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Regents Committee Meetings Schedule October 24, 2014

9:00—10:15 Academic Affairs Committee

10:15—11:00 Finance Committee

11:00—11:30 Student Success & Enrollment Management

11:30—12:15 External Relations & Development

12:15—1:00 Audit Committee

1:00—2:00 Lunch, President's Dining Room

2:15-- Board Meeting

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KENTUCKY STATE UNIVERSITY Regular Meeting of the Board of Regents 2:15 p.m., Friday, October 24, 2014 Julian M. Carroll Academic Services Building, Board Room Frankfort, Kentucky Regent Karen W. Bearden, Presiding

AGENDA

• I.CALL TO ORDER
• II.ROLL CALL

Lori Davis, Secretary

• III.OPENING REMARKS
• Regent Bearden
• IV.APPROVAL OF MINUTES Action Items: Approval of Minutes from July 25, 2014 Regular Meeting and September 12, 2014 Special Meeting
• V.OFFICERS ELECTION – ELECT NEW TREASURER
• VI.COMMITTEE REPORTS
• A.Academic Affairs
• Action Item: Conferring of Degrees Regent Bearden
• Regent Bearden
• B.Finance and Administration
• Regent LaVaughn Henry, Chair
• C.Audit Committee Action Item: Adopt 2013-2014 Audit Report Regent Mindy Barfield, Chair
• VII.CLOSED SESSION
• D.Student Success & Enrollment Management
• Regent Ekumene Lysonge, Chair Regent Charles Whitehead, Chair
• E.External Relations and Development Regent Ekumene Lysonge, Chair Regent Charles Whitehead, Chair
• A.Pending Litigation (KRS 61.810 (1)(c))
• B.Personnel Matters (KRS 61.810 (1)(f))
• C.Property Acquisition (KRS 61.810 (1)(b))
• VIII.OPEN SESSION
• IX.PRESIDENT'S REPORT
• X.PRESIDENT'S REMARKS
• XI.Action Item: APPROVAL OF BUDGET REDUCTION PLAN AND REORGANIZATION
• XII.CLOSING REMARKS
• XIII.ADJOURNMENT

KENTUCKY STATE UNIVERSITY Regular Meeting of the Board of Regents 1:15 p.m., July 25, 2014 Board Room, Julian M. Carroll Academic Services Building Frankfort, Kentucky Karen W. Bearden, Chair

MINUTES

I. Call to Order:

Chairperson Karen Bearden called the meeting of the Kentucky State University Board of Regents to order at 1:15 p.m. on July 25, 2014.

II. Roll Call:

Chairperson Bearden asked the Secretary to the Board to conduct the Roll Call:

Regent Mindy Barfield, Present

Regent Karen Bearden, Present

Regent David Guarnieri, Present

Regent Travis Haskins, Present

Regent LaVaughn Henry, Present

Regent Ekumene Lysonge, Present

Regent Elgie McFayden, Present

Regent Syamala H.K. Reddy, Present

Regent Breana Smith, Present *After Oath of Office

Regent Charles Whitehead, Present

Regent Phyllis Williams, Absent

Ten Regents were in attendance. A quorum was declared.

III. Opening Remarks:

Chairperson Bearden welcomed the attendees to the meeting. Chair Bearden requested that President Burse provide his remarks after the Committee remarks.

Interim President Raymond M. Burse welcomed attendees to the meeting.

IV. Oath of Office:

Stephen Mason, Sr., administered the Oath of Office to Ms. Breana Smith, Student Regent.

V. Approval of Minutes:

Action: Motion to approve the minutes from the Board of Regents meetings held on January 24, 2014, April 25, 2014, May 9, 2014 and

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• VI.VI. Approval of 2014-15 Board of Regents Meeting Schedule:

June 4, 2014 was made by Regent Henry and seconded by Regent Whitehead. The motion passed, 10-0.

Action: Motion to approve the 2014-15 Board of Regents Meeting Schedule was made by Regent McFayden and seconded by Regent Whitehead. The motion passed, 10-0.

VII. Board Officer Elections:

Action: Motion to approve the officers for the Board of Regents was made by Regent McFayden and seconded by Regent Haskins. The officers are: Regent Bearden (Chair); Regent Whitehead (Vice Chair). The motion passed, 10-0.

Action: Motion to approve Lori Davis as Board Secretary and Anita Lockridge as Board Treasurer was made by Board acclimation.

VIII. Committee Reports:

Academic Affairs:

Regent Bearden presented the Academic Affairs Committee report. Regent Bearden provided an overview of the extensive work and research in which the faculty has been engaged since the last reporting period. Dr. Downing also discussed strategies upon which the University will undertake to ensure that students are receiving the best education possible at KSU. Written reports were provided to the Committee.

Action: Motion was made by Regent Lysonge and seconded by Regent Haskins to award Faculty Emeritus status to Dr. Edwin Conner. The motion passed 10-0.

Action: Motion was made by Regent Lysonge and seconded by Regent Haskins to approve faculty sabbatical leave for Dr. Cynthia Lynne Shelton for the Spring 2015 semester. The motion passed 10-0.

Finance and Administration:

Regent Henry presented the Finance and Administration report. A written report was also provided.

Regent Henry stated that the Committee reviewed unaudited financial statements of the University and budget vs. actual report for May 31, 2014. Regent Henry also highlighted the following:

1. External Auditor, Dean Dorton and Ford will be on campus to conduct final audit preparation beginning on August 18 2014;
2. KSU has transitioned to a flat rate tuition, consistent with other institutions in KY;

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3. To help maintain spending, Management has loaded only 50% of the department operating budget for FY 15; and
4. Correspondence has been forwarded to all students to outline payment requirements for Spring 2015 semester.

No action items were reported.

Student Success and Enrollment Management:

Regent Lysonge presented the Student Success and Enrollment Management Committee report. He provided an update on Student Life Activities, Health Services utilization, Career Placement, Enrollment Management, and Admissions. A written report was also provided to the Board.

SSEM staff continue to make progress on the division's strategic goals to ensure the best outcomes for our students. Enhancement of retention is the focus of these goals.

KSU had stable enrollment for the last three summer sessions. The University has also experienced an increase in the quantity and quality of applications for Fall and Spring 2014. This increase equates to a 17% increase as compared to the previous year.

No action items were reported.

External Relations and Development:

Regent Whitehead presented the External Relations and Development report. A written report was also provided to the board.

Regent Whitehead updated the board by reporting that there were 655 newspaper articles and 178 television news stories featuring KSU. The majority of these were positive. Over 109 press releases were issued and 105 electronic messages were posted on KSU's electronic sign board.

A 2014-15 media plan is under development and will be shared with the board upon completion.

There are five major projects in various stages of completion, including, Cheaney Legacy Plaza, Pedestrian Bridge across US 60, Utility relocation for Pedestrian Bridge, Alumni Stadium, and Interpretative Center at Downtown Annex.

In 2013-14, KSU received $928,476 from 753 contributors to the Capital campaign.

No action items were reported.

Audit Committee:

Regent Barfield presented the Audit Committee report. Regent Barfield advised the board that the Internal Audit firm, Troncconi and Associates had presented two reports. One included, findings and recommendations from the 9 audits

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performed during 2013-14. Only one urgent finding was made. It related to the need for monthly reconciliations for the bank account that includes grant revenue. The University has accepted this finding and has begun implementation. There were 15 recommendations. The second report outlined the 2014-15 audit plan. Once findings are made, a report card will be developed by the audit firm to advise the board how findings will be implemented.

No action items were reported.

VII. Closed Session:

Action: Motion was made to convene a closed session to discuss personnel matters, pending litigation and property acquisition pursuant to the Kentucky Open Meetings Act. The motion was made by Regent Henry and seconded by Regent Haskins. The motion passed. 10-0.

The Board discussed pending litigation, property acquisition and personnel matters. The Board took no action in Closed Session.

The Board reconvened in Open Session.

IX. Open Session:

Chair Bearden stated that Interim President Raymond Burse will be paid $259,744.04 per year. The Board recognizes Mr. Burse's value by having served as president of KSU previously and his role as a member of the executive management team at General Electric, a Fortune 500 company. Ordinarily, based upon his background, experience and consistent with salaries with other presidents of Kentucky universities, the Board of Regents would have paid President Burse $349,869.00 in recognition of his skills, talents and ability to make significant contributions to KSU. President Burse has asked the Board to pay 24 employees who are currently earning less than $10.25 per hour, the amount necessary to bring their salaries to $10.25 per hour and this amount be reduced from the base salary that the Board would have paid President Burse.

Action: Motion was made to ratify the Interim President's Contract. The motion was made by Regent Henry and seconded by Regent Haskins. The motion passed, 10-0.

X. Adjournment:

Action: Motion was made by Regent Henry and seconded by Regent Haskins. The motion passed 10-0.

The meeting adjourned at 4:55 p.m.

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Submitted by:

Lori A. Davis, Secretary General Counsel Kentucky State University

Karen W. Bearden, Chair Board of Regents Kentucky State University

Approved with no corrections

Approved with corrections

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KENTUCKY STATE UNIVERSITY Special Meeting of the Board of Regents 1:00 p.m., September 12, 2014 Board Room, Julian M. Carroll Academic Services Building Frankfort, Kentucky Karen W. Bearden, Presiding

MINUTES

IX. Call to Order:

Chairperson Karen Bearden called the meeting of the Kentucky State University Board of Regents to order at 1:00 p.m. on September 12, 2014.

X. Roll Call:

Chairperson Bearden asked the Secretary to the Board to conduct the Roll Call:

Regent Mindy Barfield, Present *After Roll Call

Regent Karen Bearden, Present

Regent Elaine Farris, Present *After Oath of Office

Regent David Guarnieri, Absent

Regent Travis Haskins, Present

Regent LaVaughn Henry, Present *After Roll Call

Regent Ekumene Lysonge, Absent

Regent Elgie McFayden, Present

Regent Syamala H.K. Reddy, Present *After Roll Call

Regent Breana Smith, Present

Regent Charles Whitehead, Present

Nine Regents were in attendance. A quorum was declared after Roll Call.

XI. Opening Remarks:

Chairperson Bearden welcomed the attendees to the meeting. Chair Bearden asked President Burse to begin with his remarks.

Interim President Raymond M. Burse welcomed attendees to the meeting.

XII. Oath of Office:

Lori Davis, Board Secretary, administered the Oath of Office to Dr. S. Elaine Farris.

XIII. President's Report:

When the special meeting was called, President Burse was reminded of March 2008 when General Electric stock dropped significantly and some employees opened their windows and were about ready to jump, and similarly, last week at KSU, things seemed dire, but this week, things have improved.

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Academic Affairs Update:

Dr. Beverly Downing, Interim Provost, shared information about the University’s textbook initiative. Some students have experienced difficulties in purchasing their textbooks. The average cost of textbooks for a first year student is approximately $500-700. Thus, required texts in general education courses have been placed in the library and Academic Center of Excellence for student use. The use of the textbooks will be monitored to determine the impact on retention of our students.

SACS Accreditation Update:

The Fifth Year draft report is being reviewed by various university constituencies. This report is due to SACS no later than March 15, 2015.

Master of Interdisciplinary Behavioral Science:

KSU received SACS approval to offer the Master of Interdisciplinary Behavioral Science program at KSU. Dr. Downing is very pleased to have received this authorization.

Doctor of Nursing Site Visit:

KSU is in the process of selecting a date for this visit. The visit should occur in Fall 2015.

Nursing Substantive Change with Nursing Accrediting:

KSU has approval to begin recruiting students for the Doctorate in Nursing Practice. Currently there are approximately six students who have applied for the program at this time. The initial target for the first class is five students with an additional five each semester. Dr. Downing expects the University to exceed these targets.

Undergraduate Business and Masters Business programs:

The focus report for these programs are being submitted to the accrediting body for business schools next week. KSU anticipates a response from the accrediting body within the next month.

Evaluation of Assessments Process:

Four KSU academic programs have already begun to map their student learning outcomes with their assessments. This will provide an increase in transparency for students' learning expectations and teaching outcomes (i.e., what students should learn).

Faculty Courseloads:

Dr. Downing has reviewed course loads to determine the need for adjuncts. The student-teacher ratio is 16-17:1. The target is 15:1, but sometimes it may need to be increased. She has streamlined the courses that KSU offers in an effort to allow for cost containment. However, KSU will not sacrifice academic quality.

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there are courses that students need for graduation that are not offered, KSU will look at other alternatives, such as Credit for Prior Learning.

Productivity Analysis:

Dr. Downing has initiated a productivity initiative to determine how KSU programs are performing. The University is making significant progress in this analysis and Dr. Downing has identified an external organization to assist (the Delaware Cost Study) the University.

All programs will be reviewed and there are no programs that will be deemed sacrosanct.

Student Success and Enrollment Management Update:

Registration and Enrollment:

Antonio Boyle, Assistant Vice President, Enrollment Services, provided an update to the board regarding enrollment outcomes for the University.

For the Fall 2014 Enrollment, there were 347 first-time freshmen. In comparison, Fall 2013 there were 537 first-time freshmen enrolled. Mr. Boyle stated that KSU did not meet its Fall 2014 enrollment targets because some individuals could not meet their financial responsibilities. The Thorobred Payment Plan was communicated to students individually and via Wired.

KSU will be looking at best practices to make changes over the next two weeks and will review opportunities to be sure that students who plan to enroll are financially able to complete registration. Previously, the processes were not working properly.

For Spring 2015, all students must pay their tuition and fees before enrollment.

In an effort to increase enrollment, KSU will focus upon recruiting more Kentucky residents. Additionally, KSU will increase its outreach efforts to state government employees by providing discounted tuition.

KSU will also increase marketing efforts to KCTCS transfer students and high school dual credit students.

Housing Consolidation:

As a cost-savings mechanism, KSU will consolidate its students living in the Halls into other residence halls. This will save the University approximately $80,000. The University will notify all affected students and move all of the students' belongings.

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Banner Implementation:

Eric Bergquist, CIO, provided an overview of the Banner system and its functionality. According to Mr. Bergquist, Banner is broken and needs to be fixed. After questions, Mr. Bergquist stated that the previous administration was not receptive to his previous recommendations. Mr. Bergquist recommended a two-year re-installation of banner and a data cleansing process. Also, employees will be re-trained on the Banner modules. Mr. Bergquist also provided a written report.

University Financial Update:

Anita Lockridge, Chief Financial Officer, provided an overview of the 2014-15 budget. KSU's budget is $53 million, excluding federal grants.

Approximately $1.6 million of projected revenue was lost based upon decreased student enrollment. Some of the projected revenue shortfall may be recouped. There is also approximately $226,018 in pending aid yet to be drawn down as revenue.

She provided updates on the actual amounts spent versus the budgeted amounts. She explained that there is a projected $6.1 million shortfall. She also provided a written report.

VII. Closed Session:

Action: Motion was made to convene a closed session to discuss personnel matters, pending litigation and property acquisition pursuant to the Kentucky Open Meetings Act. The motion was made by Regent Reddy and seconded by Regent Haskins. The motion passed, 9-0.

The Board discussed pending litigation, property acquisition and personnel matters. The Board took no action in Closed Session.

The Board reconvened in Open Session.

IX. Open Session:

Chair Bearden stated that the “Board wished to thank Interim President Raymond Burse for his leadership. We recognize his appropriate, necessary and significant efforts. He has the support of the Board of Regents to continue strengthening the institution.”

X. Adjournment:

Action: Motion was made by Regent Farris and seconded by Regent Haskins. The motion passed 9-0.

The meeting adjourned at 5:00 p.m.

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Submitted by:

Lori A. Davis, Secretary General Counsel Kentucky State University

Karen W. Bearden, Chair Board of Regents Kentucky State University

_____ Approved with no corrections

Approved with corrections

Kentucky State University

Board of Regents Meeting

Academic Affairs Committee

October 24, 2014

Regent Karen Bearden, Chairperson

Regent Mindy Barfield

Regent Elaine Farris

Regent Elgie McFayden

Regent Syamala Reddy

Regent Breana L. Smith

Dr. Beverly Downing, Staff

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KENTUCKY STATE UNIVERSITY

Regular Meeting of the Board of Regents Academic Affairs Committee October 24, 2014 9:00 am - 10:15 am rd Room - Academic Services Building Frankfort, Kentucky

MEETING INDEX

• A1 Approval of Minutes
• A2 Executive Summary Information
• A3 Action Item: Conferring of Degrees
• A4 Supplemental Responses

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KENTUCKY STATE UNIVERSITY Regular Meeting of the Board of Regents Academic Affairs Committee October 24, 2014 9:00 am to 10:15 am Board Room – Academic Services Building Frankfort, Kentucky

AGENDA

• I.Call to Order Regent Karen Bearden, Chairperson
• II.Roll Call Dr. Beverly Downing, Interim Provost/Vice President for Academic Affairs
• III.Opening Remarks Regent Bearden
• IV.Approval of Minutes Regent Bearden
• V.Executive Summary Report Dr. Downing
• VI.Action Item: Conferring of Degrees Dr. Downing
• VII.Informational Items: Dr. Downing
• VIII.Discussion Dr. Downing
• IX.Adjournment
• IX.Adjournment

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A1

Agenda Item Background

Background:

The minutes of the Academic Affairs Committee meeting for July 25, 2014, require approval in order to become an official part of the committee records.

Recommendation:

It is recommended that the Academic Affairs Committee approve the minutes of the July 25, 2014 meeting.

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KENTUCKY STATE UNIVERSITY Regular Meeting of the Board of Regents Academic Affairs Committee July 25, 2014 11:15 am to 12:00 Noon Board Room – Academic Services Building Frankfort, Kentucky

MINUTES

Regent Karen Bearden, Chairperson called the Academic Affairs Committee meeting of the Kentucky State University Board of Regents to order at 11:20 a.m. on July 25, 2014. Regent Karen Bearden asked the secretary to call roll:

Karen Bearden Present Syamala Reddy Not Present

Mindy Barfield Present

A quorum was declared.

Action: A motion for the approval of the Academic Affairs Committee’s April 25, 2014, minutes was made by Regent Barfield and seconded by Regent Bearden. The motion passed.

The report affirms that Academic Affairs and Land Grant faculty and staff remain dedicated to teaching, research, and service.

Action: A motion for approval of the recommendation to award Faculty Emeriti status to Dr. Edwin Conner was made by Regent Barfield and seconded by Regent Bearden. The motion passed.

Action: A motion for the approval of Sabbatical leave for Dr. Cynthia Shelton was made by Regent Barfield and seconded by Regent Bearden. The motion passed.

A motion for adjournment of the Academic Affairs’ Committee July 25, 2014 meeting was made by Regent Barfield and seconded by Regent Bearden. The motion passed.

The meeting adjourned at 11:59 a.m.

Submitted by: ___ Approved by: ___

Dr. Beverly Downing, Interim Provost/ Vice President for Academic Affairs

Regent Karen Bearden, Chairperson Academic Affairs Committee

Approved with no corrections

___ Approved with corrections

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A2

Agenda Item Background

Background:

The Academic Affairs Report submitted by Dr. Beverly Downing, Interim Provost/Vice President for Academic Affairs is presented on the following pages.

Recommendation:

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EXECUTIVE SUMMARY

UNIT ACCOMPLISHMENTS COLLEGE OF ARTS AND SCIENCES

Scholarly Activities/Publications

Rajendran, Narayanan (2014). Bioinformatics Identification of Aldo-Keto Reductase from Newly Isolated Arthrobacter Nicotianae Strain PR and its Phylogenetic Analysis among Soil Bacteria. Journal of Science and Technology, article ID 101072.

Merlino, M.L., Freeman, T. M., Springer, V., Dahir, V., Hammond, D., Dyer, A. D., & Found, B.J. (2014). Validity, Reliability, Accuracy, and Bias in Forensic Signature Identification. Symposium presented at the Annual Meeting of the American Society of Questioned Document Examiners, Honolulu, HI.

Dr. Derese Kassa and 3 other individuals residing in the United States and in Sweden launched a global podcast/broadcast radio program known as WAZEMA, a website that focuses on the issues of democratization and development in the Horn of Africa in general and Ethiopia in particular. The group has an Amharic website www.wazemaradio.com. One can also find the weekly podcasts on Youtube, Sound Cloud, Twitter (@wazemaradio) and on the Wazemaradio Facebook page. To date, the group's posts have been visited by more than 20,000. The National Endowment for Democracy (NED) a Washington DC based congressionally funded institute has approached the group to provide funding for this initiative given the outpouring of public support by the Ethiopian Diaspora.

The Kentucky State University Marching Thorobred Band, under the direction of Mr. Robert Griffin, provided primetime regional, media and network exposure to our great University, as it was featured on the Monday Night Football regular season home-opener of the NFL's Indianapolis Colts, against the Philadelphia Eagles, on September 15.

Dr. Lai, Alexander collaborated with Dr. Bob Durborow on the grant proposal, “Increasing Fish Disease Surveillance, Diagnostic and Treatment Efficiency using Molecular Tools and Creating a Communication Network among Diagnostic Laboratories.

Dr. Narayanan Rajendran has been selected by the Institute of Science, Nirma University (India) to serve as an international member of a PhD thesis reviewing committee. He will serve among a panel of eight national and international reviewers.

Ms. Reba Rye and Mr. Scott Ross are producing the second phase of the National Endowment for Arts Grant that the city of Frankfort received for the Frankfort Public Art (FPA) group. Both faculty members will be taking part in the final work of the second phase of the NEA Grant for the FPA.

Mr. Scott Ross designed and built the Chalk Talk Board, a community conversation board about public art in Frankfort. Dr. John Bator has been integral in the setup and moving of the piece during the initial setup on the Old Capital Lawn and the loading, transport and setup of the Chalk Talk Board at Josephine Sculpture Park.

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Mr. Scott Ross produced a work titled, DANCER in an invitational group exhibition at Lex Arts in Lexington and commenced construction of a Woodkiln, with the initial kiln firing taking place during the spring semester. This addition will offer a critical component of artistic production to the University's students.

Dr. Mark Tollefsen and Dr. Jae Won Kim presented a piano master class at Ga-Eun Art Hall in Busan, South Korea, working with pianists from Busan Women's University and Busan Art High School. Additionally, each was elected to be the president and vice-president, respectively, of the Bluegrass Area Music Teachers Association, which is a nonprofit educational organization that represents music teachers in studios, music schools, public schools, private schools, colleges, and universities in the area.

Student Accomplishments

Music Education majors are working with the Frankfort Salvation Army as a part of the Division of Fine Arts' outreach efforts. The students are providing critical and quality instruction in the arts to Frankfort's children, many of whom may not otherwise have such an opportunity.

Art majors volunteered at the Fall Arts Festival held at Josephine Sculpture Park on September 14.

COLLEGE OF PROFESSIONAL STUDIES

School of Nursing

The RN-BSN Program Monitoring Report was submitted to the Accreditation Commission for Education in Nursing (ACEN) on July 29, 2014. A Substantive Change Report to request the addition of the DNP program was submitted to the ACEN, on August 27, 2014.

The School of Nursing hosted the Bluegrass Planning Meeting (a collaborative meeting to schedule clinical experiences between nursing programs and clinical facilities within the area) on Friday, September 12, 2014.

School of Public Administration, Social Work, and Criminal Justice

Dr. Arthur Hayden attended the national conference of the National Association of Blacks in Criminal Justice (NABCJ) in Orlando. Dr. Hayden presented, “Decreasing Disproportionate Minority Confinement through Alternatives to Detention Programming.”

Student Accomplishments

Dr. Arthur Hayden had 21 Criminal Justice students who participated in civic engagement activities last semester ranging from the Franklin County Sheriff's Office to Department of Corrections.

School of Education

The School of Education hosted award-winning author Jacqueline Woodson for two sessions on September 22 in Bradford Hall’s Carl H. Smith Auditorium. The program was a collaborative effort between the Franklin County Schools, Kentucky State University’s School of Education and Paul Sawyer

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Public Library. Woodson, a National Book Award finalist, Coretta Scott King Award winner and Newberry Honor author is known for her books for children and teens, including “Hush”, “The Other Side”, “Feathers, Miracle’s Boys”, and “Each Kindness”. The event was open to the public and the KSU campus.

Candidates in the Educator Preparation Program (formerly known as the Teacher Education Program) were engaged in equity and diversity issues and their impact on literacy instruction. Discussions and role playing in “How Children Learn” and in the use of comprehension strategies, phonics/phonemic awareness, word recognition, and vocabulary were part of the activities. Reading and writing across the curriculum, family engagement, and assessment to inform instruction were also demonstrated through the use of workshop models and thinking strategies. Differentiated design and management of literacy instruction were also aligned to the Kentucky Core Academic Standards (KCAS).

COLLEGE OF BUSINESS AND COMPUTER SCIENCE

Teaching Innovation

Last spring, the School of Business implemented a “Supplementary Instructional Program” designated for “high risk” courses. The program consisted of a weekly review session which resulted in an increase in the total average scores and the number of students who completed the “high risk” courses with a passing grade. Currently, BUA 320 has 18 students and ECO 321 has 15 students participating in the supplementary instruction.

Dr. James Obielodan successfully completed a 32-hour SAP University Alliances Faculty Workshop and plans to integrate SAP ERP into his MIS classes this fall.

Dr. Jens Hannemann met with representatives from Supersoul of Lexington to discuss internship opportunities and curriculum development for the degree in Digital Gaming, Entertainment and Simulation. They made suggestions on curriculum content that will be incorporated into the upcoming update of the DGE curriculum. This was done to better align it with industry expectations and needs and to react to technological and methodological shifts in the field. Supersoul has also agreed to act as a stakeholder in the ongoing COS/DGE 495 capstone design class to establish a sense of external accountability in the students and to scout for talent.

Dr. Hannemann visited Meadowthorpe Elementary school in September to demonstrate Python programming on the student homework for the 5th grade quest class. Python is a programming language. Many universities use it as the language of choice for the introduction to programming and program design because it is easy to write and read. Google and Dropbox are two of the world's largest Python users. The feedback of this visit was very positive. Many kids were happy to know they could use Python to program a small game.

Faculty Presentations, Publications, and Scholarly Activities

Dr. Chi Shen, and Dr. Mike Unuakhalu, Wen Li (2014). Multistep Sparse Approximation Technology in Information Retrieval. International Journal of Computer Applications, Vol. 99, Number 10.

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Dr. Chi Shen, Dr. Ashok Kumar and graduate student, Zhongzhong Chen attended the Kentucky Innovation Entrepreneurship Conference in Louisville in September. Each presented posters.

Dr. Zhanping Liu was a 10-week Universities Space Research Association visitor May 19 ~ July 25 at the Division of NASA Advanced Supercomputing at the Ames Research Center in Moffett Field, California.

The School of Business submitted a Quality Assurance Letter for full reaffirmation to the Accreditation Council for Business Schools and Programs (ACBSP). The letter with documentation was submitted on September 29, 2014.

The School of Business continues to partner with the Federal Reserve Bank of St. Louis. This summer two students interned with the bank. This semester, the bank will conduct a workshop on economic literacy at KSU for students, faculty, and the general public.

Drs. Albert Assibey-Mensah and Abdul Turay were presenters at the College of Agriculture, Food Science and Sustainable Systems' Agribusiness Workshops for Small Socially Disadvantaged Farmers in Kentucky. The workshop was held in Hopkinsville, Kentucky July 28-30.

Ms. Kimberly Sipes was selected to serve as a member of the Accreditation Council for Business Schools and Programs' (ACBSP) accreditation site-visitation team for Southern New Hampshire University.

Dr. Chi Shen reviewed a paper for the International Journal of Super Computing, August 2014. She has also been collaborating with Agriculture faculty on a National Science Foundation proposal entitled “Targeted Infusion Project-Promoting Minority Students’ Participation in STEM-Undergraduate Degree Programs.” The proposal was been funded in the amount of $500K. Dr. Jens Hannemann was a collaborator as well.

Dr. Zhanping Liu collaborated with nine other professors/scientists from the NASA-ARC Goddard Space Flight Center at the University of Maryland at College Park's NASA Jet Propulsion Lab, the California Institute of Technology, George-Mason University, and San Diego State University on submitting a 2-year proposal to the NASA Advanced Information Systems Technology program.

COLLEGE OF AGRICULTURE, FOOD SCIENCE AND SUSTAINABLE SYSTEMS (CAFSSS)

Teaching Innovation

CAFSSS faculty are developing four new courses including Apiculture and Pollination. These courses are devoted to honey bees and plant pollination. It is under further development through videography of honey bee and other pollinator activities on selected flora.

Scholarly Activities – Publications

Twenty four publications were produced by CAFSSS faculty/staff during this reporting period:

• Agriculture and Natural Resources (ANR) = 8 (8 faculty/staff)
• oResearch = 6 (6 faculty/staff), Extension = 2 (2 faculty/staff)
• Aquaculture (AQU) = 11 (11 faculty/staff)
• oResearch = 4 (4 faculty/staff), Extension = 7 (7 faculty/staff)

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• Environmental Studies & Sustainable Systems (ESSS) = 1 (1 faculty/staff)
• Food and Animal Science (FAS) = 2 (2 faculty/staff)
• Family and Consumer Sciences (FCS) = 2 (2 faculty/staff)
• oResearch = 1 (1 faculty/staff), Extension = 0
• oResearch = 1 (1 faculty/staff), Extension = 1 (1 faculty/staff)
• oResearch = 0, Extension = 2 (2 faculty/staff)

Scholarly Activities – Presentations

• ANR = 12 (12 faculty/staff)
• AQU = 6 (6 faculty/staff)
• ESSS = 11 (11 faculty/staff)
• FAS = 4 (4 faculty/staff)
• FCS = 9 (9 faculty/staff)
• oResearch = 12 (12 faculty/staff), Extension = 0
• oResearch = 2 (2 faculty/staff), Extension = 4 (4 faculty/staff)
• oResearch = 2 (2 faculty/staff), Extension = 9 (9 faculty/staff)
• oResearch = 0, Extension = 4 (4 faculty/staff)
• oResearch = 0, Extension = 9 (9 faculty/staff)

Grants Submitted

Grant proposals were submitted for a request of $7,738,624.

Grants Awarded

A total of ten grants received notification of funding for a total of $2,270,654 awarded.

Awards

Dr. James Tidwell was selected as the recipient for the 2014 Distinguished Professor during the 2013-2014 Honors Convocation.

ASSESSMENT AND EVALUATION

The Office of Assessment and Evaluation is working campus-wide to ensure that faculty and staff are developing coherent, appropriate and well-written student learning outcomes (SLO’s). Interim Chair for the School of Education, Dr. Sylvia Mason conducted SLO’s campus-wide.

Dr. Mason, Interim Director and two external consultants (Drs. Bonnie Marshall and Michelle Patrick) are facilitating the efforts. The schools, colleges and divisions were assigned to each team member. Teams meet on a bi-weekly basis for review, updates and revision. They are on target for a completion of the task in December 2014.

Eighty percent (80%) of the programs are in the final stages of updating and revising Student Learning Outcomes (SLO's). The remaining programs have been required to attend individual meetings in addition

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to the bi-weekly meetings for additional assistance. Facilitators are now working with faculty and staff to develop curriculum map matrices.

The next steps are developing program and departmental goals and student learning outcomes, followed by the development of program and unit assessment systems, data input of SLOs' into the central assessment system (Live Text), data collection and analysis. The data will give programs a baseline from which the University can gauge and have longitudinal data on student progress. All of the goals and SLOs are specific yet generic enough to align with the upcoming University Strategic Plan.

DIVERSITY AND INCLUSION

Dr. Vernell Bennett, the Assistant Vice President for Diversity and Inclusion will be presenting KSU’s diversity self-study at the next Committee on Equal Opportunities’ (COE) quarterly meeting to be held in October. The October meeting will also feature campus presentations that focus on the topic, “Special Initiatives, Programs, and Collaborations with K-12 to Promote Higher Education.” Dr. Herman Walston will be presenting on KSU’s Promising Youth Center for Excellence.

The Campus Environment team (CET) met during the month of September to identify a population of focus for the current academic year. The CET is a component of the Kentucky Public Postsecondary Education Diversity Policy and Framework for Institution Diversity Plan Development. In accordance with the statewide policy, each institution is responsible for appointing a CET to address campus and community issues with the goal of improving the campus climate for students of diverse backgrounds.

Last year, the Hispanic Latino demographic was the committee’s focus. A student organization, Student Advocates of Latino and Spanish Acknowledgement (SALSA) was formed. The organization was recognized by the Kentucky Latino Education Alliance for its demonstrated efforts of committing resources to and supporting Latino student success. The CPE has requested that state institutions begin to consider LGBTQ initiatives/programming.

ACADEMICS WITH ATTITUDE

Kentucky State University’s SACS Quality Enhancement Plan, Academics with Attitude (AWA) program completed its fifth summer semester on Friday, August 3, 2014, with 38/39 students completing the program with Cs or better in all courses: ENG 088, ENG 089, and UNV 101.

2014 Summer Cohort Data:

• Summer 2014 AWA numbers: 39 students initially enrolled; 38 (97%) completed the summer program with all C's or better; 94% retained into fall.
• Reading and Writing Courses: 46% of students were co-enrolled into Accelerated Writing Courses (099/101) for fall 2014.
• Math Coaching: Tested: 53.8% MAT 095; 35.8% MAT 096; and 12.8% MAT 097/111.
• Living-Learning Community Co-Curricular Activities and Service Learning: Cedar Ridge teaming-building trip, tour of KSU Environmental Education Center, volunteer at African-American Heritage Festival, serve at Frankfort Soup Kitchen, tour Appalachia.
• ■ Federal immunization compliance: 100%
• ■ Disabilities Resource Center: 7.6% of students requested and received services.

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• ■ AWA students were assigned to AWA wings in The Halls for 2014 Fall. LLAs received CPR and first aid training through the Franklin County Health Department.

AWA Retention and Persistence

AWA Cohort Returned Fall

Summer 2009 53 51 49 37 32 32 30 26 24 21

96% 92% 70% 60% 60% 57% 49% 45% 40%

96% 68% 51% 46% 39% 34% 34%

94% 82% 53% 48% 43%

95% 75% 57%

Summer 2013 123 113

94%

Term N Fall 2009 Spring 2010 Fall 2010 Spring 2011 Fall 2011 Spring 2012 Fall 2012 Spring 2013 Fall 2013 Fall 2014

Summer 2010 97 93 66 49 45 38 33 33

Summer 2011 102 96 84 54 49 44

Summer 2012 92 87 69 52

92%

Summer 2014 39 37

Funding through the University provided for the enrollment of 120 participants for the summer program. However, actual enrollment in the QEP fell significantly for summer 2014.

OFFICE OF REGIONAL STEWARDSHIP AND CIVIC ENGAGEMENT

Civic/Public Engagement

AmeriCorps Vista Member, Daniel Nezat joins the Office of Regional Stewardship.

The Office of Regional Stewardship and Civic Engagement completed a proposal to the Kentucky Campus Compact and was awarded an AmeriCorps Vista member to assist with capacity building through volunteer recruitment and program development. Each VISTA member makes a year-long, full-time commitment to serve on a specific project at a nonprofit organization or public agency. In return for their service, AmeriCorps VISTA members receive a modest living allowance and health benefits during their service and have the option of receiving a Segal AmeriCorps Education Award or post-service stipend after completing their service. Mr. Nezat is a junior English major. He will remain in this position until August 2015.

Operation Preparation Expanded to include all Service Area School Districts

The Office of Regional Stewardship has hosted an advising and career planning event for middle and high school students during the week of spring break called Operation Preparation for the last three years. Over nine hundred middle and high school students from Franklin County Public Schools attend annually. During the months of August and September the Office of Regional Stewardship met with district superintendents, high school directors and counselors from Shelby, Anderson, Owen and Henry counties.

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to invite them to participate in Operation Preparation at Kentucky State University in March 2015. To date, over 3000 middle and high students from Owen, Shelby and Franklin counties are scheduled to attend this event next semester. More school districts are expected to participate during this five day event.

Community Service/Service Learning Projects Scheduled for Fall 2014

Service learning activities for this reporting period include; Pay it Forward Frankfort, the Frankfort Public Arts collaboration with the Senior Citizen Center, the Roots and Heritage Festival, voter registration, Constitution Day, Two Days of Service, Habitat for Humanity, Green Jobs Fair, Host a High School Student for a Day, Halloween on the Hilltop, and hosting a service recognition banquet.

THE GRADUATE SCHOOL

Dr. James Obielodan was reappointed as the Director of Graduate Studies (DGS) effective from July 1, 2014. His appointment is split 50/50 as Director of Graduate Studies and as faculty in the School of Business. Ms. Wilma Jones was hired as a half-time administrative assistant.

Graduate Recruitment and Graduate Admissions were transferred to Student Success and Enrollment Management (SSEM) on July 1, 2014. Prior to the transfer, the DGS participated in 14 graduate recruitment/career fairs during spring 2014 semester. The DGS followed up with each prospective graduate student by email within 24 hours of returning from an event. The spring and summer graduate recruitment and admissions efforts by the DGS combined with SSEM graduate admissions processing efforts since July 1, 2014 led to an increase in enrollment of graduate students during the fall 2014 semester over the enrollment in the fall of 2013. Three graduate academic appeals were processed and satisfactorily resolve during this reporting period.

Current Activity

A meeting of the Graduate Council was held on September 10, 2014. A Graduate student get-together event was held on September 12, 2014.

The graduate school is updating a list of contacts at historically black colleges and universities (HBCUs). Within the month, the school will be sending graduate promotional materials (flyers, brochures, etc.) to the contacts on the list along with a request that they post and distribute the materials amongst their students. Attending the Graduate Council meeting were graduate students from Computer Science, Agriculture, Special Education, Public Administration, and Environmental Studies.

The Graduate Studies Program is compiling a list of graduate student recruitment fairs taking place this semester for participation by faculty, students and the Graduate Recruiter.

BLAZER LIBRARY

During the week of August 13-14, the library successfully migrated to ExLibris Voyager 9.0.0. Voyager is the main system for circulation, acquisitions and cataloging modules, and the library catalog. The Library is continuing the conversation statewide to replace the ExLibris Voyager system with the next generation system as KSU is a part of the Kentucky Voyager Consortium libraries. It is not yet clear which NextGen system will be chosen. This issue is under review between the Blazer Library,

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Information Technology, the State Assisted Academic Library Council of Kentucky Library Directors and the Kentucky Virtual Library.

The Library is currently developing student learning outcomes and assessment that support all academic units. The Library has added all of the general education textbooks to the ExLibris Voyager system through Course Reserves. Students have the ability to check out the textbooks for a two-hour loan period. The Library participated in the Welcome Week Extravaganza for students on August 26. Brochures and goodies were passed out to the students and they were encouraged to visit the library. A proposal for a sub-grant through the HBCU Library Alliance sponsored by the Andrew W. Mellon Foundation to support the expanding of faculty research through funding technical support in grant writing has been prepared and submitted by the Library.

The Library continues to participate in meetings, conferences and webinars, and to serve in the consortiums and organizations in which it holds membership including: the State Assisted Academic Library Council of Kentucky, the Federal Depository Library Program, the Federation of KY Academic Libraries, the Collections Committee and Voyager Consortium, the Kentucky Library Association, the 1890 Library Deans and Directors, the African-American Male Librarians Association, the Government Documents Round Table, and the State Records Advisory Committee.

UPWARD BOUND/TRIO/I3 GRANTS COLLEGE READINESS

Upward Bound

This year’s summer component proved to be both successful and beneficial to the Upward Bound staff and participants. The program served a total of 37 students with most students residing on campus in Hunter and Combs Halls. Students were impacted academically, socially, and culturally as a result of the program. They engaged in classes in their core subject areas, received American College Test (ACT) test preparation, and mentoring from KSU students and staff. College tours to Thomas More, the University of Louisville, and the University of Cincinnati were also provided. The participants visited Chicago, Illinois for their end of the year cultural and educational enrichment trip. Students toured Northwestern University, the Du Sable Museum, the John Hancock Observatory, and the Museum of Science and Industry. They also visited the Shedd Aquarium and Millennium Park.

The month of August marked the beginning of the academic component for the Upward Bound program. The program hosted its first parent and student orientation. At the orientation, the staff discussed the importance of everyone working together to achieve the program objectives, bullying and its consequences, and the importance of parent and student involvement.

GO College

GO College provided school and learning community college enrichment activities to participants at Fern Creek High School in Louisville. The GO College program served 80 students this summer with some visiting the campus of Kentucky State University for the first time.

Students received instruction in the core classes, toured the campus of KSU and visited Asbury College, the University of Kentucky's Pharmacy School, Eastern Kentucky University and Georgetown College. Students also met with the video production crew at KSU to discuss careers in video production/journalism. The participants and staff traveled to Atlanta, Georgia for their end of the year cultural and educational trip.

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There, students were able to visit Spelman and Morehouse College, the Martin Luther King Jr. Center, and the Body Exhibit.

During the month of August, the two Academic Coaches, Brandon Gatson and Chelsea Hardy, began their academic component with the program by meeting with the school principals to assist in creating a “college going culture” within their respective school buildings. The coaches also met with the students to coach them in the areas of college readiness. The coaches conducted college readiness and preparedness workshops with students at Fern Creek High School in Louisville in September. Additionally, they will be taking the participants on several college and cultural events.

OFFICE OF GRANTS AND SPONSORED PROGRAMS

The Office of Research, Grants, and Sponsored Programs (OSP) implements strategies that ensure the University is a worthy steward of federal, state, and local investments in research and development efforts at KSU. These efforts also foster the University’s ability to increase the capacity of researchers at KSU to efficiently target resources that address scholarly work at the University, support STEM initiatives, improve research facilities, and prepare students for the global marketplace.

The mission of the Office of Research, Grants, and Sponsored Programs is to enhance the environment for research, public service, and outreach activities at KSU, to encourage and facilitate external funding, and to support the University’s pursuit of excellence in delivery of high-quality academic services and production of graduates who are global citizens. The Office of Research, Grants, and Sponsored Programs assists with pre-award functions to include identification of funding opportunities, proposal development and submission in adherence to guidelines dictated by the sponsoring agency. The Office of Research, Grants, and Sponsored Programs also supports KSU researchers in post-award grant administration by reviewing and executing award documents and contractual agreements, managing budget set-up, and performing activities that ensure adherence to OMB circulars, and ensuring the timely submission of required technical and financial reports when applicable.

The Office of Research, Grants, and Sponsored Programs examined the organization, mission, and goals of the Office of Research, Grants, and Sponsored Programs and their relationship to key university stakeholders and published and distributed in August 2014 a Kentucky State University Grants Management Guide that contains details of grants management procedures and guidelines.

For the first quarter of this FY2015, OSP has submitted 7 proposals totaling $4,875,935.00, has 21 new awards of $12,611,466.50, and has active multi-year continuing awards of over $16,000,000.

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A3

Agenda Item Background

Background:

According to the Board of Regents of Kentucky State University Bylaws, Article V, Section 1, one of the duties of the Board of Regents is to “…grant diplomas and confer degrees upon the recommendation of the President and the Faculty.”

Recommendation:

Upon recommendation of the President and University Faculty, the Board is requested formally to confer the appropriate degrees upon students who have completed degree requirements during the December commencement ceremony on December 13, 2014.

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A4

ACADEMIC AFFAIRS Supplemental Responses

Chart that shows midterm grades for all enrolled students

The following table represents the distribution of mid-term grades:

Grades Issued Fall 2014 – Mid Term

Chart that indicates current number of people on faculty

There are currently 186 Faculty teaching courses this semester. The distribution is outlined below.

Current Faculty by Type

Current Adjunct Faculty by Type

*Denotes Adjuncts who are also staff members at the University.

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Breakout of the Library and Agriculture Faculty

Update on 2009 cohort-potential graduation rate

There are potentially Fifty-three (53) students in the 2009 cohort that could graduate during the 2014-15 academic year. The team consisting of (Dr. Tucker Landy, Ms. Debra Lanier, Ms. Carmella Conner and Dr. Beverly Downing) is currently working in the following way: Monitoring the progress of those currently enrolled during the Fall for December graduation and those that will be enrolled in Spring 15 for May graduation. Those not enrolled are being evaluated for the Liberal Studies degree to determine their completion status. The team along with staff in the Academic Persistence Center, are also making calls to get those not enrolled, back into school to complete remaining requirements. Those who are not in school have in common the exhaust of their financial aid eligibility. In 2013, the general education requirement was reduced from fifty-eight (58) credit hour to the current forty-two (44) credit hour requirement. The team is evaluating each student in the 2007 cohort to determine if changing their program from the 2007 requirement to the 2013 requirement would shorten their time to degree. These students are also being given the option to return, when they have funds available to complete the needed coursework to earn the degree of choice. These students will be informed by letter from the Office of the Interim Provost/Vice President for Academic Affairs, that the institution’s thirty (30) additional hour policy will be waived if they choose this option. Following is the University’s policy on subsequent degrees:

Subsequent Degrees

“Students having earned one degree may subsequently pursue another, either associate or baccalaureate, by completing all of the requirements in effect at the time the student declares the major for the subsequent degree. While some of the hours earned from the earlier degree may count toward the subsequent degree, students must earn at least 15 additional approved semester hours for an associate degree or 30 additional semester hours for the baccalaureate degree (see Section II).”

2009 Cohort Status Breakdown

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Chart that shows every major and students in each major currently enrolled.

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Grant Results- How much NEW money was generated by sponsored programs and others during 2013-14 year?

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Specifics on how academic advising is being handled this semester

Academic Advisement is occurring on two levels. The first is through the Center for Academic Persistence (CAP) where currently all students with thirty (30) credit hours or less are being advised. Persistence Officers in the center serve as the students' primary advisor. The second level is through the Academic Faculty in the respective Academic Programs.

On Thursday, October 2, 2014, the CAP center was administratively switched to Academic Affairs. The Vice President has met with the staff once and the leadership twice to assess current scope of work. She has also read a proposal from one of the employees concerning her ideas about how the center should operate. The new leadership is utilizing the assessment data from the center to drive changes where needed to make the center more efficient in its operations and service to the student advisees and to the

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University at-large. The Advising Plan should be ready for implementation within two weeks and prior to registration for the Spring Semester.

Update on academic review process

The Delaware Cost Study will be the mechanism used to perform the analysis of data for the Productivity Study. Information on the Delaware Cost Study is provided below. Programs have begun work on the Program Reviews utilizing the Council on Postsecondary education program review model. Many of the programs are near completion of their Student Learning Outcomes and will be able to devote full attention to the completion of their Program Reviews.

Delaware Cost Study: Uses and Best Practices

John Barnshaw, Ph.D. Director, Higher Education Consortia barnshaw@udel.edu

Tom Eleuterio, M.S. Research Analyst, Higher Education Consortia tommyu@udel.edu

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What is the Delaware Cost Study?

The National Study of Instructional Costs and Productivity (Delaware Cost Study) is a benchmarking project and data sharing consortia among four-year colleges and universities with over 200 institutions participating annually.

Since 1996, over 600 institutions have participated, and over the past two decades, the Delaware Cost Study has become the "tool of choice" for comparative analysis of faculty teaching loads, direct instructional costs, and separately budgeted scholarly activity, within academic disciplines.

• Currently, the Cost Study is used major data and state agencies including:
• Association of American Universities Data Exchange (AAUDE)
• Southern Universities Group (SUG)
• – University of North Carolina (UNC) System
• Pennsylvania State System of Higher Education (PaSSHE)
• University of Missouri System
• University of Nebraska System
• Connecticut State University System (CSUS)
• City University of New York (CUNY) System

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Delaware Cost Study – Strengths and Limitations

Strengths

• Ideal tool for benchmarking instructional costs, research, and public service expenditures at the academic discipline level
• Most systematic and rigorous conceptualization based on CIP levels
• Assists institutional data and unit alignment
• Assists in identifying cost distortions
• Ideal for program reviews and accreditation
• Ideal for establishing new program or department projections
• Higher Education Consortia is a useful intermediary partner

• Limitations

• Not a “whole cost” benchmarking tool for expenditure or tuition
• Not a perfect 1:1 Program/Department/Academic Budget Unit match
• Not a tool for performance funding

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Delaware Cost Study Data Uses

Academic/Accreditation Program Review

Faculty Hiring/Disparity

Chair Key Performance Indicators

Deans Dashboard

Senior Budgeting/President/Provost Planning/Projections

Identifying Cost Distortions in Budgeting Formulas

Developing New Programs/Departments

Grants and Research Expenditure Benchmarking

External Audit/System Review Tool

Student/Faculty Recruitment/Retention Tool

General Unit and Institutional Improvement

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2014 – 2015 Data Collection Cycle

• August 15, 2014
• Invitation to Participate (Enrollment/Cycle Opens)

October/November 2014 Work with Systems/New Member Institution ($1,000 "Early Bird" Ends October 31)

December/January 2014

Work with Members in Data Collection Process

January 30, 2015

Submission of Data (Enrollment Closes) (S1,250 Participation Fee Ends)

Spring 2015

Verify and Validate Data Submissions

June 30, 2015

Assemble Final Cost Study Data Set

Secure Site Data Release (Cycle Closes)

July 31, 2015

Chart that shows graduation rates per major

Below is a list of the graduation rates by program for the 2007 cohort.

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Strategies to strengthen graduate programs

Strategies for strengthening the graduate program are as following:

• Increase enrollments of each program by 25% each of the next five years.
• Establish a Student Research Program
• Engage Graduate Students in the conduct of research needs of the institution through internships and graduate capstone projects.
• Establish a Full-time Graduate Office with a full-time director.
• Strengthen the infrastructure for advisement and counseling for online graduate program students.

SACS Update DNP/ BSN Updates

The first Draft of the Southern Association of Colleges and Schools (SACS) Fifth-Year Report and Quality Enhancement Plan (QEP) final report are complete. The next steps in preparation of the report consist of a review by the Interim Provost/Vice President for Academic Affairs and the President. In December, the report will be reviewed by an external peer evaluator group for input and comment. The University will use the month of January 2015 to make any additional corrections and close any gaps that may be identified. The plan is to submit the report late February ahead of the March 15, 2015 deadline.

A site visit by the SACS for the Doctor of Nursing program and a level change from III to V will convene in Fall 2015. The institution is preparing for the visit as it is scheduled to begin the DNP program during the Spring 2015 academic semester with 5-7 students. These students have already been identified by the School of Nursing as having met the criteria for admission. Therefore the anticipated inaugural class will exceed the target of 5 students.

Progress to Date Downtown Annex Building (KSU Interpretive Center)

• The Downtown Annex building has a new roof. All Windows are new. Exterior stone has been tuck-pointed. The interior first floor has been painted. First floor has new carpet and terrace has been cleaned. The boiler has been put in operation with some heat units working. The elevator works. Basement area has been cleaned after the flood.

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• Land Grant has worked with the firm Solidlight out of Louisville to develop a plan for the Kentucky River Interpretive Center to be housed on the main floor of the KSU Downtown Annex.
• A charrette was held by the firm to assess the overall concept and objectives of the University in planning for the KY River Interpretive Center. Written input was gathered as well as several follow up meetings with an internal committee.
• Based on this input, Solidlight developed a Phase I plan/design. This copy was reviewed and approved by the KSU internal committee. A hard copy is available for review.
• The firm was then contracted to develop a Phase II design, cost estimate, and timeline. That plan is also available. The timeline was developed and circulated. The approximate cost as designed was $1.2 million. That is display only and does not include needed building improvements and modifications.
• Later meetings between KSU and Capital Construction of the State (DECCA) came to the conclusion that the project would have to be bid out as a turnkey job. That was in June, 2014.
• Land Grant has submitted all requested documents by NIFA. The University is currently waiting for the Facility Grant funds to be released by NIFA and to start the internal (partial) renovation of the building and construction of the Kentucky River Exhibit.

Rosenwald Center for Families and Children:

Rosenwald currently has 32 children enrolled. The Center cannot enroll more students until more staff is hired. A recommendation has been made for two teachers and two teacher assistants. The Center is waiting for the individuals to be offered the job and hired. This should help get families off of the waiting list and get the Center closer to the operating capacity of 90 students. Some of the positive attributes of the Center include the following:

• Governor’s Office of Early Childhood Visit
• Current 3 STAR accreditation and future NAEYC accreditation
• Very high ERS (environmental rating scores) for classrooms
• Candidate for the early Head Start collaboration grant

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Kentucky State University Board of Regents Meeting

Finance Committee

October 24, 2014

Regent LaVaughn Henry, Chairperson Regent David Guarnieri Regent Syamala Reddy Regent Charles Whitehead Regent Elaine Farris Ms. Deborah Martin, Staff

KENTUCKY STATE UNIVERSITY Regular Meeting of the Board of Regents Finance Committee October 24, 2014 10:15 am to 11:00 am Board Room – Academic Services Building Frankfort, Kentucky

MEETING INDEX

• B1 Minutes of July 25, 2014
• B2 Executive Summary
• B3 Budget vs. Actual
• B4 Human Resource Services Report
• B5 Council on Postsecondary Education (CPE) – Funding Model Update

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KENTUCKY STATE UNIVERSITY Regular Meeting of the Board of Regents Finance Committee October 24, 2014 10:15 am to 11:00 am Board Room – Academic Services Building Frankfort, Kentucky

AGENDA

• I.Call to Order
• Regent LaVaughn Henry, Chairperson
• II.Roll Call
• Ms. Deborah Martin, Interim Vice President for Finance
• III.Opening Remarks Regent Henry
• IV.Approval of Minutes Regent Henry
• V.Executive Summary Report Ms. Martin
• Ms. Martin
• VI Informational Items: Ms. Martin
• Budget vs. Actual
• Unaudited Comparative Financial Statements
• Human Resource Services Report
• CPE Funding Model Update
• VII.Discussion Ms. Martin
• VIII.Adjournment

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B1

Agenda Item Background

Background:

The minutes of the Finance Committee meeting for July 25, 2014 require approval in order to become an official part of the committee records.

Recommendation:

It is recommended that the Finance Committee approve the minutes of the July 25, 2014 meeting.

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Regular Meeting of the Board of Regents Finance Committee July 25, 2014 10:00 am to 10:45 am Board Room – Academic Services Building Frankfort, Kentucky

MINUTES

Regent LaVaughn Henry, Chairperson called the Finance Committee meeting of the Kentucky State University Board of Regents to order at 10:00 a.m. on July 25, 2014. Regent Henry asked the secretary to call roll:

David Guarnieri Not Present

A quorum was declared.

I. Approval of Minutes

Action: Motion to approve the minutes from the April 25, 2014 Finance Committee meeting was made by Regent Whitehead and seconded by Regent Henry. The minutes stand approved as presented.

Regent Henry recognized Vice President Lockridge to carry the discussion forward.

II. Vice President's Report

Executive Summary Narrative

Vice President Lockridge gave an overview of the Executive Summary. Ms. Lockridge noted that for the eleven months ending May 2014 the bottom line was $4.7 million dollars positive. She cautioned that the University will not end the year in a positive as projected. Regent Henry inquired of the estimated amount of the negative. Vice President Lockridge stated that staff were estimating approximately two million dollars. She also stated that there were some expenditures that weren’t anticipated at the end of the year, the majority were contractual allowances.

Audit

Vice President Lockridge stated that the week of July 14th the auditors were on campus for revenue testing and to start some of their preliminary work and will return the weeks of August 18th and 25th

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to complete the audit procedures. The audit report is due to the Finance Administration Cabinet by October 3rd.

Budget

Vice President Lockridge stated that the University has transitioned for this upcoming budget year to a per credit hour price structure and that any student taking between 12-18 hours will be charged a flat rate. This proposal was presented to the Council on Postsecondary Education at their June 20th meeting and approved. Vice President Lockridge stated that most of the operating budgets have been loaded into Banner. She stated that only 50% of the budget for the year was loaded and they will be monitoring performance and results.

Kentucky Council on Postsecondary Education

Vice President Lockridge informed the committee that the Kentucky Council on Postsecondary Education has begun to have meetings to work on a model of how appropriations will be allocated in the next biennium budget. She stated that President Burse is part of that discussion on a different level and she and Mr. Mason have attended meetings. Vice President Lockridge stated that the guiding principles will be developed by April, 2015.

Insurance Renewal

The renewal of the University’s insurance was completed with an effective date of July 1, 2014. Ms. Lockridge stated that the University has changed its Workers Compensation carrier from Brickstreet to Kemi due to Brickstreet’s 50% price increase.

New Student Orientation

Vice President Lockridge stated that the Bursar’s Office participated in the New Student Orientations that were held June 20th and July 18th. The Bursar’s Office will present Understanding Your Wired Account and Student Payment Plans at the next orientation scheduled for August 14th.

Vice President Lockridge gave an overview of the Bursar’s Office presentation for New Student Orientation, Understanding Your Wired Account and Student Payment Options. She stated that on July 18th personal letters were sent to students’ home addresses and also e-mail addresses informing them of their account balances, instructions on how to access their wired accounts, the different forms of payment plans and a letter from President Burse. Ms. Lockridge noted that beginning this semester new and returning students with a zero balance are required to pay 50% of their current charges by August 22nd and the remaining balance is due by the end of the term. She stated that returning students with a prior balance are required to pay 50% of their current charges by August 22 and the remaining balance for the current term and prior term must be paid within twelve months. She stated that the KSU Payment Installment Option is available to all students.

Staffing

Vice President Lockridge introduced Ms. Latrina Sweatt, as the Grant Accountant in Finance Administration. She stated that Ms. Sweatt will be responsible for Title III.

III. Adjournment

Motion for adjournment of the Finance Committee’s July 25 2014 meeting was made by Regent Whitehead and seconded by Regent Henry. The meeting adjourned at 10:35 a.m.

B2

Agenda Item Background

Background:

Please see attached.

Recommendation:

Informational Item

8

{ 9 }

Fiscal 2014 Budget vs. Actual and Financial Statements (unaudited)

For Fiscal 2015, planned budget results and unaudited comparative financials are presented in item B3 as of September 30, 2014.

Audit Update

Dean|Dorton|Allen|Ford has completed the work on KSU's annual audited financial statements. KSU submitted to the Finance & Administration Cabinet Office of the Controller the completed audit reports and closing package on October 15th.

Budget Reforecast for FY 14-15

The Financial Plan for FY 14-15 was approved at a meeting of the Board of Regents (BOR) on June 4, 2014. Because of a realized reduction in revenue due to lower enrollment, the budget department is analyzing the impact on the University and is working on a reforecast of expenditures. The Cabinet is discussing and entertaining all savings opportunities.

Enrolled Students

Beginning in Fall 2014, new and returning students were required (at a minimum) to pay 50% of their Fall 2014 tuition/fees and to sign up for a four (4) or twelve (12) month Payment Installment Option (PIO), depending on whether they did not or did have a prior balance, respectively. Payments are due on the 30th of each month. Students who did not make a payment on September 30th, or who had a payment returned by the bank, were contacted by email and phone by October 8th. As of October 6, 2014, the following had occurred in regards to returned/non-payments for students on payment plans:

Payments returned by the bank – 30 students, total student account balance $202,547 No payment received for PIO – 99 students, total student account balance $418,492

Homecoming

The Student Billing and Collection Office participated in Homecoming events that took place the week of October 13th.

Other Items

Refer to the Human Resources Update contained within.

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B3

Agenda Item Background

Background: See the following pages.

Informational Item

11

Kentucky State University Budget vs. Actual Three months ending September 30, 2014 (Amounts shown in dollars)

12

Statement of Net Position

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Kentucky State University

Statement of Revenues, Expenses and Changes in Net Position (By Function) Periods Ending September 30, 2014 and 2013

(Unaudited)

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Kentucky State University

Statement of Revenues, Expenses and Changes in Net Position (By Function) Periods Ending September 30, 2014 and 2013

(Unaudited)

15

Kentucky State University Statement of Cash Flows Periods Ending September 30, 2014 and 2013 (Unaudited)

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Kentucky State University

Statement of Cash Flows

Periods Ending September 30, 2014 and 2013

(Unaudited)

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B4

Agenda Item Background

Background:

Human Resource Services has initiated and continued several significant projects for the University as described below.

Recommendation:

1. The faculty and staff Classification and Compensation systems review project (C&C) is proceeding. All completed position description questionnaires (PDQ) have been provided to the project consultant, Dr. James Fox, of Fox Lawson & Associates. Via a Kentucky State University subscription, access to a customizable salary survey database of the College and University Professional Association for Human Resources (CUPA-HR) has also been provided to the consultant. Consultant interviews with selected staff members have also been scheduled. The consultant reports that the project is on schedule for completion in June 2015.
2. The University's annual benefits open enrollment period was successfully completed.
3. Human Resources is a member of the Banner Steering Committee which will be actively involved in the Banner Revitalization Project.
4. Human Resources is involved in the review and consideration of various cost savings approaches.
5. Human Resources is an active participant in the implementation of training needed to be in compliance with the Campus Accountability and Safety Act.

Informational Item

18

B5

Council on Postsecondary Education (CPE) Funding Model Update

Resolution Adopted at CPE's November 7, 2013 Meeting

The Council on Postsecondary Education expresses its unqualified support for the 2014-2016 Postsecondary Education Budget Recommendation and particularly the development of funding requests for strategic investments in addition to the traditional base funding.

The Council hereby resolves that, as a result of budget deliberations over the past year, it is evident that there is a need for the development of a comprehensive funding model that aligns the Commonwealth's investment in postsecondary education with the Commonwealth's postsecondary education policy objectives. As such, the Council president is hereby directed to establish a working group that, at minimum, includes leadership of each of the public universities and KCTCS and members of this Council, for the purpose of developing a comprehensive model for the allocation of state General Fund appropriations for institutional operations that incorporates elements of campus performance, mission, and enrollment, as well as any other components as determined through the process. The new model shall be developed for implementation in the 2016-2018 biennial budget recommendation.

Make up of Committee

The Funding Model Steering Committee is comprised of fifteen (15) members: CPE Chair, CPE President, three (3) CPE members, nine (9) institutional presidents, and one (1) Governor’s office representative. The committee shall establish the basic principles under which the new funding model approach is to be developed and provide guidance and clarification regarding those principles.

Actions to Date of Committee

• Working on a set of Goals and Guiding Principles that may address:
• oMission Sensitivity;
• oOutcomes:
• oCompletion Driven Metrics;
• oEasy communication and explanation of funding model;
• oSustainable – Model will be able to adapt to all funding scenarios;
• oReasonable Stable – Model will not produce drastic changes in funding from year to year;
• oFlexible – Model will be able to address unique situations that may arise;
• oAllow Appropriate Exclusions – The KSU Land Grant state match allocation would be an example; and
• oEfficient

19

• Other State Funding Models that have been reviewed.
• Decision Points under discussion.
• oOhio
• oTennessee
• oIndiana
• oMississippi
• oPast Kentucky Funding Models
• oKSCTS Funding Model – Distribution to the System’s Community Colleges
• oRedistribution of University's Base (current year) Budget – State Appropriation;
• oPerformance Funding – From additional state appropriations only;
• oWhat model to use – Mississippi, Tennessee, hybrid Mississippi Model;
• oSector Differentiation and how they are divided/funded – Research Institutions (UK and UL) – Comprehensives (Regional Universities) – KSU in sector by itself
• –KCTCS;
• oPerformance funding indicators – Degree Production, Persistence, STEM, etc.;
• oWeighting – Resident vs. Non Resident – Pell eligible and minority students, etc.;
• oTimetable to completion of model – January, 2015 – April, 2015; and
• oUtilization of Model not only for additional state appropriations but also for budget reductions.

20

Kentucky State University Board of Regents Meeting

Board of Regents Meeting

Student Success and Enrollment Management Committee October 24, 2014

Regent Ekumene Lysonge, Chairperson Regent David Guarnieri Regent Travis Haskins Regent Elaine Farris Regent Breana L. Smith

Ms. Camella Conner, Staff

KENTUCKY STATE UNIVERSITY Regular Meeting of the Board of Regents Student Success and Enrollment Management Committee October 24, 2014 11:00 am to 11:30 am Board Room – Academic Services Building Frankfort, Kentucky

MEETING INDEX

• C1 Agenda
• C2 Approval of Minutes, July 25, 2014
• C3 Executive Summary
• C4 Supplemental Response

（2）

C1

KENTUCKY STATE UNIVERSITY Regular Meeting of the Board of Regents Student Success and Enrollment Management Committee October 24, 2014 11:00 am to 11:30 am Board Room – Academic Services Building Frankfort, Kentucky

AGENDA

• I.Call to Order
• II.Roll Call
• III.Opening Remarks
• IV.Approval of Minutes
• V.Executive Summary Report
• VI.Action Items
• VII Informational Items:
• VIII.Discussion
• IX.Adjournment

Regent Ekumene Lysonge, Chairperson

Ms. Carmella Conner, Interim Vice President for Student Success and Enrollment Management

Regent Lysonge

Regent Lysonge

Ms. Conner

Ms. Conner

Ms. Conner

Ms. Conner

\ 3; \

C2

Agenda Item Background

Background:

The minutes of the Student Success and Enrollment Management Committee of July 25, 2014 require approval in order to become an official part of the committee records.

Recommendation:

That the Student Success and Enrollment Management Committee approve the minutes of the July 25, 2014 meeting.

KENTUCKY STATE UNIVERSITY Regular Meeting of the Board of Regents Student Success and Enrollment Management Committee July 25, 2014 11:00 am to 11:30 am Board Room – Academic Services Building Frankfort, Kentucky

MINUTES

Regent Ekumene Lysonge, Chairperson called the Student Success and Enrollment Management Committee meeting of the Kentucky State University Board of Regents to order at 10:45 a.m. on July 25, 2014. Regent Lysonge asked the secretary to call roll:

Karen Bearden Present Travis Haskins Present

Ekumene Lysonge Present

Breana L. Smith Present

A quorum was declared.

Minutes approved.

Dr. Lorenzo L. Esters presented a Power Point which covered the activities that had transpired in the Student Success and Enrollment Management area since the April Board of Regents meeting.

The meeting adjourned at 11:15 a.m.

Submitted by: ___ Approved by: ___

Ms. Carmella Conner, Interim Vice President for Student Success and Enrollment Management Regent Ekumene Lysonge, ChairpersonStudent Success and Enrollment Management Committee

. Approved with no corrections.

. Approved with corrections

[ 5 ]

C3

Agenda Item Background

Background:

Recommendation:

[ 6 ]

Executive Summary

The Division of Student Success and Enrollment Management (SSEM) is proud to report the achievement of several strategic divisional goals this semester and to report programmatic progress in other key areas.

• The University's Admissions Office is actively recruiting new students for the 2015-16 academic year, by traveling to various cities and states, but primarily in Kentucky. Thus far, the recruiters have traveled to over 75 high schools and college fairs. For the 2015-16 year, the division has over 500 applications being processed for potential admissions to the University. The division is expecting at least twice that amount by December 2014.
• The Office of Career Counseling and Placement was successful in placing nine graduates with the State of Kentucky, eleven graduates were placed in both in-state and out-of-state job locations, and seventeen students were placed in internships and Co-Op's in Lexington, Louisville, and Frankfort. Also, 100 of our students were hired for positions with AMAZON in Lexington, Kentucky.
• The Center for Academic Persistence and Success (CAPS) held 808 one-on-one sessions during this reporting period. This number does not include the hundreds of students CAPS served during the three New Student Orientations held during the summer.
• The staff at the Betty White Health Center are actively involved with servicing students. To date, they have administered over 300 immunization for free and 60 first-time HPV Vaccinations. Additionally, they had 76 HIV screenings, all with favorable results. The staff also participated in BANNER training as they prepared to enter immunizations records for all currently enrolled students into the BANNER database.
• The University continues to experience an increase in the participation and the academic success of students who utilize the Academic Center for Excellence and Student Support Services. At least 656 students have visited ACE for tutoring services. The director successfully wrote a grant for $100,000 called Student Success Initiative grant from USA funds. The grant focuses on the financial literacy and academic success of UNV101 students in a learning community structure.
• The University and Safety Department sent three officers to a required in-service training program. They also launched the ‘Thorobred Eyes Program’ which is an educational program for keeping students and their items safe. The Chief of Safety and Security attended the Kentucky Association of Chiefs of Police annual conference as well as teaching two active shooter classes.
• Student Support Services (SSS) started fall semester with their opening day session(s) for freshman and sophomores (8/19/14) and juniors and seniors (8/21/14). These session provided current information, calendar of events, and workshop schedules. On August 21st, TRiO celebrated 50 years of programmatic student support and engagement with federal

\ 7; \

support through Title IV funding. SSS sponsored a live webcast of the symposium from Washington DC from 9 – 12 noon in the Hill Center Ballroom. SSS started the fall workshop series with financial literacy 9/9/14 presented by Financial Aid and Fifth Third Bank. Leadership Skills Development Workshop designed to improve personal esteem, motivation, and professionalism have been conducted.

• As of September 30, there are 680 residents residing in the University residence halls. Residence Life will be represented in the Homecoming Coronation and the KSU Homecoming Parade. The department will be decorating a float. Residence Life has been hosting programs and activities in the residence halls (i.e. Adopt-a-Cop, health awareness activities, and movie nights, study sessions and more). Residence Life partnered with D.O.P.E. and Health Services to present Res Life Cinemas on campus. The website address is movie.kysu.edu and it can be assessed anywhere on campus.
• The Student One Stop had a very busy August and September. The first week of school SOS had 1271 students to come through the area for assistance. Total for the month of August, SOS had 3,061 students. SOS also worked with the Bursar's Office with the PIO and assisted students with their payment plans. The staff worked with 762 students between August 28th and August 29th and September 3, 4th and 5th. During the month of August SOS assisted students with their Entrance Counseling and the signing of their Master Promissory Note. Setting up payment plans and assisting those students who needed to complete their IRS Data Retrieval were also performed by this unit. This was done to assist with the completion of students' verification process. Also, an update from the NEC phone system, indicated the unit had over 6,000 calls during that time period.

\{8\}

Office of Residence Life Housing Status with Room Consolidations Fall 2014

Comprehensive Housing Status After Consolidations

Residence Hall Total Bed Capacity # of Occupied Beds # of Vacant Beds # of Beds Offline Occupancy Rate

Females Males Total Female Males Total

Chandler Hall 114 109 0 109 1 0 1 4 95.61%

Combs Hall 106 0 106 106 0 0 0 0 100.00%

Hunter Hall 102 33 68 101 1 0 1 0 99.02%

Kentucky Hall 136 126 0 126 8 0 8 2 92.65%

McCullin Hall 97 55 33 88 4 2 6 3 90.72%

The Halls 319 0 0 0 0 0 0 319 0.00%

Young Hall 150 67 82 149 1 0 1 0 99.33%

Total 1024 390 289 679 15 2 17 328 66.31%

Notes

1. Chandler Hall - There is one female vacancy and there are two rooms (four beds) offline: 102 (used for a storage room because there is not a designated storage room in the building) and 317 (offline due to water damage)
2. Combs Hall - Building is completely occupied.
3. Hunter Hall - One female vacancy.
4. Kentucky Hall - Nine residents will move into the basement apartments and there is one room (two beds) offline. There are eight vacancies in this residence hall.
5. McCullin Hall - Nine female residents have moved out and there are three beds offline.
6. The Halls – All of the remaining males have been moved to McCullin Hall
7. Young Hall - One female vacancy.

As of October 14, 2014

{ 9 }

Preliminary Enrollment Data for 201510

Fall 2014

Date: October 14, 2014

Note: First-time freshman, Graduate, Transfer, International and High School Students are already included in the totals.

[

10

Preliminary Admissions Data for Fall -2015 (as of October 2, 2014)

Preliminary Admissions Data for Spring-2015 (as of October 2, 2014)

11

C4

Student Success and Enrollment Management Supplemental Response

1. 1. Currently, SSEM is working on revising its strategic plan that was created in 2012. The reason for the revision is because several new units were added to SSEM (Residence Life, University Safety and Security) and several units have been relocated to Academic Affairs. Units relocated are Academic Center for Excellence, Student Support Services, Center for Academic Persistence and Success, Testing Center and the Registrar.

Efforts to increase enrollment are as follows:

• Utilizing the Project Graduate program to recruit non-traditional students who have college credits which can be transferred to KSU. On Tuesday, September 30th, a successful Project Graduate online advising fair was held.
• Collaborating with BCTCS to ensure KSU has counselors in place and available to assist potential transfer students matriculate to KSU.
• Visiting high schools and attending college fairs, so far they made at least 70 of these events.
• Fall Open House is scheduled for November 1st with the main focus to be recruiting and admitting students. To date, 367 persons have registered for the event and more are expected.
• Hosted a conference call with the KSU National Alumni Association Louisville chapter, for the planning of KSU Day in Jefferson County.
• A meeting has been scheduled to discuss and review the current scholarship awarding procedures to determine how funds can be better utilized to recruit better prepared students.
• In an effort to recruit more in state students, the admissions staff has made Kentucky its main venue for recruiting new students. There will be limited travel opportunities as it relates to out of state travel locations. A more rigorous approach will be made to recruit transfer students within the state as well. The University is looking at potentially reducing tuition rates for state government employees.
• With the transfer of ACE, CAPS, SSS, Testing and the Registrar, SSEM will look to support the Academic Affairs division as it relates to retention.
• Programming in the Residence Halls is taking place; residence hall directors are collaborating with each other and other units on campus such as, Health Services, Career Counseling and Placement, and Academic Affairs, etc., to identify more programs for the students to participate in and learn from. The following have either occurred, or will this semester:
• Adopt a Cop Program
• Sealed Lips for Sickle Cell Anemia
• “All that Glitters is not Gold”-Designed for freshmen students transitioning to college.
• Lace up Shoe Drive-items donated to the American Red Cross.
• Penny Saver Drive-supports breast cancer.
• Transforming Tuesdays-Encouraging students to dress up in professional clothing

12

• Battle of the Sexes
• Living Learning Programs
• Career Counseling and Placement workshop-resume building, developing interviewing skills, etc.

6. The process mapping project is underway:

• Team is formed
• Regular Meetings Established
• High-level process defined (below)
• Detailed process mapping from all activities contained between boxes in yellow below are in progress. This includes: identifying interested students, recruiting students, and the application process. The awarding of aid will be added to the process mapping
• Also underway is identifying the data for each area, and measuring our success rate and consistency levels.

13

Kentucky State University

Board of Regents Meeting

External Relations and Development Committee

October 24, 2014

Regent Charles Whitehead, Chairperson Regent LaVaughn Henry Regent Elgie McFayden Regent Travis Haskins

Mr. Hinfred McDuffie, Staff

〔1〕___

KENTUCKY STATE UNIVERSITY Regular Meeting of the Board of Regents External Relations and Development Committee October 24, 2014 11:30 am - 12:15 pm Board Room - Academic Services Building Frankfort, Kentucky

MEETING INDEX

• D1 Action Item: External Relations and Development Committee Meeting Minutes
• D2 Executive Summary Report
• D3 Executive Contributions Report
• D4 Capital Planning and Construction Report
• D5 Communications Report
• D6 Endowment Management Report
• D7 Supplemental Responses
• D8 Appendix

[2]

KENTUCKY STATE UNIVERSITY Regular Meeting of the Board of Regents External Relations and Development Committee October 24, 2014 11:30 am to 12:15 pm Board Room – Academic Services Building Frankfort, Kentucky

AGENDA

• I.Call to Order
• Regent Charles Whitehead, Chairperson
• II.Roll Call
• Mr. Hinfred McDuffie, Vice President for External Relations and Development
• III.Opening Remarks
• Regent Whitehead
• IV.Approval of Minutes
• Regent Whitehead
• V.Executive Summary Report
• Mr. McDuffie
• VI.Discussion
• Mr. McDuffie
• VII.Adjournment

（3）

D1

Agenda Item Background

Background:

The minutes of the External Relations and Development Committee meeting of July 25, 2014, require approval in order to become an official part of the committee's records.

Recommendation:

That the External Relations and Development Committee approve the minutes of the July 25, 2014, meeting.

\ 4; \

KENTUCKY STATE UNIVERSITY Regular Meeting of the Board of Regents External Relations and Development Committee July 25, 2014 8:30 am to 9:15 am Board Room – Academic Services Building Frankfort, Kentucky

MINUTES

Regent Charles Whitehead, Chairperson, called the External Relations and Development Committee meeting of the Kentucky State University Board of Regents to order at 8:30 a.m. on July 25, 2014. Regent Whitehead asked the secretary to call roll:

Travis Haskins LaVaughn Henry Elgie McFayden Not Present Present Present

Charles Whitehead

Present

A quorum was declared.

Mr. Bill Wilson, Associate Vice President for Development and Major Gifts, presented the Contributions Report.

Discussion

Regent Whitehead inquired about the percentage of alumni giving. Mr. Wilson responded that 3.2 percent of the Kentucky State University alumni are contributing. The average rate for HBCUs across the nation is 7 percent and the average rate across all universities is 11 percent. Approximately 66 percent of KSU alumni have never made a contribution. The Council for Advancement and Support of Education (CASE) statistics show 40 percent of alumni not contributing as the national average. Regent Henry commented that this is not an anomaly to KSU. Many groups are looking to social media to attract younger constituents. Mr. Wilson gave a brief report regarding the National Alumni Association’s Summer Weekend. Mr. McDuffie added that External Relations and Development also participated in a one and a half day retreat in support of the KSU Foundation.

Mr. Harold Hayes, Executive Director for Auxiliary Enterprises, presented the Auxiliary Enterprises report. Mr. Hayes presented information regarding the new vendor for the bookstore.

Regent Whitehead inquired about the number of students purchasing books online. Mr. Hayes reported that KSU has seen a decrease in sales due to more students purchasing books online. He also reported that the new vendor, Follett, matches competitors' lower/discounted prices when presented that information by students. Regent McFayden commented that he would like to see the bookstore move to a paperless process for adopting and ordering books.

Regent Whitehead inquired about revenue generated from the usage of campus facilities. Mr. Hayes responded that the reported revenue is generated from the outside community using the University's facilities. Regent Henry asked why the University did do not market its facilities. Mr. Hayes and Mr. McDuffie both responded that KSU traditionally does not compete with the local community.

\ 5; \

Mr. McDuffie presented the Capital Planning report.

Ms. Felicia Lewis, Assistant Vice President for Communications and Publications presented the communications report. Regent Henry asked about the office's media strategy. Ms. Lewis responded that Communications uses a multi-level approach, including sending press releases, media relations, increased social media coverage and an enhanced website presence.

Mr. James Fereday, Fifth Third Bank Endowment Manager, presented KSU's investment report.

. Approved with corrections

___ [ 6 ] ___

D2

Agenda Item Background

Background:

N/A

Recommendation:

Informational

___ ( 7 )

KENTUCKY STATE UNIVERSITY Regular Meeting of the Board of Regents External Relations and Development Committee October 24, 2014 11:30 am to 12:15 pm Board Room – Academic Services Building Frankfort, Kentucky

During the period of July 1, 2014, through September 30, 2014, Kentucky State University received contributions in the amount of $89,797 from 236 contributors – alumni, employees, University friends, corporations, foundations and organizations. The total amount received to date for Uniting Generations . . . Securing Futures – A Capital Campaign for Kentucky State University is $5,889,110.

Capital Planning and Construction has six major projects in various stages of completion:

• Alumni Stadium Office Building Roof Replacement – 100 percent complete
• Cheaney Legacy Plaza – 95 percent complete
• Pedestrian Bridge over US 60 – 10 percent complete
• Interpretive Center, KSU Downtown Annex – 0 percent complete
• Intersection Realignment, Langford and Douglas Avenue – 10 percent complete
• Utility Relocation for Pedestrian Bridge – 40 percent complete

From July 1 through September 30, 2014, the University was covered in 207 newspaper articles in Kentucky. In addition, the advertising equivalency dollar amount (or cost saving) for newspaper coverage of KSU was $2,944,820. The University also was covered in 149 television news stories reaching a Nielsen audience of 3,463,904 for a total ad equivalency of $40,209 or total publicity value of $120,937. There were 29 messages posted on KSU's electronic message board, 155,440 hits on KSU's website and 26 press releases sent to the media.

\ 8; \

D3

Agenda Item Background

Background:

N/A

Recommendation:

Informational

CONTRIBUTIONS REPORT FY2015 First Quarter y 1, 2014 – September 30, 2014

Students Assisted from Private Gift Donations Number of Awards 339 Total Funds Awarded $219,305.85 Average Award $646.92

*Annual Fund not initiated.

t

10

CAPITAL CAMPAIGN GIVING

f

11

D4

Agenda Item Background

Background:

N/A

Recommendation:

Informational

[ 12 ]

Capital Projects Update

13

D5

Agenda Item Background

Background:

N/A

Recommendation:

Informational

Informational Item

COMMUNICATIONS REPORT July 1, 2014 – September 30, 2014

Newspaper Coverage in Kentucky

Source: Media Gofer

Television Coverage in Kentucky

Source: Media Library, Inc.

Quarter To Quarter Coverage

Newspaper Coverage in Kentucky

15

Television News Coverage in Kentucky

Marketing STRATEGIC / MARKET IMPACT

*Reach means the percentage of population who saw the commercial.

Publications

(Artwork and printed materials)

• Development/Alumni Printed Materials – Materials produced for two campaigns/events – 6
• Printed materials produced for University events – 39
• Communication pieces
• Marketing and advertisement pieces produced – 20
• oPresident's Letter to Campus Community (including Campus Gem) – 6
• oGood News Newsletter – 2
• oHoofbeats - 1
• oProgram/Departmental Newsletters & Brochures – 11

\ 16 \

• Designs for general University operations – 7
• Business cards produced – 36

ELECTRONIC COMMUNICATIONS

Electronic message board postings – 29 messages

Press Releases – 26

Facebook – 159 posts

Twitter – 251 tweets

Instagram – 47 posts

YouTube – 7 videos

Website: Number of Hits: 155,440

Top 10 Locations Engaged in Kentucky Region: Frankfort, Lexington, Louisville, Bowling Green, Shelbyville, Lawrenceburg, Georgetown, Richmond, Nicholasville and Glasgow.

Top 10 Locations Engaged in the U.S.: Kentucky, Tennessee, Georgia, Ohio, Illinois, Indiana, Michigan, Texas, California and Florida.

27 Homepage News Posts

National and International Media Coverage of President Burse regarding Pay/Pay It Forward: 115 news stories

17

D6

Agenda Item Background

Background:

See Appendix

Recommendation:

Informational

\ 18; \

KENTUCKY STATE UNIVERSITY DIVISION OF ADMINISTRATION, EXTERNAL RELATIONS AND DEVELOPMENT OFFICE OF THE VICE PRESIDENT

1. 1. Capital Campaign Report showing actual dollars received, dollars pledged and in-kind donations to campaign

2. 2. Report on actual net revenue from President's Gala 2010 - 2014

3. 3. Strategies with measurable activities and outcomes related to completing campaign

OBJECTIVES

STRATEGY

FY 2015 FY 2016 FY 2017 FY 2018

+2% over base +2% over base +2% over base +2% over base

• 4. Goals for Alumni Affairs

Increase alumni donors

Establish a formal Student Alumni Association on campus by June 30, 2015

[ 19 ]

D7

Supplemental Response

Progress to Date Downtown Annex Building (KSU Interpretive Center)

• The Downtown Annex building has a new roof. All Windows are new. Exterior stone has been tuck pointed. The interior first floor has been painted. First floor has new carpet and terrace has been cleaned. The boiler has been put in operation with some heat units working. The elevator works. Basement area has been cleaned after the flood.
• Land Grant has worked with the firm Solidlight out of Louisville to develop a plan for the Kentucky River Interpretive Center to be housed on the main floor of the KSU Downtown Annex.
• A charrette was held by the firm to assess the overall concept and objectives of the University in planning for the KY River Interpretive Center. Written input was gathered as well as several follow up meetings with an internal committee.
• Based on this input, Solidlight developed a Phase I plan/design. This copy was reviewed and approved by the KSU internal committee. A hard copy is available for review.
• The firm was then contracted to develop a Phase II design, cost estimate, and timeline. That plan is also available. The timeline was developed and circulated. The approximate cost as designed was $1.2 million. That is display only and does not include needed building improvements and modifications.
• Later meetings between KSU and Capital Construction of the State (DECCA) came to the conclusion that the project would have to be bid out as a turnkey job. That was in June, 2014.
• Land Grant has submitted all requested documents by NIFA. The University is currently waiting for the Facility Grant funds to be released by NIFA and to start the internal (partial) renovation of the building and construction of the Kentucky River Exhibit.

Rosenwald Center for Families and Children

Rosenwald currently has 32 children enrolled. The Center cannot enroll more students until more staff is hired. A recommendation has been made for two teachers and two teacher assistants. The Center is waiting for the individuals to be offered the job and hired. This should help get families off of the waiting list and get the Center closer to the operating capacity of 90 students. Some of the positive attributes of the Center include the following:

• Governor’s Office of Early Childhood Visit
• Current 3 STAR accreditation and future NAEYC accreditation
• Very high ERS (environmental rating scores) for classrooms
• Candidate for the early Head Start collaboration grant

[

20

D8

APPENDIX

21

Asset Allocation & Policy As of August 31, 2014

FIFTH THIRD BANK | INVESTMENT MANAGEMENT GROUP

2

Overall Performance

As of August 31, 2014

*45% MSCI World Index, 35% Barlcays Aggregate, 10% CPI, 5% S&P 500 US REIT, 5% BoAML 91

FIFTH THIRD BANK | INVESTMENT MANAGEMENT GROUP

3

Investment Management & Charitable Services

FIFTH THIRD BANK | INSTITUTIONAL INVESTMENT MANAGEMENT SERVICES

2

Asset Allocation & Policy

FIFTH THIRD BANK | INVESTMENT MANAGEMENT GROUP

3

Overall Performance

*45% MSCI World Index, 35% Barlcays Aggregate, 10% CPI, 5% S&P 500 US REIT, 5% BoAML 91

FIFTH THIRD BANK | INVESTMENT MANAGEMENT GROUP

4

Historical Performance – Calendar Year

New Composite Index 45% MSCI World, 35% BC Aggregate, 10% CPI, 5% US REIT's, 5% ML 91 Day Tres. (updated January, 2012)

Old Composite Index: 58% S&P 500, 37% Barclays Gov/Credit, 5% ML 91 Day Treasury

FIFTH THIRD BANK | INVESTMENT MANAGEMENT GROUP

5

Endowment Comparison – Fiscal Year

*NACUBO study referenced is for Endowments of 25 Million or Less

Data collected from the National Association of College & University Business Officers (NACUBO) website.

FIFTH THIRD BANK | INVESTMENT MANAGEMENT GROUP

6

Manager Performance as of 3/31/2014 Class/Category (Manager Level Benchmarks) Manager Type *Annualized Returns

1 Year 3 Year* 5 Year* 10 Year*

Large Cap Domestic Dana Large Cap Equity SMA 24.25 15.61 21.56 8.88

S&P 500 TR USD B 21.86 14.66 21.16 7.42

Small & Mid Cap Domestic The London Co. Small Cap SMA 16.42 18.16 26.36 14.98

Russell 2000 TR USD B 24.90 13.18 24.31 8.53

Developed International Harding Loevner Intl Eq ADR SMA 11.23 5.71 16.82 9.27

MSCI ACWI Ex USA Growth NR USD B 10.84 4.27 15.22 6.93

Artisan International Investor Fund 15.92 11.37 18.61 8.09

American Funds EuroPacific Gr F2 Fund 17.90 6.65 15.84 8.45

MSCI ACWI Ex USA NR USD B 12.31 4.15 15.52 7.12

Emerging Markets Oppenheimer Developing Markets Y Fund 6.61 2.32 19.90 14.69

MSCI EM NR USD B -1.43 -2.86 14.48 10.11

Domestic Fixed Income Segall Bryant & Hamill Core Fixed Income SMA -0.05 4.02 5.19 5.23

Barclays US Gov/Corp Intermediate TR USD B -0.14 3.13 4.18 3.91

International Fixed Income Templeton International Bond Adv Fund 0.42 3.60 9.11 -

Oppenheimer International Bond Y Fund -2.53 2.30 6.76 6.48

Barclays Gbl Agg Ex USD TR USD B 3.24 2.06 5.25 4.48

TCW Emerging Markets Income I Fund -2.74 5.93 15.12 9.74

JPM EMBI Global Diversified TR USD B 0.56 7.10 11.70 8.19

High-Yield Eaton Vance Floating Rate I Fund 3.32 4.54 11.41 4.33

• S&P/LSTA Leveraged Loan TR B 4.35 5.01 12.52 5.23
• T.Rowe Price High-Yield Fund 8.21 8.73 16.79 8.12
• Barclays US HY Interm TR USD B 7.49 8.77 17.57 8.40

FIFTH THIRD BANK | INVESTMENT MANAGEMENT GROUP

Equity

Fixed Income

7

Manager Performance as of 3/31/2014 Class/Category (Manager Level Benchmarks) Manager Type *Annualized Returns

1 Year 3 Year* 5 Year* 10 Year*

Real Estate Investments

Real Estate -Indirect Uniplan REIT Portfolio S&P United States REIT TR USD SMA B 1.50 4.15 10.71 10.64 25.15 28.73 10.84 8.16

Alternative Strategies

Core Diversifier 5/3 Alternatives SMA HFRX Global Hedged Fund Index Fund B 2.39 4.63 2.24 0.46 3.82 3.82 0.95 0.95

Cash and Equivalents

Cash and Equivalents Federated Prime Cash Obligs Instl BofAML US Treasury Bills 0-3 Mon TR USD Fund B 0.04 0.04 0.11 0.05 0.18 0.09 1.85 1.57

Notes:

Data source: Morningstar and Fifth Third calculations Results are gross of advisory fees and net of mutual fund expenses Type-SMA=Separately Managed Account, Fund=Mutual Fund/ETF/ETN/LP, B=Benchmark

Value assigned for unavailable item: 5/3 Alternatives SMA 5 Year* = 3.82 Source: Manager Index Value assigned for unavailable item: 5/3 Alternatives SMA 10 Year* = .95 Source: Manager Index

FIFTH THIRD BANK | INVESTMENT MANAGEMENT GROUP

8

Kentucky State University

Board of Regents Meeting

Audit Committee

October 24, 2014

Regent Mindy Barfield, Chairperson Regent Karen Bearden Regent David Guarnieri Regent Travis Haskins

___ (1)

KENTUCKY STATE UNIVERSITY Regular Meeting of the Board of Regents Audit Committee October 24, 2014 12:15 – 1:00 p.m. Board Room – Academic Services Building

AGENDA

• I.Call to Order
• II.Roll Call
• III.Opening Remarks
• IV.Approval of Minutes
• Approval of the July 25, 2014, minutes
• V.Action Item: External Audit Report Regent Barfield
• Regent Mindy Barfield, Chairperson
• Sonia Sanders, Staff
• Regent Barfield
• Regent Barfield
• Regent Barfield
• VI.2014-15 Risk Assessment Update Report Tronconi Segarra & Associates
• VII.Discussion
• VIII.Adjournment

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Agenda Item Background

Background:

The minutes of the Audit Committee meeting for July 25, 2014, require approval in order to become an official part of the committee records.

Recommendation:

It is recommended that the Audit Committee approve the minutes of the July 25, 2014 meeting.

Approval

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Regular Meeting of the Board of Regents Audit Committee July 24, 2014 12:00 Noon to 12:30 pm Board Room – Academic Services Building Frankfort, Kentucky MINUTES

Call to Order

Regent Barfield, called the meeting of the Kentucky State University Board of Regents Audit Committee to order at 12:02 p.m. on July 25, 2014. Meeting was held in the Board Room – Academic Services Building.

Roll Call

Mindy Barfield Present Karen Bearden Present

Travis Haskins Present David Guarnieri Present

A quorum was established

Approval of Minutes

The motion was made for approval of the April 25, 2014 minutes by Regent Haskins and seconded by Regent Bearden. The motion was approved.

Opening Remarks

Regent Barfield noted that a copy of the audit report had not been received by the Audit Committee prior to the meeting. Regent Barfield indicated that the committee would listen to Mr. Ferm's report but asked him to be available for any subsequent questions or comments concerning the report after the committee meeting.

Discussion

Mr. Ferm presented additional focus areas of the 2014 audit plan. Regent Guarnieri and Regent Bearden raised questions regarding Accounts Receivables and Collections which were addressed by Mr. Ferm. Regent Barfield indicated the committee would review in-depth and contact him for items of clarification.

Adjournment

Action: Motion to adjourn by Regent Bearden and seconded by Regent Haskins. Meeting was adjourned at 12:22 p.m.

Submitted and Approved by:

Regent Mindy Barfield, Chair Board of Regents

___ Approved with no corrections ___ Approved with corrections

t

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Agenda Item Background

From: Regent Mindy Barfield, Chair

To: Board of Regents Audit Committee Date: October 24, 2014

Subject: Audit Update

Reason for Consideration: Approval Enclosures: No

Background:

Final audited financial statements have been completed and issued by Dean Dorton Allen Ford, PLLC.

Recommendation:

Approval

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Appendices

External Audit Report 2014-15 Risk Assessment Update Report

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CONTENTS

Pages

Report of Independent Auditors ..... 1 - 2 Management's Discussion and Analysis ..... 3 - 19 Financial Statements: Kentucky State University Statements of Net Position ..... 20 Kentucky State University Foundation, Inc. Statements of Financial Position ..... 21 Kentucky State University Statements of Revenues, Expenses and Changes in Net Position ..... 22 - 23 Kentucky State University Foundation, Inc. Statements of Activities ..... 24 - 25 Kentucky State University Statements of Cash Flows ..... 26 - 27 Kentucky State University Notes to the Financial Statements ..... 28 - 46 Kentucky State University Foundation, Inc. Notes to the Financial Statements ..... 46 - 54 Report on Internal Control Over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards ..... 55 - 56 Schedule of Findings and Responses ..... 57 - 61

Report of Independent Auditors

Members of the Board of Regents Kentucky State University Frankfort, Kentucky

Secretary of Finance and Administration Cabinet of the Commonwealth of Kentucky

Report on the Financial Statements

We have audited the accompanying financial statements of the business-type activities of Kentucky State University (the University) as of and for the years ended June 30, 2014 and 2013, and the related notes to the financial statements which collectively comprise the University's basic financial statements as listed on the table of contents. We have also audited the financial statements of the Kentucky State University Foundation, Inc. (the Foundation), the University's discretely presented component unit, as of and for the years ended June 30, 2014 and 2013.

Management's Responsibility for the Financial Statements

Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error.

Auditor's Responsibility

Our responsibility is to express an opinion on these financial statements based on our audits. We conducted our audits in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement.

An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements.

106 W. Vine Street, Suite 600 • Lexington, KY 40507 • 859-255-2341 phone • 859-255-0125 fax 500 W. Jefferson Street, Suite 1400 • Louisville, KY 40202 • 502-589-6050 phone • 502-581-9016 fax

deandorton.com

We believe that the audit evidence we have obtained and the report of other auditors is sufficient and appropriate to provide a basis for our audit opinion.

Opinion

In our opinion, based on our audits the financial statements referred to above present fairly, in all material respects, the respective financial position of the business-type activities and discretely presented component unit of the University as of June 30, 2014 and 2013, and the respective changes in financial position and cash flows thereof for the years then ended in accordance with accounting principles generally accepted in the United States of America.

Other Matters

Required Supplementary Information

Accounting principles generally accepted in the United States of America require that the Management's Discussion and Analysis on pages 3 through 19 be presented to supplement the basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance.

Other Reporting Required by Government Auditing Standards

In accordance with Government Auditing Standards, we have also issued our report dated October 7, 2014 on our consideration of the University's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the University's internal control over financial reporting and compliance.

Dean Dorton Allen Ford, PLLC

October 7, 2014

Lexington, Kentucky

2

KENTUCKY STATE UNIVERSITY Management's Discussion and Analysis

June 30, 2014

Introduction

Management’s Discussion and Analysis of Kentucky State University’s (the University) financial statements provide an overview of the financial position and activities of the University for the year ended June 30, 2014, with comparative information for the year ended June 30, 2013. This discussion has been prepared by management and should be read in conjunction with the financial statements and the notes thereto, which follow this section. The financial statements and related notes and this discussion and analysis are the responsibility of management.

Kentucky State University is a Commonwealth of Kentucky coeducational institution for higher education. The University's mission is to build on its legacy of achievement as a historically black, liberal arts, and 1890 land-grant university, afford access to and prepare a diverse student population of traditional and non-traditional students to compete in a multifaceted, ever-changing global society by providing student-centered learning while integrating teaching, research, and service through high-quality undergraduate and select graduate programs. Kentucky State University is committed to keeping relevant its legacy of service by proactively engaging the community in partnerships on civic projects driven by the objective of positively impacting the quality of life of the citizens of the Commonwealth.

Basis of Presentation

The annual financial report and statements include the University and Kentucky State University Foundation, a component unit of the University. Kentucky State University Foundation, Inc. (the Foundation) is a not-for-profit Kentucky corporation which was established to receive, invest and expend funds to promote and implement educational and developmental activities at Kentucky State University (the University). The Foundation is managed by a Board of Trustees independent from that of the University. The Foundation is supported primarily through contributions from alumni.

Financial Highlights

• The University's financial position at June 30, 2014, reflected total assets of $124.5 million and total liabilities of $14.5 million. Total net position was $110.0 million.
• Total assets decreased $5.2 million or 3.0%, primarily due to decreases in student accounts receivable (net of bad debt allowance), grant and loans receivables, capital assets, and cash and cash equivalents. Total liabilities decreased by $1.1 million or 7.3% primarily due to decreases in bond and lease obligations and in compensated absences. Total net position decreased $4.0 million, due to bad debt write-off.

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KENTUCKY STATE UNIVERSITY Management's Discussion and Analysis, continued

June 30, 2014

Financial Highlights, Continued

• Unrestricted net position decreased $2.2 million, which the University reserves for spending in programs and other capital-related contingencies.
• The University classifies amounts earned on endowments as spendable or non-spendable in accordance with the endowment's donor stipulations. Nonexpendable restricted net assets represent amounts, which must be maintained in perpetuity. Expendable restricted net assets include endowment earnings that are spendable, consistent with the University's spending policy.
• Operating revenues were $38.7 million and operating expenditures were $73.7 million, resulting in a loss from operations of $35.0 million. Net non-operating revenues were $30.9 million, including $23.5 million in state appropriations, which, when combined with the loss from operations and capital appropriations, resulted in an overall decrease in net position of $4.0 million.

Using the Financial Statements

The University's Financial Statements consist of three financial statements: a Statement of Net Position (Balance Sheet); a Statement of Revenues, Expenses and Changes in Net Position (Income Statement); and a Statement of Cash Flows, along with the accompanying Notes to the Financial Statements. These financial statements are prepared in accordance with Governmental Accounting Standards Board (GASB) Statement No. 35, Basic Financial Statements – and Management's Discussion and Analysis – for Public Colleges and Universities.

Kentucky State University is a component unit of the Commonwealth of Kentucky.

Statement of Net Position

The Statement of Net Position presents the financial position of the University at the end of the fiscal year and includes all assets and liabilities. Net position, the difference between total assets and total liabilities, is an important indicator of the current financial condition, while the change in net position is an indicator of whether the overall financial position has improved or worsened during the year.

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KENTUCKY STATE UNIVERSITY

Management's Discussion and Analysis, continued

June 30, 2014

Condensed Statement of Net Position

Assets: As of June 30, 2014, total assets amounted to 124.5 million. Of this amount, investment in capital assets (net of depreciation) of 80.7 million, or 64.8% of total assets, represented the largest asset class. Investments amounted to 15.3 million or 12.3% of total assets. During the year, total assets decreased by 5.2 million, primarily due to decreases in student accounts receivable (net of bad debt allowance), grant and loans receivables, capital assets, and cash and cash equivalents.

Liabilities: As of June 30, 2014, total liabilities amounted to 14.5 million. Long-term debt includes bonds payable for housing and dining system and energy-related equipment and technology equipment purchased under a Master Lease Agreement. During the year, total liabilities decreased by 1.1 million, primarily due to decreases in bond and lease obligations and in compensated absences.

Net Position: Net position of the University was $110.0 million at June 30, 2014 and was reported in four net position categories: invested in capital assets, net of related debt $73.3 million (66.6%), restricted nonexpendable $8.6 million (7.8%), restricted expendable $5.8 million (5.3%), and unrestricted $22.3 million (20.3%).

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KENTUCKY STATE UNIVERSITY Management's Discussion and Analysis, continued

June 30, 2014

Statement of Revenues, Expenses and Changes in Net Position

The Statement of Revenues, Expenses and Changes in Net Position is prepared on the accrual basis of accounting, whereby revenues and assets are recognized when the service is provided and expenses and liabilities are recognized when others provide the service, regardless of when cash is exchanged. All items that increase or decrease net position must appear on the Statement of Revenues, Expenses and Changes in Net Position as revenues, expenses, gains or losses.

Financial activities are reported as either operating or non-operating. GASB Statement No. 35 requires state appropriations, gifts, investment income and endowment income to be classified as non-operating revenues. Accordingly, the University reports an operating loss prior to the addition of non-operating revenues. The utilization of long-lived capital assets is reflected in the financial statements as depreciation, which amortizes the cost of an asset over its expected useful life. Tuition revenue is reduced by gift scholarships and institutional aid, and is reported net of scholarship allowances in the financial statements. A summarized comparison of the University's revenues, expenses and changes in net position for the years ended June 30, 2014 and June 30, 2013 is as follows.

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KENTUCKY STATE UNIVERSITY

Management's Discussion and Analysis, continued

June 30, 2014

Condensed Statement of Revenues, Expenses and Changes in Net Position

7

KENTUCKY STATE UNIVERSITY

Management's Discussion and Analysis, continued

June 30, 2014

FY 2014 Operating Revenues as a percentage of total Operating Revenue

Operating Revenue

Total operating revenues were $38.7 million for the year ended June 30, 2014, a decrease of $1.1 million compared to FY13. The primary components of operating revenue were federal, state and local grants and contracts of $8.2 million (21.2%) student tuition and fees, net, of $16.5 million (42.6%), federal appropriations of $6.7 million (17.4%) and auxiliary services and other revenues of $7.3 million (18.8%). FY14 Student tuition and fees revenue decreased $124 thousand compared to FY13. FY14 Grants and contracts of $948 thousand compared to FY13 due to decreased awards and spending. FY14 Federal appropriations decreased $151 thousand compared to FY13. FY14 Auxiliary services and other revenue decreased $95 thousand compared to FY13. Refer to Figure 1 for the three year trend of the operating revenues as a percent to total operating revenues and revenue by category.

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KENTUCKY STATE UNIVERSITY

Management's Discussion and Analysis, continued

June 30, 2014

Operating Expenses

Operating expenses totaled $73.7 million, an increase of $2.5 million over last year. Of this amount, $42.6 million (57.8%) was expended directly for the primary mission of the University – instruction (17.3%), research (7.5%), student services (9.9%), student aid (12.5%), and public service (10.6%). Instruction is the main component of Primary Mission expenses amounting to $12.8 million in fiscal year 2014 or 17.3%. Refer to Figure 2 for the operating expenses categorized into the Primary Mission of the University.

(Percentages below do not include depreciation or operations/maintenance allocations.)

Figure 2

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KENTUCKY STATE UNIVERSITY

Management's Discussion and Analysis, continued

June 30, 2014

In addition to the Primary Mission expenses of the University, there are expenses from depreciation and operations & maintenance that are allocated to the various functional classifications (See note 12 – Schedule of Expenses by Program). See below for the operating expenses categorized into the Functional Expenses of the University. (Percentages below include depreciation and operations/maintenance allocations.)

Fiscal Year 2014 Functional Expenses as a % of Total Operating Expenses

The University continued to invest in student aid and support services to provide students with opportunities to be successful in fiscal 2014. For the year ended June 30, 2014, student aid related to tuition and fees totaled $8.3 million, with student aid expenses of $9.2 million and scholarship allowances of $4.9 million.

The University had an overall increase in institutional support of $4.2 million, which was mainly due to the increase in bad debt expensed during the fiscal year. The large expenditures in the primary areas of instruction, research and student services, in conjunction with minimal increases to fixed cost areas, confirms the University resource allocations are clearly aligned with the University's strategic priorities to support academic and student excellence.

The net loss from operations for the year amounted to $35.0 million. Non-operating revenues, net of expenses, amounted to $30.9 million, resulting in a decrease in income before other revenues, expenses, gains or loss of $4.0 million for the year. Non-operating revenues include state appropriations of $23.5 million, non-operating federal grants and contracts of $5.9 million, gifts of $13 thousand and investment income of $1.7 million, and other non-operating income net of revenue of $71 thousand.

Statement of Cash Flows

The Statement of Cash Flows presents information related to the University's cash inflows and outflows summarized by operating activities, noncapital financing activities, capital financing activities and investing activities. The primary purpose of the Statement of Cash Flows is to provide information about the cash receipts and cash payments made by the University during the year, to allow financial statement readers to assess the University's ability to generate future net cash flows, its ability to meet obligations as they become due and its possible need for external financing.

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KENTUCKY STATE UNIVERSITY

Management's Discussion and Analysis, continued

June 30, 2014

Condensed Statement of Cash Flows

Cash and Investments

Major sources of cash received from operating activities are student tuition and fees of $18.4 million and grants and contracts of $15.5 million. Major uses of cash for operating activities were payments to employees for salaries and benefits of $37.4 million and to vendors and contractors of $23.5 million.

Noncapital financing activities included state appropriations from the Commonwealth of Kentucky of $23.5 million.

Capital and related financing activities include purchases and payments of $3.0 million expended for construction and acquisition of capital assets and for principal and interest payments on the retirement of the University's bonds and other capital related debt.

Net cash of $101 thousand was spent for conducting investing activities, including purchase and sales of investments, and interest and dividends earned on investments. Investment activity was primarily related to management of the University's endowments.

12

KENTUCKY STATE UNIVERSITY Management's Discussion and Analysis, continued

June 30, 2014

State Appropriations

State appropriations represent approximately 33.8% of all operating and non-operating revenues. The level of state support is a key factor influencing the University's overall financial condition. State appropriation is unrestricted to revenue and is included as non-operating revenue. State appropriation is used to support payroll and benefits for University employees.

The following details the net Commonwealth appropriations received by the University for fiscal years ending June 30, 2014, 2013 and 2012.

Capital Appropriations for the Commonwealth

The University faces financial challenges to maintain and upgrade its capital assets including its infrastructure, buildings and grounds. A combination of revenue sources funds the University's investment in capital improvements, including appropriations provided by the Commonwealth of Kentucky. In fiscal year 2014, the Commonwealth provided no capital appropriations to the University. State capital appropriations plus federal sources play an important role in the University's efforts to address deferred maintenance projects.

Grant and Contract Revenue

The following table details the University's grant and contract revenue for fiscal years ended June 30, 2014, 2013 and 2012.

13

KENTUCKY STATE UNIVERSITY Management's Discussion and Analysis, continued

June 30, 2014

Capital Plan

During fiscal year 2014, Kentucky State University started construction on the Dr. Cheaney Legacy Plaza. Design of several construction projects started: Old Federal Bldg. Restoration / Renovation Phase II (Aquaculture KY River Interpretive Center); Renovate Atwood Agriculture Research Bldg.; and Privatized Housing. The University completed a roof replacement project for Alumni Stadium Office and Locker Bldg. In addition HVAC improvements were made to the Ceramics Classroom in Shauntee Hall; hallways and stairwells were painted and floor tile replaced in Shauntee Hall.

The execution of the University's capital plan is contingent upon sufficient funding from the Commonwealth. The Kentucky General Assembly during the 2014 regular session approved state bond funding for one project out of the University submitted Six Year Capital Plan. State Bond Funds of $10,400,000 was approved for "Repair Boilers and Aging Distribution Lines". This project will replace boilers and repair a portion of the existing steam plant system.

New construction projects proposed and only authorized for expenditure of KSU Restricted Funds include: $9 million to expand or build a new Betty White Nursing Building, which will provide 19,800 square feet of new classroom space to accommodate enrollment into the nursing program; $46.4 million to construct a centralized boiler plant to replace the existing seventy year old plant; $31.5 million to construct a Business & Technology Center to house the business school and the computer science program; $96 million to build a Performing Arts Center to replace antiquated Bradford Hall. Maintenance projects include but are not limited to: Roof Repair & Maintenance Pool; $3.4 million and a $1.5 million Capital Renewal & Maintenance Pool. Information Technology projects include but are not limited to: Integrated Digital Campus $11.4 million; Expand Emergency Notification System $4.5 million; Upgrade Information Technology Infrastructure $6.2 million.

Major capital-related needs and issues facing the university with its aging facilities was documented in the 2007 VFA Facility Condition Assessment and Space Study. The process used for determining the 2014-2020 priorities was enhanced by utilization of the 2008 Campus Master Plan Update and the information gathered as part of that effort as well as the VFA findings. These two initiatives are the framework of the 2014-2020 Capital Plan. The Capital Planning and Construction Division, the Facilities Services Division, and the Information Technology Division collaborated to establish initial priorities for the plan. Priorities were further refined when Cabinet-level administrators and the President reviewed the project list linked to specific University initiatives.

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KENTUCKY STATE UNIVERSITY

Management's Discussion and Analysis, continued

June 30, 2014

Designated and Non-designated Spending

In the tables below, expenses have been categorized into designated or non-designated spending categories. The designated spending category includes funds expended by function from contracts and grants, land grant, auxiliary and depreciation. These funds must be expended for the purposes for which the funds were received or budgeted. This category also includes funds for student aid. All other spending is categorized as non-designated spending. Total spending for all functions in the non-designated category increased by approximately $3.5 million in 2014, primarily due to the increase in recognizing bad debt expense in the institutional support category.

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KENTUCKY STATE UNIVERSITY

Management's Discussion and Analysis, continued

June 30, 2014

The graph in Figure 3 shows a three year trend of designated, non-designated, and combined spending. Non-designated spending is higher than designated spending in FY14. However, designated spending decreased $1.0 million in both 2013 and 2014. Non-designated spending decreased $4.2 million in 2013 and increased $3.5 million in 2014. Overall, the combined spending followed the same trend as designated spending with a decrease of $5.2 million in 2013 and increase of $2.5 million in 2014.

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KENTUCKY STATE UNIVERSITY

Management's Discussion and Analysis, continued

June 30, 2014

Capital Asset and Debt Administration

Capital Assets

Capital assets, net of accumulated depreciation, totaled $80.7 million at June 30, 2013, a decrease of $2.5 million. Capital assets as of June 30, 2014 and significant changes in capital assets during the year are as follows (in millions):

At June 30, 2014, the University has capital construction projects in progress totaling $970,250 in scope.

Long Term Debt

At June 30, 2014, bonds and lease payable amounted to $7.3 million, as summarized below:

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KENTUCKY STATE UNIVERSITY Management's Discussion and Analysis, continued

June 30, 2014

Economic Factors Impacting Future Periods

University management continues its strategic mission to uniquely position Kentucky State University as Kentucky's small public liberal arts institution of excellence for the citizens of the Commonwealth and for advancing higher education in Kentucky by inspiring innovation, growing leaders and advancing Kentucky. Executive management continues to work with the Council on Postsecondary Education to address the needs of the Commonwealth and believe it is positioning the University to become a strong, financially viable and efficient institution of higher learning.

Future economic factors impacting Kentucky State University include the following known facts:

• Tuition and costs of attendance—Kentucky State University continues to weigh its costs of attendance with the funding provided by the General Assembly to successfully deliver its programs and remain one of the most affordable public institutions in the Commonwealth. Funding levels and methodologies used for institutions of higher education in the Commonwealth are developed and approved by the Council on Postsecondary Education.
• Enrollment growth and student retention—Kentucky State University recruits a diverse student body of traditional, nontraditional and transfer students seeking baccalaureate and advanced degrees. Enrollment stabilization is a priority of University management and specifically, an increased strategy for recruiting in-state students.
• Program expansion—the University is well positioned to meet the needs of Kentuckians through its programs and educational activities. The University offers the following programs: Bachelors in Mass Communications and Journalism, a Masters of Arts in Special Education, and a Masters in Business Administration, a Masters in Public Administration, a Masters in Computer Science, a Masters in Environmental Studies, a Masters of Science in Interdisciplinary Behavioral Studies and soon, a Doctorate in Nursing Practice.
• Regional Stewardship—Kentucky State University continues to meet the economic and community needs of its area of geographic responsibility through collaborative initiatives with businesses, community-based organizations, schools and other educational agencies, citizens and local and state officials.
• Land Grant – Kentucky State University continues to fulfill its mission as a land grant institution providing innovative research opportunities on its research vessel, the Kentucky River Thorobred and community based extension through the Rosenwald Center for Families and Children
• State Funding Model – On January 16, 2013, Moody’s Investor Service downgraded its outlook for the entire US higher education sector to negative. The state is being forced to innovate and come up with strategies for getting better results with less money. One of the strategies is the idea of tying state education allocations to performance metrics instead of enrollment.

The overall financial position of the University was stable during fiscal year 2014. Revenue streams were stressed. As the University adapts to present economic environments, new opportunities for funding will be explored to compliment state support. Executive management's goal is to deliver exceptional programs and services to students and constituents while maintaining financial stability. Management believes Kentucky State University is able to sustain its financial position and solidify its being a regional university of excellence.

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KENTUCKY STATE UNIVERSITY

Statements of Net Position

June 30, 2014 and 2013

See accompanying notes.

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KENTUCKY STATE UNIVERSITY FOUNDATION, INC.

Statements of Financial Position

June 30, 2014 and 2013

See accompanying notes.

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KENTUCKY STATE UNIVERSITY

Statements of Revenues, Expenses and Changes in Net Position

Years ended June 30, 2014 and 2013

See accompanying notes.

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KENTUCKY STATE UNIVERSITY

Statements of Revenues, Expenses and Changes in Net Position, continued

Years ended June 30, 2014 and 2013

See accompanying notes.

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KENTUCKY STATE UNIVERSITY FOUNDATION, INC.

Statement of Activities

Year ended June 30, 2014

See accompanying notes.

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KENTUCKY STATE UNIVERSITY FOUNDATION, INC.

Statement of Activities

Year ended June 30, 2013

See accompanying notes.

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KENTUCKY STATE UNIVERSITY

Statements of Cash Flows

Years ended June 30, 2014 and 2013