affairs' organizational structure. The Student Handbook will be completed prior to Fall 2016 Freshman Week.

Student Affairs has acquired the following digital resources which will be implemented by the start of the Fall 2016 semester. These tools will assist with tracking student data, measuring outcomes and student involvement, increasing communication between offices, and facilitating employer networking.

[6]

V. The Career Center

As part of the restructure, the name will be changed from the Office of Career Counseling and Placement to the Kentucky State University Career Center. The Career Center’s goal is to prepare students for a productive, professional life after graduation from Kentucky State University. Students will be required to visit the Career Center within the first four weeks of school and develop a plan through graduation.

Activity by Semester

[7]

School Term

2nd Semester

SOPHOMORE

3rd Semester

[8]

School Term

4th Semester

JUNIOR\n 5th Semester

[9]

School Term

6th Semester

[10]

School Term

SENIOR

7th Semester

8th Semester

[11]

Professional Association Memberships

Conferences and Events

VI. Residence Life Report

Residence Hall Spring 2016 Occupancy

[12]

2016 Summer Conference Housing

Fall 2016 Residence Hall Application Submission Information

On June 15, 2016, Fall 2016 housing assignments were distributed to new students who paid the $310 University Housing Application Fee via their University email address.

[13]

VII. Fall 2016 Housing Plan and Living Learning Communities

The Residence Life staff will consist of the following:

1 - Associate Dean for Student Life and Residence Life

2 - Residence Life Coordinators (previously called Residence Hall Managers; new position will manage two or more residence halls)

3 - Graduate Hall Assistants (live-in graduate students working part-time to assist with managing a residence hall and participating in the on-call rotation)

24 - Resident Assistants (live-in undergraduate students)

10 - Desk Assistants (additional undergraduate students working the residence hall front desk)

Fall 2016 Housing Assignment Plan

• (LLC)All new students (freshman and transfer) will be housed in Living-Learning Community (LLC) halls—Chandler Hall (females), Hunter Hall (males), or Young Hall (females and males participating in the STEM or Whitney Young School of Honors Program). The Fall 2016 semester housing assignment schedule is below:

[14]

Living Learning Communities (LLCs)

Beginning Fall 2016, Residence Life staff members, Dr. Erin Wheeler and Dr. Fariba Bigdeli from Academic Affairs, and staff members from the Whitney Young School of Honors Program (WYSHP), will introduce three living learning communities on campus. The LLCs will be located in Chandler, Hunter, and Young Halls. At least one class (UNV-101 or a WYSHP course) will be taught in each location to accommodate the students residing in the particular hall. Currently, there are 17 potential STEM students (recipients of the Toyota Scholarship or James Graham Brown Scholarship) and 36 potential WYSHP students who will reside in W. M. Young Hall.

Whitney Young School of Honors classes will also be taught in W. M. Young Hall. To begin preparation for teaching these classes, faculty members of the WMYHS Program toured W. M. Young Hall and were given a demonstration of the technology available in the Innovation Center. To assist with the success of the LLC, Residence Life will offer a scholarship to the WMYHS students who are unable to pay the additional $450 cost of a suite-style room.

Facility updates are underway for these three residence halls and all residence hall apartments for Residence Life live-in positions. The classrooms and lobby/lounge common areas in the three residence halls will be updated with new paint colors, flooring (carpet/tile), furniture, and technology (where applicable). CG Concepts services have been retained for the updates. The projected completion date for these projects is August 1, 2016.

VIII. Fall 2016 Freshman Week Activities

Saturday, August 13

8:00 a.m. – 4:00 p.m. Move In Day. All families check in at Exum (Bursar's Office open so students with balances ca pay and be permitted access to residence halls.)

12:00 p.m. – 2:00 p.m. Lunch

2:00 p.m. – 5:00 p.m. New Thorobred Festival

5:30 p.m. – 7:30 p.m. Parent-Student Dinner

8:00 p.m. – 10:00 p.m. Residence Hall Meeting/Ice Breaker

10:00 p.m. – 12:00 a.m. Luau on the Yard

Sunday, August 14

9:00 a.m. – 10:30 a.m. Worship Service (Baptist Campus Ministries)

10:30 a.m. – 12:00 p.m. Brunch: Underwood Cafeteria

2:00 p.m. – 3:00 p.m. Get Your Mind Right (Mental Preparation)

3:00 p.m. – 4:30 p.m. Yoga and Meditation

4:30 p.m. – 7:00 p.m. BBQ on the Yard

8:00 p.m. – 10:00 p.m. Residence Life Social Programs

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4:30 p.m. – 6:30 p.m. 7:00 p.m. – 8:00 p.m. 4:00 p.m. – 10:00 p.m. Dinne TBA

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Friday, August 19

Saturday, August 20

1:00p.m. - 3:00 p.m. Get Involved! Student Organizations Fair

3:00 p.m. - 5:00 p.m. Class of 2020 Lip Sync Battle

5:00 p.m. - 7:00 p.m. Dinner

7:00 p.m. - 9:00 p.m. SGA Fashion Show

IX. 2016-2017 Convocation Schedule

August 25, 2016 Opening Convocation Speaker: Interim President Aaron Thompson

September 15, 2016 Hispanic Heritage

September 15, 2018 Speaker: Julissa Arce Julissa Arce is an emerging and leading voice in the fight for immigrant rights and education equality. She is the chairman and co-founder of the Ascend Educational Fund (AEF). AEF is a college scholarship and mentorship program for immigrant students in New York City, regardless of their ethnicity, national original, or immigration status.

October 2016 Founders Day Convocation Speaker: National Alumni Association Program Committee

December 17, 2016 Commencement

January 19, 2017 State of the University Address Speaker: Interim President Aaron Thompson

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September 30, 2016 Latino Nights Party

October 2016 Winterize Your Car

October 2016 Buckle Down Brunch: Post Midterm

October-December 2016 Friend to FRIENDS Marketing Competition

October 10-16, 2016 Homecoming Week

October 21, 2016 KSU Skate for a Cure Skating Party

October 25, 2016 No-Beer Pong Tournament

October 26, 2016 Royal Workout: Workout Your Body

October 27, 2016 Pink Friday Breast Cancer Awareness Concert

October 28, 2016 Fright Night at Kings Island Amusement Park, Mason, OH

October 31-December 18, 2016 KSU Angel Tree Program

November 1, 2016 KSU Minute to Win It

November 2, 2016 Royal Workout: Financial Workout

November 3, 2016 Jay Morrison Seminar: Balling Without a Budget Wealth Building Seminar

November 7-11, 2016 National Nontraditional Student Week

November 7, 2016 FRIENDS Service County Potluck

November 8, 2016 FRIENDS Cook-Off

November 9, 2016 FRIENDS Date Night

November 10, 2016 Commonwealth Credit Union Seminar: Six Steps to Financial Freedom

November 11, 2016 Samba Workshop

November 12, 2016 Alaba Sigma Leads National Nontraditional Student Day Expo

November 11, 2016 Alpha Sigma Lambda National Nontraditional Student Honors Society Induction Ceremony

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Kentucky State University

Board of Regents Meeting Business Affairs Committee

July 22, 2016

Regent LaVaughn Henry, Chairperson Regent Elaine Farris Regent David Guarnieri Regent Syamala Reddy

Gregory Rush,

Vice President of Business Affairs, Staff

KENTUCKY STATE UNIVERSITY Regular Meeting of the Board of Regents Business Affairs Committee July 22, 2016 9:00 am to 10:00 am Marriot Griffin Gate Resort Lexington, Kentucky

MEETING INDEX

Page

• Minutes of April 21, 2016
• Human Resources Report
• Preliminary FY 2015-2016 Financial Statements
• Approval of Fee Changes

[1]

KENTUCKY STATE UNIVERSITY Regular Meeting of the Board of Regents Business Affairs Committee July 22, 2016 9:00 am to 10:00 am Marriot Griffin Gate Resort Lexington, Kentucky

AGENDA

• I.Call to Order
• Regent LaVaughn Henry, Chairperson
• II.Roll Call
• Gregory Rush, Vice President of Business Affairs
• III.Opening Remarks Regent Henry
• IV.Approval of Minutes Regent Henry
• V.Human Resources Report Gregory Rush
• IX.Preliminary 2015-2016 Financial Statements Gregory Rush
• Gregory Rush
• X.Discussion Gregory Rush
• XI.Adjournment

[2]

Agenda Item Background

Background:

The minutes of the Business Affairs Committee meeting for April 21, 2016 require approval in order to become an official part of the committee records.

Recommendation:

It is recommended that the Business Affairs Committee approve the minutes of the April 21, 2016 meeting.

Approval

[3]

KENTUCKY STATE UNIVERSITY Regular Meeting of the Board of Regents Business Affairs Committee April 21, 2016 1:00 p.m. Cooperative Extension Building Conference Room Frankfort, Kentucky

MINUTES *****

Regent David Guarnieri, in the absence of Regent LaVaughn Henry, Chairperson, called the meeting of the Business Affairs Committee of the Kentucky State University Board of Regents to order at 1:20 p.m. on April 21, 2016. Regent Guarnieri asked the secretary to call the roll:

LaVaughn Henry David Guarnieri Syamala Reddy Not Present Not Present Elaine Farris Present

A quorum was declared.

I. Approval of Minutes

Action: Motion to approve the minutes from the January 21, 2016 Business Affairs Committee was made by Regent Farris and seconded by Regent Bearden. The minutes were approved as submitted.

Regent Guarnieri recognized Mr. Rush to carry the discussion forward.

II. Vice President's Report

Enrollment Deposit

Vice President Rush stated the University will implement a non-refundable enrollment deposit up to $150 beginning with the Spring 2017 semester. He stated the collection of this deposit will allow the University to have a better indication of who will enroll each semester and will provide better data earlier in the enrollment process to facilitate planning. With the implementation of this deposit the application fee will be eliminated. Vice President Rush stated that this was a one-time fee that can't be waived. President Burse stated by the time this enrollment deposit goes into effect, the University will have the ability to collect it online. Regent Farris requested an update be given to the Board if the enrollment fee is less than the $150 that is recommended. President Burse stated the Board will have that information when the budget is adopted next year. Regent Bearden inquired about the number of people that are able to lift holds. President Burse stated that in order to maintain accountability in the system there are only two people able to lift holds.

[4]

Debt Collection Update

Vice President Rush stated the University has $4.5MM placed with four different collection agencies. Vice President Rush stated that a new collection process is being developed and it will be submitted to the President before the end of the month. He stated that at the end of each semester, students who are not enrolled and have an outstanding balance will receive a series of letters and notices on a regular schedule informing them of their outstanding balance. He stated that a University committee is being structured to hear student financial disputes. This committee will provide recommendations to the Vice President of Business Affairs and the President. Vice President Rush stated this process will keep the University in compliance with the requirements of the DOR. Vice President Rush stated that collection success rates will be submitted at the next Board meeting.

Human Resources Report

Retirement Audit

Ms. Rayla Smoot, Director of Human Resources (HR), stated that the audit of the retirement accounts began in December of 2015. Every transaction for each employee is being reviewed for the period 2012-2015 to ensure the employee accounts are up-to-date and correct. Ms. Smoot stated a majority of the Kentucky Teacher Retirement System (KTRS) accounts had errors that had to be corrected and that TIAA-Cref, Valic and Deferred Compensation accounts had very few errors. Ms. Smoot stated that the Kentucky Employee Retirement System (KERS) accounts are being reviewed and that the review is scheduled to be completed by April 30, 2016. Ms. Smoot stated HR staff are working with KERS and KTRS to ensure necessary corrections are made to employee accounts and the target date for completion is June 1, 2016. Vice President Rush stated that there has been a constant and recurring discussion with employees about their retirement accounts not being correct.

Workers Compensation

Ms. Smoot gave a twelve month overview of workers' compensation claims files. She stated most of the injuries were slips, trips and falls. Ms. Smoot stated HR is working to develop a training strategy.

Health Insurance

Ms. Smoot stated the committee is pleased with the new employee benefits broker. As a result of a Request for Proposals issued to health insurance carrier by the benefits broker, a decrease in premiums and improved coverage is anticipated. Vice President Rush stated open enrollment will be in May. Regent McFayden gave accolades to the committee for the hard work they have done in the selection of a new health insurance broker.

Security Breach

Regent Farris inquired about the recent data breach and accountability and responsibility for the breach. Mr. Rush stated this issue is still under review. Regent Guarnieri inquired if employees were still at risk. Attorney Gordon Rowe stated yes, several false tax returns have been filed and someone had tried to open a bank account in the name of an employee. Attorney Rowe stated the University has contacted all three of the major credit reporting agencies, the IRS, and has contracted with Experian to protect the employees. He stated employees were advised to file an identity theft affidavit with the IRS alerting them of the data breach. Attorney Rowe stated steps were being taken through Experian to protect the spouses of employees. He further stated that a training has been scheduled for April 28th and 29th on security awareness. This training will be conducted by the Kentucky State

[5]

Police. Attorney Rowe stated the University is looking at ways to protect employees' information from a technological perspective that would prevent someone from sending similar information without an internal review. Regent Oldham inquired of the financial impact this had on the University. President Burse stated the original projected cost for Experian was between $65,000 and $66,000. Attorney Rowe stated the University will pay for about 300 additional employees' spouses.

Financials

Assistant Vice President Paul Edwards gave an overview of the financial statements. He stated that cash has decreased $6.1MM since this time last year particularly due to an increase of $1MM in Accounts Receivables and the decrease of $2.1MM in Accounts Payables. He stated both of these factors will cause a decrease in cash. Assistant Vice President Edwards also stated that cash is lower than last year due to timing with grants expenditures and drawdowns and the fact that we have a lower dollar amount of grant expenditures to this point in the year as compared to this time last year. Assistant Vice President Edwards stated student tuition and fees, residence halls and dining revenue are less than the prior year due to a decrease in enrollment. Assistant Vice President Edwards stated the investment income is lower than this time last year by $1.5MM. This decrease is a reflection of unrealized losses as a result in shifts in market values of the University's currently held investments.

III. Adjournment

The meeting adjourned at 2:24 p.m.

[6]

Agenda Item Background

Background:

Please see attached.

Recommendation:

Informational Item

[7]

HUMAN RESOURCES REPORT

Retirement Audit

The audit of the retirement accounts started on December 22, 2015. Every transaction each month for each employee is being reviewed for the period 2012-2015 to ensure employee accounts are up-to-date and correct. This has proven to be a tedious process. Human Resources staff will work with each retirement agency to ensure any necessary corrections are made to employee accounts. Target completion date for all corrections was June 1, 2016. This has been delayed, the retirement agencies requested we resume meetings in August to avoid their peak season during fiscal year end.

Health Insurance

2015-2016 enrollment - 251

2016-2017 enrollment - 319

Department of Labor Audit

The Department of Labor conducted an audit and investigation of overtime practices within the Police department. During the audit it was determined that our managers and employees did not have an understanding of how to calculate overtime. We were asked to review time for all hourly employees from 3/10/14 – 3/10/16 to determine what overtime had not been paid and to start the review of position to ensure they meet the FLSA criteria for exempt and non-exempt.

The human resources staff reviewed time and pay records for the period indicated and our findings are as follows:

• 96 employees were under paid $34,308.00
• 22 positions were reviewed to date 7 positions were classified incorrectly.

Our remedies for these findings are:

• Training staff on how to calculate OT
• Training has been conducted with the Police
• Position reviews for all positions to prepare for the December 2016 FLSA law changes

Six-Month Plan

Human Resources staff have developed a six-month task plan to implement a number of improvements in the area.

• HR Dashboard – Online portal to view HR statistics and performance measures
• oBasic Dashboard by April 15
• oEnhancements by July 30 will include HR department performance metrics
• oImplemented by August 1
• Review Completed Hiring Process Map with key stakeholders to determine final steps. This process is being revamped for review with President Thompson.

• Performance Appraisals

• oInstrument developed by April 15
• oSupervisor Training by August 31
• oEvaluations due to HR by September 15

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• Payroll
• oPayroll procedures have been documented and are now being updated to include new processes. These processes include overtime calculations, pre-posting reviews, and reviews of timesheets to identify and correct recording errors.
• Wellness:
• oHealth Fair, Target Date October 1 – delayed to work with new provider
• oOccupational Health Collaboration.
• oInvestigate occupational health providers, we have contacted local Urgent Treatment Centers. Preparing for meeting in late July/ early August.
• oDevelop a policy for use after employee accidents, in process preparing for legal review
• oInvestigate pre-employment physicals and drug screening, in process
• New Hire Packet: New Hire packet to be mailed to new hires after accepting an offer of employment. It will include the following items: Banner access form, parking permit application, biographical information form, benefits information and campus map. Completed.

- HR Procedures Manual

• oEmployees have been tasked with documenting the processes they have as their primary responsibilities. During the documentation process, the team is cross-training to ensure coverage in the event someone is not available to perform their assigned tasks. This process continues as we prepare for Oracle implementation.

Workers Compensation Overview March 2015 – February 2016

Workers' Comp Claims Filed

[9]

Leave Statistics November 2015 – July 2016

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Agenda Item Background

Background:

Preliminary statements are being prepared during the week of July 11th. Statements will be forwarded on July 18th or 19th.

Recommendation:

[12]

Agenda Item Background

Background:

The maximum that the University can charge for dual credit courses is $52 per credit hour per a new agreement with the Kentucky Higher Education Assistance Authority. The current approved tuition rate is $55 per credit hour.

As the University proceeds with the digital textbook project, the graduate programs will be included in the project. As a result, a fee of $20 per credit hour for graduate courses is submitted for approval.

Recommendation:

It is recommended that the Business Affairs Committee approve the revised dual credit tuition rate and the text book fee for graduate courses.

Approval

[13]

Kentucky State University

Board of Regents Meeting Audit Committee

July 21, 2016

Regent Mindy Barfield, Chairperson Regent Karen Bearden Regent David Guarnieri Regent Hettie Oldham

Gregory Rush,

Vice President of Business Affairs, Staff

KENTUCKY STATE UNIVERSITY Regular Meeting of the Board of Regents Audit Committee July 21, 2016 Marriot Griffin Gate Resort Lexington, Kentucky

MEETING INDEX

Page

• Minutes of April 21, 2016
• Internal Audit – Follow-up Report – Bursar’s Office
• Internal Audit – FY 2016-17 Audit Plan

[1]

KENTUCKY STATE UNIVERSITY Regular Meeting of the Board of Regents Audit Committee July 21, 2016 Marriot Griffin Gate Resort Lexington, Kentucky

AGENDA

• I.Call to Order
• Regent Mindy Barfield, Chairperson
• II.Roll Call
• Gregory Rush, Vice President of Business Affairs
• III.Opening Remarks Regent Barfield
• IV.Approval of Minutes Regent Barfield
• V.Internal Audit Report
• Ingram Quick, Internal Auditor
• VI.Discussion Gregory Rush
• VII.Adjournment Gregory Rush

[2]

Agenda Item Background

Background:

The minutes of the Audit Committee meeting for April 21, 2016 require approval in order to become an official part of the committee records.

Recommendation:

It is recommended that the Audit Committee approve the minutes of the April 21, 2016 meeting.

Approval

[3]

KENTUCKY STATE UNIVERSITY Regular Meeting of the Board of Regents Audit Committee April 21, 2016 1:00 p.m. Cooperative Extension Building Conference Room Frankfort, Kentucky

MINUTES *****

Regent Mindy Barfield, Chairperson, called the meeting of the Audit Committee of the Kentucky State University Board of Regents to order at 1:05 p.m. on April 21, 2016. Regent Barfield asked the secretary to call the roll:

Mindy Barfield Present Hettie Oldham Present Karen Bearden Present David Guarnieri Present

A quorum was declared.

I. Approval of Minutes

Action: Motion to approve the minutes from the January 21, 2016 Audit Committee was made by Regent Bearden and seconded by Regent Guarnieri. The motion was approved unanimously.

Regent Guarnieri recognized Mr. Rush to carry the discussion forward.

II. Vice President's Report

Acceptance of 2014-2015 Single Audit Reports Under OBM Circular A-133

Vice President Rush stated at the last Board meeting Crissy Fiscus with Dean Dorton Allen Ford presented a draft of the A-133. He stated the only change in the report was that there was a finding related to Perkins Loans. Management's response to the finding was to train staff and create procedures to make certain entrance counseling is done properly. He stated entrance counseling had been provided but not properly documented.

Action: Motion to approve the 2014-2015 Single Audit Reports Under OMB A-133 as amended was made by Regent Bearden and seconded by Regent Guarnieri. The motion was approved unanimously.

[4]

III. Internal Audit Report

Mr. Ingram Quick, Internal Auditor, gave an overview of corrective actions implemented to address significant issues identified in the 2015 A-133 Single Audit Report and management's plan to address significant issues identified in the Bursar Office audit report. Mr. Quick stated corrective action had been implemented and working effectively for two of the four significant issues identified in the 2015 Single Audit Report. These issues were related to the University not serving the minimum number of students as required by the Federal program, TRIO, and the inaccuracy of withdrawal dates used to calculate the return of Title IV funds. One issue, which was a repeat finding from the 2014 Single Audit Report, was in the process of being implemented. The repeat finding was that General ledger accounts were not reconciled on a quarterly basis. No corrective action had been taken for the other issue noted in the 2015 Single Audit Report. This issue was related to the adequacy of documentation obtained to provide assurance students were provided counseling regarding Perkins Loans. Mr. Quick stated that management informed him a plan had been developed to require periodic reconciliations of all university accounts.

Mr. Quick stated the Bursar Office provided him with their plan to address the findings in the Bursar Office audit report. Mr. Quick stated follow-up work will begin in mid-June to allow for the department to implement corrective actions and to provide the auditor with a sufficient amount of activity to review. Mr. Quick informed the Board of Regents that the results of the follow-up work will be provided to them at the July Board Meeting. Regent Barfield asked if there were any material findings noted in the report. Mr. Quick stated the findings in regard to noncompliance with the tuition and fee schedule were material as any overcharge or error to a student's account is significant. Mr. Quick reported that remedial action had been taken by management to correct inaccurate and inappropriate charges to student's accounts.

IV. Adjournment

The meeting adjourned at 1:19 p.m.

[5]

Agenda Item Background

Background:

Please see attached.

Recommendation:

Informational Item

[6]

Office of Internal Audit Kentucky State University Audit Follow-Up of Bursar Office Review issued January 2016

Scope and Purpose

Below is the audit follow-up of the Bursar Office Review issued January 2016. It encompasses significant issues identified during the audit and provides feedback to stakeholders on the progress of implementing management's corrective action plan. Not only is this a strong governance and risk management practice, it is also included in the Charter for the Office of Internal Audit.

The status of corrective action will fall into one of the following categories:

• The corrective action has been implemented. This means management has implemented the corrective action plan and an assessment was performed by the internal auditor to evaluate its effectiveness.
• In process. This means that some corrective action has been implemented but not completed.
• No action taken yet. This means that corrective action has not been evaluated, planned or implemented.
• Assumption of risk. This means that corrective action has been evaluated and no further action is intended. The department assumes the risk associated with the issue.

There has been progress in addressing the issues through implementation of corrective actions. While the Office of Internal Audit does not implement the corrective actions, the office is often the catalyst for change that results in a more efficient and effective organization. I will continue to work with the necessary departments to ensure significant issues and risks are addressed. My intention is to follow-up on outstanding issues periodically (e.g., quarterly) until corrective action has been implemented and assessed for effectiveness.

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[8]

[9]

[10]

[11]

[12]

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[15]

[16]

Agenda Item Background

Background:

Please see attached.

Recommendation:

Informational Item

[17]

OFFICE OF INTERNAL AUDIT

INGRAM QUICK, CHIEF AUDIT EXECUTIVE

AARON THOMPSON INTERIM PRESIDENT

KAREN BEARDEN BOARD OF REGENTS

Transmittal Letter

July 8, 2016

Dr. Aaron Thompson Interim President Kentucky State University Hume Hall 201 Frankfort, KY 40601

Subject: Fiscal Year 2017 Audit Plan

Introduction

Enclosed is the fiscal year 2017 audit plan for the Office of Internal Audit. This outlines the activities where internal audit resources will be dedicated. Professional internal audit standards, as well as the Office of Internal Audit Charter, require the preparation of an audit plan. In accordance with protocol, this plan does require approval by the Board of Regents.

Methodology

The framework for the methodology, and the actual process for developing the audit plan, is explained in the following.

Framework

This plan was developed using a risk-based methodology. The methodology incorporates the COSO - Enterprise Risk Management framework. This is a risk model commonly used in the internal audit profession. This approach allows for

[18]

the evaluation of institutional units as well as major business processes in a systematic, consistent framework. By using this approach, the Office of Internal Audit (OIA) is better able to dedicate resources that ensure Kentucky State University achieves its strategic objectives.

Process

The following details the process for developing the audit plan.

1. Identify Kentucky State University's Audit Universe. All audit units (e.g., programs, processes) for Kentucky State University were identified. These units constitute the audit universe for Kentucky State University. The identification was achieved using a variety of sources, including organizational charts, institutional knowledge, financial system data, enterprise policies and procedures, budgetary documents and input from key stakeholders.
2. There were a total of 142 auditable units identified.
2. Stratify Audit Universe. Kentucky State University's audit universe was stratified to identify the units that pertain to the Office of Internal Audit and those that should be covered by other auditors (e.g., external, state, federal). The Office of Internal Audit's core service for each pertinent audit unit was determined.
3. The OIA's audit universe consists of 134 audit units.
3. Risk Assessment. The risk assessment approach is based on the COSO - Enterprise Risk Management framework. Eight different risk factors were used to evaluate each audit unit in the Office of Internal Audit's universe. The factors included items such as prior audit results, complexity of operations, and relevance to strategic objectives. The units were ranked as high, medium, or low risk.
4. There were a total of 67 audit units ranked as high risk.
4. Identification of Major Risks. Kentucky State University's major risks, from an internal audit perspective, were identified. The identification of these risks helps ensure resources are allocated to the most critical areas and processes.
5. The major risks identified are in Table 1 on the following page.

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• 5. Office of Internal Audit Resources. The available resources (i.e., staff hours) for the Office of Internal Audit were determined. Available project hours were calculated after adjusting for staff's paid leave time, required training, and administrative tasks. The target utilization rate for audit staff is 75%. The available resources were allocated by core service as illustrated in Chart 1.

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Chart 1 – Available Audit Resources (by Core Service)

6. Allocation of OIA Resources. The Office of Internal Audit's resources were allocated to each of the projects ranked as high risk. This was done in order to provide complete coverage of these projects.
7. The audit cycle required to provide coverage of all high risk areas is approximately 15 years.
7. Audit Plan Completion. The final audit plan was developed by assigning the audit units (with OIA resources allocated) to a specific fiscal year. The capacity and capability of the Office of Internal Audit was evaluated to ensure the project can be performed. In some cases, such as Information Technology services, external consultants are required. In developing the final plan, the following factors were considered:
8. Alignment with Kentucky State University's core strategic objectives
9. Enterprise-wide processes and tasks
10. Mitigation of Kentucky State University's major risks
11. Impact on service delivery efforts
12. Coverage of all strategic objectives and Kentucky State University Departments

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Audit Plan

The fiscal year 2017 audit plan is presented in the following section of this document. It is important to note that the audit plan is a flexible document that is intended to allow for changes as circumstances warrant. While the Office of Internal Audit strives to follow the plan, unforeseen circumstances require the ability to act quickly and reallocate resources appropriately.

Conclusion

The audit plan demonstrates the Office of Internal Audit's commitment to its mission of providing value added internal auditing services as well as its commitment to continuous improvement of services. These services ultimately help Kentucky State University achieve its core strategic objectives. In an effort to leverage resources to provide quality professional internal audit services, I have limited the scope of work to what can realistically be accomplished with the staff resources available.

If you have any questions, or wish to discuss any of these items in further detail, please let me know.

Sincerely,

Ingram Zuck

Ingram Quick, CIA, CFE

Chief Audit Executive

cc: Kentucky State University Board of Regents

[22]

Fiscal Year 2017 Audit Plan

The audit plan is in order by the Office of Internal Audit's core services. Within each core, the specific type of service is presented. Under each type of service, the project is listed. The order of presentation within each core service is not meant to represent prioritization; it is only done for ease of use. The project number noted is for reference to OIA's long range audit plan only. In addition, projects from prior years that are yet to be completed are noted since OIA resources will be dedicated to these in fiscal year 2017.

(A five year long range audit plan for Kentucky State University is located in Chart 2 in the Appendix)

The detailed audit plan, which begins on the following page, covers the following core services.

Assurance Services

• ✓✓ Expenditures
• ✓✓ Operational

Consulting Services

• ✓✓ Consultation
• ✓✓ Education / Training

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I. Assurance Services

Expenditures

These reviews provide assurance that disbursement activity risks are sufficiently mitigated so that accountability for funds is achieved in an efficient and effective manner.

Operational

These reviews provide assurance that risks are sufficiently mitigated so that departments / programs can achieve operational objectives in an efficient, effective, and accountable manner.

*Prior year project that is not yet completed.

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II. Consulting Services

In general, consulting services are initiated by methods other than the annual risk assessment. They may or may not require significant audit resources, and are intended to be value-added for the client.

Consultation

This value added service is provided to help identify business best practices, and to ensure major risks are identified and mitigated as needed. These projects generally do require a significant investment of internal audit resources. These involve a wide range of issues which are important to Kentucky State University's operations.

Education / Training

This proactive service allows sharing of the Office of Internal Audit's expertise and experience in critical operational issues.

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Long-Range Audit Plan – Chart 2

Chart 2 depicts the resource allocation (audit hours) for each project listed in the long range plan, which is done on a five year schedule. This is included for informational purposes only and does not require approval. Only the annual audit plan requires approval by the Board of Regents.

Long Range Plan

Long Range Plan

Allocation of Resources

• 300. IT Technical (Requires Outside Resources - 4 Projects Annually) Total Hours Allocated for Type 0 0 0 0
• Enterprise No 301.01 (11) Active Directory - Network Authentication System 25 0 0 0 0
• Enterprise No 301.02 (11) Backup|Recovery - System, Application, Data Backup & Restore 25 0 0 0 0
• Enterprise No 301.03 (11) Change Management - Change Management (all systems) 25 0 0 0 0
• Enterprise No 301.04 (11) Disaster Recovery (IT) - IT Disaster Recovery 25 0 0 0 0
• Enterprise No 301.05 (11) Penetraton Testing - Perimeter Vulnerability Assessments & Penetrat 25 0 0 0 0
• Enterprise No 301.06 (11) Segregation of Duties - Segregation of Duties (all applications & sys 25 0 0 0 0
• Enterprise No 301.07 (11) Social Networks 25 0 0 0 0
• Enterprise No 301.08 (11) User Administration - User Access Administration 25 0 0 0 0
• Enterprise No 301.09 (11) Virus Protection - Enterprise Virus Protection 25 0 0 0 0
• Information Technology No 301.13 (11) Data Center Controls (Phy & Envir) - Physical & Environment Data 25 0 0 0 0
• Information Technology No 301.14 (11) Incident Tracking - Help Desk Function 25 0 0 0 0
• Information Technology No 301.15 (11) IT Control Framework 25 0 0 0 0

Long Range Plan

Kentucky State University

Board of Regents Meeting

External Relations and Development Committee

July 22, 2016 Marriott Griffin Gate Hotel Lexington, KY

Regent Charles Whitehead, Chairperson

Regent LaVaughn Henry

Regent Elgie McFayden

Rick Smith,

Vice President External Relations and Development

KENTUCKY STATE UNIVERSITY Regular Meeting of the Board of Regents External Relations and Development Committee July 22, 2016 Marriott Griffin Gate Hotel Lexington, KY

MEETING INDEX

• Executive Summary Report
• Contributions Report
• Alumni Relations Report
• Communications Report
• Endowment Management Report

[1]

KENTUCKY STATE UNIVERSITY Regular Meeting of the Board of Regents External Relations and Development Committee April 22, 2016

AGENDA *****

• I.CALL TO ORDER:
• Regent Charles Whitehead, Chairperson
• II.ROLL CALL:
• Rick Smith, Vice President External Relations & Development
• III.OPENING REMARKS: Regent Whitehead
• IV.APPROVAL OF MINUTES: Regent Whitehead
• V.EXECUTIVE SUMMARY REPORT: Regent Whitehead
• Rick Smith
• VI.ADJOURNMENT

Rick Smith

[2]

Agenda Item Background

Background:

The minutes of the External Relations and Development Committee meeting of April 21, 2016, require approval in order to become an official part of the committee's records.

Recommendation:

It is recommended that the External Relations and Development Committee approve the Minutes of the April 21, 2016, meeting.

[3]

KENTUCKY STATE UNIVERSITY Regular Meeting of the Board of Regents KENTUCKY STATE UNIVERSITY Regular Meeting of the Board of Regents External Relations and Development Committee July 22, 2016 Marriott Griffin Gate Hotel Lexington, KY

MINUTES *****

Regent David Guarnieri called the meeting of the Kentucky State University Board of Regents External Relations and Development Committee to order at 4:12 p.m. on Thursday, April 21, 2016. The secretary was asked to call the roll.

Elgie McFayden Present Charles Whitehead Not Present LaVaughn Henry Not Present

LaVaughn Henry Not Present

A quorum was not present to approve the minutes from October 22, 2015, Board of Regents meeting. The meeting continued with External Relations & Development presenting the executive summary and committee discussion.

Todd Horstmeyer, Special Assistant to the President for Business Relations Outreach, presented the Executive Summary for External Relations & Development. Todd Horstmeyer discussed the status of Global Advancement's assessment. He related that interviews of past and present Kentucky State University employees have been completed. The external portion of the assessment is about to commence with requests for interviews being sent to designated alumni and KSU supporters.

Todd Horstmeyer introduced the new Vice President of External Relations & Development, Rick W. Smith Sr. Rick W. Smith Sr. greeted the Board of Regents and gave a brief summary of his experience.

Todd Horstmeyer informed the committee that the street banner project is nearing completion. The banners to be installed were approved and will be on nine light poles in the vicinity of the KSU campus. One side of the banner depicts the KSU logo as its main feature, and the other side displays the 130th anniversary logo. Additionally, there are three locations for new light poles to be installed at designated locations on Martin Luther King Blvd. These additional poles as well as a fourth pole will help create a unique visual effect as visitors approach the main entrance of KSU. KSU and the City of Frankfort have agreed to equally divide the cost of the new poles. KSU's portion is $2,000.

Todd Horstmeyer reported the Jordan Building project has moved along nicely with plans to install banners during the first week of May before graduation.

The KSU videos project continues with an estimated completion date of early May. The project consists of the production of four videos and each has a separate purpose. The

[4]

videos will assist in student recruitment, provide KSU students with a sense of student pride and can be used when making presentations to various civic organizations and outside groups to help promote KSU. He added that the project is almost at completion with two interviews pending which will be featured in the community video. There was discussion of whether the videos could be featured on the University's website. Todd Horstmeyer will look into that for future implementation. Further conversation led to who was involved in the creation of the video. Regent Guarnieri suggested that it would in the best interest of the University to include all areas for the purpose of recruitment.

Todd Horstmeyer also updated the committee on the Reforest Frankfort event that took place on April 2, 2016. More than 200 volunteers assisted with planting approximately 2500 trees on the KSU campus.

Todd Horstmeyer described a grant application that was submitted on March 15, 2016 to the Kentucky Bar Foundation on behalf of KSU and each of the Commonwealth's three law schools. The grant application requests funds for a program designed to prepare pre-law students for making applications to law schools. The program would include studying for the LSAT exam, developing better writing and communication skills and completing the application process. The grant request amount is $32,100, and the program would be conducted by legal professionals during the last two weeks of June 2016. A decision will be made by the Kentucky Bar Foundation on May 1, 2016.

Also shared was the status of John L. Smith's weekly television show, with the first taping presently airing on Channel 10. This led to discussion of providing more attention to our women's sports, including the success of the softball team over the past few years. Regent Guarnieri added that KSU is using great wisdom focusing on John L. Smith's star power in its promotional efforts.

The unfilled positions of Director of Development, Director of Alumni Relations and Administrative Assistant II have been posted by the Department of Human Resources. To date, none of the applications received pertaining to these positions have warranted a follow-up interview except for the Alumni Director position. External Relations & Development has interviewed a candidate for the Director of Alumni Relations position and follow-up interviews are being set at this time. The search for appropriate candidates will continue. Regent Hettie Oldham asked if the candidate was an alum, and the answer was no. President Burse added that we are looking for the best candidate for the position, however, the candidate must have a minimum of four years' experience in alumni relations and knowledge of Raiser's Edge.

Director of Communications Diane Hawkins detailed some of the highlights from her report including an upcoming collaboration with Louisville television station WLKY to produce PSAs. The PSAs will be shown at no cost to the University.

Todd Horstmeyer gave an overview of the contributions report July 1, 2015 – March 31, 2016.

The endowment summary report was presented by LouAnn Atlas of Fifth Third Bank

[5]

with regents asking questions of Ms. Atlas. A request was made for Fifth Third Bank to send the report 10 days prior to the Board of Regents meeting. Fifth Third Bank agreed to the request.

Regent Bearden adjourned the meeting at 4:40 p.m.

[6]

Agenda Item Background

Background:

N/A

Recommendation:

Informational

Informational Item

[7]

KENTUCKY STATE UNIVERSITY Regular Meeting of the Board of Regents External Relations and Development Committee July 22, 2016 Marriott Griffin Gate Hotel Lexington, KY

EXECUTIVE SUMMARY REPORT

The Department of External Relations & Development (ERD), continues to grow and evolve to better meet the many needs of the university. The new Interim Vice President of External Relations has completed an internal assessment of the department and is implementing process improvement activities and organizational changes. This assessment included a review of current staff, job descriptions, departmental structure, publications and communications vehicles used to communicate with all audiences.

Project and events update/summary:

Global Advancement—retained in December 2015 by former President Burse to assist and participate in the internal and external assessment of KSU's Development capabilities is prepared to present their findings to the Interim Vice President of External Relations and Development and to the Interim President. Due to the transition in leadership, the Global Advancement team was directed to pause their work, pending the scheduling of a presentation to the Office of the President. More information will be reported to the Board during the October Board of Regents meeting.

The street banner project was completed in May, however due to dissatisfaction with the size of the banners, the banners were re-ordered in a larger format and reinstallation is imminent. The current banners will be repurposed and used on campus as interior banners.

The KSU Jordan Building Project was completed in May prior to commencement as planned. An estimate has been obtained to change the photographs on two of the four sections. The price to change the two panels is approximately 2500. It is recommended that no change be made until the end of the 130th anniversary celebration. At that time, a committee will be formed to include alumni, faculty and staff to select photographs for two new panels.

The KSU video project is complete. The videos feature two student pride videos, one recruitment video and one community video. The videos will be used for internal and external marketing and recruitment purposes. They are available for viewing.

The grant application submitted on March 15th to the Kentucky Bar Foundation on behalf of KSU and each of the Commonwealth's three law schools was not approved. The grant request in the amount of 32,000 would have funded LSAT exam preparation

[8]

for KSU students. This grant opportunity will be evaluated again next year and a decision made to reapply.

On April 30th the first KSU Football Golf Tournament was held at Juniper Hills. Despite a downpour of rain, 18-teams participate. 21 teams paid, but three backed out due to the weather conditions. The event showcased Coach John L. Smith, introducing him to the community and raised more than 8,500 in support of the football program.

Artist Synthia Saint James' specially commissioned painting was unveiled on May 19 to a large crowd of onlookers in the Student Center Ballroom. More than 150 people attended including: Board of Regent Chairperson Karen Bearden; State Sen. Gerald A. Neal; Frankfort Mayor William May, Frankfort City Manager Tim Zisoff; and Commissioner Tommy Haynes. In addition, there were several community wide events held including viewings at the State Capitol, the Frankfort Library and the Lancaster. Prints will soon be available for purchase on-line on the KSU Website. The original artwork will be displayed on the 2nd floor of Hume Hall. To date, only two prints have been sold. Recommendations have been made to re-price the prints and make available at a reduced new price points initially to faculty and alumni, followed by heavy promotion to the general public. The artwork will be available via KSU's new Web Mall and the new KSU Spirit Store.

KSU played host to 10 students from Saint Catharine College on June 13th after news of the school's closure was made public. Students and guest were treated to tours, lunch and information about what Kentucky State University had to offer. Incentive Tuition Scholarships were offered to students interested in enrolling at KSU.

To date, three students have committed to Kentucky State University.

Kentucky State University was a sponsor of the Kentucky Pro-Football Hall of Fame Induction Ceremony on June 24th as the Hall of Fame welcomed KSU football great Council Rudolph. KSU was represented well at the induction and following reception attended by the Interim President, KSU Football coaches and players, members of the President's Cabinet, Regents, Alumni, KSU supporters and several members of the Rudolph family. Council Rudolph was very appreciative of the outpouring of support from KSU.

On July 8, KSU held a news conference to announce the hiring of two new basketball coaches. KSU graduate Jamaal Jackson was hired as the new Men's Basketball Coach, and former Associate Head Coach of the Thorobrettes basketball team, Terrance Slater was named Head Coach of the Women's Basketball Team.

A team of faculty and staff have been formed and have created a plan for 2016 Football Homecoming. The plan and budget, approved by President Thompson, includes suggested activities from Alumni and Students.

Finally, two vacant positions within the External Relations and Development Division have been filled and one staff member recently resigned. Mr. JC Campbell was hired in June filling the role of Assistant Director of Alumni Relations. Dedra McDowell, who

[9]

served the university in the role of Public Relations and Communications Specialists, resigned on July 8. The position is posted and recruitment is under way. Other posted positions include that of Marketing and Digital Strategy Director, Administrative Assistant, Web Content Coordinator, and Development Services Coordinator. The position of Development Director is currently on hold.

[10]

Agenda Item Background

Background:

N/A

Recommendation:

Informational

[11]

KENTUCKY STATE UNIVERSITY DIVISION OF EXTERNAL RELATIONS AND DEVELOPMENT OFFICE OF DEVELOPMENT SERVICES

CONTRIBUTIONS REPORT FY2016 Fourth Quarter July 1, 2015– June 30, 2016

[12]

Agenda Item Background

Background:

N/A

Recommendation:

Informational

Informational Item

[13]

KENTUCKY STATE UNIVERSITY Regular Meeting of the Board of Regents External Relations and Development Committee July 22, 2016 Marriott Griffin Gate Hotel Lexington, KY

ALUMNI RELATIONS REPORT

The Office of Alumni Relations has been involved in a number of projects during the first half of the year. We continue to strive to establish a more effective, cohesive, and organized office that will serve our alumni and our institution at maximum capacity.

In April, we supported the Spring Golf Outing at Juniper Hill and solicited the support and participation of Frankfort, Lexington, and Louisville Alumni members. In the month of May, many of our alumni came back to the campus to witness the art unveiling of Synthia SAINT James. In the month of June, we hosted the regional KSUNAA picnic with Frankfort Alumni, which allowed alumni to remain informed regarding the activities of our office and the university. It also gave alumni an opportunity to meet the interim President, Dr. Aaron Thompson and Interim Vice President of External Relations and Development, Rick Smith. We closed the month of June in continuous preparation for the KSUNAA Summer Weekend 2016, hosted by the Detroit Alumni Chapter. The annual event will be July 22-24.

Our office continues to work diligently with the National Alumni Association and the university to maximize the alumni experience at home. Details are forthcoming on specific events for the alumni. However, we can say that Alumni Relations are currently communicating and collaborating with the national association to plan and implement their annual alumni general assembly meeting, their alumni training, and their major events that will occur at the host hotel during the homecoming activities. Our office remains in constant contact with all alumni chapters and continues to maximize leadership, communication, membership, and financial accountability through the national alumni association.

The Office of Alumni Relations, while working diligently to host and support events for alumni, are also dedicated to the smooth and consistent running of the day-to-day operations of our office internally. The following are examples of transitions in process or completed to foster a more efficient and successful office:

1. Development of an Alumni Newsletter to be published monthly
2. Alumni highlights and special mentions in the quarterly Onward and Upward
3. Dedication to a 24-hour turn over for calls and inquiries into our office
4. Research into an updated fundraising system and communication module

[14]

• 5. The organization and overall appearance of our office

We are striving to make the Office of Alumni Relations the best it has ever been. We desire to establish and maintain a successful office that can cater to the needs of both alumni and Kentucky State.

Agenda Item Background

Background:

N/A

Recommendation:

Informational

Informational Item

[15]

KENTUCKY STATE UNIVERSITY Regular Meeting of the Board of Regents External Relations and Development Committee July 22, 2016 Marriott Griffin Gate Hotel Lexington, KY

Communications Report

April Highlights

• 10 items were published on the KSU website.
• Assisted with planning and publicizing ReForest Frankfort.
• Photographed actor/TV personality Terrance J. Photos were used on the front page of the State Journal.
• Organized media forum for journalism and communications students. Panelists featured former Courier-Journal columnist Betty Baye, WLKY-TV reporter Anna-Lysa Gayle, WKYT/Herald Leader reporter Delano Massey, Herald-Leader reporter Linda Blackford and Kentucky Gazette Linda Glasscock.
• Major Peggy Combs was featured among HBCU graduation speakers on the Atlanta Journal-Constitution's website.
• All of our news items are shared on our social media platforms: Facebook, Twitter and LinkedIn

Media attention from news releases

• KSU, Frankfort will spring into action with ReForest Frankfort, The Bowling Green Daily News, Lex18, Kentucky New Era, The Republic (Columbus, Ind.), Wave 3, Louisville, The Daily Journal (covers Franklin, Greenwood, Center Grove, The Harlan Daily Enterprise, New Whiteland, Edinburgh, Trafalgar), the Lexington Herald-Leader, The Gleaner – Evansville, Ind., Central Kentucky News, The Interior Journal (Central Kentucky), The Winchester Sun, WPSD (Paducah, KY) WTVQ (Frankfort) and WYMT (Eastern, KY)., Greenfield Daily Reporter, The Roanoke Times, WacoTrib.com, and The Eagle.com (3/30) Capital Living, State-Journal, (3/31)
• Both Capital Living and the State-Journal published follow-up stories about the ReForest Frankfort event, (4/2).
• Actor and TV personality Terrence J. will visit KSU, State Journal, Capital Living (4/5) State Journal (4/6)
• May graduation speaker Major Peggy Combs, AJC.com gallery, (4/6)
• Frankfort among Top 10 Cities for African Americans, State Journal (4/5), News Enterprise (4/6)

[16]

• Former Courier-Journal columnist Betty Baye to moderate media forum at KSU, HBCUConnect.Com (3/29), Capital Living (4/12)
• KSU students to take center stage at Spring Liberal Arts Student Symposium, Capital Living (4/12)
• Young scientists will present research at Kentucky Junior Academy of Science, Capital Living (4/12), Louisville Defender (4/14)
• KSU announces Rick W. Smith Sr. as Vice President of External Affairs and Development, Capital Living (4/12), Journal of Blacks in Higher Education (4/15) Louisville Defender, (4/28)
• Secretary of State Alison Lundergan Grimes to visit KSU, State Journal (4/18)
• KSU prof will face off in a debate with white nationalist Jared Taylor, State Journal (4/21), WKYT (4/21)
• KSU Football golf scramble, State Journal (4/28), (4/29)
• Kentucky Junior Academy Honors 78 Young Scholars, State Journal, (4/28)
• Go to the theater, State Journal (4/28)
• Kentucky State University student champions community involvement, State Journal (4/30)

May Highlights

• 10 items were published on KSU's website
• Attended and photographed several end-of-school year activities including the nurses pinning ceremony, KSU Mighty Marching Thorobreds awards and KSU's graduation.
• Assisted with hosting and shooting photos of artist Synthia Saint James visit to KSU. Saint James was featured on WHAS-11's "Great Day Live" in Louisville. She also was interviewed by Rick Smith on Cable 10. Media attention from news releases
• Posters, presentations take spotlight at KSU Research Day, Capital Living (5/2), State Journal (5/2) HBCU Digest, (5/3)
• President's Gem Letter, WDRB (5/6)
• World-renown artist Synthia Saint James (5/11) Capital Living
• Caps off to KSU's Class of 2016, State Journal (5/14)
• Kentucky State University's graduation, (mentioned on WAVE-3 morning news (5/14))
• KSU School of Nursing holds Pinning Ceremony, (5/16) HBCU Digest
• Artist Profile: Meet Synthia Saint James, (5/16) State Journal
• Home-schooling families to present 'Pollyanna' Capital Living, State Journal (5/18)
• Painting celebrates KSU's 130^{th} anniversary, WHAS-11 (5/18)
• Artist Synthia Saint James artwork for KSU called 'outstanding,' Capital Living (5/19)
• Synthia Saint James art exhibit celebrating KSU 130^{th} anniversary, Capital Living (5/19)

[17]

• Kentucky State University president Raymond Burse resigns, Courier-Journal, WFPL, Lexington Herald-Leader, WKYT, WHAS, WDRB, Business Journal, Journal of Blacks in Higher Education, HBCU Digest, HBCU Buzz, Diverse Issues in Education, Lane Report, State Journal, KFVS-TV, WAVE-TV, Fox News, WHVO, WISTV, Inside Higher Education, Paducah Sun, WBTV (5/23)
• Aaron Thompson named interim president at KSU as national search begins, HBCU Digest, Lexington Herald-Leader, WKYT, State Journal, WDAM-TV, WKYT, WTVQ, The Courier-Journal, WDRB, Capital Living, Richmond Register, KY Forward, Fox-19, WAVE-3, WHAS-11, Lex-18, WBKO, Harlan Daily Enterprise, WPDD, Daily News Bowling Green, The Gleaner, The Advocate Messenger, Central Kentucky News, The Jessamine Journal, The Interior Journal, The Winchester Sun, The Ledger Independent, The Messenger, Kentucky New Era, The Republic, The Messenger-Inquirer, The Herald Journal, The Lafayette Leader, Fountain County Neighbor, The Review Republican, New County Enterprise, Rensselaer Republican, Kankakee Valley Post-News, The Indianapolis Star, Journal & Courier, The Star Press (5/31)

June Highlights

• Coordinated several TV and newspaper interviews for Interim President Dr. Thompson. Media outlets include: State Journal, Herald Leader, WKYT, Richmond Register and WTVQ.
• Publicized incentive scholarship to St. Catharine College students on news sites, social media and St. Catharine College's website.
• WDRB-TV visited the campus to interview the Alumni Relations Director Wendell Thomas and KSU Foundation Director Donald Lyons about KSU's connection to Muhammad Ali.
• WDRB-TV also interviewed Dr. Candice Love Jackson about the tuition incentive scholarship offered to St. Catharine College students.
• LEX-18-TV and WKYT-TV interviewed KSU students to get their views about the Orlando shootings.
• Assisted with arranging interviews for music executive Kevin Liles, who was featured in Verizon's Innovative Learning program at KSU. Media outlets: Hot 107.9 and WTVQ-TV's "Great Day Kentucky."
• Proclamation written and framed for the Ali Center.

Media attention from news releases

• Aaron Thompson named interim president at KSU as national search begins, State Journal (6/1) Louisville Defender (6/2) Sentinel News (Shelbyville), Journal of Blacks in Higher Education (6/6)
• KSU offers tuition incentive scholarship to St. Catharine College students, (6/4) The Kentucky Standard, Lexington Herald Leader, WDRB, CPE News Clips, Louisville Business First, Lane Report, Capital Living (6/6) Ledger

[18]

• KSU to host St. Catharine College Day, Capital Living Magazine (Frankfort) Council of Postsecondary Education News clips (6/7), Louisville Defender (6/9)
• Record Executive visits KSU to hear tech product pitches, Lexington Herald-Leader, (6/13)
• Entrepreneurship 101: STEM students get crash course from former president of Def Jam Records, State Journal, (6/13)
• Kevin Liles talks about Entrepreneurship 101, WTVQ, Hot 107.9 -- The Beat, (6/13)
• KSU Moment of Silence, LEX-18, WKYT, WLKY (6/13)
• Kentucky Colleges compete for St. Catharine College students, WKU-radio, (6/13)
• Kentucky State University hosted open house for St. Catharine students, WAVE-3 (6/13)
• KSU interim president addresses community for 1st time at Kiwanis luncheon, State Journal (6/17)
• KSU Board of Regents hosts budget meeting, The State Journal (6/21)
• KSU is moving to Oracle Cloud to support student success, CPE (6/28)

Independent (Maysville), Kentucky New Era (Hopkinsville), The Messenger-Inquirer (Owensboro), The Gleaner, Daily News Bowling Green, Harlan Daily Enterprise, The Advocate Messenger (Danville, KY), Central Kentucky News, The Jessamine Journal (Danville, KY), Greenfield Daily News, Pendleton Times-Post, The Tribune (Jackson County, Indiana), The Republic (Columbus, Ohio), Daily Journal (Indiana counties such as Edinburgh, Franklin, Greenwood, Center Grove), Middlesboro Daily News, WTVQ, WBKO, WHAS-11, WAVE-3, LEX-18 (6/7)

[19]

SOCIAL MEDIA:

Facebook

For this time frame, the University's FB following has continued to see growth. The page has reached a total of 4,626 likes. Below you'll find the monthly breakdown of stats as well as the demographics of the people we are reaching.

[20]

Likes By Month

Engagement By Month

[21]

Reach By Month

Impressions By Month

[22]

Top Posts:

[23]

Linked in

While not as socially driven as other outlets used by the department, LinkedIn continues to see growth in engagement as well. This platform connects alumni, potential students, as well as potential employees with the university. The graphic below shows the page's statistics for the current review period.

The page now has a following of 7,162 individuals—up from 6,836 from the previous quarter. Page views for the quarter totaled 364.

Twitter

The @KyStateU twitter account now has a following 2,289. This social media channel is used to communicate news, share new posts from the website, and to interact with users who mention the University.

Below, you will find the most popular tweets, their reach and their engagement separated by month.

Apr 2016 · 30 days

View profile

[24]

May 2016 · 31 days

TWEET HIGHLIGHTS

Top Tweet earned 2,914 impressions

KSU HISTORY: In October 11, 1887, the school began with three teachers and fifty-five students enrolled. #KSU130 pic.twitter.com/FPt7CTz2Zx

433 ♥25

View Tweet activity

View all Tweet activity

Top mention earned 152 engagements

Synthia SAINT JAMES @SynSAINTJAMES May 18

"Onward & Upward" - Kentucky State University's 130th anniversary @KyStateU pic.twitter.com/14OkWPY8uw

←1 ☎314 ♥10

View Tweet

MAY 2016 SUMMARY

Tweets 34 Tweet impressions 36.5K

Profile visits 2,893

New followers 79

Mentions

188

Top Follower followed by 8,936 people

The Hilltop

@TheHilltopHU FOLLOWS YOU

Official account of @HowardU's Student Newspaper. The Student Voice of Howard University Since 1924. #TheHilltop | Tips/Inquiries: eic@thehilltoponline.com

View profile View followers dashboard

Top media Tweet earned 2,438 impressions

#HBCUs #KSU130 pic.twitter.com/2o7jtOIPK3

431 29

View Tweet activity View all Tweet activity

Jun 2016 · 28 days so far..

Top Tweet earned 5,495 impressions Top mention earned 1,064 engagements

Cassius Clay [Muhammad Ali] was on campus in the 1960's. Pictured with Pres. Atwood and Miss Kentucky State. #GOAT pic.twitter.com/e7Qb9aSYv0

K TLA @KTLA · Jun 16

A 24-year-old man killed Tuesday in Inglewood played football for @OregonState and @KyStateU on.ktla.com/Cab0x pic.twitter.com/8KZpbY9PrN

Top Follower followed by 246K people

KevinLiles.com @KevinLiles1 FOLLOWS YOU Mr. Make It Happen | KWL Enterprises | 300 Entertainment

View followers dashboard

Enrich your Tweets with Twitter Cards

Using Twitter Cards gives you greater insight into your URL clicks, app installs, and Retweets.

Top media Tweet earned 4,737 impressions

#RIP Josh Williams — KSU football @KSU_Athletics #HBCU pic.twitter.com/9uq0SxgA7A

View all Tweet activity

Get your Tweets in front of more people

Promoted Tweets and content open up your reach on Twitter to more people.

Get started

Tweets 55 Tweet impressions 48.2K

Profile visits 3,290 Mentions 137

New followers 56

[25]

Instagram

Our Instagram account (Instagram.com/kentuckystateuniversity) has seen a consistent amount of interaction as detailed below.

We have grown from 817 followers since our last report to 947 followers as of June 30.

[26]

Background:

Recommendation:

Informational

Informational Item

[27]

KENTUCKY STATE UNIVERSITY Regular Meeting of the Board of Regents External Relations and Development Committee July 22, 2016 Marriott Griffin Gate Hotel Lexington, KY

Endowment Management Report

The market value of the Endowment as of 06/29/16 is $15,014,328. This represents an increase of approximately $160,129 (+1.08%) during the 2nd calendar quarter of 2016. Over the last 6 months the portfolio is up approximately $282,000 (+1.91%). During the volatile month of June the portfolio is flat.

Economic and Market Overview

The uncertainty surrounding the Brexit vote will likely reduce global growth modestly. Pre-Brexit, the IMF estimated that global growth in 2016 would advance at a 3.2% pace in 2016. The uncertainty regarding the mechanics of Brexit and significant ongoing perceived risk to the EU structure will have economic costs, particularly in slowing business investment. We believe that 2016 global growth is more likely to be in the high 2%/3.0% range.

We estimate that U.S. GDP will gain 2.0-2.5% this year, rebounding from a slow start. We continue to believe that U.S. growth is sustained by labor market gains, an improved consumer (job & wage growth, credit access), and a demographically-enhanced housing market. We continue to believe that rising commodity prices, tight labor markets and low productivity growth will bring urgency to the Fed’s need to “normalize” interest rates. However, the Brexit-related turmoil will give the Fed additional reason to move slowly. We judge one more rate hike this year as completely plausible, predicated on our belief that the weak first quarter U.S. GDP report is not representative of full year 2016 growth.

Given our belief that the markets underestimate the propensity for the Fed to hike short-term rates, we find little value in bonds. However, low and negative rates abroad reduce the downside risk. We believe that monetary stimulus has diminishing returns in general, and negative interest rate policies risk unintended consequences that may actually impede growth. We will be watching for signs that negative interest rate policies may offset or impede the benefits of asset purchase programs and regulatory reform. In the wake of Brexit, central bank policy will place a focus on liquidity provision through asset purchases. The BOJ will likely work to restrain the strength of the yen.

We are modest bulls. We see earnings growth getting a boost from three factors:

• a)The manufacturing contraction has ended
• b)Oil prices have stabilized and energy sector comps will be more favorable, and
• c)The 2015 impediment of a soaring dollar will not be replicated, even if the dollar gains slightly from current levels.

We believe that oil prices today anticipate a state of equilibrium, and consequently

[28]

expect oil prices to be range-bound. World oil demand continues to grow and the rate of supply growth continues to slow as markets are at long last coming into balance. Excess but unused production capacity in North America is a critical swing factor that will constrain moves to the upside while continued demand for oil driven by (possibly accelerating) global growth will prevent any significant price decline.

[29]

Achieving Transformation Through Technology

Board of Regents Retreat

Wendy D. Dixie

July 21, 2016

KENTUCKY STATE UNIVERSITY Information Technology

1

Achieving Transformation Through Technology

• Strategic component in the successful transformation of an organization
• Past year - maintained and stabilized the technology infrastructure; slight improvements realized
• Challenges exist

KENTUCKY STATE UNIVERSITY Information Technology

2

Achieving Transformation Through Technology

Antiquated Technology Infrastructure

Fiber

Building Wiring

Data Closets

Network Switches

Wireless Access

• Current status: 90% of campus multimode
• No fiber from main campus to south of railroad
• Current status: 13 building with older cabling
• Current status: 75 closets
• Most are exposed to environmental hazards
• Current status: 155 switches
• Most are 11 years old
• Current status: 260 internal and 60 external points
• Not the latest technology

$350 -420K $15-100K

$790K-1.4 million

$450-580K

KENTUCKY STATE UNIVERSITY Information Technology

to Replace500-$700K

3

Achieving Transformation Through Technology

Antiquated Technology Infrastructure

$ to Replace

Servers

Telephone System

Data Center

• Current status: 52 physical and 50 virtual
• Some equipment over 9 years old
• Outdated features
• Older technology; some equipment not under warranty
• No redundant cooling
• Unstable power infrastructure
• Moved 85% of data center to Commonwealth Office of Technology in May 2016

$245-350K

$400-550K

$22,000 annual

Estimated Total Cost to Replace/Upgrade = $4million

4

Achieving Transformation Through Technology

PC Refresh Cycle

Phase I

• Purchased 251 computers in August 2014
• Faculty in this phase

Phase II

• Purchased 286 computers in August 2015
• Labs, classrooms, Residence Halls, and Staff

Phase III

Phase IV

• Labs/Classrooms, Residence Halls, Library, and Staff will be replaced
• 150 desktops, 57 laptops and 18 iMacs
• We are in this phase
• Remaining Staff
• Planned for 2017

KENTUCKY STATE UNIVERSITY Information Technology

5

Achieving Transformation Through Technology

• Current status: 35 labs
• PCs are available for use within Student Center and main area of the Library until Midnight
• PCs are available in the 24-hour study area in the Library
• PCs (laptops, desktops and tablets) - Over 1,500
• Current status: 55% with technology such as projector, smart board, or a smart device
• An increase of 3% from July 2015

6

Achieving Transformation Through Technology

Paul G. Blazer Library

Current

• Aesthetically challenged and antiquated
• Needs a major renovation of physical space and overall physical infrastructure
• Needs modernized systems

Future

Creation of master plan to include:

• Technology-rich environment
• Lecture or event space
• Collaborative or Individual Learning Spaces
• Writing and Communications Center
• Consolidation of core services

KENTUCKY STATE UNIVERSITY Information Technology

7

Agenda Item Background

Background:

The resume of Rick Smith is attached.

Recommendation:

Recommendation – That the Board of Regents approve and ratify the appointment of Rick Smith as Interim Vice President of External Relations and Development.

Approval

Rick W. Smith Sr.

P.O. Box 91724. Louisville, Kentucky 40291 Email: Rwsmith66@gmail.com Tel: 678 354 9766 www.linkedin.com/pub/rick-smith-sr-mba

Professional Summary

Accomplished with more than twenty years of executive-level management and consulting experience in all facets of; healthcare operations, public relations, internal communications, consumer and business marketing, development, government relations and diversity and inclusion initiatives. Core duties focused on increasing market share, image management, enhancing employee engagement, fundraising, business development, ensuring culturally-competent care for patients, families and employees and leveraging supplier and community diversity efforts through diversity and inclusion initiatives.

Companies include: KentuckyOne Health System, Pheobe Putney Health System, Ephraim McDowell Health, Southeast Alabama Medical Center, Southern Regional Health System, Aydlotte & Cartwright Inc., The Health Alliance of Greater Cincinnati, and The University of Cincinnati Medical Center.

Education

• Masters of Business Administration, Kennedy-Western University (Warren National University), Cheyenne, Wyoming 2005
• Bachelors of Arts, Broadcast Communications, University of Louisville, Kentucky 1989

Publication Experience

The New Marketing Frontier. Spectrum, Society for Healthcare Strategy & Marketing Development published January 2015.

Professional Experience

KentuckyOne Health System – Louisville, KY SYSTEM DIRECTOR, COMMUNICATIONS

2013-PRESENT

Direct the internal communications efforts for KentuckyOne Health. Responsibilities include creating framework for internal communication across the system utilizing traditional and non-traditional methods of communicating to system employees, employed, non-employed physicians and clinical staff. KentuckyOne currently includes more than 200 locations (including 14 hospitals) and more than 13,000 employees, with a rich and diverse culture of Catholic, Jewish and academic heritages. Of which I developed and implemented strategic communication plans for several key Human Resources initiatives, including organizational merit increases, PTO, compensation integration. KentuckyOne Health's majority sponsor is Catholic Health Initiatives (CHI) – one of the largest and most respected health care systems in the country. KentuckyOne Health is also one of the largest systems within CHI, accounting for approximately 20% of the national organization's overall assets. And I launched an internal communication campaign entitled Becoming KentuckyOne, which served as the umbrella for employee recruitment and integration of communication both externally and internally.

Phoebe Putney Health System—Albany, GA SYSTEM CORPORATE DIRECTOR, MARKETING & PUBLIC RELATIONS

2012-2013

Administrator of Phoebe Putney Health System Marketing and Public Relations (PPHS) functions and coordinated media efforts during Albany Dougherty Healthcare Authority vs. Federal Trade Commission. Phoebe Putney Health System is a network of four hospitals, and more than 200 family medicine clinics, rehab facilities, auxiliary services, and medical education training facilities spread over a nine county service area.

Healthcare Consultant—Louisville, KY Owner and President 2011-2012

Worked with healthcare and higher education clients, consulting in areas of public relations, marketing, media relations, strategic planning, planning and development, diversity and inclusion. Provided media training for government officials, healthcare executives, public relations and marketing professionals, and physicians.

Ephraim McDowell Health—Danville, KY VICE-PRESIDENT /CHIEF MARKETING OFFICER

2009–2011

Served on the system’s senior leadership team with executive responsibilities for the Marketing, Public Relations, and Government Relations functions of EMH. Duties also included operational responsibility for services provided by Ephraim McDowell Health Resources, which include the McDowell Wellness Center, MedSource (DME), A Children’s’ Place (child care facility), McDowell Place of Danville (100-bed assisted living center), Ephraim McDowell Medical Center Auxiliary and Ephraim McDowell Ft. Logan Auxiliary. Produced an 8% increase in both operating and net income margins in DME for FY11. Reengineered wellness center operations, achieving cost efficiencies and increased member satisfaction. Recipient of Kentucky Hospital Association Thoroughbred Award of Advertising Excellence two consecutive years. Planned and coordinated Breast Cancer Awareness Month activities, including hanging the largest Pink Ribbon in the Commonwealth of Kentucky (75ft) on EMRMC building, Tickled Pink Comedy show and dinner, Real Men Wear Pink Advertisement, and Pink Glove Dance Video.

Southeast Alabama Medical Center—Dothan, AL VICE-PRESIDENT OF MARKETING & COMMUNITY RELATIONS

2005 – 2009

Served on the hospital administrative team with executive responsibility for hospital growth and service line development, business development, physician relations, marketing, public relations, volunteers, retail, print shop, training and development, child development center, and security services for Southeast Alabama Medical Center. Also served as administrative contact for marketing and public relations functions at SAMC affiliate, Medical Center Barbour- a 120-bed hospital located in Eufaula, Alabama, which serves southeast Alabama and southwest Georgia. Implemented Thompson-Reuters CRM™ to track success/profitability of marketing and public relations activities. Administrative contact for hospital “Loyalty Team”, which focused on hospital service improvement initiatives to improve patient satisfaction scores. Administrative contact for hospital “Growth Team”, which monitored and forecasted changes in market share, physician admission trends, and general SWOTs. Created retail division which included hiring a retail director, creation of four retail shops, campus restaurants, vending, fitness facility, and e-commerce. Revenues of combined shops exceeded $100,000 in the first year of operation. Coordinated multi-faceted facility beautification and improvement project. Coordinated year-long 50th anniversary

activities in 2007, which included publication of hospital yearbook, activities for employees, retirees, physicians, board, and community members. Leadership role in hospital's efforts to acquire federal funding to launch a rural health-screening program. Partnered with hospital CEO to create SAMC Foundation to serve the development and philanthropic needs of the organization.

Southern Regional Health System—Riverdale, GA MANAGING DIRECTOR OF PUBLIC RELATIONS/MARKETING & GOVERNMENT RELATIONS 2000 – 2005

Managed staff of eight public relations, marketing, community relations, government relations, and administrative professionals. Formed Cultural Diversity Advisory Community (CDAC) to advise CEO, VP of HUMAN RESOURCE and Administrative Team on issues related to diversity and inclusion in the workplace. Co-executive sponsor of hospital customer service initiative utilizing the Studer Group. Worked with hospital CEO and VP of Planning to develop hospital strategic plan. Plan included aggressive growth strategy in primary and secondary services areas resulting in 5% marketing share growth and CON work for Acute Rehab Center.

The UC Medical Center & Health Alliance of Greater Cincinnati, OH

DIRECTOR OF PUBLIC RELATIONS & MARKETING, THE UNIVERSITY HOSPITAL 1994-1998

1994-1998

Directed public relations and marketing efforts for Cincinnati's second largest acute care hospital. Managed budget in excess of one million dollars. Served as University Hospital's representative on the University of Cincinnati's Cultural Diversity Advisory Committee. The University Hospital was member of the Health Alliance of Greater Cincinnati. University Hospital is a regional resource for primary care and specialized treatment services and a major teaching hospital. Managed a staff of seven, including three media relations specialists, one marketing specialist, editor, and one public relations/marketing assistant. Responsible for creating the Marketing and Public Relations Department housed within the University Hospital. Helped lead communications and branding efforts during the formation of the Health Alliance of Greater Cincinnati. Worked daily with local, national, and international media outlets. Also responsible for media relations functions of each Health Alliance facility.

WKRC-TV, WHAS-TV, WLWT-TV, WAVE-TV

1986 - 1994

Emmy Award winning journalist, working in television news in major television markets for eight years. Positions included: assignment editor, writer, producer, field producer, anchor and anchor.

FACULTY EXPERIENCE

Adjunct Faculty member teaching Healthcare Strategic Marketing at Saint Catherine College, Springfield, Kentucky. Also served as a faculty member for the American College of Healthcare Executives Leadership and Senior Leadership Executive Training Program 2010-2014, teaching crisis communication and media relations preparedness skills.

PROFESSIONAL & COMMUNITY AFFILIATIONS & DISTINCTIONS

• American College of Healthcare Executives (ACHE), member since 2004-Present
• Rotary Club of Louisville, Kentucky 2015-Present
• ■ Louisville Urban League ULAS Class 2015
• South Oldham High School Based Decision Council (SBDM) Member 2014-2015
• Who's Who Black Louisville 2014, 2015
• ■ Leadership Louisville 2014-2015 Class Member
• Leadership Louisville Board Finance Committee Member 2014-Present
• Kentucky Chapter American College of Healthcare Executives, Board of Directors, 2011-2012
• Heart of Kentucky United Way, member Marketing Committee 2010-2012
• Fern Creek High, Louisville, Kentucky School Board of Directors, 2010-2012
• Danville, Kentucky Community Arts Center, Board Member 2010-2011
• Danville, Kentucky Rotary, member 2009-2011
• Recipient of Danville Advocate "Best Boss" Award in Danville, Kentucky 2010
• Featured speaker, 2010 Ephraim McDowell Health Auxiliary Board Retreat
• Fern Creek High School Hall of Fame inductee 2009
• Dothan, Alabama, Rotary, member 2005-2009
• American College of Healthcare Executives, 2009 Senior Executive Leadership Development Program Alumni
• ■ Southeast Alabama Wiregrass United Way, member Marketing Committee 2005-2009
• United Way of Southern Crescent Atlanta, GA, Board of Directors and Marketing Committee 2005
• Riverdale, GA Youth Empowerment Project Board Member, 2000-2005
• National Speaker, What's Right In Healthcare, Studer Group Conference, Chicago 2005
• Selected by CEO to represent hospital in the inaugural class of Leadership GHA 2003-04
• Selected by the Atlanta Business Chronicle for “Up and Comers: Under 40 and Rising” Fall 2004 special profile
• Who's Who Black Atlanta 2003
• ■ Society for Healthcare Strategy and Market Development, member since 1998
• United Way of Cincinnati, Volunteer and Marketing Committee member, 1998
• Urban League, Greater Cincinnati Marketing Committee Chair, 1997-1998
• Urban League of Greater Cincinnati African-American Leadership Development Program Class V, 1997
• Who's Who Black Cincinnati, 1997
• Greater Cincinnati YMCA Black Achiever 1997
• ■ National Association of Health Services Executives, member since 1995