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doc16713 July_15_2022_Quarterly_Meeting_Board_Book.pdf
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"text": "BOARD OF REGENTS\nfor\nKENTUCKY STATE UNIVERSITY",
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"text": "Quarterly Meeting of the Board of Regents\nFriday, July 15, 2022\n12:00 p.m.\n2nd Floor Julian M. Carroll\nAcademic Service Building\nFrankfort, Kentucky 40601"
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"text": "KENTUCKY STATE UNIVERSITY\nBOARD OF REGENTS\nQUARTERLY MEETING\n*** Meeting Will be Conducted In-Person and by Teleconference***\nFriday, July 15, 2022\n12:00 PM EDT",
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"text": "). Consent Agenda\nApproval of Minutes of Prior Meetings\nA. April 27, 2022 Special Called Meeting\nB. May 9, 2022 Special Called Meeting\nC. June 3, 2022 Special Called Meeting\nD. June 13, 2022 Special Called Meeting\nE. June 27, 2022 Special Called Meeting\nMiscellaneous"
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"text": "o. Academic Affairs Provost Hamilton\nInformation Item(s)\nA. Provost Quarterly Report\nAction Item(s)\nB. Approval of Anthology Contract Renewal"
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"text": "Kentucky State University Board of Regents\n2022-23 Quarterly Meeting Dates\nJuly 15, 2022\nOctober 12, 2022\nJanuary 11, 2023\nApril 12, 2023"
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"text": "House Bill 250 (hereinafter “HB250”), an act relating to Kentucky State University (hereinafter “KSU””), was signed into law on April 8, 2022. The Bill provided KSU with emergency funding of $23 million to cover the University’s financial shortfalls. Additionally, HB250 set forth oversight measures for KSU, its Board of Regents, and the Council for Postsecondary Education (hereinafter “CPE”), respectively, in order to ensure KSU’s long-term recovery. Specifically, Section 1.(1)(g)1 and Section 1.(1)(g)2 of the HB250, which focused on the promulgation of increased effectiveness in the “institutional and operational performance” stipulates as follows:"
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"text": "1. ...[T]he Kentucky State University board of regents, in consultation with the Council on Postsecondary Education, shall develop a process to review all faculty and staff performance, including a post-tenure review for tenured faculty as described in subparagraph 2. of this paragraph. The process shall ensure a consistently high level of employee performance and shall include but not be limited to assessments by peers, students, and administrators. In addition to evaluating an employee's growth, accomplishments, and skills, the process shall be used to identify deficiencies and ineffectiveness and redirect employee efforts to improve or increase productivity. The process shall be used as a basis for decisions on continued employment, promotion, salary increases, tenure, and maintenance of tenure;",
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"text": "OFFICE OF HUMAN RESOURCES\nACADEMIC SERVICES #241 | 400 EAST MAIN STREET\nFRANKFORT, KY 40601 | (502) 597-6667\nKYSU.EDU",
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"text": "House Bill 250 (hereinafter “HB250”), an act relating to Kentucky State University (hereinafter “KSU””), was signed into law on April 8, 2022. The Bill set forth oversight measures for KSU, its Board of Regents, and the Council for Postsecondary Education (hereinafter “CPE”), respectively, in order to ensure KSU’s long-term recovery. Specifically, Section 1.(1)(g)1 of the HB250, which focused on the promulgation of increased effectiveness in the “institutional and operational performance” stipulates as follows:"
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"text": "In ensuring the appropriate implementation of the expectations of HB250, KSU has developed a policy (Appendix A) along with a companion evaluation form (Appendix B) to be reviewed and approved by the Board of Regents at its upcoming Board Meeting as deemed appropriate and as timing allows. KSU's proposed policy is for each staff member, full-time and part-time, to have a performance evaluation annually. Appropriate training materials (Appendix C) will also be introduced and presented by the Office of Human Resources (hereinafter \"OHR\") campus-wide."
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"text": "PURPOSE: All University supervisors shall provide employees with a written performance evaluation complemented by an individual performance meeting each calendar year. The principal purpose of the performance evaluation process is to provide two-way communication between a supervisor and the employee about the employee's work performance and to establish goals for the upcoming calendar year. The evaluation is shall be aligned with major job responsibilities and core competencies of each employee's position.",
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"text": "PERFORMANCE EVALUATIONS: Supervisors must conduct written performance evaluations annually using the University-approved system. All supervisors must also provide rigorous feedback, coaching, and at least one performance assessment meeting during the first 90 days of when the University hires, transfers, or promotes an employee. In addition, the evaluation standards will include deadlines to establish annual goals, mid-year reviews, and end-of-year evaluations."
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1 · LIST
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"text": "PART II: EMPLOYEE SELF-ASSESSMENT\nReflecting on this past year, January 1, 2021 to December 31, 2021, please answer the following questions:\n1. What were your major achievements this year?"
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Page 15
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94 · FOOTER
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"text": "Thank you for your email feedback about the HB 250 mandate regarding the faculty evaluation process at Kentucky State University. I would also like to thank Dr. Janna Vice for her guidance in developing an evaluation process that will strengthen teaching and learning at KSU."
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"text": "Exhibit 1 - Cover Letter",
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"text": "Again, many, MANY thanks to the entire CPE team for your assistance. Let me know if you have questions."
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Page 30
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Page 32
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33 · FOOTER
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Page 39
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Page 45
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33 · FOOTER
Page 45 JSON
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Page 46
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"text": "2022/23 Initial Review of All Faculty",
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"text": "The faculty shall submit dossiers and curricula vitae via Interfolio in accordance with deadlines stated herein for the instructional period of Fall Semester 2019 until Spring Semester 2022, if the faculty member was at KSU over this time period otherwise new hires will be considered accordingly. These will be reviewed by the EPS committee utilizing the KSU Rubric Evaluation Scoring Sheet. The evaluations rubric contains three categories that are Teaching (including Instructional Design and Content Expertise measures), Scholarly Activity, and Professional Development and Service. Evaluation Item Ratings rating are scored as Outstanding (4), Above Satisfactory (3), Satisfactory (2), Needs Improvement (1) or Unsatisfactory (0). Teaching is weighted at 60%, Scholarly service at 30%, and Service at 10% for the overall scoring of the rubric scoring sheet for faculty. However, faculty with predominately research of Extension appointments will be weighted accordingly and some adjustments in rubric categories where appropriate.",
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"text": "The Elected Peer School Committee shall submit dossiers and the Evaluation Rubric Scoring Sheet tally sheet (scored below 2 in any category shall be considered as meeting the threshold for consideration of non-reappointment) and the evaluation recommendations (reappointment or non-reappointment) to the Chairperson in accordance with the deadlines stated herein. The Chair in the area will review the submitted materials and share with the faculty member when submitted by the EPS committee.",
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"text": "The Chair shall meet with all reviewed faculty members no later than January 15. The Chair shall provide an evaluation of the faculty member's performance during the past three academic years to date, including review of the submitted dossier and scoring using the Evaluation Rubric Scoring tally sheet. The Chair evaluation shall include a recommendation regarding reappointment from the first level of administrative perspective. For those faculty members who have less than three years of service to the University, the number of years employed at KSU will be reviewed only. The Chair will also forward the recommendation of the Elected Peer School Committee to the Dean.",
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"text": "The faculty member may respond to the evaluations and the recommendations by performing one of the following:",
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"text": "Accepting the evaluations and recommendations. The report is then forwarded to the Dean.",
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"text": "Filing a statement, including supporting documentation, to be appended to the evaluation. This statement shall be submitted to the Chair within five days of receipt of the evaluation report.",
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"text": "No later than February 1, the Chair shall forward the evaluation (including the curriculum vitae, the recommendations and rubric tally sheets, and, if applicable, the faculty member's appended statement and any supporting documentation) to the Dean with a finding of a satisfactory or unsatisfactory rating of the evaluation with a recommendation of reappointment or non-reappointment.",
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"text": "The Dean shall review the material provided by the Chairperson and make a recommendation regarding reappointment. If the Dean does not concur with the Chairperson, the Dean shall state in writing the reasons for the differing recommendation.",
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"text": "The Provost shall review the evaluation documents and recommendations. If the Provost does not concur with the recommendations of the Chair and/or the Dean, the Provost shall state in writing the reasons for the differing decision.",
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"text": "No later than March 1, the Provost shall return the signed evaluation to the Dean, who shall notify the faculty member of the recommendation, with a copy to the Chair. The Dean shall provide a copy of the final report to the faculty member. The faculty member shall sign the last page of the report acknowledging receipt of a copy of the report.",
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"text": "IN THE YEARS FOLLOWING 2023, THE FOLLOWING PROCEDURES APPLY TO NON-TENURED AND TENURED FACULTY:",
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"text": "School/Unit Annual Elected Peer Evaluation Committee (EPS) shall be composed as determined by the full-time tenure-track and tenured faculty of the School, in accordance with the following guidelines:"
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"text": "1. The Elected Peer School Committee shall consist of no fewer than three voting members, who shall be elected from among full-time tenured faculty. If a School is too small to provide such a committee, the School may select a full-time tenured faculty member outside the School with the advice of the Dean of the College."
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"text": "The School Promotion and Tenure Committee may serve as the annual evaluation committee for non-tenured and tenure-track faculty. The School, by majority vote, shall determine whether to use the School Promotion and Tenure Committee or to use a separate committee for non-tenured and tenure-track faculty."
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"text": "All faculty, including non-tenured, tenure-track, and tenured faculty, shall be evaluated on an annual basis, and shall be assessed on their professional performance since their last evaluation, including responsiveness to previous evaluations."
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"text": "Non-tenured, tenure-track, and tenured faculty shall submit a dossier that consists of all documentation for the annual evaluation. Evaluation of all faculty members shall include EPS committee recommendations for the evaluation."
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"text": "1. The faculty member shall submit a dossier that shall include a narrative analysis of the faculty member's professional performance for the previous academic year based on School benchmarks and current professional expectations in the faculty member's field (after the initial HB 250 review in 2023)."
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"text": "In all cases, the faculty member shall provide accurate and complete details of any potentially relevant, documented, and verified information. The faculty member shall assemble the following documents for the evaluation file:"
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"text": "The faculty member shall submit a dossier and supporting materials to the Chair, and EPS Committee in accordance with published University deadlines in Interfolio (or other management system utilized for storage of faculty materials)."
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"text": "Currently Kentucky State University has two Colleges, the College of Humanities, Business and Society and the College of Agriculture, Community, and the Sciences."
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"text": "School of Agriculture, Communities, and the Environment\nSchool of Aquaculture and Aquatic Sciences\nSchool of Science, Technology, Engineering, and Mathematics\nSchool of Education, Human Development, and Consumer Sciences\nSchool of Nursing"
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"text": "Currently, Blazer Library is the only academic support unit. It falls under the College of Humanities, Business and Society."
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"text": "1. The Elected Peer School Committee shall review the evaluation file and all supporting materials required by the University. The committee may request additional materials to clarify the submitted material as necessary."
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"text": "The School Evaluation Committee shall consider the following for each faculty member:"
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"text": "Performance in the areas of teaching, scholarly/creative activities, and service",
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"text": "Total student earned credit hour production out of the total possible tuition earning hours per course will be calculated as a measure of program economics and productivity. The student grade (A,B,C,D, and P) will be divided by the total credits enrolled in each course.",
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"text": "The School Evaluation Committee shall draft a written recommendation, stating reasons for or against reappointment, and shall complete the appropriate recommendation form(s) for reappointment. Average Rubric ratings for University Service Rating below 2, would be cause for non-reappointment. Members of the committee shall sign the form(s), indicating the report's accuracy and approval by the majority of the committee. Again, teaching is weighted at 60%, Scholarly service at 30%, and Service at 10% for the overall scoring of the rubric scoring sheet for faculty. However, faculty with predominately research of Extension appointments will be weighted accordingly and some adjustments in rubric categories where appropriate.",
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"text": "1. The Chair shall review the evaluation file and the School committee's recommendations. The Chair may consult with the School committee and/or the faculty member prior to making a recommendation. If the Chair concurs with the committee's recommendation, the Chair will write a separate recommendation regarding reappointment."
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"text": "The Dean shall review the evaluation and recommendations. The Dean may consult with previous decision-makers and/or the faculty member prior to making a recommendation. The Dean shall provide a separate recommendation regarding reappointment. If the Dean does not concur with the recommendations of the School Committee, the Chair, or both, the Dean shall state in writing the reasons for the differing recommendations.",
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"text": "Faculty members in their first year of a non-tenured, tenure-track, or tenured appointment at KSU shall receive official notification of non-reappointment from the President no later than March 15, unless an appeal has been filed, in which case the deadline is March 30. Faculty members in the second year of a non-tenured, tenure-track, or tenured appointment at KSU shall receive official notification of non-reappointment from the President no later than December 15."
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"text": "The faculty member will submit a written request for appeal to the Provost within ten (10) calendar days of notification of the Provost's decision, with a copy to the Dean of the College. The request shall state the grounds for an appeal, and shall provide relevant, documented, and verified evidence not previously submitted in support of such grounds.",
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"text": "The University will establish a Post-Tenure Review Committee by carrying out the following procedure:"
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"text": "No later than May 1 prior to the year the Post-Tenure Review Committee is to function, each College will elect two tenured faculty, one member and one alternate, from within the College to comprise a University pool of eligible members for the Committee.",
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"text": "In the event post-tenure review is activated, the Post-Tenure Review Committee shall consist of four members from the University pool excluding the member from the School of the faculty member under review. The faculty member under review shall select the fifth member of the Committee from any tenured faculty member within or outside his/her School. The faculty member under review shall have 10 business days from receipt of the Post-Tenure Review Activation Form to submit the name of the fifth member of the Committee to the Provost. If the faculty member does not submit a name within the 10 business days, the elected representative from the faculty member's college will serve on the Port-Tenure Review Committee.",
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"text": "Within 10 calendar days, the Provost will establish the Post-Review Committee as described above and shall forward the Post-Tenure Review Activation Form and all supporting materials to the Chair of the Committee.",
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"text": "Within 10 calendar days of receipt of the materials, the Post-Tenure Review Committee shall state in writing whether they concur with the recommendation for post-tenure review. If the Committee does not concur with the recommendation for post-tenure review, the Committee shall state in writing the reasons for the differing",
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"text": "recommendation. The Committee shall forward the Post-Tenure Review Activation Form and all supporting materials to the Dean of the faculty member's college."
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"text": "Within 5 calendar days, the Dean shall state in writing whether he/she concurs with the recommendation for post-tenure review, If the Dean does not concur with the recommendation for post-tenure review, the Dean shall state in writing the reasons for the differing recommendation. The Dean shall forward the Post-Tenure Review Activation Form and all supporting materials to the Provost.",
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"text": "At each milestone in the development plan, the TYR Committee shall assess the achievement of the stated objectives. If a milestone objective has not been satisfactorily met, the TYR shall notify the Chair in writing. The Chair may recommend the faculty member continue with the development plan or may recommend a sanction. If a sanction is recommended, the Chair shall forward the recommendation and the report of the TYR Committee to the Post-Tenure Review Committee. The recommendation of sanction shall then follow steps 5-8 below.",
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"text": "Within 30 calendar days of the conclusion of the development plan, the TYR Committee shall assess the achievement of the stated objectives and shall write a report indicating how each objective was achieved or not achieved. The committee can make one of two findings:",
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"text": "The rubric is not referenced anywhere in the policy/Academic Regulation. There is nothing that I could find in the policy that addressed the criteria upon which faculty would be evaluated beyond the following: “Recommendations and decisions for reappointment shall be based on the evaluation of performance in teaching, scholarly/creative activities, and service with specific reference to successful student credit hour production using program economics for program-related viability metrics.” What are the standards for reappointment, performance improvement, etc.? The side by side document says that faculty must achieve a rating of 3 or above from Students in each discipline, but I could not find that captured anywhere.",
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"text": "A description of Rubric metrics has been added to pages 3 and 4 and the rating system used. It is now clearly stated on page 2 and 7 that the “Average Rubric ratings for University Service Rating below 2, would be cause for non-reappointment recommendations.” It is stated that a score of 3 or higher as the University default expectation. Specific reference is given to successful student credit hour production (SCHP) using program economics for program-related viability metrics, weighted SCHP will be based upon percentage defined in contract for teaching (as it varies across 12 and 9 month faculty, and those will additional university service/grant attainment).",
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"text": "All faculty would be measured by the rubric included as minimum expectations for a faculty member. It is now stated on page 2 that if these are in addition to the university rubric metrics, these additional measures would also need to be present to the Dean and Provost levels for approval to be added to any evaluation metrics.",
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"text": "Explain how the rubric is incorporated into the evaluation:",
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"text": "a. How much weight does the average scores carry in the overall evaluation?",
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"text": "On page 4 it is now state that the Elected Peer School Committee shall submit dossiers and the Evaluation Rubric Scoring Sheet tally sheet (scored below 2 in any category shall be considered as meeting the threshold for consideration of non-reappointment) and the evaluation recommendations (reappointment or non-reappointment) to the Chairperson in accordance with the deadlines stated herein.",
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"text": "b. How do the schools/departments add their criteria to the evaluation?",
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"text": "On page 3 it is now stated that “If these are in addition to the university rubric metrics, these additional measures would also need to be present to the Dean and Provost levels for approval to be added to any evaluation metrics.”",
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"text": "c. Are all of the scored items of equal importance, which is implied by the “average score”? For example, how does “submitting a grant” compare with “receiving a grant”?\nd. How does the rubric address a faculty member’s currency in the courses, the faculty member teaches, not only in the discipline?",
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"text": "There are several subcategories that are scored separately, but in the case of the grant example given, the answer would be yes in this specific case.\nThere is a rubric for using “up-to-date” course materials.",
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"text": "e. If serving on a university committee is required, do all faculty members (especially new faculty) have the opportunity to serve at an institutional level?",
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"text": "Yes, all faculty members have the opportunity to serve on Faculty Senate committees if they volunteer to do so.",
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"text": "f. Is Advising part of Teaching? Or of Service? Faculty groups often have differing perspective about the nature of advising.",
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"text": "No, it has been moved to the service area.",
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"text": "g. How is advising evaluated and reflected in the rubric?",
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"text": "It is evaluated by evidence that the faculty member advises all assigned students with proficiency.",
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"text": "h. Where is one-on-one student/faculty engagement (other than in research) reflected in the rubric? Do faculty in freshmen English, for example, have the same opportunity as business, nursing, or education faculty (just a few examples) to oversee an authentic project\nPrinciples, p. 2\\nCriteria, p. 2 Credit-hour production is one factor of faculty workload. How is this factor reflected on the rubric? Does the policy",
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"text": "This could still be considered research or be captured in the metrics that evaluate “Devises, produces, or performs creative works related to one’s teaching or allied field” and possibly “Presents papers in the teaching or related field for delivery at professional meetings.”\nThe sentences has been edited as recommended. Tenure processes will continue this year. The credit-hour production has been included in the rubric and a description included in the Criteria.",
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"text": "identify an “expected” faculty workload for all faculty? (Is this the role of the rubric?) How/when does the school/department determine the workload for each faculty member (building on the University guidelines)?",
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"text": "On pages 2 and 8 it is stated that “ Teaching is weighted at 60%, Scholarly service at 30%, and Service at 10% for the overall scoring of the rubric scoring sheet for faculty. However, faculty with predominately research of Extension appointments will be weighted accordingly and some adjustments in rubric categories where appropriate.”",
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"text": "General Guidelines for Evaluation, p. 3. What is the name of this \"committee\"? This item is the first reference to an evaluation committee. A lead-in sentence introducing the use of a school/departmental (e.g., Annual Faculty Peer-Evaluation Committee) would add clarity. The statement could note that further reference to this Committee hereafter could be simply \"Evaluation Committee.\"",
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"text": "The committee name is now: Elected Peer Review School committee (EPS).\\n\\nA summary of how the committee is elected is now included.",
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"text": "2022/23 Initial Review of All Faculty, p. 3. \"These\" may be identified more specifically later. But what documentation is the \"Committee\" reviewing? What are the options to be recommended?",
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"text": "Will the 2022-2023 evaluation be over the past three academic years? Is a caveat needed regarding faculty who have joined KSU more recently than 2019-2000? Will newer faculty be at a disadvantage when the rubric is scored?\\n\\nAt this point in the process, there could be two evaluations and two recommendations (i.e., the Evaluation Committee's and the Chair's) Is this \"evaluation\" and \"recommendation\" the one the chair reached after reviewing the Evaluation Committee's work?\\n\\nWhat does \"provide\" mean? Shall \"communicate\"? Shall also conduct?\\n\\nIs the rubric included in the forwarded recommendation? What details of the evaluation are shared with the Dean?\\n\\nInsert \"the faculty member's\" appended statement....\\nWhat are the contents of the file shared with the Provost?\\n\\n...notify the faculty member \"of the recommendation\" with a copy....",
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"text": "Approval of Policy on Policies."
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"text": "As part of Governor Beshear’s Executive Order issued on or about July 20, 2021 and House Bill 250, an act relating to Kentucky State University, signed into law on or about April 8, 2022, the Council for Postsecondary Education (CPE) has been tasked with the oversight of KSU in the coordination of a management and improvement plan. In response and in collaboration, KSU and CPE have adopted seven (7) distinct areas for review, one of which being the comprehensive cataloging and review of university policies and procedures."
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"text": "As such and in compliance with House Bill 250, the proposed Policy on Policies outlines procedures for developing, revising, and implementing all internal University policies. A Policy on Policies is essential for any large organization with multiple policies governing multiple areas of operation to provide transparency, consistency, and accountability. CPE staff has reviewed the policy and supports its adoption by the Board. This Policy will be an important part of the on-going policy cataloging effort by the University."
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"text": "Interim President Ronald A. Johnson recommends that the Kentucky State University Board of Regents approve the Policy on Policies."
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"text": "Kentucky State University, through the practice of shared governance, aims to formally develop, approve, disseminate, implement, and maintain policies in a uniform process as defined in its Policy on Policies. The Policy on Policies further defines and provides a format for the development, revision, approval, and dissemination of all university policies. Additionally, it describes the responsibilities of the parties involved in the formulation and adoption of university policies. The Policy on Policies is intended to ensure a transparent process for the creation, approval, review, and revision of university policies, and to facilitate broader community awareness of and engagement with such policies while increasing compliance, and to promote institutional consistency in presentation.",
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"text": "The implementation of a Policy on Policies enables Kentucky State University to manage its body of policies effectively and efficiently. While certain practices existed,"
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"text": "Pursuant to Kentucky Revised Statutes 164.350(2), each university Board has the power and duty to, “adopt bylaws, rules, and regulations for the governance of” the institution. In synchrony to KRS 164.350(2), The Gold Book: Bylaws of Kentucky State University Board of Regents, Article II, Section 2(k) reiterates that, “[the Board acts] as a policy-making body by adopting policy statements of governance and operations of the University”."
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"text": "As such, the Board of Regents at Kentucky State University (University) has declared that the University shall be governed by Board-adopted Policies (“policies”) and University-adopted procedures (“procedures”). It is the expectation of the Board of Regents that the President and University administration will develop a system of procedures/processes that will aide in implementation of policies that manage routine operations of the University. By way of this Policy on Policies, the Board of Regents hereby establishes the process for the development, adoption, and management of all University policies. The Board retains full policy-making authority and delegates to the President the authority to approve internally developed procedures. Only those policies approved in accordance with this Policy will have the force of University Policy."
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"text": "All new policies must use the policy template [insert hyperlink] [See Appendix I], and legacy policies undergoing revision must adopt the new template. The policy template components include the following:"
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"text": "[p84.12.1] See Appendix II",
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"text": "Each proposed policy/procedure must be sponsored by at least one (1) administrator who is a member of the President's Council, including, but not limited to Vice-Presidents, General Counsel, and the Athletics Director, or at the request of the university President and/or Board of Regents.",
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"text": "Sponsored draft policies, which have completed the initial review process, shall then be submitted along with a completed Policy/Procedure Proposal Form [insert hyperlink] [See Appendix III] to the University Policies Committee (hereinafter “Committee”) for review. The Committee will work with the policy/procedures sponsor to confirm the need for the new policy/procedures, or revisions thereto, and the appropriate categorization, as outlined below:",
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Page 95
90 item(s)
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90 · FOOTER
Table integrity:
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r10c1 (0%): “$15,600 × 3”
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Page 96
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92 · FOOTER
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Page 98
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Page 99
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{
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{
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},
{
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},
{
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{
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{
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},
{
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},
{
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{
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{
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{
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},
{
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{
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{
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{
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{
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{
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{
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{
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{
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{
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{
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{
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{
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"text": "Registry shall be available on call throughout the duration of the engagement to deal with all matters related to the Consultant's performance of the Services on Registry's behalf. Throughout the duration of this engagement with the University, one or more of the principals of the Registry shall be available to provide strategic advice to the Assigned Member's contact at University, and, if requested, to the Board of Trustees. The scope of these Services as described herein are inextricably bundled and cannot be disaggregated. The parties may agree to an expansion of the services from those set forth in the EXPECTATIONS DOCUMENT. Upon such agreement, such services will become Services hereunder for the fee agreed to therefor by the parties."
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"text": "Obligations of Kentucky State University: (a) The University will provide adequate working conditions and clerical assistance and supplies as the University deems necessary for Registry to perform its obligations under this Agreement.",
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"text": "Payment in consideration of this Agreement shall be in the amount of an annualized consultant’s fee of $250,000.00 + a 30% Registry fee (reduced from 33%) of $75,000.00 to be paid monthly, by Kentucky State University to the Registry in the amount of $27,083.33: $20,833.33 for Ronald A. Johnson and $6,250.00 for Registry fee. In addition, Ronald A. Johnson will also be provided mutually agreeable furnished housing as well as reimbursement for pre-approved travel related expenses to arrive at the beginning of the assignment and to depart at the conclusion of the assignment. Such payments are subject to change only upon the written concurrence of both parties to this Agreement. University agrees to remit to Registry without monthly invoice the amount due by the 15th day of each month. It is anticipated by the parties that the annual consultant’s fee and the administrative fee will be increased by agreement of the parties in the case of multiple-year engagements and/or extended periods of engagement and the parties agree to negotiate one such increase every twelve months in good faith. In the event University requests and authorizes additional services of Registry as provided under Section 1 of this Agreement, Registry shall submit an invoice to the University on or about the first of each month that succeeds the performance of said Services, detailing expenses and consulting fees incurred during the preceding month. University agrees to pay and/or reimburse Registry within thirty (30) days after receipt of each invoice for such expenses or consulting fees. In addition, payment for interim services rendered will be made by Registry after Registry receives funds from the college/university client expressly allocated for services rendered by the Consultant.",
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"text": "University acknowledges that the exclusive placement of Consultant through the Registry to University is of benefit to University, (i) it is of benefit to the University that Assigned Member’s fitness for and match with the University’s needs have been determined by the Registry and (ii) it is of benefit to the University that the Registry be positioned to perform the Services through the Consultant (and Assigned Member) without the distractions and additional challenges provided by eligibility for the Assigned Member’s permanent placement at University. Accordingly, University agrees that it will not, for a minimum period of the longer of two years from (i) the last day of Registry’s service at University under this or any subsequent agreement or (ii) the effective date of Consultant’s resignation from the Registry (as acknowledged by the Registry), consider the Consultant or its Assigned Member for any position or professional relationship (whether as an employee, a consultant or otherwise) other than under Registry auspices.",
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"text": "The University acknowledges that the promises and restrictive covenant that the University is providing in this Agreement are reasonable and necessary for the protection of Registry’s and its clients’ legitimate interests and that Registry would not have entered into this Agreement in the absence of such promises and covenants. If, at any time, the provisions of this Section 2 shall be determined to be invalid or unenforceable, by reason of being vague or unreasonable as to area, duration or scope of activity, this Section 2 shall be considered divisible and shall become and be immediately amended to only such area, duration and scope of activity as shall be determined to be reasonable and enforceable by the court or other body having jurisdiction over the matter; and the University agrees that this Section 2(c) as so amended shall be valid and binding as though any invalid or unenforceable provision had not been included herein. In the event of a breach or material and substantial preparation of a breach of this Section 2 by the University, University agrees that Registry shall be entitled to apply for injunctive relief in a court of appropriate jurisdiction to remedy any such breach or material and substantial preparation of a breach, the University acknowledging that damages may be inadequate and insufficient. In addition, upon a breach or material and substantial preparation of a breach of this Section 2 by the University, Registry may cease providing Services required by this Agreement."
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"text": "Term: The effective dates of this Agreement, to be worked remotely for the months of July and August 2022, shall be July 1, 2022 through June 30, 2023 or, until terminated by either party giving thirty (30) days' notice in writing to the other party (with Assigned Member being copied). Upon such termination, the University shall pay Registry all amounts due for Services performed and expenses incurred to the effective date of termination. If termination is for cause, payment will cease on the date of notice of termination given.",
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"text": "It is expressly agreed and understood that for all purposes, the Consultant shall, at all times, act strictly and exclusively as an independent contractor and shall not be considered, under the provisions of this Agreement or otherwise, an employee, agent, servant, partner or joint venturer of Registry or the University and the Registry shall at all times act strictly and exclusively as an independent contractor and shall not be considered, under the provisions of this Agreement or otherwise, an employee, agent, servant, partner or joint venturer of the University. The Assigned Member shall be considered an employee of the Consultant. It is further agreed that the Consultant shall have full and direct responsibility for compliance with respect to the Assigned Member and the Services with all federal, state and local requirements pertaining to taxes and other obligations of employers, including without limitation Social Security taxes, unemployment insurance, workers' compensation, and comparable matters. Consultant has acknowledged to Registry that all such obligations are the Consultant's sole responsibility and that it complies with, and will continue to comply with, all laws and regulations regarding the withholding and payment of so-called payroll taxes and charges, including, without limitation, FICA, FUTA and state unemployment withholding taxes. Consultant has represented that it is exempt from an obligation in the state in which the Services are performed to carry workers' compensation insurance (or provide self-insurance) for the Assigned Member or, if not so exempt, covenants that",
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"text": "Registry acknowledges that it is not entitled to any benefits, coverages or privileges applicable to employees, including, without limitation, medical, dental or life insurance coverage, workers' compensation coverage or participation in any University retirement plan. Registry agrees not to make any claim of entitlement to any such plan or program. All such benefits, if any, are the Consultant's sole responsibility.",
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"text": "The Services being provided are part of a business in which Registry is customarily engaged as an independently established business (either as a sole proprietorship, limited liability entity, partnership or other entity), separate from and unrelated to the University's business. The Consultant has agreed to provide the University with the Consultant's business card and website address, if available, prior to the commencement of the Services. The Registry's website is www.registryinterim.com.",
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"text": "Registry performs, and will perform, the Services according to a schedule it maintains, free from the University’s control and direction with respect to the manner in which the Services are performed. The parties agree that any Services provided by Registry in connection with the placement of Consultant with the University, are not and will not comprise supervision by the Registry of the Services.",
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"text": "A.) This Agreement constitutes the entire agreement of the parties relating to the subject matter hereof; provided however that it is meant to be read in conjunction and consistently with the placement agreement between Registry and Consultant relating to the performance of the Services. It shall supersede all prior agreements or understandings between the University and Registry or their agents, whether oral or written. Amendments to this Agreement may be proposed in writing by either party hereto and shall be deemed rejected unless the party to whom any amendment is proposed accepts said amendment in writing within ten days after receipt of the proposed amendment. No oral agreement shall be effective to alter the terms of this Agreement."
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"text": "C.) None of the parties will be liable for delays or failure in its performance hereunder (other than the payment of monies) to the extent such delay or failure is caused by any act of God, war, pandemic, natural disaster, strike, lockout, labor dispute, work stoppage, fire, third-Party criminal act or act of government, or any other event beyond the reasonable control of that Party. Upon prompt notice of such event, all obligations under this Agreement shall be suspended for the duration of the Force Majeure event."
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Page 115
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r4c0 (0%): “30 lb Class D”
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Page 116
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"text": "If the Commonwealth Buyer determines that deliverables due under the contract are not in conformance with the terms and conditions of the contract and the mutually agreed-upon project plan, the Buyer may request the contractor to deliver assurances in the form of additional contractor resources and to demonstrate that other major schedules will not be affected. The Commonwealth shall determine the quantity and quality of such additional resources and failure to comply may constitute default by the contractor.",
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"text": "The Commonwealth will make payment within thirty (30) working days of receipt of contractor's invoice or of acceptance of goods and/or services in accordance with KRS 45.453 and KRS 45.454."
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"text": "The Commonwealth of Kentucky may undertake or award other contracts for additional or related work, services, supplies, or commodities, and the contractor shall fully cooperate with such other contractors and Commonwealth employees. The contractor shall not commit or permit any act that will interfere with the performance of work by any other contractor or by Commonwealth employees."
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"text": "The RFP specifies the format, required information, and general content of proposals submitted in response to the RFP. The Finance and Administration Cabinet will not disclose any portions of the proposals prior to Contract Award to anyone outside the Finance and Administration Cabinet, representatives of the agency for whose benefit the contract is proposed, representatives of the Federal Government, if required, and the members of the evaluation committees. After a contract is awarded in whole or in part, the Commonwealth shall have the right to duplicate, use, or disclose all proposal data submitted by vendors in response to this RFP as a matter of public record. Although the Commonwealth recognizes the vendor's possible interest in preserving selected data which may be part of a proposal, the Commonwealth must treat such information as provided by the Kentucky Open Records Act, KRS 61.870 et sequitur.",
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"text": "any program or activity. The contractor agrees to provide, upon request, needed reasonable accommodations. The contractor will take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their race, religion, color, national origin, sex, sexual orientation, gender identity, age or disability. Such action shall include, but not be limited to the following; employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensations; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this non-discrimination clause.\\n2. The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age or disability.\\n3. The contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice advising the said labor union or workers' representative of the contractor's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. The contractor will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance.\\n4. The contractor will comply with all provisions of Executive Order No. 11246 of September 24, 1965 as amended, and of the rules, regulations and relevant orders of the Secretary of Labor.\\n5. The contractor will furnish all information and reports required by Executive Order No. 11246 of September 24, 1965, as amended, and by the rules, regulations and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations and orders.\\n6. In the event of the contractor's noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations or orders, this contract may be cancelled, terminated or suspended in whole or in part and the contractor may be declared ineligible for further government contracts or federally-assisted construction contracts in accordance with procedures authorized in Executive Order No. 11246 of September 24, 1965,",
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"text": "The Commonwealth reserves the right not to exercise any or all renewal options. The Commonwealth reserves the right to extend the contract for a period less than the length of the above-referenced renewal period if such an extension is determined by the Commonwealth Buyer to be in the best interest of the Commonwealth."
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"text": "Price Increases: A price increase shall not occur during the first twelve (12) months of the contract. A vendor may request a price increase after twelve (12) months of the contract, which may be granted or denied by the Commonwealth. Any such price increase shall be based on industry-wide price changes. The contract holder must request in writing a price increase at least thirty (30) days prior to the effective date, and shall provide firm proof that the price increase(s) is justified. The Office of Procurement Services may request additional information or justification. If the price increase is denied, the contract holder may withdraw from the contract without prejudice upon written notice and approval by the Office of Procurement Services. Provided, however, that the vendor must continue service, at the contract prices, until a new contract can be established (usually within sixty (60) days).",
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"text": "After the award of contract, all programmatic communications with regard to day-to-day performance under the contract are to be made to the agency technical contact(s) identified during the negotiation phase of this procurement. After the award of contract, all communications of a contractual or legal nature are to be made to the Commonwealth Buyer."
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"text": "The contractor is permitted to make subcontract(s) with any other party for furnishing any of the work or services herein. The contractor shall be solely responsible for performance of the entire contract whether or not subcontractors are used. The Commonwealth shall not be involved in the relationship between the prime contractor and the subcontractor. Any issues that arise as a result of this relationship shall be resolved by the prime contractor. All references to the contractor shall be construed to encompass both the contractor and any subcontractors of the contractor."
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"text": "The work described consists of providing all necessary travel expenses, personnel, labor, tools, equipment, appliances, compatible software and materials necessary to provide monitoring, sales, service, and repair (outside of State Risk Covered Testing.) All services shall be performed in accordance with the Kentucky Standards of Safety (815 KAR 10:060) including applicable National Fire Protection Association Codes (NFPA) and additional requirements herein."
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"text": "The Following areas are requesting coverage:"
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"text": "As needed repairs on any fire suppression equipment at the facility (this can include repairs due to failed State Risk Inspections. There shall not be a truck charge for repairs performed during any inspection (including but not limited to normal fire extinguisher inspections, inspections required by state risk, etc.) If the vendors normal hourly time period is different than stated please explain on cost sheet. Percent discount off of truck parts charges is defined as the percentage off parts normally carried in the repair individuals truck to perform minor repairs."
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"text": "Annual inspection of kitchen hood to include all parts and links. Does not include recharge after a fire and 12 year hydrostatic testing. Does not include pressure washing/cleaning."
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"text": "The vendor shall fully explain how costs are derived for their services in the technical proposals. List of cost for the services whether by man hour, square footage, etc. as explained in the technical proposal:"
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"text": "The successful bidder on proposal must be a licensed Fire Protection Sprinkler contractor by the Commonwealth of Kentucky, Department of Housing, Building and Construction and conform to all rules and regulations of that cabinet."
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"text": "Individuals making inspections and tests of systems for the Contractor must be a \"certificate of competency\" holder for the Contractor or be currently certified Fire Suppression System Inspector by the State Fire Marshal's Office."
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"text": "The Contractor must always act in a courteous and professional manner while on site. The Commonwealth reserves the right to remove any Contractor employee from site for any reason resulting in non payment for that inspection and a negative performance evaluation in the vendors file.Under no circumstances shall the Contractor be allowed to bring firearms to any site, whether in a vehicle or on the person.Some state Agencies have special conditions and procedures that must be followed during access to buildings. Such agencies include the Department of Corrections. The Contractor shall meet with such agency personnel to be orientated on any special procedures and accommodate those procedures without any additional costs to the Owner.",
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"text": "Most buildings in which this work is being performed will be in continuous use by the Owner, his clients, and patrons during the tests and inspections. The Contractor shall consult with the representative of the using agency and carefully coordinate his work that affects use of the building, with the using agency.The Contractor shall maintain materials and organize his work in such a manner as to create minimum inconvenience to persons using the structure.",
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"text": "Damages Caused By The Contractor\nAny damages caused to the building structure, building finishes, furnishings (including electronic equipment), or belongings of occupants, caused by the Contractor as a result of conducting an inspection or test, shall be repaired by the Contractor to the pre test condition at no additional cost to the Owner. Unless otherwise authorized by the Division of State Risk and Insurance Services, these repairs shall be made as soon as possible and no more than two weeks after such damage occurs.",
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"text": "The offeror shall provide as an attachment to your solicitation response references from three (3) customers of similar size. The references shall be with customers within the past five (5) years. The references shall contain, the company name, address, contact person, phone number and fax number."
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"text": "The contractor shall indemnify, defend, and hold harmless all the state officials and the Commonwealth of Kentucky and all officials, employees and participating householders of the Commonwealth of Kentucky against any losses, claims, actions, damages, liability, and expenses, including but not limited to those in connection with loss of life, bodily and personal injury, or damage to property occasioned wholly or in part by the contractor or by persons employed directly or indirectly by the contractor in connection with the used electronic equipment collection, transportation, dismantling, salvage, sale, reuse, and / or recycling."
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"text": "claim, the Indemnified shall provide the undersigned reasonably timely written notice of same, and thereafter the undersigned shall at its own expense defend protect and save harmless Indemnified against said claim or any loss or liability there under. In the further event the undersigned shall fail to so defend and/or indemnify and save harmless, then in such instance the Indemnified shall have full rights to defend, pay or settle said claim on their own behalf without notice to undersigned and with full rights to recourse against the undersigned for all fees, costs, expenses and payments made or agreed to be paid to discharge said claim. Upon default, the undersigned further agree to pay all reasonable attorneys' fees necessary to enforce this agreement. This agreement shall be unlimited as to amount or duration.",
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Page 135
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1 · FIGURE
2 · CAPTION
3 · TABLE
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188 · FOOTER
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r0c6 (0%): “Inspection Months”
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Page 136
51 item(s)
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1 · TABLE
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50 · FOOTNOTE
51 · FOOTER
Table integrity:
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r0c6 (0%): “Inspection Months”
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"text": "Board of Regents Room\n2nd Floor Julian M. Carroll Academic Services Building\nFrankfort, Kentucky 40601\n(Primary Physical Location)"
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"text": "Dr. Clara Ross Stamps, Acting President, called the meeting to order at 10:15 a.m. President Stamps welcomed everyone to the meeting and remarked that it has been her pleasure to serve Kentucky State University as Acting President. Dr. Stamps then reported on a recent noteworthy event for Kentucky State University (KSU). The KSU academic team made it to the final round of the Honda All-Star Challenge for the first time in the history of the competition, bringing back $40,000 for the University Program. She offered her congratulations to the team and its coach."
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"text": "Dr. Aaron Thompson, President of the Council on Postsecondary Education (CPE), welcomed the new members of the Board of Regents and thanked them for agreeing to be a part of the rebuilding process. CPE will be a partner in the work and the goal is to enjoy the positives of KSU. He also thanked Dr. Stamps and the former Board of Regents members for the work they did to get KSU this far."
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"text": "Elise Borne, Board Liaison, swore in the following newly appointed Regents:"
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"text": "Regent Michael Adams\nRegent Tammi Dukes\nRegent Edward Fields\nRegent Ernie Fletcher, MD\nRegent Edward Hatchett\nRegent Jason Moseley\nRegent Charles Moyer, Ph.D.\nRegent Gerald Patton, Ph.D.\nRegent Robert Ramsey\nRegent Jason Robinson\nRegent Herman Walston, Ed.D.",
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"text": "Regent Michael Adams:\nRegent Tammi Dukes:\nRegent Edward Fields:\nRegent Ernie Fletcher:\nRegent Edward Hatchett:\nRegent Jason Moseley:\nRegent Charles Moyer:\nRegent Gerald Patton:\nRegent Robert Ramsey:\nRegent Jason Robinson:\nRegent Herman Walston:",
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Page 141
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"text": "Greg Rush, Senior Fellow for the Council on Postsecondary Education, then joined the discussion and reported that KSU’s budget shortfall was the result of a culmination of issues, primarily carrying expenses forward that were not paid in prior years. He also stated that the University had not been reimbursing the state for capital construction projects and the asset preservation funds were not properly separated out in the budget. He reported that he is working with the current CFO and is hopeful that the shortfall will not be as much as expected."
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"text": "Mr. Powell then stated that HB 250 requires CPE to approve any KSU expenditure over $5,000 and CPE has adopted a policy for this process. CPE requests that KSU provide a description of the expenditure, the budget and funding source, when the payment is due, and how it is being paid. CPE is also requiring that contracts and personnel obligations be approved by the Board to ensure that the Board is taking a look at all funding obligations."
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"text": "He reported that HB 250 appropriated incentive funds which will be disbursed to KSU provided that KSU meets certain goals and benchmarks which will be part of the Management and Improvement Plan. He said that CPE wants to work with KSU in the creation of these benchmarks to ensure that KSU meets the expectations and is able to receive the funds."
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"text": "Regent Fletcher requested current financial information in order for the Board to fulfill its fiduciary duty. President Stamps stated that there is current financial information available on the website and she will provide the current financial information as requested. Mr. Rush stated that he plans to work with CFO Shields to create a financial reporting format."
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"text": "Regent Dukes inquired if an audit on internal controls has been performed. Mr. Powell stated that he would provide a copy of CPE's financial analysis which contains some information about KSU's internal controls. Regent Dukes also requested a copy of prior audits."
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"text": "Regent Fields asked how the Board would take action on items that need approval in between meetings. President Stamps stated that the Board can hold special called meetings and Chair Patton would take that into consideration."
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"text": "Lisa Lang, General Counsel, provided an overview of the documentation required for the Regents. She stated that an annual Open Records and Open Meetings training is required by statute and the Regents are required to sign that they have received this information. Additional forms are confidentiality, acceptable use, and conflict of interest."
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"text": "Attorney Lang also gave a broad overview of the items in the Board Orientation binder and stated that President Stamps will provide a more comprehensive orientation at a future meeting."
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"text": "Chair Patton encouraged all Regents to review the Gold Book and familiarize themselves with the Board's bylaws."
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"text": "Page 4 of 6",
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"text": "Regent Walston inquired about the Annual Trustee Conference. President Stamps stated that all Regents have been added to the AGB membership which contains all of that information."
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"text": "MOTION by Regent Hatchett:\nMove the Board to confer degrees.\nSeconded by Regent Moyer and passed without dissent."
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"text": "Move the Board to approve the posthumous degree candidates. Seconded by Regent Fields and passed without dissent."
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"text": "Move the Board to approve the honorary degree candidate. Seconded by Regent Moyer and passed without dissent."
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"text": "Move the Board to approve the RFP for Internal Audit Services. Seconded by Regent Hatchett and passed without dissent."
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"text": "Move the Board to approve the RFP for cleaning services. Seconded by Regent Dukes and passed without dissent."
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"text": "Move the Board to approve the Phase II purchase and installation of keyless door locks in residence halls."
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"text": "Move the Board to approve the repayment of the revenue anticipation note."
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"text": "Move the Board to approve the certification of resolution for authorization to sign agreements with Fifth Third Bank."
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"text": "Seconded by Regent Walston and passed without dissent."
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"text": "Regent Hatchett requested that the Board be provided an update on outstanding student balances at the next meeting. Regent Walston requested an update on the new dormitory."
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"text": "Chair Patton closed the meeting by remarking that he is full of hope for Kentucky State and all of the challenges the Board has to confront. He further stated that he is impressed by the credentials of all of the individuals on the Board of Regents and he honored to serve with them."
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"text": "Move the Board to adjourn"
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"text": "Seconded by Regent Fields and passed without dissent."
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"text": "The meeting adjourned at 12:05 p.m."
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"text": "Elise Borne, Board Secretary\nKentucky State University\nBoard of Regents",
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"text": "Chair Patton called the meeting to order at 10:00 a.m."
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"text": "Regent Michael Adams\nRegent Tammi Dukes\nRegent Edward Fields\nRegent Ernie Fletcher, MD\nRegent Edward Hatchett\nRegent Jason Moseley\nRegent Charles Moyer, Ph.D.\nRegent Gerald Patton, Ph.D.\nRegent Robert Ramsey\nRegent Jason Robinson\nRegent Herman Walston, Ed.D.",
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"text": "Move the Board to adopt the agenda of the May 9, 2022 Special Called Meeting. Seconded by Regent Dukes and passed without dissent."
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"text": "Regent Patton, pursuant to The Gold Book: Bylaws of the Kentucky State University Board of Regents, announced the appointments to chairmanships and memberships of the standing committees. First, for the Audit Committee, Regent Patton announced Regent Dukes as the chairperson, Regent Fletcher as the co-chairperson, and Regent"
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"text": "Acting President Stamps commenced the orientation process by reviewing Kentucky State University's Mission Statement, Vision Statement, and organizational chart. She then moved to The Gold Book: Bylaws of the Kentucky State University Board of Regents, and provided an overview of its contents, emphasizing Article III related to Internal Governance and Article VI related to meetings of the Board. Attorney Lang emphasized that The Gold Book was a document critical to the proper functioning of the Board of Regents and that all Regents should know and understand each of its provisions."
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"text": "Move the Board to accept Acting President Stamps' report on utilizing and engaging the services of The Registry for the appointment of the Interim President to be determined by the Board."
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"text": "Attorney Lang provided the opening remarks by explaining that House Bill 250 charged Kentucky State University with composing a policy to address an exigency the Commonwealth has already declared. Furthermore, with the composed directive, the office of General Counsel has worked with the Counsel for Postsecondary Education and with outside counsel to develop an exigency policy which is before the Board of Regents."
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"text": "Regent Hatchett expressed concern that the proposed policy placed too much distance between the Board and the financial exigency. Attorney Lang clarified that the financial exigency committee is not operated by the President but was instead selected by the President. Attorney Lang also stated that the policy contained a provision stating that the committee creates metrics of evaluation. President Stamps further clarified that once the roles and responsibilities and the shared governance that exists between the Board of Regents and Kentucky State University have been discerned, it will be clearer to identify why the policy was given its structure. Regent Hatchett stated that the creation of a committee of the Board or making a primary objective of the Executive Committee to govern the exigency responsibility would send a good message to the public about the University’s position."
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"text": "Regent Walston asked how many members would be on the exigency committee. Attorney Lang responded that such an inquiry should be added to the policy. Regent"
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"text": "Regent Fields commented on the substantial amount of language in the policy regarding staff reductions and eliminations of programs. He wanted to go on record to say that the University was already operating with “skeleton crews,” and requested that during the evaluation process such staff challenges be considered. Regent Patton observed that it was not the role of the Board to generate policies, but to only approve proposed policies and stressed the urgency associated with the exigency policy process. Acting President Stamps observed that the exigency policy designated the Board to approve any matters that were brought from the policy and also that the Board of Regents had authority over the appeals process related to this policy. Attorney Lang emphasized the reason for this policy namely that it exists to address the declared lack of efficacy in the financial performance of Kentucky State University. Attorney Lang also emphasized the importance of shared governance and ensuring that the process of policy approval was collaborative."
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"text": "Regent Fletcher requested clarification on the process of how the Board remains within legal compliance of their fiduciary and personnel responsibilities. Attorney Lang responded that the policy was intended to be cognizant state laws that imposed such duties on the Board of Regents. Attorney Lang explained that in exercising the exigency policy, a committee forms the metrics to evaluate the staff and tenured faculty to determine who may potentially be released from employment. Furthermore, the policy provided a section that addressed the appeals process only available to tenured faculty. Regent Fletcher asked a hypothetical question that supposed if the committee recommended a termination of a faculty member, would such a decision return to the Board of Regents for review. Attorney Lang responded that the initial decision of termination would be made by the exigency committee and that the final decision resided with the President."
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"text": "Regent Moyer spoke in support of recognizing different ways of approaching the financial exigency issue but advocated for approaching the issue from the perspective of long-term program viability. Regent Patton responded by observing that Regent Moyer, as chair of the academic affairs committee, would have the task of reviewing Kentucky State University's academic programs and that the exigency policy relates more to faculty and staffing. Attorney Lang responded by stating that the University was viewing the exigency process as a tiered one and that different components of the exigency process would be addressed over time."
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"text": "Regent Michael Adams\nRegent Tammi Dukes\nRegent Edward Fields\nRegent Ernie Fletcher, MD\nRegent Edward Hatchett, Esq.\nRegent Jason Moseley\nRegent Charles Moyer, Ph.D.\nRegent Gerald Patton, Ph.D.\nRegent Robert Ramsey\nRegent Jason Robinson\nRegent Herman Walston, Ed.D.",
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"text": "Regent Fletcher joined the meeting shortly after Roll Call."
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"text": "Ten Regents were in attendance. Quorum was established."
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"text": "Move the Board to adopt the agenda of the June 3, 2022 Special Called Meeting of the Kentucky State University Board of Regents."
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"text": "Dr. Belle Wheelan, President of The Southern Association of Colleges and Schools Commission on Colleges (SACSCOC), began her presentation by thanking the Regents for attending. Dr. Wheelan stated that accreditation is a comprehensive periodic review of an institution. Accreditation occurs every ten years with a review every five"
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"text": "years and was necessary to ensure continuous improvement, public confidence in the institution, and student access to federal financial aid."
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"text": "Dr. Wheelan reported that SACSCOC was comprised of 77 trustees and the Board elects a 13-member executive council with the other members situated on the remaining committees. She then informed the Board that SACSCOC's principles of accreditation were categorized into 14 sections: Integrity; Mission; Basic Eligibility Standards; Governing Board; Administration and Organization; Faculty; Institutional Planning and Effectiveness; Student Achievement; Education Program Structure and Content; Education Policies, Procedures, and Practices; Library and Learning Information Resources; Academic and Student Support Services, Financial and Physical Resources; and Transparency and Institutional Representation. SACSCOC was initiating the engagement of new principles for boards to define and evaluate their responsibilities and for institutions to provide students with financial literacy skills."
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"text": "Dr. Wheelan stated that the roles of the Board of Regents in accreditation were to act as a policy-making body; to hire, evaluate, and fire the CEO; and to maintain fiduciary responsibilities. Dr. Wheelan emphasized that it was important for the Board to refrain from acting as a management board over matters of the institution."
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"text": "Greg Rush, Senior Fellow for the Council on Postsecondary Education, reported that CPE would provide training to the Board in July with regard to the Management and Improvement Plan. He then announced that CPE named Stephanie Mayberry as the liaison between CPE and Kentucky State University. Ms. Mayberry begins on June 16, 2022."
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"text": "Regent Hatchett asked how CPE plans to certify KSU’s financial stability. Mr. Rush replied that CPE was still in the process of defining that process but it would likely involve KSU’s bond rating along with other criteria. Regent Hatchett also inquired about the status of enrollment management. Acting President Stamps responded that KSU currently did not have an enrollment management division but staff were currently doing everything they could to ensure that student enrollment was maintained. Travis Powell, General Counsel and Vice President of CPE, stated that KSU’s enrollment numbers were down aligning with national trends. He further stated that housing applications were up. Acting President Stamps emphasized that KSU had to turn students down due to lack of housing."
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"text": "Regent Adams asked at what point the Board would need to be alarmed by student enrollment numbers. Mr. Rush stated that Acting President Stamps and CFO Shields would be giving an update at an upcoming meeting to give the Regents an idea of enrollment numbers."
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"text": "Regent Fletcher pointed out that some provisions of HB 250 did not allow for many internal controls and asked what changes would be made in this regard. Mr. Rush replied that business policies would be put into place and that the internal auditor and services of Proviti would be significant in the process. He emphasized that KSU and CPE were only six weeks into a three-year process and some of the issues would take time to resolve."
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"text": "Regent Dukes asked if there would be a new accounting policy. Mr. Rush stated that there were a multitude of problems due to Banner and a lack of training. Some of the accounting issues would be addressed soon but some would require additional external assistance due to limited staff at KSU. Currently, KSU staff does not have time to both perform their job duties and implement controls."
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"text": "Regent Walston asked if salary guidelines in number two of HB 250 included interim positions. Mr. Rush stated that the guidelines included everyone on payroll."
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"text": "VI. Presentation and Update on the KSU Special Examination from the Auditor of Public Accounts (APA)",
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"text": "Farrah Petter, Assistant State Auditor, and Tiffany Welch, Executive Director of the Office of Special Examinations for APA, presented an update to the Board on the KSU Special Examination. Ms. Petter stated that the Special Examination resulted from HB1 and the purpose was to review the governance and fiscal activity of Kentucky State University from July 1, 2018 through June 30, 2021. To facilitate the Special Examination, The General Assembly appropriated $200,000 for the cost. KSU can minimize excess billing by providing timely responses."
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"text": "Ms. Welch stated that APA would stay present with KSU and provide recommendations about internal controls. She reported that she had been working with Ms. Hannah Hale to coordinate KSU's document production and to schedule interviews. Ms. Welch thanked Ms. Hale for her work."
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"text": "Regent Hatchett asked how likely it would be for KSU to be billed for additional charges above the appropriated amount. Ms. Welch stated that with open communications, KSU should be able to stay within its budget."
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"text": "After a robust discussion on the proposed tuition and fee structure and the operating budget for fiscal year 2022-23, specifically on the need for clarification on some of the numbers, it was decided to table these items for a future meeting."
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"text": "Move the Board to table the Approval of FY 2022-23 Tuition and Fees and Approval of FY 2022-23 Operating Budget."
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"text": "Seconded by Regent Moseley and passed without dissent."
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"text": "Move the Board to approve the request for disbursement from CPE."
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"text": "Move the Board to approve the back-up boiler replacement. Seconded by Regent Adams and passed without dissent."
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"text": "Regent Patton, pursuant to The Gold Book: Bylaws of the Kentucky State University Board of Regents, announced the chair and member appointments to the Institutional Advancement Committee. The Chair of the Institutional Advancement Committee is Regent Moseley and Regent Fletcher and Regent Adams are members. Additionally,"
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"text": "Move the Board to go into Executive Session to discuss individual personnel matters pursuant to KRS 61.810(1)(f) for the purpose of selecting candidates to interview for Interim President."
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"text": "Chair Patton stated that after confirmation and notification, the Board of Regents would release the names of the candidates for the Interim President position through the Office of Brand Identity and that such information would be posted to the University website within 48 hours."
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"text": "Regent Michael Adams\nRegent Tammi Dukes\nRegent Edward Fields\nRegent Ernie Fletcher, MD\nRegent Edward Hatchett, Esq.\nRegent Jason Moseley\nRegent Charles Moyer, Ph.D.\nRegent Gerald Patton, Ph.D.\nRegent Robert Ramsey\nRegent Jason Robinson\nRegent Herman Walston, Ed.D.",
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"text": "A. Approval of Church Mutual Commercial Auto Insurance Renewal",
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"text": "Move the Board to approve the Church Mutual Commercial Auto Insurance Renewal."
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"text": "Seconded by Regent Adams and passed without dissent."
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"text": "Page 162 of 358",
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Page 163
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"text": "Move the Board to approve the United Educators General Liability and Umbrella/Excess Liability Insurance Renewal."
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"text": "Seconded by Regent Moseley and passed without dissent."
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"text": "Move the Board to approve the RSUI Directors and Officers, Employment Practice, and Educators Legal Liability Insurance."
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"text": "Seconded by Regent Adams and passed without dissent"
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"text": "Dr. Gerald Shields, Vice President of Finance and Administration/CFO, gave a robust presentation on the Fiscal Year 22-23 operating E&G budget proposal."
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"text": "CFO Shields stated that the unit alignments were based on current year operations and were subject to change. He further stated that he reviewed the cash position each week with Acting President Stamps."
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"text": "CFO Shields reported that to show true cash availability, he removed student accounts receivable as that was simply funds on paper, not funds on hand. He also stated that there would be an increase in auxiliary services after the summer sessions."
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"text": "CFO Shields emphasized that drastic staff shortages in Finance and Administration have severely impacted this area. Finance and Administration was meeting with the auditor on a continual basis but the staff gaps made the audit process challenging."
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"text": "Regent Hatchett inquired about the placement of the $23 million loan in the budget. CFO Shields stated the loan was not included in this report but would be included on the balance sheet provided at the next meeting. Regent Hatchett stated that auditors in the USDE discovered duplicate CARES funds distributions to HBCU’s and asked if KSU received duplicate funds. CFO Shields stated that no duplicate funds were received by KSU as far as he knew but that he would double check to make sure that nothing changed."
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"text": "Regent Adams requested a breakdown of the Board of Regents budget line and Regent Moyer inquired about the budget and staff for Career Services. CFO Shields stated that he would get information on both items and follow up with the Board."
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"text": "Regent Fletcher expressed concern about the units that went over their allotted budget and asked CFO Shields if there was an approval process for units that exceeded their budgets. CFO Shields stated that he had not been able to work on this yet but was looking at realigning this process."
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"text": "Regent Walston asked if the salary information presented in the budget included positions not vetted by the Board. CFO Shields stated that it did."
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"text": "Regent Adams inquired if the tuition in the budget included the projected two percent increase and CFO Shields affirmed that it was included. Regent Adams also asked about asset preservation and where the source of revenue for the dorms was included. CFO Shields stated that dorm revenue was located in auxiliary services."
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"text": "Regent Moyer asked how enrollment was tracked in the budget. CFO Shields stated that due to last minute enrollments, staff was still working on this and would provide these numbers to the Board."
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"text": "Chair Patton inquired about the allocation of land grant salaries between land grant and academic affairs. CFO Shields responded that land grant funds are restricted and included on the income statement. Chair Patton also expressed his concern about staff shortages and requested a routine appraisal of the situation. CFO Shields stated that since the University was working with a very tight budget, they were being careful with new hires."
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"text": "Regent Fletcher asked if there was a benchmark budget for comparable institutions so the Board could see how KSU's budget compared to other institutions. CFO Shields replied that he would research this matter and provide additional information."
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"text": "Regent Moseley expressed concern about making career services a priority. CFO Shields responded that KSU had not received the quality applicants needed to fill the positions. Regent Moseley also asked if KSU would be hiring athletic trainers for the upcoming sports seasons. Attorney Lisa Lang, General Counsel, replied that an RFP for athletic trainers would be on the July 15th agenda."
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"text": "Regent Adams inquired about the location of athletics in the budget. CFO Shields stated that athletics was in the student services line item. Regent Adams then asked for a breakdown of that line item and CFO Shields stated that he would provide it."
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"text": "Regent Hatchett stated that the Board was taking the first and most important step by voting on the budget but that the Finance and Administration Committee would work with the incoming President to amend the budget."
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"text": "Move the Board to approve the Fiscal year 2022-2023 Operating E&G Budget."
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"text": "Move the Board to approve the FY 2022-2023 Tuition & Fees and Rescind Thorobred Promise Tuition Program."
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"text": "Move the Board to go into Executive Session pursuant to KRS 61.810(1)(f) for the purpose of conducting finalist interviews for the position of Interim President. Seconded by Regent Dukes and passed without dissent."
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"text": "Following closed session, Ms. Borne conducted a roll call vote for the purpose of selecting an Interim President."
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"text": "Regent Michael Adams\nRegent Tammi Dukes\nRegent Edward Fields\nRegent Ernie Fletcher, MD\nRegent Edward Hatchett, Esq.\nRegent Jason Moseley\nRegent Charles Moyer, Ph.D.\nRegent Gerald Patton, Ph.D.\nRegent Robert Ramsey\nRegent Jason Robinson\nRegent Herman Walston, Ed D.",
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"text": "Dr. James Anderson\nDr. Ronald Johnson\nDr. Ronald Johnson\nDr. Ronald Johnson\nDr. Ronald Johnson\nDr. James Anderson\nDr. Ronald Johnson\nDr. Ronald Johnson\nDr. James Anderson\nDr. James Anderson\nDr. James Anderson",
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"text": "Regent Herman Walston, Ed.D. Dr. James Anderson"
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"text": "Dr. Ronald Johnson received six votes and Dr. James Anderson received five votes."
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"text": "Chair Patton announced that the Board would take a brief recess to contact Dr. Johnson and offer him the position. Following the recess, Chair Patton announced that Dr. Johnson accepted the offer and a motion was made for his appointment."
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Page 170
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Page 172
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r0c0 (20%): “1. DATE ISSUED MM/DD/YYYY 09/19/2021”
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r6c1 (0%): “Through MM/DD/YYYY 09/30/2024”
r8c1 (5%): “10b. FEDERAL PROJECT OFFICER Ms. Jessica Kelly Main Interio…”
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"text": "Contractor"
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"text": "Develop a strategic plan during the Legislative Interim Session in preparation for the upcoming Legislative Session;",
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"text": "Review all relevant legislation and regulations and provide both daily and weekly reports on any bills affecting KY State University during the Legislative Session:",
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"text": "Ensure the Governor's Office, Senate Leadership, and House Leadership understand the importance of Kentucky State University's partnership with the Commonwealth;",
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"text": "Educate elected officials and key decision-makers at all levels of government about KY State University;",
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"text": "Maximize the relationships contractor has built to foster stronger relationships on the issues of importance to KY State University;"
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"text": "Attend legislative committee hearings and other relevant state or local meetings and provide reports; and",
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"text": "Help draft a comprehensive fact sheet about KY State University to use with legislators and other governmental officials."
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"text": "Kentucky State University"
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"text": "It shall be the responsibility of Kentucky State University to provide appropriate guidance to the Contractor to facilitate the successful completion of the projected work and work product development."
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"text": "KSU's acceptance of the Contractor's offer, indicated by the issuance of a Personal Service Contract Award, shall create a valid contract between the Parties consisting of the following:"
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"text": "In the event of any conflict between or among the provisions contained in the contract, the order of precedence shall be enumerated above."
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"text": "III. Negotiated Items – Not Applicable",
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"text": "Page 1 of 9",
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"text": "The Contractor's fee for the scope of work during the initial term of this contract shall not exceed $52,000.00. For the renewable period, however, the Contractor's fee shall not exceed $62,000.00."
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"text": "The Contractor shall submit invoices to Kentucky State University via email to purchasing@kysu.edu who shall review the invoice(s) with the managing office(s) for approval. Upon approval, the invoice(s) shall be forwarded to accounts.payable@kysu.edu"
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"text": "Payment for services will be made upon receipt of an approved invoice using the Personal Service Contract (PSC) Invoice Form. Payment terms are net thirty (30) days."
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"text": "Invoices for services must include an original signature, as well as the following: the contact number, the dates of service, the total number of hours worked, a description of services provided, and the total amount due."
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"text": "Pursuant to KRS 45A.695, no payment shall be made on any personal service contract unless the individual, firm, partnership, or corporation awarded the personal service contract submits its invoice for payment on a form established by the Legislative Research Commission, Government Contract Review Committee."
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"text": "This Personal Service Contract shall represent the entire agreement between the parties. Prior negotiations, representations, or agreements, either written or oral, between the parties hereto relating to the subject matter hereof shall be of no effect upon this Contract."
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"text": "Unless otherwise instructed, all notices, consents, and other communications required and/or permitted by the Contract shall be in writing. After the award of the Contract, all communications of a contractual or legal nature shall be made to Kentucky State University General Counsel."
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"text": "Whereas, the first party, Kentucky State University, has concluded that either University personnel are not available to perform said function, or it would not be feasible to utilize University personnel to perform said function; and"
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"text": "Whereas, for the abovementioned reasons, the University desires to avail itself of the services of the second party;"
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"text": "This contract shall be governed by and construed in accordance with the laws of the Commonwealth of Kentucky. Any action brought against the University on the contract, including but not limited to actions either for breach of contract or for enforcement of the contract, shall be brought in Franklin Circuit Court, Franklin County, Kentucky in accordance with KRS 45A.245."
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"text": "Failure to provide satisfactory quality of service, including: failure to maintain adequate personnel (whether arising from labor disputes or otherwise); any substantial change in ownership or proprietorship of the contractor which, in the opinion of the University, is not in its best interest; or failure to comply with the terms of this contract."
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"text": "Failure to keep or perform (within the time period set forth herein) or violation of any of the covenants, conditions, provisions or agreements herein contained.",
"marker": "-"
},
{
"id": "p189.1.2",
"order": 3,
"type": "list_item",
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"b": 573.0327
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"text": "Adjudication as a voluntarily bankrupt, making a transfer in fraud of its creditors, filing a petition under any section from time to time, or under any similar law or statute of the United States or any state thereof, or if an order for relief shall be entered against the Contractor in any proceeding filed by or against contractor thereunder. In the event of any such involuntary bankruptcy proceeding being instituted against the Contractor, the fact of such an involuntary petition being filed shall not be considered an event of default until sixty (60) days after filing of said petition in order that Contractor might, during that sixty (60) day period, have the opportunity to seek dismissal of the involuntary petition or otherwise cure said potential default.",
"marker": "-"
},
{
"id": "p189.1.3",
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"type": "list_item",
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"r": 554.7707,
"b": 533.6787
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"text": "Making a general assignment for the benefit of its creditors, or taking the benefit of any insolvency act, or if a permanent receiver or trustee in bankruptcy shall be appointed for the Contractor."
}
]
},
{
"id": "p189.2",
"order": 5,
"type": "heading",
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"text": "Notification of Default",
"attrs": {
"block_label": "paragraph_title"
},
"level": 3
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"type": "text",
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"b": 470.8083
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"text": "The University will provide ten (10) calendar days' written notice of default. Unless arrangements are made to correct the non-performance issues to the University's satisfaction within ten (10) calendar days, the Director of Purchasing may terminate the contract immediately."
},
{
"id": "p189.4",
"order": 7,
"type": "heading",
"bbox": {
"l": 91.422,
"t": 459.2901,
"r": 322.4965,
"b": 446.812
},
"text": "Permits, Licenses and Commonwealth Registration",
"attrs": {
"block_label": "paragraph_title"
},
"level": 3
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{
"id": "p189.5",
"order": 8,
"type": "text",
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"t": 446.812,
"r": 555.9704,
"b": 408.1778
},
"text": "The contractor shall procure all necessary permits and licenses and abide by all applicable laws, regulations and ordinances of all federal, state and local governments in which work under this contract is performed."
},
{
"id": "p189.6",
"order": 9,
"type": "text",
"bbox": {
"l": 91.422,
"t": 396.1797,
"r": 556.6903,
"b": 356.8257
},
"text": "The contractor must furnish certification of authority to conduct business in the Commonwealth of Kentucky as a condition of contract award. Such registration is obtained from the Secretary of State, who will also provide the certification thereof."
},
{
"id": "p189.7",
"order": 10,
"type": "text",
"bbox": {
"l": 90.9421,
"t": 345.0675,
"r": 555.7305,
"b": 305.4735
},
"text": "The contractor shall pay any sales, use, personal property and other tax arising out of this contract and the transaction contemplated hereby. Any other taxes levied upon this contract, the transaction or the equipment or services delivered pursuant hereto shall be the responsibility of the contractor."
},
{
"id": "p189.8",
"order": 11,
"type": "text",
"bbox": {
"l": 90.9421,
"t": 294.9151,
"r": 555.2506,
"b": 268.5191
},
"text": "The contractor will be required to accept liability for payment of all payroll taxes or deductions required by local and federal law including (but not limited to) old age pension, social security or annuities."
},
{
"id": "p189.9",
"order": 12,
"type": "heading",
"bbox": {
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"t": 256.281,
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"b": 244.5228
},
"text": "Attorney Fees",
"attrs": {
"block_label": "paragraph_title"
},
"level": 3
},
{
"id": "p189.10",
"order": 13,
"type": "text",
"bbox": {
"l": 91.182,
"t": 244.0428,
"r": 555.9704,
"b": 204.4489
},
"text": "In the event that either party deems it necessary to take legal action to enforce any provision of the contract and in the event that the University prevails, the contractor agrees to pay all expenses of such action including attorneys' fees and costs at all stages of litigation."
},
{
"id": "p189.11",
"order": 14,
"type": "heading",
"bbox": {
"l": 92.3818,
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"r": 166.7671,
"b": 181.4124
},
"text": "Indemnification",
"attrs": {
"block_label": "paragraph_title"
},
"level": 3
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{
"id": "p189.12",
"order": 15,
"type": "text",
"bbox": {
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"t": 180.9324,
"r": 556.6903,
"b": 103.4243
},
"text": "The contractor shall indemnify, hold and save harmless the University, its affiliates and subsidiaries and their officers, agents and employees from losses, claims, suits, actions, expenses, damages, costs (including court costs and attorneys' fees of the University's attorneys), all liability of any nature or kind arising out of or relating to the Contractor's response to this RFP or its performance or failure to perform under the contract awarded from this RFP. This clause shall survive termination for as long as necessary to protect the University."
},
{
"id": "p189.13",
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"type": "text",
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"b": 63.8303
},
"text": "Page 4 of 9",
"attrs": {
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}
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"text": "Page 189 of 358",
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"type": "heading",
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"r": 198.4409,
"b": 690.8548
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"text": "Funding Out Provision",
"attrs": {
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"level": 3
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"b": 626.5446
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"text": "KSU may terminate this contract if funds are not appropriated to the contracting agency or are not otherwise available for the purpose of making payments without incurring any obligation for payment after the date of termination, regardless of the terms of the contract. The University shall provide the Contractor thirty (30) calendar days' written notice of termination of the contract due to lack of available funding."
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{
"id": "p190.3",
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"bbox": {
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"text": "Reduction in Contract Worker Hours\nNot Applicable"
},
{
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"b": 564.3941
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"text": "Authorized to do Business in Kentucky"
},
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"b": 550.2362
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"text": "Businesses can register with the Secretary of State at http://www.sos.ky.gov/pages/default.aspx"
},
{
"id": "p190.6",
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"type": "text",
"bbox": {
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"t": 538.9579,
"r": 555.2506,
"b": 499.6039
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"text": "The Contractor affirms that it is properly authorized under the laws of the Commonwealth of Kentucky to conduct business in this state and will remain in good standing to do business in the Commonwealth of Kentucky for the duration of any contract awarded."
},
{
"id": "p190.7",
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"type": "text",
"bbox": {
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"text": "If a foreign entity, the Contractor shall maintain a certification of authority to conduct business in the Commonwealth of Kentucky during the term of this contract. Such registration is obtained from the Secretary of State pursuant to the process outlined below."
},
{
"id": "p190.8",
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"type": "text",
"bbox": {
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"r": 555.7305,
"b": 322.031
},
"text": "Pursuant to KRS 45A.480 (1)(b), an agency, department, office, or political subdivision of the Commonwealth of Kentucky shall not award a state contract to a person that is a foreign entity required by KRS 14A.9-01o to obtain a certificate of authority to transact business in the Commonwealth (\"certificate\") from the Secretary of State under KRS 14A.9-030 unless the person produces the certificate within fourteen (14) days of the bid or proposal opening. Therefore, foreign entities should submit a copy of their certificate with their solicitation response. If the foreign entity is not required to obtain a certificate as provided in KRS 14A.9-010, the foreign entity should identify the applicable exception in its solicitation response. Foreign entity is defined within KRS 14A.1-070."
},
{
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"type": "text",
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"b": 259.1605
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"text": "For all foreign entities required to obtain a certificate of authority to transact business in the Commonwealth, if a copy of the certificate is not received by the contracting agency within the time frame identified above, the foreign entity's solicitation response shall be deemed non-responsive or the awarded contract shall be cancelled."
},
{
"id": "p190.10",
"order": 10,
"type": "text",
"bbox": {
"l": 92.3818,
"t": 247.8823,
"r": 170.8463,
"b": 235.6441
},
"text": "Invoices for fees"
},
{
"id": "p190.11",
"order": 11,
"type": "text",
"bbox": {
"l": 91.6619,
"t": 234.9242,
"r": 556.2104,
"b": 208.0483
},
"text": "The Contractor shall maintain supporting documents to substantiate invoices and shall furnish the same if required by state government. The invoice must conform to the method described in this contract."
},
{
"id": "p190.12",
"order": 12,
"type": "text",
"bbox": {
"l": 91.422,
"t": 197.25,
"r": 556.9303,
"b": 157.656
},
"text": "Pursuant to KRS 45A.695, no payment shall be made on any personal service contract unless the individual, firm, partnership, or corporation awarded the personal service contract submits its invoice for payment on a form established by the committee."
},
{
"id": "p190.13",
"order": 13,
"type": "text",
"bbox": {
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"t": 146.6177,
"r": 556.2104,
"b": 120.2217
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"text": "Invoice form is available on the Legislative Research Commission, Government Contract Review Committee website: http://www.lrc.ky.gov/Statcomm/Contracts/homepage.htm"
},
{
"id": "p190.14",
"order": 14,
"type": "text",
"bbox": {
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"r": 230.1147,
"b": 95.9854
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"text": "Travel expenses, if authorized"
},
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"id": "p190.15",
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"type": "text",
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"t": 95.7454,
"r": 555.0106,
"b": 82.3075
},
"text": "The Contractor shall be paid for no travel expenses, unless and except as specifically authorized by the"
},
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"type": "text",
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"text": "specifications of this contract, or authorized in advance and in writing by the University. Either original or certified copies of receipts must be submitted for airline tickets, hotel bills, restaurant charges, rental car charges, and any other miscellaneous expenses."
},
{
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"text": "The Contractor shall be reimbursed for no other expenses of any kind, unless and except as specifically authorized within the specifications of this contract, or authorized in advance and in writing by KSU."
},
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"text": "If the reimbursement of such expenses is authorized, the reimbursement shall be only on an out-of-pocket basis. Request for payment of the same shall be processed upon receipt from the Contractor of valid, itemized statements submitted periodically for payment at the time any fees are due. The Contractor shall maintain supporting documents that substantiate every claim for expenses and shall furnish copies of the same in support of requests for payment submitted to KSU."
},
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"type": "heading",
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"t": 538.238,
"r": 227.9551,
"b": 525.9999
},
"text": "Purchasing and specifications",
"attrs": {
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"type": "text",
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"text": "The Contractor certifies that he/she will not attempt in any manner to influence any specifications to be restrictive in any way or respect nor will he/she attempt in any way to influence any purchasing of services, commodities or equipment by KSU. For the purpose of this paragraph and the following paragraph that pertains to conflict-of-interest laws and principles, \"he/she\" is construed to mean \"they\" if more than one person is involved. If a firm, partnership, corporation, or other organization is involved, then \"he/she\" is construed to mean any person with an interest therein."
},
{
"id": "p191.7",
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"type": "heading",
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"b": 424.2554
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"text": "Conflict-of-interest laws and principles",
"attrs": {
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"type": "text",
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"b": 385.3813
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"text": "The Contractor certifies that he/she is legally entitled to enter into this contract with KSU, and by holding and performing this contract, he/she will not be violating any conflict-of-interest statute (KRS 45A.330-45A.340, 45A.990, 164.390), nor KSU's Ethical Principles and Code of Conduct."
},
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"type": "heading",
"bbox": {
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"t": 373.1432,
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"b": 361.385
},
"text": "Access to Records",
"attrs": {
"block_label": "paragraph_title"
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"level": 3
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"type": "text",
"bbox": {
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"t": 360.905,
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"b": 245.9625
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"text": "The Contractor, as defined in KRS 45A.030(8) and (10), agrees that the contracting agency, KSU the Auditor of Public Accounts, and the Legislative Research Commission, or their duly authorized representatives, shall have access to any books, documents, papers, records, or other evidence, which are directly pertinent to this contract for the purpose of a financial audit or program review. The Contractor also recognizes that any books, documents, papers, records, or other evidence, received during a financial audit or program review shall be subject to the Kentucky Open Records Act, KRS 61.870 to 61.884. Records and other prequalification information confidentially disclosed as part of the bid process shall not be deemed as directly pertinent to the contract and shall be exempt from disclosure as provided in KRS 61.878(1)(c)."
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"type": "heading",
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"b": 221.9662
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"text": "Protest",
"attrs": {
"block_label": "paragraph_title"
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"b": 182.1323
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"text": "Pursuant to KRS 45A.285, Kentucky State University General Counsel shall have authority to determine protests and other controversies of actual or prospective vendors in connection with the solicitation or selection for award of a contract."
},
{
"id": "p191.13",
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"type": "text",
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"b": 105.8239
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"text": "Any actual or prospective vendor, who is aggrieved in connection with the solicitation or selection for award of a contract, may file protest with the University General Counsel. A protest or notice of other controversy must be filed promptly and, in any event, within two (2) calendar weeks after such aggrieved person knows or should have known of the facts giving rise thereto. All protests or notices of other controversies must be in writing and shall be addressed to:"
},
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"text": "Kentucky State University\nGeneral Counsel\n400 East Main Street\nASB Building\nFrankfort, KY. 40601"
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"text": "A copy of that decision shall be mailed or otherwise furnished to the aggrieved party and shall state the reasons for the action taken."
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"text": "Social security: (check one)"
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"text": "X____ The parties are cognizant that, pursuant to 42 U.S. Code, section 418, the state is not liable for social security contributions relative to the compensation of the second party for this contract."
},
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"b": 498.4041
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"text": "The parties are cognizant that, pursuant to 42 U.S. Code, section 418, the state is liable for social security contributions relative to the compensation of the second party for this contract."
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"text": "Violation of tax and employment laws"
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"text": "KRS 45A.485 requires the Contractor and all subcontractors performing work under the contract to reveal to the Commonwealth, prior to the award of a contract, any final determination of a violation by the Contractor within the previous five (5) year period of the provisions of KRS chapters 136, 139,141,337,338,341, and 342. These statutes relate to the state sales and use tax, corporate and utility tax, income tax, wages and hours laws, occupational safety and health laws, unemployment insurance laws, and workers compensation insurance laws, respectively."
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"text": "request, needed reasonable accommodations. The Contractor will take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their race, religion, color, national origin, sex, sexual orientation, gender identity, age or disability. Such action shall include, but not be limited to the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensations; and selection for training, including apprenticeship The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this non-discrimination clause."
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"text": "Lessee will not sell, encumber or otherwise dispose of any property comprising this Schedule prior to the final maturity or termination of such Schedule without a written opinion of nationally recognized bond counsel to the effect that any such disposition will not adversely affect the exclusion of interest on the Rent from gross income for federal income tax purposes;",
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"text": "Lessee agrees to execute, deliver and provide Lessor with satisfactory evidence of the filing of such documentation, as may be required for the purposes of properly reporting this Schedule, including, without limitation, IRS forms 8038-G or 8038-GC, as required under the Code;",
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"text": "It is expected that Rent under this Schedule will be paid from periodic appropriations of the Lessee deposited into the general fund of the Lessee, that such appropriations will equal the Rent due during each Fiscal Period of Lessee, and that all amounts paid for Rent will be from an appropriation made by the Lessee during the Fiscal Period in which such Rent is made;",
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"text": "Lessee will comply with all applicable provisions of the Code, including without limitation Sections 103, 141 and 148 thereof, and the applicable regulations of the Treasury Department to maintain the exclusion of the interest components of Rent from gross income for purposes of federal income taxation.",
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"text": "Without limiting the generality of the foregoing, Lessor hereby gives notice to Lessee that, upon execution of this Schedule by Lessor, Lessor shall assign all of its right, title and interest in, to and under this Schedule, including all Products and all payments owing under such Schedule, to Dell Equipment Funding L.P. (\"DEF\") pursuant to a purchase agreement between the Lessor and DEF. Lessee hereby acknowledges and consents to such assignment and shall keep, or cause to be kept, a complete and accurate record of all such assignments in a manner and form necessary to comply with Section 149(a) of the Code and the Treasury Regulations promulgated thereunder. Lessor hereby directs Lessee to continue to make any and all payments required to be made under this Schedule directly to Lessor, as servicing agent for DEF, at the same address to which Lessee is currently making payments unless and until Lessor is directed by DEF to make such payments to a different address or payee."
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"text": "TO THE EXTENT PERMITTED BY LAW, AND IN ADDITION TO LESSEE'S OBLIGATION UNDER SECTION 16 OF THE AGREEMENT AND ANY AMENDMENTS THERETO, LESSEE HEREBY ASSUMES LIABILITY FOR, AND SHALL PAY WHEN DUE, AND SHALL DEFEND LESSOR AND ITS SUCCESSORS AND ASSIGNS AGAINST, ANY AND ALL LIABILITIES, LOSSES, DAMAGES, CLAIMS AND EXPENSES (INCLUDING REASONABLE ATTORNEY FEES) RELATING TO OR ARISING OUT OF LESSEE'S BREACH OF ANY OF ITS REPRESENTATIONS, WARRANTIES, OR COVENANTS CONTAINED IN SECTION 11 OF THE AGREEMENT AS SUPPLEMENTED HEREIN."
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"text": "For purposes of this Schedule, delete “FINANCE LEASE” in the title of this Section and delete the first and last sentences of paragraph (d)."
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"text": "Insert at the end of this paragraph the following: \"Notwithstanding the first sentence of this Section, upon Lessee's acceptance of the Products under this Schedule, title to the Products shall vest in Lessee subject to Lessor's rights under the Agreement; provided that, upon an Event of Default or any termination of this Schedule, other than by Lessee's purchase of the Products, title to the Products shall immediately and without any action by either party vest in Lessor, and Lessee shall immediately surrender possession of the Products to Lessor. Any such transfer of title shall occur automatically without the necessity of any bill of sale, certificate of title or other instrument of conveyance. Lessee shall, nevertheless, execute and deliver any such instruments as Lessor may request to evidence such transfer."
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"text": "Provided that no Event of Default has occurred and is continuing, and upon satisfaction of all payment obligations herein by Lessee, Lessee shall be entitled to Lessor's interest in the Products, AS IS, WHERE IS, WITHOUT WARRANTY OR RECOURSE, EXPRESS, IMPLIED OR OTHERWISE, BY OR AGAINST LESSOR, INCLUDING ANY WARRANTIES OF DESIGN, MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, OR AGAINST INFRINGEMENT, other than the absence of any liens by, through or under Lessor."
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"text": "As continuing security for Lessee's obligations hereunder, Lessee hereby grants to Lessor, a first-priority security interest in all of Lessee's rights and interest in and to the Products and all proceeds thereof, free and clear of all security interests, liens or encumbrances whatsoever."
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"text": "6. COMPLETION OF SCHEDULE: Lessee hereby authorizes Lessor to insert or update the serial numbers of the Products from time to time as necessary."
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"text": "If Lessee delivers this signed Schedule, any amendment or other document related to this Schedule or the Master Lease (each a “Document”) to Lessor by facsimile transmission, and Lessor does not receive all of the pages of that Document, Lessee agrees that, except for any pages which require a signature, Lessor may supply the missing pages to the Document from Lessor's database which conforms to the version number at the bottom of the page. If Lessee delivers a signed Document to Lessor as an e-mail attachment, facsimile transmission or by U.S. mail, Lessee acknowledges that Lessor is relying on Lessee's representation that the Document has not been altered. Lessee further agrees that, notwithstanding any rule of evidence to the contrary, in any hearing, trial or proceeding of any kind with respect to a Document, Lessor may produce a tangible copy of the Document transmitted by Lessee to Lessor by facsimile or as an e-mail attachment and such signed copy shall be deemed to be the original of the Document. To the extent (if any) that the Document constitutes chattel paper under the Uniform Commercial Code, the authoritative copy of the Document shall be the copy designated by Lessor or its assignee, from time to time, as the copy available for access and review by Lessee, Lessor or its assignee. All other copies are deemed identified as copies of the authoritative copy. In the event of inadvertent destruction of the authoritative copy, or corruption of the authoritative copy for any reason or as the result of any cause, the authoritative copy may be restored from a backup or archive copy, and the restored copy shall become the authoritative copy. At Lessor's option, this electronic record may be converted into paper form. At such time, such paper copy will be designated or marked as the authoritative copy of the Document."
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"text": "By signing below, each of the parties hereto agrees to be bound by the terms of the Agreement, this Schedule and the attached Exhibits \"A\" and \"B\"."
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Page 200
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1 · FIGURE
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32 · FOOTER
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"text": "SCOPE The terms and conditions set forth herein apply to all Orders accepted by PRECISION. Every Order placed with PRECISION is conditioned on and confirms Customer's acceptance of these Terms and Conditions. PRECISION agrees to furnish the Products described in Customer's Order in accordance with these Terms and Conditions and the Purchase Order or the Scope of Work, as the case may be.",
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"text": "ACCEPTANCE All Orders submitted by Customer are subject to final acceptance by PRECISION as evidenced by a Purchase Order (in the case of goods or software) or a Scope of Work (in the case of services) signed by an authorized representative of PRECISION. PRECISION's acceptance of an Order is contingent upon approval of the Customer's credit (Customer expressly authorizes PRECISION to perform a credit check). Products will be deemed accepted without any claim by Customer upon receipt. PRECISION reserves the right to correct any clerical errors contained in an Order.",
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"text": "DELIVERY PRECISION's delivery dates are approximate. PRECISION will maintain delivery schedules as closely as possible, but dates are estimates only. PRECISION will not be liable for delays in delivery or other defaults in performance of this order, including due to events or causes beyond PRECISION's control. PRECISION assumes no liability for loss or consequential damages due to delivery delays. Customer may only cancel the order if PRECISION fails to deliver the Products within thirty (30) days from the scheduled delivery date, and such delay is due in no part to Customer.",
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"text": "PRICING Project pricing shall be as stated in the Purchase Order or the Scope of Work. Any PRECISION price quotes may be revoked by PRECISION prior to acceptance by Customer and shall automatically be revoked if not accepted by Customer within thirty (30) days from the date of quotation.",
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"text": "PAYMENT TERMS The payment schedule shall be as described in the Purchase Order or Scope of Work. Unless stated otherwise therein, and subject to the terms described in Section 6 below, payment terms shall be net twenty (20) days from date of PRECISION's invoice. All payments must be in immediately available U.S. currency. No discount will be granted for advance payment. PRECISION shall be entitled to set-off, offset and deduction for prior debt balances in Customer's account. Customer shall not withhold or set-off from any amounts due to PRECISION for any amounts claimed to be owed by PRECISION to the Customer for any reason whatsoever.",
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"text": "CHANGE IN PAYMENT TERMS PRECISION has the continuing right to review the Customer's credit and, based on such review, change Customer's payment terms, accelerate payment, require satisfactory security (such as, but not limited to, a confirmed, irrevocable letter of credit acceptable to PRECISION), or a guarantee of prompt payment, prior to delivery of the Products to Customer. If Customer shall be or becomes insolvent, or admits in writing Customer's inability to pay Customer's debts as they mature, or if Customer shall make an assignment with creditors or if there are instituted by or against Customer proceedings in bankruptcy or under any insolvency laws or for reorganization, receivership or dissolution, PRECISION may terminate the agreement between the parties at any time and without notice.",
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"text": "REASONABLE ATTORNEY FEES If suit or other proceedings shall be brought against the Customer for recovery of the purchase price or any unpaid balance or the breach by Customer of any term of the agreement between PRECISION and Customer, Customer shall pay to PRECISION, in addition to any damages provided by law, reasonable attorneys' fees and costs of collection.",
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"text": "TAXES Prices do not include domestic or foreign sales, use, excise or similar taxes. Consequently, in addition to prices specified herein, the amount of any present or future sales, use, excise or other general or specific tax, import or export tariffs, duties or penalties or other governmental charges fixed or imposed by any lawful authority(s) upon or applicable to the production, sale, shipment, delivery or use of the Products sold hereunder shall be added to the price and be paid by the Customer. If such tax is paid by PRECISION, Customer shall reimburse PRECISION. If applicable, Customer shall timely provide PRECISION with a tax exemption certificate acceptable to the taxing authorities.",
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"text": "DISCLAIMER OF WARRANTIES ALL GOODS AND SERVICES ARE DELIVERED WITHOUT WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, WRITTEN OR ORAL, INCLUDING, WITHOUT LIMITATION, THE WARRANTY OF MERCHANTABILITY AND THE WARRANTY OF FITNESS FOR A PARTICULAR PURPOSE.",
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"text": "LIMITATION OF LIABILITY PRECISION SHALL NOT BE RESPONSIBLE, OBLIGATED, OR LIABLE FOR DAMAGES, INCLUDING, BUT NOT LIMITED TO, INCIDENTAL, CONSEQUENTIAL, INDIRECT OR SPECIAL DAMAGES ARISING OUT OF OR IN CONNECTION WITH THE DELIVERY OR USE OF THE PRODUCTS, EITHER SINGLY OR IN COMBINATION WITH OTHER PRODUCTS. THE MAXIMUM LIABILITY OF PRECISION TO CUSTOMER SHALL BE THE AMOUNT OF AGGREGATE FEES PAID BY CUSTOMER TO PRECISION IN THE TWELVE MONTHS PRECEDING ANY CUSTOMER CLAIM.",
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"text": "ADDENDUM The Customer acknowledges that one or more of the Products may be subject to local, state, national, and/or international laws and regulations governing the use, operation, and/or transfer of the Products. The Customer therefore agrees, upon the request by PRECISION at any time, to sign the Addendum to Terms and Conditions to Sale (the \"Addendum\"), which Addendum is incorporated herein and made a part hereof.",
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"text": "SPECIFICATIONS The Customer acknowledges that differences may exist between electronic files delivered and the printed hard-copy documents. In the event of a conflict between the hard-copy documents, and the electronic files prepared by PRECISION, the hard-copy documents shall govern. The Customer also recognizes that information stored on electronic media may not be one hundred percent compatible with Customer's own computer system. PRECISION shall not be liable or responsible for any claims arising from incompatibility, readability or translation of the electronic files.",
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"text": "USE OF DATA The Customer acknowledges that PRECISION is the author of all drawings, models, compilations and other work product created by PRECISION for Customer's use, whether in hardcopy or electronic format (collectively, the \"PRECISION Files\"), and agrees that PRECISION shall own all property rights related thereto, including all common law, statutory and other rights, including copyrights. PRECISION hereby grants Customer a non-transferable license to utilize the PRECISION Files solely in connection with the construction project specified in the Work Order (the \"Project\"). The rights licensed to Customer are for the internal use of the Customer only and may not be assigned, transferred or sublicensed. The Customer agrees to not alter, modify or to use the PRECISION Files, in whole or in part, for any purpose other than the Project. The Customer shall treat as confidential the PRECISION Files, including the price, size and design. Customer shall not disclose the PRECISION Files to any party, including, without limitation, other contractors working on the Project, without the prior written consent of PRECISION.",
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"text": "NOTICESAny notice to PRECISION shall be sent to PRECISION PRODUCTS, LLC, 1400 Hugh Avenue, Louisville, Kentucky 40213. Any notice to Customer shall be sent to the address stated in the Order.",
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"text": "ENTIRE AGREEMENT These terms and conditions, together with the Order and any other documents referenced herein, contain the complete agreement between the parties hereto and supersedes any prior understanding, agreements or representations by or between the parties, written or oral, which may have related to the subject matter hereof in any way. Any terms or conditions contained in quotes, purchase orders or other documents which are contrary or inconsistent with those contained in this agreement shall be of no force or effect. The terms and conditions set forth above contain all the representations, stipulations, warranties, agreements and understandings with respect to the subject matter of the agreement between the Customer and PRECISION, and its execution has not been induced by any representation, stipulation, warranty, agreement or understanding (including any course of prior dealings between the parties hereto) of any kind other than those set forth above.",
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"text": "MODIFICATIONNo waiver, modification, or addition to these terms and conditions, or any assignment of Customer's rights or obligations hereunder shall be valid or binding on PRECISION unless in writing and signed by an authorized PRECISION representative. Changes to the Work Order shall only be binding on PRECISION if a Change Order is signed by an authorized PRECISION representative.",
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"text": "GENERAL The agreement between the Customer and PRECISION and the subject matter connected with the performance thereof shall be construed in accordance with and governed by the laws of the Commonwealth of Kentucky, as if it were executed and performed entirely within Kentucky and shall be construed to be between merchants. Except as expressly provided to the contrary in writing, the provisions herein are between Customer and PRECISION and are for the benefit of the parties hereto and not for any other person. No waiver by PRECISION of any breach of any provision of these terms and conditions will constitute a waiver of any other breach. A party is not liable for failure to perform the party's obligations hereunder if such failure is as a result of Acts of God (including flood, earthquake, or other natural disasters), war, invasion, act of foreign enemies, hostilities, civil war, rebellion, revolution, insurrection, military or usurped power or confiscation, terrorist activities, riots, government sanction, blockage, or embargo.",
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65
66 · TABLE
67
68
69 · FIGURE
70
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72
73
74
75 · TEXT
76 · TEXT
77 · TEXT
78 · TEXT
79 · TEXT
80 · TEXT
81 · TEXT
82 · FOOTNOTE
83 · FOOTNOTE
84 · FOOTNOTE
85 · FOOTNOTE
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87 · FOOTNOTE
88
89 · FOOTER
Page 211 JSON
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"text": "Standard warranty on new equipment is 2 years for Robotics Equipment and 1 year for GNSS and Data Collectors. Precision",
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"text": "[p211.27.1] Payment Terms: Dependent upon package configuration. Financing options may be available; consult me for details.",
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"text": "[p211.28.1] Please contact me if you have other questions or need additional information. Thank you for the opportunity to present this proposal!",
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"text": "This Terms and Conditions of Sale or Rental (\"Agreement\") applies to the undersigned customer's (\"Customer\") purchase or lease of goods, equipment or products (\"Product\" or \"Products\") from Precision Products, LLC, a Kentucky limited liability company (\"Precision\"), as designated on the associated order ticket (the \"Sales Order\")."
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"text": "1. SCOPE AND PRICE QUOTES. Every Sales Order placed with Precision is conditioned on and confirms Customer's acceptance of these terms and conditions. The terms and conditions set forth herein apply to any other transactions between Customer and Precision in which a written Sales Order and/or Agreement fall to be signed. Written price quotes by Precision will remain open for acceptance for the number of days stated in the price quote. Unwritten price quotes shall not be binding on Precision."
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"text": "CREDIT AND SECURITY AGREEMENT. All Customer purchases must be paid in cash, unless an authorized Precision representative authorizes a credit sale in writing. If credit is extended to Customer, payment terms shall be in accordance with the Sales Order and in no case will be longer than ten twenty (20) days from invoice. Precision may extend or deny credit to Customer, in the sole and absolute discretion of Precision. If Customer desires payment terms from Precision, it agrees to fully and truthfully execute Precision's Credit Application. In connection with the extension of credit, Precision may require one or more of the following to secure payment: a security deposit, delivery of an irrevocable letter of credit, and personal guaranty(s). This Agreement and the Sales Order create a purchase money security interest in the Products and shall constitute a security agreement for all purposes under the Uniform Commercial Code. Precision retains a purchase money security interest in the Products, including all additions, accessions, and accessories to and replacements thereof, to secure performance of all Customer's financial obligations. Precision is authorized to file a financing statement or any additional documents necessary to perfect its purchase money security interest in said Products. If Precision approves credit for a particular Sales Order, it does not require that Precision extend credit for subsequent Sales Orders.",
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"text": "CUSTOMER PAYMENTS; INTEREST CHARGE. All payments must be in U.S. currency. No discount will be granted for advance payment. Precision shall be entitled to set-off, offset and deduction for prior debt balances in Customer's account. Customer shall not withhold or set off from any amounts due to Precision for any amounts claimed to be owed by Precision to the Customer for any reason whatsoever. If total payment is not made on or before the specified due date, the Customer agrees to pay service charges on all overdue sums owing to Precision at the rate of one percent (1%) per month until the date on which payment is made in full.",
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"text": "TAXES. Prices do not include foreign or domestic sales, use, excise or similar taxes. Consequently, in addition to prices specified herein, the amount of any present or future sales, use, excise or other general or specific tax, import or export tariffs, duties or penalties or other governmental charges fixed or imposed by any lawful authority(s) upon or applicable to the production, sale, shipment, delivery, rental or use of the Products sold hereunder shall be added to the price and be paid by the Customer, or in lieu thereof, Customer shall provide Precision with a tax exemption certificate acceptable to the taxing authorities. If any such tax is paid by Precision, Customer shall reimburse Precision upon presentation of invoice.",
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"text": "CANCELLATION. Cancellation of all or part of a Sales Order through no fault of Precision will only be permitted if such cancellation is signed by an authorized Precision representative, which cancellation may be granted in the sole and absolute discretion of Precision. Under no circumstances shall a cancellation be permitted if received less than 30 days before the scheduled delivery date. If cancellation is agreed to by Precision, the Customer may be subject to a charge for any special work performed.",
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"text": "RETURNS. No Product may be return without Precision's prior written consent, which consent may be withheld by Precision in its sole discretion. No returns will be accepted for special order Products. Returns must be shipped prepaid by the Customer in the original boxes and packaging materials, unless otherwise approved by an authorized Precision employee. Customer must enclose a packing slip or note containing his name, address, phone number and description of the problem with any returns. All returns are subject to a minimum fifteen percent (15%) restocking charge. Freight and transportation charges for returned Products shall be the responsibility of the Customer.",
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"text": "OPERATIONAL AND SAFETY RESPONSIBILITY. The Customer is required to completely read and understand all operational guidelines and safety warnings provided by the manufacturer. The Customer agrees to rely upon the manufacturer's customer service departments, websites, social media, and other manufacturer literature for purposes of training, instruction and operating. Precision only provides limited initial training with respect to the Products. Precision may provide more extensive training, performed on a fee basis. Additionally, Customer must read the Product specifications and limitations prior to purchase. The Customer, and not Precision, bears the risk that a Product does not satisfy the Customer's specific expectations or demands. Any calibration of a Product is guaranteed to be within manufacturer specifications as of the time a Product leaves Precision. The Customer assumes the responsibility to maintain the calibration accuracy thereafter and releases Precision of all liability if the calibration is disturbed.",
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"text": "WARRANTY DISCLAIMER; LIMITATION OF LIABILITY. Precision does not provide any express or implied warranties for the Products. The Customer shall look to the manufacturer's warranty policy as specified in the sales literature and/or in the instruction manual in effect at time the order is placed. THE FOREGOING STATES PRECISION'S ENTIRE LIABILITY, AND CUSTOMER'S EXCLUSIVE REMEDIES, RELATING TO THE USE OR PERFORMANCE OF THE PRODUCTS. EXCEPT AS OTHERWISE EXPRESSLY PROVIDED HEREIN, THE PRODUCT, ACCOMPANYING DOCUMENTATION AND MATERIALS ARE PROVIDED \"AS-IS\" AND WITHOUT EXPRESS OR IMPLIED WARRANTY OF ANY KIND BY PRECISION, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, TITLE AND NONinfringement. Precision's liability is limited to servicing or adjusting any returned Products and replacement of any defective parts during the manufacturer's warranty period. Precision shall not be responsible, obligated, or liable for any injury or damage resulting from an application or use of the Products, either singly or in combination with other products. PRECISION SHALL NOT BE LIABLE FOR DAMAGES, INCLUDING BUT NOT LIMITED TO INCIDENTAL, CONSEQUENTIAL, INDIRECT OR SPECIAL DAMAGES ARISING OUT OF OR IN CONNECTION WITH THE USE OR PERFORMANCE OF THE PRODUCTS OR ARISING OUT OF ACCEPTANCE OF THE SALES ORDER.",
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"text": "ATTORNEYS FEES; INDEMNIFICATION. If suit or other proceedings shall be brought against the Customer for recovery of the purchase price or any unpaid balance or the breach by Customer of any term of this Agreement, Customer shall pay to Precision, in addition to any damages provided by law, reasonable attorneys fees and costs of collection. Customer agrees to indemnify and hold Precision harmless from and against any and all causes of action, claims, damages, charges, complaints, liabilities, obligations, costs, losses, debts, and expenses suffered by it which directly or indirectly result from, relate to, arise out of, or are attributable to: (a) any inaccuracy in any representation or breach of any warranty contained herein by Customer; (b) any failure by Customer to perform or observe, or to have performed or observed, in full, any covenant agreement or condition to be performed or observed by it under this Agreement or (c) any unauthorized use of, or changes to, the Products.",
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"text": "RENTAL TERMS. If the Customer is renting Products from Precision: (a) the first month's rent and security deposit shall be due in advance or at time of delivery, and subsequent rental payments are due in full on the first day of each monthly rental period; (b) the Customer bears the risk of loss/damage to the rented Products beginning with the time of delivery and ending at the time the Products are returned to Precision; (c) the Customer shall carefully inspect the rented Products at time of delivery or pick-up and in an amount equal to the value stated on the Sales Order; (e) title to the Products shall at all times remain with Precision; (f) if the Customer breaches any provision of this Agreement, Precision reserves the right to terminate the rental agreement and recover the Products at any time, including the right to enter the Customer's premises; (g) the Customer shall use the Products in compliance with all manufacturer instructions and agreements to carefully read and abide by all safety warnings; (h) the Customer shall not make any modifications to the Products; and (i) if the Customer has rented a GPS unit, it agrees to use the related data device provided by Precision to stream data only directly related to the GPS. Any data used to connect to another device will be charged to Customer at the cellular carrier's own account.",
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"text": "PRODUCT MODELS AND SPECIFICATIONS. The goods offered by the manufacturers represented by Precision change from time to time and Precision may not carry all manufacturer goods at all times. Customer acknowledges that models may be discontinued at any time without prior notice and replacement parts may not always be or remain available. Precision has no obligation to retain previous offerings or to incorporate modifications to Products sold previously.",
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"text": "USE OF DATA. Customer shall treat as confidential all drawings and data submitted by Precision pertaining to price, size, and design. Customer shall not give or show such drawings or data to others under any circumstances, unless specifically approved by an authorized Precision employee. All such drawings and data shall remain Precision's property.",
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"text": "NOTICE. Any notice sent to Precision shall be sent to Precision Products, 1420 Hugh Ave, Louisville, Kentucky 40213. Precision shall provide notice to the Customer at the address listed on the Sales Order.",
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"text": "GENERAL. This Agreement and the Sales Order shall be governed by and construed in accordance with and governed by the law of the state of Precision's accepting office, as if it were executed and performed entirely within the State of Precision's accepting office and shall be construed to be between merchants. Any assignment of the Agreement and Sales Order or any rights or obligations thereunder by Customer without the prior written consent of Precision shall be void. Except as expressly provided to the contrary in writing, the provisions of the Agreement between Customer and Precision are for the benefit of the parties hereto and not for any other person. No waiver by Precision of any breach of any provision of the Agreement or Sales Order will constitute a waiver of any other breach. The terms and conditions set forth herein and in the Sales Order contain all the representations, stipulations, warranties, agreements and understandings with respect to the subject matter of the agreement between the Customer and Precision, and its execution has not been induced by any representation, stipulation, warranty, agreement or understanding (including any course of prior dealings between the parties hereto) of any kind other than those set forth above. No waiver, modification, or addition to these terms and conditions, or any assignment of Customer's rights or obligations hereunder, shall be valid or binding on Precision unless in writing and signed by an authorized Precision representative. A Sales Order may not be modified except in writing by an authorized employee. Precision reserves the right to correct clerical errors.",
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"text": "BACKGROUND: Policies outlining signature authority are essential to clarity in institutional operations, specifically those that bind the institution financially or legally through contracts and memoranda of agreement. Within the Commonwealth of Kentucky, KRS 164A.560, a subsection of KRS 164A. 575, vests financial management responsibility as relates to administrative regulations to the governing board and through the governing board to the University President."
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"text": "In reviewing signature authorization policies from a variety of national institutions of higher education (including University of Kentucky, Eastern Kentucky and University of Louisville), common features align around assignment of signature authority for the institution, delegation of signature authority, and scope and applicability of the signature authority policy as pertains to grants, contracts, and institutional operational documents such as those generated for employment, for athletic events and other matters that would bind the university fiscally and/or contractually."
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"text": "Goal 3: Increase the University's Financial Strength and Operational Efficiency"
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"text": "PROGRAM IMPLICATIONS: Kentucky State University will have a clear and enforceable policy governing authorized institutional signatures."
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"text": "The Kentucky University President serves as the primary signatory on any and all of the above activities that would legally and contractually bind the University or otherwise obligate it to internal or external parties. The President may delegate his/her signature authority on a pro temp basis and/or for a specific activity through the process described below in writing and/or exempt an institutional officer at the executive level, if so desired, from this policy through written authority and Board approval."
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"text": "Signatures on all official University are to be “wet” with electronic signatures reserved for matters of unavoidable exigency. A wet signature on binding documents is preferred to a stamp or electronic signature for the legal authority a wet signature carries. In the absence of specified policies or instruction, a wet signature may be established at the request of any of the parties associated with a transaction, contract or other form of agreement. Signing in blue ink is legally required in some instances, though there is some discretion in this as well as the types of documents for which wet signatures are required."
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"text": "It is understood that wet signatures will be expected on the documents outlined in this proposed policy unless otherwise indicated by the written directive of the signature authority. Copies of wet signatures, such as those available on premade document stamps, through digital signature software, and those that are reproduced on multiple documents, are not considered acceptable as legal signatures. Wet signatures have to be created on any multiple documents, originals and copies."
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"text": "All delegation of authority must be made in writing, printed on University letterhead, reviewed by General Counsel and signed by the President. The delegation letter, whether internal or external, will clearly state the nature, purpose, scope and timeframe of the assignee's ability to act on behalf of the president or the University. The written transfer of authority will include the name and title of the assignee, the type and area to which the assignment of authority applies, any limitations, caveats or special considerations, and whether sub-assignment is permissible. The transfer of authority will be housed in the office of General Counsel. A best practices representation of levels of delegation is below:"
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"text": "The following administrative personnel have the authority to wet sign contracts, commitments or agreements up to the amounts shown in the table below provided those documents are stamped “Approved as to form” by the Office of General Counsel or the approver has received written document from their inline supervisor allowing the transaction to advance:"
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"text": "The policy applies to any member of the University who may seek to approve a transaction, engage in contractual relationships, obligate the University financially or otherwise, or present themselves internally or externally as a representative of Kentucky State University. This policy further aligns with policies related to internal controls, to the institutional audit function, and such compliance and regulatory expectations for integrity in audit functions, fiduciary and non-fiduciary, as outlined in the Principles of Accreditation (SACSCOC) and The Kentucky State University Gold Book."
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"text": "“Users” means Institution’s employees, representatives, consultants, contractors, or agents who are authorized to use the Program and have been supplied user identification and passwords by Institution (or by Campus Labs at Institution’s request)."
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"text": "4.1 Reservation of Rights. Institution acknowledges that in providing the Program, Campus Labs utilizes (i) the Campus Labs and Campus Labs names, the Campus Labs, Campus Labs, campuslabs.com logos, the campuslabs.com domain name, the product names associated with the Program and other trademarks; (ii) certain audio and visual information, documents, software and other works of authorship; and (iii) other technology, software, hardware, products, processes, algorithms, user interfaces, know-how and other trade secrets, techniques, designs, inventions and other tangible or intangible technical material or information (collectively, \"Campus Labs Technology\") and that the Campus Labs Technology is covered by intellectual property rights owned or licensed by Campus Labs (\"Campus Labs IP Rights\"). Other than as expressly set forth in this Agreement, no license or other rights in the Campus Labs IP Rights are granted to Institution and all such rights are hereby expressly reserved."
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"text": "7.1 Indemnification by Campus Labs. Subject to this Agreement, Campus Labs shall defend, indemnify and hold Institution harmless against any loss or damage (including without limitation reasonable attorneys' fees) incurred in connection with claims demands, suits, or proceedings (\"Claims\") made or brought against Institution by a third party (i) so far as they are based on a claim that the Program infringes a U.S. copyright or existing U.S. patent issued as of the Effective Date; or (ii) arising from a breach of this Agreement by Campus Labs; provided, that Institution (a) promptly gives written notice of the Claim to Campus Labs; (b) gives Campus Labs sole control of the defense and settlement of the Claim (provided that Campus Labs may not settle or defend any Claim unless it unconditionally releases Institution of all liability); and (c) provides to Campus Labs, at Campus Labs's cost, all reasonable assistance. Campus Labs shall have no obligations to Institution under this Section 7.1 to the extent such Claims arise from Institution's or its User's breach of this Agreement or from the unauthorized combination of the Program with any of Institution's products, Programs, hardware or business processes. If a Claim has occurred, or in Campus Labs's opinion is likely to occur, Institution agrees to permit Campus Labs, at its option and expense, either to: (a) procure for Institution the right to continue using the Program; (b) replace or modify the Program so that it becomes non-infringing; or (c) cease to provide the Program, and refund to Institution any prepaid fees for the discontinued Program for the current annual term, reduced by one-twelfth of the amount thereof for each one-month period or part thereof during which Institution had use of the Program."
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Page 258
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Page 261
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"text": "I have attached a new amendment to our overall Campus Labs agreement to add on Anthology to the software. This document has been reviewed by Legal and signed by the vendor—it is now ready for EVP Allen's review. This is part of University College's Title III budget narrative so it will be funded via Title III."
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"text": "STATEMENT OF CONFIDENTIALITY: This e-mail, including attachments, is only for the use of the individual or entity as addressed. It may contain confidential information that is legally privileged or exempt from disclosure under applicable law. If the reader of this message is not the intended recipient, consider this immediate notification that any review, use, disclosure, distribution, or copying of this communication is strictly prohibited. If you have received this communication in error, please contact the sender by reply e-mail and destroy all copies of the original message."
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Page 285
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10 · HEADING
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"text": "Benge, Christopher\nThursday, March 4, 2021 9:24 AM\nGamberg, Amy\nAnthology Amendment for Campus Labs\nKentucky State University - Amendment No.3 - ECIA+ProfSvcs - 2.1.21 Signed.pdf",
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"text": "I have attached a new amendment to our overall Campus Labs agreement to add on Anthology to the software. This document has been reviewed by Legal and signed by the vendor—it is now ready for EVP Allen's review. This is part of University College's Title III budget narrative so it will be funded via Title III."
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"text": "We have been working on getting this in place for some time and it seems that there's an impending deadline of COB tomorrow before the prices on the contract change. I know it is a busy time for everyone today—Just wanted to get this on your radar."
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r3c1 (0%): “400 East Main StreetFrankfort, KY 40601”
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Page 298
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"l": 345.79759,
"t": 488.640573,
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"text": "Actual 06/30/2022\n19,185,700.00\n17,564,080.00\n953,973.00",
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"col": 2,
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"l": 480.184094,
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"r": 544.977432,
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"text": "Percent Encumbered\n101%\n112%\n141%",
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"col": 0,
"rowspan": 1,
"colspan": 1,
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"col": 1,
"rowspan": 1,
"colspan": 1
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"col": 2,
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"colspan": 2,
"bbox_refit": true
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"bbox": {
"l": 508.131505,
"t": 447.35452,
"r": 517.119227,
"b": 440.667796
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"text": "0%",
"attrs": {
"row": 4,
"col": 3,
"rowspan": 1,
"colspan": 1,
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},
{
"id": "p298.4.20",
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"type": "table_cell",
"bbox": {
"l": 51.54001,
"t": 437.39554,
"r": 152.206607,
"b": 430.708816
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"text": "Less Student Accounts Receivable",
"attrs": {
"row": 5,
"col": 0,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true
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},
{
"id": "p298.4.21",
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"t": 444.0619,
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"b": 433.0297
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"text": "-",
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"col": 1,
"rowspan": 1,
"colspan": 1
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},
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"col": 2,
"rowspan": 1,
"colspan": 2,
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"t": 437.39554,
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"col": 3,
"rowspan": 1,
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},
{
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"type": "table_cell",
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"t": 427.43656,
"r": 120.58526,
"b": 380.913136
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"text": "Employee Parking\nInterest Income\nIndirect Cost Recovery\nAuxiliary Enterprise\nTotal Sources of Revenue:",
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"col": 0,
"rowspan": 1,
"colspan": 1,
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"text": "30,000.00\n10,586.00\n400,000.00\n6,021,000.00\n41,778,286.00",
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"r": 443.674522,
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"text": "38,770.00\n280.00\n233,433.00\n7,313,758.00\n41,795,659.00",
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"attrs": {
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"col": 3,
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},
{
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"type": "table_cell",
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"t": 377.8684,
"r": 577.92,
"b": 366.8361
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"text": "",
"attrs": {
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"col": 4,
"rowspan": 1,
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},
{
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"type": "table_cell",
"bbox": {
"l": 40.045703,
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"r": 150.200821,
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"text": "Expenditures by Unit\nAcademic Affairs ^{{**}}\nAuxiliary Enterprise\nBoard of Regents\nBrand Identity & University Relations\nCampus Athletics\nFacilities and Infrastructure\nFinance and Administration\nOffice of General Counsel\nThe President's Office\nStudent Engagement/Campus Life\nStudent Success\nTotal Expenditures Operations:",
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"colspan": 1,
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"type": "table_cell",
"bbox": {
"l": 184.293,
"t": 363.289573,
"r": 298.204772,
"b": 235.64457600000003
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"text": "Board Approved Budget FY21/22\n12,324,810.00\n4,094,663.00\n510,824.00\n1,166,214.00\n2,126,674.00\n4,789,436.00\n11,296,520.00\n586,019.00\n826,610.00\n2,178,577.00\n1,877,939.00\n41,778,286.00",
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"t": 363.289573,
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"text": "Actual As of 06/30/2022\n13,151,821.00\n6,174,711.00\n188,881.00\n1,254,679.00\n2,374,882.00\n5,813,446.00\n7,293,828.00\n696,050.00\n768,283.00\n2,436,040.00\n1,469,317.00\n41,621,938.00",
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"text": "Variance %\n107%\n151%\n37%\n108%\n112%\n121%\n65%\n119%\n93%\n112%\n78%\n99.6%",
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"text": "The following is the respective report outlining these details:"
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"text": "^{{*}} Removed Restricted State Appropriation Revenue funds of 8,881,400 for FY22\n^{{**}} Removed Land Grant expenses From the Academic Affairs Budget\n^{{***}}Tuition/Mandatory Fees(17,564,080), Non-Mandatory Fee (953,973) and Auxiliary Enterprise (7,313,758) Equate to Total Tuition and Fees (25,831,811) within the Sources of Revenue - 06/30/22",
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"text": "^{{****}}Less Tuition Discount (scholarships)\n^{{****}}Less Student Accounts Receivables - Unpaid student receivables at the end of the fiscal year",
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r10c0 (50%): “MONTHLY PAYROLL”
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{
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"text": "Available Cash Assessable",
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"text": "Page 300 of 358",
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Page 301
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1 · HEADER
2 · FIGURE
3 · TEXT
4 · TEXT
5 · FIGURE
6 · FOOTER
7 · FOOTER
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"text": "Kentucky State University currently has exceeded total consolidated revenues by 2%.\nExpenditures for the University have exceeded revenues by $11,339,665.00."
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1 · TABLE
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9 · TABLE
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"text": "^{{*}}The University has received the entire 23 million from State Appropriations. These funds will be reported on the Statement of Financial",
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"text": "Respective services provided by ARGI Investment Services, LLC, a Registered Investment Adviser, ARGI CPAs and Advisors, PLLC, ARGI Business Services, LLC, and Advisor Insurance Solutions, LLC. All are affiliates of ARGI Financial Group LLC. Trust services provided by ARGI Trust, a division of Advocacy Trust LLC. SEC registration does not constitute an endorsement of ARGI Investment Services, LLC by the SEC nor does it indicate that ARGI Investment Services, LLC has attained a particular level of skill or ability. This email is confidential, does not constitute investment advice, is only for the use of the intended recipient and should not be redistributed, except with the sender's consent. If you believe it has been sent to you in error, please reply to the sender, or contact via telephone, that you have received the message in error, and then destroy all copies of the message. If you are not the intended recipient, you are notified that any review, copying, distribution or use of the transmission is strictly prohibited, and any such actions may be unlawful. All email to and from ARGI Investment Services, LLC is monitored, stored and made available to regulators if requested."
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Page 307
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"embedded_text": "�1 ■\nAgency Bond Asset Class ( Greater than 3%) Value Allocation\nCash or Equivalent Corporate Bond $4,282,510 22.50 %\nMid-Cap Blend _.............. �...A.� ■ Large Blend $2,730,910 14.35 %\nOptions Trading\nForelgo Small/Mid Bleod � Treasury Bond $1,642,639 8.63 %\nLarge Growth / /J � Foreign Large Blend $1,592,730 8.37%\nDiversified Emerging Mkts / �\nReal Estate ---- '· Alternative $1,551,356 8.15 %\nSmall Value $1,406,762 7.39 %\n■ Real Estate $1,309,431 6.88 %\nAlternative Treasury Bond ■ Diversified Emerging Mkts $1,166,606 6.13 %\nForeign Large Blend ■ Large Growth $876,863 4.61 %\n■ Foreign Small/Mid Blend $854,355 4.49 %\n■ Mid-Cap Blend $737,052 3.87 %\n■ Options Trading $628,110 3.30 %\nTotal: $19,036,608 100.00 %"
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"text": "Finance & Administration: Answers to Board of Regents' Questions",
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"text": "Number of employees KSU pays in KTRS? There are 179 participants. KSU contributes 15.865%",
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"text": "Student Services/Career Center update – number of employees currently? None. In the past? In the past there were 3 employees in Career Services, but at one time there was a total of 4. How much are the salaries? Director's salary: $90,000 and the Associate Director salary: $59,100. Current progress of filling vacancies? Dr. Hamilton reports they are actively searching to fill vacancies.",
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"text": "Latest Admissions for fall? New? Returning? -(attachment)",
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"text": "Calendar – when board members will receive periodic financial info? Quarterly Board of Regent Meetings.",
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"text": "How will Auxiliaries' Profit & Loss be tracked? Through housing and meals revenues and expenditures accounting for FOAPs (Fund Organization Account Program)",
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"text": "Separate Budget for Auxiliaries. (please see CFO Financial Summary Reports, page 12, presented at 6/28/22 Board of Regents Meeting)",
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"text": "CFO to investigate interest income decrease. (Budgeted over $10k, actual $279) – Dr. Shields is awaiting a meeting with Fifth Third to discuss.",
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"text": "Provide Income Statement to include $23 million loan from the state: This item is not to be repaid at this time. Reported item will be provided on Balance Sheet Financial Statement at the October 12, 2022 Board of Regents meeting.",
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"text": "Breakdown of Board of Regents expenditures – (attachment)",
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"text": "Confirm that KSU did NOT receive duplicate payment from CARES money. Confirmed & replied to email on 6/24/22. - (attachment)",
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"text": "Admissions – how are they tracking enrollments? – Dr. Hamilton to get information from Admissions Director & provide answer to the board.",
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"text": "Athletic Trainers? Hiring in process?",
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"text": "Attorney Lang responded that an RFP has been drafted & trainers will be on campus by the time athletes arrive.",
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"text": "Comparison between KSU & comparable University in size regarding financials, budgets, etc. (please see CPE November 2021 Report on KSU Financial Status, pages 32-51)",
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"text": "Student Services budget breakdown (includes Athletics) $5.9 million total budget for FY 22-23, $2.2 million of that is Athletics' budget.",
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"text": "What are the Land Grant salaries? - (attachment)",
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"text": "Board would like updates & reports on vacancies & progress on filling positions. This situation has had a very slow progression in attempting to obtain qualified applicants. Open positions will be filled as availability in the budget allows.",
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"text": "Attachments: #3: Enrollment comparison from Fall 2021 to Fall 2022"
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"text": "#9. Breakdown of Board of Regents expenditures"
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"text": "#15. Salary Report provided by OHR for Land Grant Salaries"
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Page 311
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Page 312
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1 · HEADER
2 · CAPTION
3 · TABLE
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149 · FOOTER
Table integrity:
1 of 81 cells don't match the text layer at their coordinates.
r27c0 (50%): “Periodical & Subscriptions”
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Page 314
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2 · TABLE
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"text": "From: Shields, Gerald\nSent: Wednesday, June 22, 2022 8:00 PM\nTo: Edward Hatchett\nSubject: Re: KYSU"
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"text": "Sincerely,\nGerald D. Shields, Ph.D\nVice President of Finance & Administration/CFO\nFinance and Administration | Kentucky State University\n400 E. Main Street | Frankfort, KY 40601\nAcademic Services Building, Rm. 201\nOffice: (502) 597-5075 | Fax: (502) 597-6594\nOnward, Upward"
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"text": "From: Edward Hatchett <ebhatchett@aol.com>\nSent: Wednesday, June 22, 2022 4:11 PM\nTo: Shields, Gerald <Gerald.Shields@kysu.edu>\nSubject: Re: KYSU"
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"text": "I sent President Stamps a message last week asking if she could assure us that KSU did not receive any duplicate HEERF payments after I read an article in The Chronicle about an audit that said it had included a check on HBCUs.\n\nDo you have any information on that?\n\nThanks.\n\nEd"
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"text": "-----Original Message-----\nFrom: Shields, Gerald <Gerald.Shields@kysu.edu>\nTo: ebatchett@aol.com <ebhatchett@aol.com>\nSent: Wed, Jun 22, 2022 11:46 am\nSubject: KYSU",
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"text": "Regent Hatchett,\nAppreciated our conversation, and please contact me direct regarding questions from the report attached."
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212 · FOOTER
Table integrity:
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r5c2 (50%): “Research Associate III Ag & Natural Resource”
r13c1 (0%): “Buddhist”
r19c2 (50%): “Custodian II Aqua Pod”
r26c2 (50%): “Research Associate - Aquaponics Production”
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Page 320
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Page 321
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1 · FIGURE
2 · HEADER
3 · HEADER
4 · FIGURE
5 · HEADING
6 · TEXT
7 · HEADING
8 · TEXT
9 · HEADING
10 · TEXT
11 · FIGURE
12 · FOOTER
13 · FOOTER
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"text": "The attached Staff Holiday Calendar is presented for your review. Kentucky State University has reduced the number of holiday days from 31 days for AY 2021-22 to 25 days for AY 2022-23 by eliminating holidays that are not observed at other public institutions: Columbus Day, Veterans Day, Thanksgiving Holiday (Monday-Thursday), and President's Day."
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"text": "To enhance the Land Grant Program, we are requesting to use USDA Federal restricted Grant Research funds to potentially purchase up to 6 properties to meet agricultural and natural resources research objectives in the Land Grant Program. The new Franklin County property would be used by the KSU Agronomy research program for corn and rye trials, as well as Animal Science research on goat and cattle production. The forested properties in Grayson, Warren, Laurel, and Jackson Counties would be used by the KSU Forestry and the Water Quality Programs for research projects on forestry management, water quality, and invasive species control, as well as agroforestry experiments. These properties will all be used by faculty, staff, undergraduate and graduate students in our Master of Science in Environmental Studies Program and Agriculture, Food, and Environment undergraduate degree program to conduct long-term projects, including using drones and remote sensing techniques, in examining the impact of climate change, issues with invasive plants, examination of insects, micro-invertebrates, and other organisms in water quality, agroforestry, pawpaw diversity, forest management, entomology, aquatic and terrestrial ecosystems, and apiculture. These lands will support the entire KSU USDA 2021-2025 Plan of Work (POW) by assisting in all critical issues areas for research on pages 6-8 in the POW.",
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"text": "USDA approval after KSU Board of Regent approval. The properties are currently being appraised. We request permission to purchase the following properties:"
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Page 333
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146 · FOOTER
147 · FOOTER
Table integrity:
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r9c0 (0%): “16GB, 1x16GB, DDR4 Non-ECC”
r26c1 (0%): “658-BDVK\nof 358”
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Page 334
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1 · TABLE
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119 · TEXT
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121 · TEXT
122 · FOOTER
123 · FOOTER
Table integrity:
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r23c2 (0%): “Total cost:”
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Page 335
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2 · HEADING
3 · TEXT
4 · TEXT
5 · TEXT
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7 · TEXT
8 · TEXT
9 · TEXT
10 · TEXT
11 · TEXT
12 · TEXT
13 · FOOTER
14 · FOOTER
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text (3)
1 · HEADER
2 · HEADER
3 · TEXT
4 · TABLE
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15 · LIST
16
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19 · TABLE
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58 · TEXT
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62 · FOOTER
Page 340 JSON
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"text": "SUBTOTAL",
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"text": "Additional Instructions: FEIN",
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"text": "SALES TAX (IF APPLICABLE) Please include tax exempt certificate if sales tax exempt noting vendor as Dell Financial Services SHIPPING & HANDLING ENVIRONMENTAL FEE TOTAL",
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"text": "Reciprocal Waiver of Claims (SAFETY Act). Certain of Company's systems and services have received Certification and/or Designation as Qualified Anti-Terrorism Technologies (“QATT”) under the Support Anti-terrorism by Fostering Effective Technologies Act of 2002, 6 U.S.C. §§ 441-444 (the “SAFETY Act”). As required under 6 C.F.R. 25.5 (e), to the maximum extent permitted by law, Company and Customer hereby agree to waive their right to make any claims against the other for any losses, including business interruption losses, sustained by either party or their respective employees, resulting from an activity resulting from an “Act of Terrorism” as defined in 6 C.F.R. 25.2, when QATT have been deployed in defense against, response to, or recovery from such Act of Terrorism.",
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"text": "General Provisions. Customer has selected the service level desired after considering and balancing various levels of protection afforded, and their related costs. All work to be performed by Company will be performed during normal working hours of normal working days (8:00 a.m. – 5:00 p.m., Monday through Friday, excluding Company holidays), as defined by Company, unless additional times are specifically described in this Agreement. Company will perform the services described in the Scope of Work section (“Services”) for one or more system(s) or equipment as described in the Scope of Work section or the listed attachments (“Covered System(s)”). The Customer shall promptly notify Company of any malfunction in the Covered System(s) which comes to Customer’s attention. This Agreement assumes the Covered System(s) are in operational and maintainable condition as of the Agreement date. If, upon initial inspection, Company determines that repairs are recommended, repair charges will be submitted for approval prior to any work. Should such repair work be declined, Company shall be relieved from any and all liability arising therefrom. UNLESS OTHERWISE SPECIFIED IN THIS AGREEMENT, ANY INSPECTION(AND, IF SPECIFIED, TESTING) PROVIDED UNDER THIS AGREEMENT DOES NOT INCLUSW ANY MAINTENANCE, REPAIRS, ALTERATIONS, REPLACEMENT OF PARTS, OR ANY FIELD ADJUSTMENTS WHATSOEVER, NOR DOES IT INCLUDE THE COREECTION OF ANY DEFIENCIES IDENTIFIES BY COMPANY TO",
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"text": "CUSTOEMR. COMPANY SHALL MOT BE RESPOSIBLE FOR EUIPMENT FAILURE OCCURING WHILE COMPANY IS IN THE PROCESS OF FOLLOWING ITS INSPECTION TECHNIQUES, WHERE THE FAILURE ALSO RESULTS FROM THE AGE OR OBSOLESCENSE OF THE ITEM OR DUE TO NORMAL WEAR AND TEAR. THIS AGREEMENT DOES NOT COVER SYSTEMS, EUIPMENTS , COMPONENTS OR PARTS THAT ARE BELOW GRADE, BEHIND WALLS OR THER OBSTRUCTION OR EXTERIOR TO THE BUILDING, ELECTRICAL WIRING AND PIPING .\n9. Customer Responsibilities. Customer shall furnish all necessary facilities for performance of its work by Company, adequate space for storage and handling of materials, light, water, heat, heat tracing, electrical service, local telephone, watchman, and crane and elevator service and necessary permits. Where wet pipe system is installed, Customer shall supply and maintain sufficient heat to prevent freezing of the system. Customer shall promptly notify Company of any malfunction in the Covered System(s) which comes to Customer's attention. This Agreement assumes any existing system(s) are in operational and maintainable condition as of the Agreement date. If, upon initial inspection, Company determines that repairs are recommended, repair charges will be submitted for approval prior to any work. Should such repair work be declined Company shall be relieved from any and all liability arising therefrom. Customer shall further:"
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"text": "and hoses) from Company shall be subject to the terms and conditions of this Agreement. If, in Company’s sole judgment, any peripheral device or other system equipment, which is attached to the Covered System(s), whether provided by Company or a third party, interferes with the proper operation of the Covered System(s), Customer shall remove or replace such device or equipment promptly upon notice from Company. Failure of Customer to remove or replace the device shall constitute a material breach of this Agreement. If Customer adds any third party device or equipment to the Covered System(s), Company shall not be responsible for any damage to or failure of the Covered System(s) caused in whole or in part by such device or equipment."
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"text": "Reports. Where inspection and/or test services are selected, such inspection and/or test shall be completed on Company’s then current Report form, which shall be given to Customer, and, where applicable, Company may submit a copy thereof to the local authority having jurisdiction. The Report and recommendations by Company are only advisory in nature and are intended to assist Customer in reducing the risk of loss to property by indicating obvious defects or impairments noted to the system and equipment inspected and/or tested. They are not intended to imply that no other defects or hazards exist or that all aspects of the Covered System(s), equipment, and components are under control at the time of inspection. Final responsibility for the condition and operation of the Covered System(s) and equipment and components lies with Customer.",
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Page 358
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4 · HEADING
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7 · FORM_FIELD
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12 · FIGURE
13 · FOOTER
Page 358 JSON
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"text": "CERTIFIED TRUE COPY OF THE BOARD ORDER PASSED AT THE MEETING OF THE BOARD OF REGENTS OF KENTUCKY STATE UNIVERSITY HELD AT 400 EAST MAIN STREET, FRANKFORT, KY 40601 ON JULY 15, 2022."
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"text": "regent.farris@kysu.edu • 502-597-6260 • Hume Hall, Suite 201\n400 E. Main Street Page 358 of 358\nFrankfort, KY 40601 • kysu.edu",
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