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doc15278 January21-22BoardBook.pdf
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"text": "KENTUCKY STATE UNIVERSITY\nRegular Meeting of the Board of Regents\n9:00 a.m., Friday, January 22, 2016\nCooperative Extension Building, Conference Room\nFrankfort, Kentucky\nRegent Karen W. Bearden, Presiding",
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"text": "Action: Regent McFayden made a motion to approve the minutes from the Board of Regents meetings held on July 31, 2015. Motion was seconded by Regent Henry. The motion passed unanimously."
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"text": "Chairperson Bearden yielded the floor to President Burse to offer recommendations for appointments. President Burse presented the following Presidential appointments for approval and ratification by the Board:"
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"text": "Dr. Deneia Thomas as Assistant Vice President for Academic Affairs for Assessment and Evaluation at the rank of Professor in the College of Arts and Sciences Department of Behavioral and Social Sciences with tenure;",
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"text": "Regent McFayden made a motion to vote on the ratification and approval of the President's appointments. Motion was seconded by Regent Henry. Chairperson Bearden called for a vote on the motion. The appointments were ratified and approved unanimously."
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"text": "President Burse presented Gregory Rush, the newly confirmed Vice President for Business Affairs, and recommended that he be approved to serve as Treasurer for the Board of Regents. He commended Mr. Rush's work as Budget Director and stated that it was customary for the Vice President for Business Affairs to serve as Board Treasurer."
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"text": "Regent Farris presented the Academic Affairs Committee report. She began by stating that a quorum was present for the committee meeting. She also stated that Dr. Lynda Brown-Wright had given the Executive Summary at the Committee meeting."
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"text": "Regent Farris reported that although the 2009 Cohort showed improvement in graduation rates, graduation rates remain unacceptably low. The Committee discussed various methods to improve graduation rates. She stated that faculty, staff, and students must all be accountable. Higher expectations of both students and professors are required early on in each student's academic career. Regent"
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Page 7
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"text": "Farris stated that retention rates have increased. Academic support programs are being coordinated to be more proactive and to connect with students when they begin their college careers. Regent Bearden and Regent Farris discussed how processes to improve retention and graduation must be part of a strategic plan."
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"text": "Regent Farris discussed the analysis of online courses and stated that this is an area that requires improvement. Online courses must be clearly identified and limited for students in their first year of study."
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"text": "Transfer of Credit Policy for Undergraduates—the transfer policy for undergraduate students must be clearly stated and readily accessible so that students who transfer, or who are interested in transferring, will understand the University's transfer policy and receive appropriate credit for their prior coursework."
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"text": "Institutional Credit for Graduate Degree Students- policy was not clear regarding transferable credit at the graduate level. The SACSCOC committee would like the policy to state emphatically that 1/3 of the credits needed for graduation must be earned at Kentucky State University. The committee requested the University rewrite the policy to make it clear at all levels."
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"text": "Student Learning Outcomes- the University needs to show evidence of a commitment to continuous improvement of educational programs based on evidence from a systematic assessment of student learning. The University must show the history of academic assessment processes and how they continue to evolve and are strengthened as the central practice for informing change in all campus academic programs."
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"text": "Regent Oldham presented the Student Affairs Committee Report. She began by stating that a quorum was present for the Committee meeting. Regent Oldham stated that a report was given to the Committee by Francene Gilmer, the interim Vice President for Student Affairs. She reported that the Committee accepted and approved the minutes from the prior Committee meeting. Regent Oldham stated that the Committee had reviewed enrollment for Fall Semester and was concerned about the low enrollment numbers. Regent Oldham reported that an Enrollment Management Committee has been formed. That committee consists of a cross-section of administrative and professional staff members from the Office of Admissions, Financial Aid, Housing and the Registrar's Office, who will assess and improve student enrollment initiatives. President Burse expressed his concern that based upon current application and acceptance rates, the enrollment for Fall Semester 2016 could be even lower, in the absence of prompt, substantive change in the recruitment and admissions process."
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"text": "Regent Oldham reported that the Zero Tolerance Policy in regard to weapons, drugs and fighting has been a success. At the same point in Fall Semester 2014, 48 students were disciplined for drug offenses. At the time of the Committee meeting, only five students had been disciplined for drug offenses. The discipline in all cases was suspension."
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"text": "Regent Henry presented the Finance and Audit Committee Report. Regent Henry stated that there was no quorum during the meeting. Regent Henry stated that Vice President for Business Affairs Gregory Rush presented an update on Business Affairs to the Committee."
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"text": "Regent Henry gave an update on debt collection stating that 1,408 accounts have been placed with three collection agencies and the Kentucky Department of Revenue. The total amount being sought on those accounts is approximately $7.7 Million. The number of accounts remaining to be placed in collections, particularly with the Kentucky Department of Revenue, is 1,668. Collection efforts on these accounts is expected in the next few months. The total amount being sought on these accounts is approximately $4 Million."
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"text": "Regent Henry also stated that Mr. Rush presented an overview of the University's surplus declaration process. This process will be used to identify assets that have reached the end of their useful life and require disposal."
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"text": "Regent Henry also reported that, in response to a previous request by the Board, the University conducted a physical inventory of items with an estimated value of $50,000 or more. All such items were located and verified by physical inspection."
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"text": "In response to a separate Board request, the University determined that a shortage from the 2015 inventory was due to items with a combined value of $6 Million that were either missing, fully depreciated or unusable. As a result, an adjusting entry of $6 Million will be reflected in the 2014-15 audited financial statements of the University."
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"text": "Regent Henry stated that the external audit is scheduled to be completed by November 15, 2015."
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"text": "Regent Henry also gave an update on the general financial developments of the University. The University's Net Asset position has declined by $1.8 Million, mostly due to lower enrollment rates than those projected."
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"text": "Regent Henry also discussed the treatment of pension allocations under GASB standards. Although there will be no substantive change to the University's asset position, increased pension allocations must now be reported on the balance sheet."
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"text": "Regent Henry brought before the Board an action item to change meal plan rates as follows:"
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"text": "All resident students would have a choice between a 19-meal plan with a $200 declining balance or a 15-meal plan with a $300 declining balance, each of which would cost the student $1,675; and",
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"text": "Commuter students could choose from three plans: a plan costing $371 with a $400 declining balance value, a 10 weekly meal plan with a $150 declining balance, which a student can purchase for $905, or a 5 weekly meal plan that would cost the student $492 and have a declining balance of $200.",
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"text": "Action Item: Motion was made by Regent Guarnieri and seconded by Regent McFayden to approve an expansion of meal plan offerings for the remainder of the 2014-2015 school year. The motion was put to a vote and passed unanimously."
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"text": "Regent Henry delivered the report of the Committee. Regent Henry stated that a quorum was present for the Committee's meeting. He also stated that Interim Vice President for External Relations and Development Max Maxwell had delivered a report to the Committee during its meeting. Regent Henry stated a $10,000 scholarship donation was given to the University by the Brown-Forman Corporation."
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"text": "Regent Henry also stated that distribution of the University's Onward and Upward newsletter has remained steady but content has increased. The newsletter was sent to over 1,500 alumni electronically and to over 8,000 total alumni during the second quarter of 2015."
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"text": "Interim Chief Information Officer Wendy Dixie reported that TATA International has been chosen as the Oracle PeopleSoft implementation partner and that the contract for the implementation has been signed. Ms. Dixie also stated that the first phase of the implementation, the project planning phase, was in the beginning stage. Ms. Dixie predicted that it will take approximately 9-18 months to implement the Oracle PeopleSoft system and replace Banner as the University's Enterprise Resource Planning (\"ERP\") System."
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"text": "Ingram Quick summarized his job duties as Internal Auditor as a dual report to the President and the Board of Regents. This working structure allows him to be more independent. His main objectives are to audit KSU's departments to ensure they are in compliance, to safeguard assets, and to ensure good governance. He will have an audit plan at the beginning of next fiscal year. Thus far, he has tagged high risk areas such as Payroll and Bursar's Office for review. Internal Audit will focus on all University processes."
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"text": "Melinda Impellizzeri stated the Strategic Plan is an important document for the University. A 22-member team made up of faculty, staff, students, alumni, and others in the community have been involved in twelve meetings since mid-April to discuss the development of the plan. They have also held community forums, conducted surveys, and have done extensive research as to where the University"
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"text": "has been and where we want to be. They have identified 5 core values so far:"
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"text": "In developing the plan, the Committee is focusing on two activities at the current stage of developing the plan:"
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"text": "The Strategic Plan is scheduled to be delivered to the Board at the April, 2016 meeting and is currently on track. Regent Bearden requested to see a full draft of the Strategic Plan before the January 2016 Board Meeting."
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"text": "President Burse discussed the Department of Education Report Card and stated that much improvement is needed. The University needs to graduate students and make sure they can find jobs that will pay for their education."
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"text": "President Burse gave an update on Health Insurance. The University had to consider alternatives to its past health plan because that plan had proposed a 34% increase in premiums due to eight major health cases. Kentucky State University now offers two plans:"
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"text": "KSU will help fund HSA and HRA accounts with a $500 contribution and is implementing programs to encourage healthy living. The President stated that the University will seek bids for health insurance coverage again to try to mitigate costs. He will also assess the insurance broker's performance to ensure that the University is receiving the best options and look into how the University can possibly restructure the plan(s) to reduce costs."
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"text": "students due to defaulted accounts. Kentucky State University asked for approximately $6 Million in additional funding. President Burse explained the need for the funding:"
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"text": "Kentucky State University. She says that KSU must undergo a transformation of spirit. KSU is going forward and will not be distracted. We will decide our own fate. Regent Bearden wanted to be clear to students that KSU wants to be one of the best institutions of our size and that the Board of Regents supports the President and is committed to the students of KSU."
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"text": "Fall Term 2015 Midterm Grade AnalysesFall Term 2015 Final Grade AnalysesAcademic Support UpdateImprovement Plan for Online CurriculumSouthern Association of Colleges and Schools Commission on Colleges UpdateFifth Year ReportSubstantive Change ReportOff-campus/Bridges ProgramUpdate on Textbook SolutionsUpdate on Faculty and Chairs SearchesArticulation Agreements UpdatesUpdate on Graduation CohortsOverview of Karla Hughes Report Findings",
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Page 26 JSON
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"text": "An investigation of student behavioral correlations with Ds and Fs (e.g. absenteeism, academic deficiencies, study skills) could also provide meaningful insight for students who did not make satisfactory progress, especially in the core courses."
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"text": "A deeper exploration is recommended to gain insight into the correlation among student support usage, student behavior, and earned grades, in an effort to inform decision-making for academic support."
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"text": "Center for Academic Persistence and Success (CAPS) and the Academic Center for Excellence held four pre-midterm workshops on October 13, 2015, and October 15, 2015, which were attended by 94 first-year students. Based on qualitative surveys, 95% of students believed that the workshop was helpful in improving their academic success. The participants identified three topics as most helpful: study tips, time-management, and advice from peers. Students suggested making the presentations more interactive as a way to improve the workshop."
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Page 31
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"text": "CAPS Advisors, in collaboration with University Orientation Instructors, administered exit surveys to gather information that would provide insight into retention. Questions explored overall experience, factors that contributed to their experiences, suggestions for university improvement, their UNV 101 experience, factors that impacted their academic ability, and enrollment plans for spring semester. Upon preliminary analysis, most students had a favorable experience overall at KSU. Some students have indicated they are planning to not return to KSU to join the military or to transfer to other universities."
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"text": "Survey confirmed direction of restructuring UNV to be more project-based with more work completed in class than out of class. Students want more hands-on activities with more community service and group projects.",
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"text": "See Appendix A for detailed results."
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"text": "The Race to the Finish Project was sponsored by the Academic Center for Excellence. The project consisted of mandatory study skills workshops presented by Dr. Wheeler, attendance at residential academic support sessions and the tutorial center, and an opportunity to take advantage of an academic make-up assignment in math or English. Students opted into the program and committed to attending the workshop, attending class and attending help sessions in order to receive the opportunity to make-up/re-submit an assignment."
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"text": "An email requiring students to attend a “Race to the Finish” Workshop was sent to 497 students (383 upperclassmen and 114 first year students). Posters and flyers invited the entire campus. Sixty-nine students attended the workshops."
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"text": "Students who earned a “D” or “F” at midterm in Accelerated English or Math courses totaled 114 and were eligible to participate in the additional make-up opportunity.",
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"text": "Forty-three percent of the students experienced an improvement in Accelerated Math and forty-eight of the students experienced improvement in English. Results were inconclusive as to whether or not the initiative was truly successful. While no student completed all of the requirements (attending study sessions and workshops and submitting attendance sheets), the grades of the students who completed a portion of the program have varied outcomes. The only consistent variable was attendance at the study skills workshop."
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"text": "Amp! is a retention initiative designed for first-year students on academic probation at the end of the fall semester. The initiative will feature four, 2-hour workshops on January 14-15, 2016, personalized academic plans, small group check-ins and individual coaching. Students received letters informing them of"
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"text": "“Failure to attend a session will cause a hold to be placed on your account and your campus services will be interrupted. If you choose not to attend and your GPA falls below a 2.0, your opportunity to appeal will be jeopardized.”"
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"text": "KSU has secured a retention management system, the Student Success Collaborative (SSC). It is a comprehensive retention solution that combines data, research, technology, and consultation to improve retention and graduation rates. Over 150 institutions have implemented the software. Features include:"
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"text": "Central reporting to enable continuous improvement – The platform tracks and analyzes support services usage. Accessible reports show how student engagement with these services affect student outcomes.",
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"text": "A new director for Student Support Services, Joseph Goodman, was hired on November 23, 2015. He has worked to recruit 66 new students for the program with a focus on first-year students and seniors in the 2010 and 2011 cohorts."
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"text": "There is currently no policy that covers the study, teaching, and delivery of online courses at Kentucky State University. In an attempt to improve the current situation, the Vice President of Academic Affairs charged the Academic Policy Committee (APC) of the Faculty Senate to research best practices and provide recommendations to Academic Affairs on the most salient issues emerging from that study in order to develop a policy."
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"text": "Nine (9) items emerged from the Committee’s study as salient to online instruction. They are detailed below. These were presented to the Faculty Senate on Monday December 14, 2015, for discussion and possible approval. They were presented to the Office of Academic Affairs as formal recommendations on 12/15/15. Upon minor changes, Senate and Presidential approval, these recommendations are expected to take effect for the fall 2016 term."
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"text": "In addition to the issues detailed below, the report notes that there was no previous online classification or description, no named point person in charge of the online course review process, no named process by which the courses should be developed, and no mechanism for distinguishing or separating those students who should not take online courses from those who should not."
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"text": "Traditional courses: Courses that meet face-to-face at a particular meeting time and location. This includes lecture, laboratory, seminar, performance, and studio courses with regular face-to-face meetings each week where those meetings are the primary method of delivering course content and assessing student learning. The number of face-to-face meetings is based upon course credit hours, SACSCOC Guidelines (See Appendix B). Traditional courses may be supplemented by announcements, notes, or assignments distributed through an online learning management system, such as Blackboard."
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"text": "Hybrid courses: Courses that meet a reduced number of times at a particular time and location during the semester compared to traditional courses. The number of face-to-face meetings may vary according to the course design and objectives, but hybrid courses will require at least one on-campus meeting (such as for a final examination). Academic Affairs does not believe one on-campus meeting is appropriate and advises at least 3 or more on-campus meetings. The number of meetings, their days, and times should be published on WIRED/Banner or any other appropriate course registration system used by the University. Face-to-face meetings for hybrid courses may include, but are not limited to, presentations, performance-based assessments, discussion sessions, individual or group meetings with the instructor, or examinations. A significant portion of the course content will be distributed through an online learning management system, such as Blackboard, or over email. Hybrid courses should be designated on the course schedule with an H beside the section number. For example, “English Comp II – English 102 – H1.”"
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"text": "Virtual courses: Courses that have no face-to-face meetings. The entire delivery of course content and assessment of student learning is distributed through an online learning management system, such as Blackboard. Instructors of virtual courses should set aside time to communicate with students via discussion boards, email, chat, Skype, or some other method. Such virtual courses should continue to be designated on the course schedule with a V beside the section number. For example, “English Comp II – Eng 102 – V1.”"
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"text": "Once students have begun enrolling in a course, an instructor shall not alter the modality of the course—that is, change an on-campus course into hybrid or virtual course, or vice versa—except under extenuating circumstances and as recommended by the respective Divisional Chair of the department offering the course in consultation with the Director of Online Programs. Such changes must be approved by the Vice President of Academic Affairs."
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"text": "In order for a student in a hybrid or virtual course to be considered attending for federal financial aid reporting purposes, the student must either: 1) attend a designated hybrid course meeting that occurs prior to the reporting date and complete and sign the acknowledgement page from the course syllabus or 2) log onto the online course management system, such as Blackboard, and complete the acknowledgment page from the syllabus as directed, or complete a course assignment. Note: Logging into the course by itself does not confirm attendance."
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"text": "Students who have not verified their attendance by either method above by the reporting deadline will be designated as non-attending and will be removed from the course."
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"text": "A Director of Online Programs should be appointed. This person need not be a new hire but rather could be a staff or faculty member with extended experience or at least five years in online education, including developing and conducting online courses. If a faculty member, the Director should receive a course load reduction each semester."
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"text": "Duties of the Director include, but are not limited to, serving as a go-to person for questions regarding hybrid and virtual courses; offering training and professional development opportunities for faculty interested in online teaching; working with the Divisional Chairs to identify areas of growth for online courses or programming; and reviewing courses for completeness before the semester begins, including sharing the results of the review with each instructor."
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"text": "A University-wide Distance Education Committee should be formed with the Director of Online Programs serving as Chair. It should be a standing committee added to the University Committee Book. The committee should have faculty representation from each College and appropriate administrative representation. The Distance Education Committee would be charged with formulating guidelines for implementing best practices in virtual courses, determining the minimal training necessary for faculty to offer a hybrid or virtual course, and reviewing assessment data for continuous improvement of virtual and hybrid courses."
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"text": "The faculty member should consult with the Divisional Chair to identify the need for a hybrid or virtual course. The faculty member should have completed any required training for teaching online at least one semester in advance."
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"text": "Once the Chair and faculty member agree that a hybrid or virtual course will be offered online for the first time, the faculty member should develop the necessary materials (syllabus, assignments, grading rubrics, etc.), which are then reviewed by the Chair. The Division's Curriculum Committee should be notified of the development of the course. If the course is new, and meets the Chair's approval, it is then presented to the Curriculum Committee of Faculty Senate for review and approval. If the course is approved through the Faculty Senate process, the faculty member begins developing the course."
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"text": "The course is then reviewed, according to the guidelines used for implementing best practices in hybrid and virtual courses by the Director of Online Programs. Any necessary changes should be communicated to the faculty member and Chair prior to the beginning of the semester, and these changes should be implemented as soon as possible upon receipt. When the course is added to the semester schedule, the Registrar should be certain to mark it with the appropriate “H” or “V” designation."
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"text": "Traditional first-year students will not take virtual courses except under extenuating circumstances as approved by the Chair of the student's major as well as the Director of Online Programs, or in cases in which an online course is required by a degree program. Extenuating circumstances might include, but are not limited to, an inability to take on-campus courses, prior success in online courses, justifiable family commitments, inflexible work schedule, medical issues, or a composite ACT score of 23 and above. Students must produce documentation to verify extenuating circumstances. First-year students seeking to enroll in a virtual course should complete a form and deliver it to the Chair who will forward it upon approval to the Director of Online Programs (See Appendix C). Academic Affairs believes the decision regarding whether a first year student can enroll in a virtual course under extenuating circumstances should be made by the VPAA."
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"text": "This evaluation form is intended to be a component of the peer evaluation process that is already established. Instead of making a classroom observation, which is not possible for a virtual class, a peer evaluation team comprised of those experienced in teaching virtual classes will be temporarily added to the roster of the Blackboard"
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"text": "shell as teaching assistants to give them access to all areas of the course. Should a division lack a sufficient number of faculty experienced in teaching virtual classes, the Chair can ask members of another division to serve, as is often done for division tenure and promotion committees. While the faculty member can request evaluation of a virtual class as part of an annual review, it is a mandatory part of the pre-tenure review process. Faculty who teach virtual classes will also be encouraged to have their classes reviewed as evidence of teaching effectiveness as part of the post-tenure review process. In the case of a class being offered as a virtual class for the first time, this review should be used to help guide the faculty member toward more effective delivery of course materials rather than as part of the formal evaluation process. Each item should be rated as “does not meet expectations,” “meets expectations,” or “exceeds expectations,” as is the case with annual review. (See Appendix D)."
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"text": "Explanation and Justification for Requested Change: The recommendations proposed above are driven by a need to define what the University means by virtual and hybrid courses. The Committee determined that the best way to create a consistency of quality in online instruction is to ensure courses are developed and reviewed by a defined process. The proposed Director of Online Programs would work as a “quality assurance” individual who would review courses and make suggestions for revisions according to best practices."
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"text": "In identifying these best practices, the Director would be aided by the Distance Education Committee. In general, the Director would be facilitating online courses; the actual content of the courses would be evaluated within the department or division when a course is being offered virtually or as a hybrid course for the first time. The Director would oversee the training of faculty for teaching online as well as provide ongoing professional development opportunities for online faculty."
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"text": "Fifth Year Report – The core committee has been formed and has met three times to discuss approaches to address questions for the Fifth Year Report. Other committee members have been recommended and solicited for participation. Currently, there are nine persons who comprise the group. A final calendar is being developed; however, tentative dates to submit the first and second drafts are February 1, 2016, and February 15, 2016, respectively, with a final copy due to President Burse February 22, 2016. The report is due to SACSCOC on April 1, 2016.",
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"text": "continuous assessment is also being evaluated to address the SACSCOC concerns."
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"text": "3. OFF Campus/ Bridges Program – Since Kentucky State University is not issuing a certificate, but only offering a course that leads to a certificate, it has been determined that no site visit from SACSCOC will be needed as previously thought. A letter explaining KSU's involvement with the program will be drafted by February 1, 2016, and upon the President's approval will be sent to SACSCOC."
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"text": "V. Update on Textbook Solutions",
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"text": "The Office of Academic Affairs has explored alternatives to the rising cost of textbooks. Several alternatives have been discussed including the adoption of free textbooks where appropriate, and establishing a textbook rental system funded by a flat student fee. Meetings have been held with Department Chairs. Math and Science has adopted free textbooks since 2013 for several selected courses. For Math 111, 115 and 172, open source textbooks are used; a PDF version is free and can be downloaded from a site. For Math115 and 176, an inexpensive book, about $30.00, can be used for a year. If the students buy access for the homework, they can access the text and other supplemental texts online. For Biology 111, the textbook is available in a wide variety of free online formats via the website. For PHY 211 and 212, an open access text is used."
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"text": "The original search plan was designed with 16 faculty lines across the academic departments. These included needed lines which emerged from an initial data-driven exercise counting and measuring credit hours, enrollment numbers, and number of majors to Advisors. The search plan also accounted for four retirements from the Whitney Young School of Honors and Liberal Studies, and one faculty vacancy from Public Administration."
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"text": "In addition to the list of needed faculty, the search plan includes announcements for ten chair positions. Descriptions for all positions have been completed. The final set of search announcements are the four Endowed Chairs: Endowed Chair of Humanities, Endowed Chair of Math and Science, Endowed Chair of Education, and Endowed Chair of Business."
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"text": "Over the course of several weeks, we have heavily scrutinized the plan and reduced the faculty search to 12, redesigned the chair profiles, requiring proficiencies in subject areas from the chairs of the departments that were originally needed by the four faculty lines being advertised. For example, the faculty originally required in Computer Science to teach Cybersecurity was deleted and the chair description for Computer Science was modified to include a proficiency in cybersecurity. Supply Chain Management and Operations were treated similarly in the School of Business as were Spanish in the"
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"text": "Division of Language, Literature, and Philosophy, and Public Administration in the School of Public Administration, Social Work, and Criminal Justice."
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"text": "A final review of the search plan further reduced the number, removing Mathematics and English, after carefully concluding that there were sufficient numbers of faculty in Math and sufficient numbers of English faculty, who could be staffed for the Accelerated program."
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"text": "In December, 2015 the searches were submitted to Chronicle of Higher Education, paper and online, HigherEDjobs.com, and Diverse Issues, paper and online. Additionally, the job descriptions have been sent to the Academic Network and the Southern Regional Education Board databases. There is no formal closing date for faculty searches, but initial applicants are asked to apply by January 29, 2016 for all searches and the searches will remain open until filled. Academic Affairs will guide the establishment of Search Committees for all searches. Screening of the applications will begin January 15, 2016 and the final two or three candidates coming to campus by February 15, 2016. Appointments will be made on a rolling basis until searches are closed out."
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"text": "VII. Agreement Updates – Below are the current articulation agreements with status and effective dates."
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"text": "In negotiations, meeting occurred on December 17, 2015",
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Page 42
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Page 42 JSON
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Page 43
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"text": "Student Support Services (SSS) has been tasked with monitoring these students as over half are registered with the department. The other students are being recruited so that staff can provide intense services to ensure graduation. $50 book store cards are being used as incentives to get students to come in for a face-to-face meeting with SSS Director.",
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Page 44
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{
"id": "p44.2.20",
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{
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{
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{
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Page 45
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Page 45 JSON
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Page 46
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},
{
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"text": "Offer more major programs",
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},
{
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"text": "1",
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},
{
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},
{
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"text": "UNV 101 EXPERIENCE",
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},
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"text": "Q11) Rank how you would evaluate the following academic support departments?",
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},
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},
{
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"text": "Fair",
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},
{
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"text": "Poor",
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},
{
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"text": "N/A",
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}
},
{
"id": "p46.3.47",
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},
{
"id": "p46.3.48",
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},
{
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},
{
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{
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},
{
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}
},
{
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"row": 15,
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},
{
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"text": "0%",
"attrs": {
"row": 15,
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}
},
{
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}
},
{
"id": "p46.3.56",
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}
},
{
"id": "p46.3.57",
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"text": "",
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"colspan": 1
}
},
{
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}
},
{
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"text": "Q11b) Course Material",
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},
{
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},
{
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"row": 16,
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},
{
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},
{
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},
{
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},
{
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"text": "0%",
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}
},
{
"id": "p46.3.66",
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"text": "",
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}
},
{
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}
},
{
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"text": "Q11c) Class Activities",
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},
{
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},
{
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}
},
{
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"row": 17,
"col": 3,
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}
},
{
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"row": 17,
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"rowspan": 1,
"colspan": 1
}
},
{
"id": "p46.3.73",
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"text": "2%",
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"row": 17,
"col": 5,
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"colspan": 1
}
},
{
"id": "p46.3.74",
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"type": "table_cell",
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"text": "1%",
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}
},
{
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"text": "",
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"colspan": 1
}
},
{
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},
{
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"colspan": 1
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},
{
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}
},
{
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"text": "48%",
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"row": 18,
"col": 2,
"rowspan": 1,
"colspan": 1
}
},
{
"id": "p46.3.80",
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"text": "12%",
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"colspan": 1
}
},
{
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"text": "2%",
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"row": 18,
"col": 4,
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"colspan": 1
}
},
{
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}
},
{
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"text": "0%",
"attrs": {
"row": 18,
"col": 6,
"rowspan": 1,
"colspan": 1
}
},
{
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"text": "",
"attrs": {
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"col": 7,
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"colspan": 1
}
},
{
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"text": "",
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"colspan": 1
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},
{
"id": "p46.3.86",
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"text": "Q12) Rank the factors that are most likely to have an impact your ability to succeed academically?",
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},
{
"id": "p46.3.87",
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"text": "4 (Most Impact)",
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},
{
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"text": "3",
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},
{
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},
{
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{
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"colspan": 1
}
},
{
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},
{
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},
{
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},
{
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"text": "Q12a) Difficulty of course material",
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"text": "10%",
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}
},
{
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"text": "53%",
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},
{
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},
{
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},
{
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},
{
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"text": "Q12b) My interest in the course material",
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},
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{
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{
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{
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},
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"text": "Semester Survey",
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"text": "Q13) Specifically discuss things that you enjoyed about the class.\n70 of 91 students (77%) responded to this question. Percentages below are based on number of respondents.",
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Page 47
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"text": "here the better you can make a good impact on students.\nCommunity service\nActually spending time to go out and do community service.\nHaving more group/volunteer work that way students can become more familiar\nwith classmates.\nMentoring\nHave more students who are upperclassmen mentor the freshmen.",
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Page 53
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1 · HEADER
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5 · TEXT
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7 · TEXT
8 · TEXT
9 · LIST
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13 · TEXT
14 · TEXT
15 · TEXT
16 · TEXT
17 · TEXT
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"text": "Southern Association of Colleges and Schools\nCommission on Colleges\n1866 Southern Lane\nDecatur, Georgia 30033-4097"
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"text": "Policy Statement"
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"text": "As part of its review of an institution seeking initial or continuing accreditation, the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) conducts reviews of an institution's assignment of credit hours. Academic credit has provided the basis for measuring the amount of engaged learning time expected of a typical student enrolled not only in traditional classroom settings but also laboratories, studios, internships and other experiential learning, and distance and correspondence education. Students, institutions, employers, and others rely on the common currency of academic credit to support a wide range of activities, including the transfer of students from one institution to another. For several decades, the federal government has relied on credits as a measure of student academic engagement as a basis of awarding financial aid."
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"text": "The purpose of this policy is to provide guidance to institutions and evaluation committees on the Commission's expectations regarding credits and to set forth the federal regulations regarding the award of credit."
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"text": "Federal Definition of the Credit Hour. For purposes of the application of this policy and in accord with federal regulations, a credit hour is an amount of work represented in intended learning outcomes and verified by evidence of student achievement that is an institutionally established equivalency that reasonably approximates"
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"text": "Not less than one hour of classroom or direct faculty instruction and a minimum of two hours out of class student work each week for approximately fifteen weeks for one semester or trimester hour of credit, or ten to twelve weeks for one quarter hour of credit, or the equivalent amount of work over a different amount of time, or",
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"text": "Guidelines for Flexibility in Interpretation. An institution is responsible for determining the credit hours awarded for coursework in its programs in accordance with the definition of a credit hour for Federal program purposes. The definition does provide some flexibility for institutions in determining the appropriate amount of credit hours for student coursework."
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"text": "- A credit hour is expected to be a reasonable approximation of a minimum amount of student work in a Carnegie unit in accordance with commonly accepted practice in higher education."
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"text": "To the extent an institution believes that complying with the Federal definition of a credit hour would not be appropriate for academic and other institutional needs, it may adopt a separate measure for those purposes."
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"text": "The intent of the above flexibility as provided by Federal guidance is to recognize the differences across institutions, fields of study, types of coursework, and delivery methods, while providing a consistent measure of student work for purposes of Federal programs."
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"text": "Commission Obligations in the Review of the Credit Hour. The Commission reviews the institution's (1) policies and procedures for determining credit hours, including clock to credit hour conversions, that the institution awards for coursework and (2) the application of its policies and procedures to its programs and coursework. Following the evaluation, the Commission is obligated to make a reasonable determination regarding the institution's assignment of credit hours and whether it conforms to commonly accepted practice in higher education. In doing so, the Commission may use sampling or other methods in its evaluation. As with the identification of non-compliance with other standards, the Commission is obligated to take action in accordance with that used in relation to other standards of non-compliance. If the Commission finds systemic non-compliance with this policy or significant non-compliance regarding one or more programs at the institution, the Commission is required to notify the U.S. Secretary of Education."
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"text": "Institutions preparing Compliance Certifications in anticipation of reaffirmation of accreditation (accredited institutions) or initial membership (candidate institutions). The institution will be required to document compliance with Federal Requirement 4.9 (Definition of Credit Hours) as relates to credit hours. If the Board imposes a public sanction or takes adverse action in part or in full for continuing non-compliance with FR 4.9 as applies to the credit hour, the Commission will notify the U.S. Secretary of Education. The institution will be informed of such action.",
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"text": "The institution will be required to address Federal Requirement 4.9 (Definition of Credit Hours) as part of its prospectus (program expansion) or application (degree level change). Following review of the prospectus, Commission staff will refer the substantive change case to the Commission's Board of Trustees if there is evidence of non-compliance with FR 4.9. For substantive change cases involving level change, the application will automatically be forwarded to the Commission's Board of Trustees."
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"text": "As a result of Board review that may include a site visit, if the Board imposes a public sanction or takes adverse action in part or in full for continuing non-compliance with FR 4.9 as applies to the credit hour, the Commission will notify the U.S. Secretary of Education. The institution will be informed of such action."
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"text": "3. The Commission is not responsible for reviewing every course and related documentation of learning outcomes; rather, the Commission will review the policies and procedures that the institution uses to assign credit hours, with the application verified by a sampling of the institution's degrees and nondegree programs to include a variety of academic activities, disciplines, and delivery modes. The review process for sampling encompasses a varied sample of the institution's degree and nondegree programs in terms of academic discipline, level, delivery modes, and types of academic activities. In reviewing academic activities other than classroom or direct faculty instruction accompanied by out-of-class work, the Commission will determine whether an institution's processes and procedures result in the establishment of reasonable equivalencies for"
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"text": "the amount of academic work described in paragraph one of the credit hour definition within the framework of acceptable institutional practices at comparable institutions of higher education for similar programs."
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"text": "The Office for Student Affairs report was given by Interim Vice President Ms. Francene Gilmer. As the Interim Vice President for Student Affairs, she stated that it was Student Affairs' goal to promote collaborative programming, encourage hands-on guidance for student programs and leadership development, and inspire a renewed spirit in staff members to participate in recruiting students to Kentucky State University."
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"text": "The analysis of Fall 2015 enrollment charts provided by the Office of Institutional Research and Effectiveness was shared. The Office of Institutional Research also provided a report on applications for admissions in 2016 received by the Office of Admissions. As of October 8, 2015, 536 applications had been received and 81 applications were complete."
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"text": "A Student Handbook update was provided. Mr. Christopher Cribbs, Assistant Vice President for Student Affairs, has forwarded his student conduct recommendations and updates to General Counsel Gordon Rowe. Ms. Rochelle Owsley, Director of Student Life, has forwarded recommendations and updates with the exception of the Student Government Association section. Ms. Dionna McDonald, Residence Life Director, has forwarded her recommendations for updates."
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"text": "4. Work orders to be submitted to the Office of Facilities.\\nDate: January 15, 2016.\\nFebruary:\\nBegin Media blitz. Blitz in Frankfort and service counties newspapers, radio ads, Channel 10.\\nDate: February 1, 2016",
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"text": "Planning meetings will include faculty, staff, and students.\\nProspective student engagement may include game room activities, a Greek step show, and performances by Music Department groups.\\nJanuary/February: The Open House Committee will convene on January 19, 2016, with assignments and subcommittees formed. Students will be involved with each subcommittee. Minutes will be taken at the meetings and agendas distributed for each meeting.",
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"text": "One Stop Shop will return to its original name, Student One Stop (SOS) Center, and purpose as defined in the Title III grant which funds the Center. The original purpose was for the SOS enrollment services model to represent an opportunity to provide friendlier, faster, easier, and more efficient services to students with enrollment services concerns. The SOS enrollment services model evolved out of the former Office of Enrollment Management's work to fully consider (1) the most central location and optimum characteristics for such a Center, (2) what frontline services should be provided, (3) the optimum staffing of the Center, (4) requisite training and cross training mechanisms, and (5) the peak times of student needs. The Student One Stop Center is transitioning back to an enrollment services model providing efficient services to students with enrollment concerns. All enrollment issues will be filtered through the Center and a Counselor. If the Counselor is unable to resolve the issues, it will be referred to the appropriate office. The Counselor will be responsible for ensuring the issue is resolved by the office to which the student was referred within 12 hours. The resolution confirmation step has already been implemented. Revisions to the process flow will be changed as needed."
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"text": "KENTUCKY STATE UNIVERSITY\nRegular Meeting of the Board of Regents\nFinance Committee and Audit Committee\nApril 23, 2015\n10:30 am to 12:00 pm\nJulian M. Carroll Academic Services Building, Board Room\nFrankfort, Kentucky"
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"text": "Action: Motion to approve the minutes from the October 24, 2014 and January 22, 2015 Finance and Audit Committee meeting was made by Regent Bearden and seconded by Regent Guarnieri. The minutes stand approved as submitted."
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"text": "Vice President Pinkard reported physical inventory would be done per schedule. Regent Guarnieri and Regent Henry asked Vice President Pinkard to give notice of anything missing over $50,000 in June. Regent Whitehead asked about a depreciation budget. President Burse stated we do not fund depreciation. Regent Bearden inquired about cameras for security purposes. Vice President Pinkard confirmed we have cameras."
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"text": "Vice President Pinkard reported visiting EKU Bursar's office as a Best Practice sharing and training for all KSU Bursar office personnel. Our Standard Processes are being evaluated. He stated the office is focused on weekly monitoring of all customer"
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"text": "Vice President Pinkard stated we are now using the Kentucky Department of Revenue in collections and have transferred 177 Kentucky resident accounts totaling Two Million Dollars."
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"text": "KENTUCKY STATE UNIVERSITY\nRegular Meeting of the Board of Regents\nBusiness Affairs and Audit Committees\nOctober 22, 2015\n1:00 pm to 2:30 pm\nCooperative Extension Building Conference Room\nFrankfort, Kentucky",
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"text": "Regent LaVaughn Henry, Chairperson, called the joint meeting of the Business Affairs Committee and Audit Committee of the Kentucky State University Board of Regents to order at 1:00 p.m. on October 23, 2015. Regent Henry asked the secretary to call the roll:"
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"text": "Hettie Oldham\nKaren Bearden\nElaine Farris",
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"text": "Action: Due to not having a quorum the minutes of April 23, 2015, could not be approved."
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"text": "Acting Vice President Rush introduced four new members of the Business Affairs team - Rayla Smoot, Director of Human Resources Services; Mary Smith, Grants Accountant II; Oliver Heyn, Grants Accountant II, and Langhao Tang, Accountant I."
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"text": "Acting Vice President Rush stated that the University had 1,408 accounts placed with three collections agencies and the Department of Revenue in the amount of $7.7MM. He stated that we were currently attempting to get more accounts to the Department of Revenue before tax season by the end of this month or early November. He stated that collections with the three agencies were very low, less than one percent a month."
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"text": "Board of Regents that, by the end of the process, all of the items the University had in the accounting system valued over $50,000 were identified."
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"text": "He stated that the field work and testing were completed last week, and the auditors are down to a couple of footnotes for the Management Discussion and Analysis report that will be completed soon. Regent Henry inquired if the University was sanctioned due to not having the report in on time, Acting Vice President Rush stated that we were not and President Burse stated there was no sanction other than embarrassment. Acting Vice President Rush stated that the auditors are projecting the report to be completed and ready for review by the University by the end of October. The Commonwealth of Kentucky Office of the Controller has granted Kentucky State University an extension to November 15, 2015, for submittal to the Commonwealth. He stated that we should meet the deadline from the conversation we have had with the auditors."
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"text": "Assistant Vice President Paul Edwards stated that an item of high interest is that the financial statements will look very different once the effects of GASB 68 are quantified and recorded. He stated Accounts Receivables has decreased $4.6MM since this time last year primarily due to two different items. First, the change in the allowance for doubtful accounts from this time last year to now is an increase of $3MM which reduces overall A/R and also, there have been reductions in student accounts receivable over the same time period of $1.6MM. Accounts payables and accrued liabilities have increased $1.8MM since this time last year and accounts payables rose $261K from this time last year. The change in this line was primarily due to payroll accruals which began in October of 2014 that were not captured this time last year, but are now reflective in the financial statements."
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"text": "Mr. Edwards stated that student tuition and fees, residence halls and dining revenue are less than the prior year due to a decrease in enrollment and dining expenses are up over this time last year, which is unexpected given our reduction in student enrollment. He stated that we had paid Aramark $254K at this point last year and we have paid Perkins $368K up to this point this year which is due to contractual differences. The University pays an advance of 14 days of estimated charges at the beginning of each semester. Those funds are used by Perkins to make purchases and stage operations for the beginning of each semester."
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"text": "A number of state universities have now released their financial statements for the 2014-2015 fiscal year. Below is a comparison of how the unrestricted net assets position of these universities has been affected by the implementation of this accounting change."
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"text": "The administrative areas of a university should be able to provide information that is on time and accurate. Measured by this standard, the Business Affairs organization at Kentucky State University is not effective."
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140 · FOOTER
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r0c3 (50%): “YTD Actual % of Budget”
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Page 98
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1 · HEADING
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Page 99
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Page 99 JSON
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Page 100
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2 · CAPTION
3 · TABLE
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Page 100 JSON
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"text": "A review of the Bursar Office student billing and collection activity was performed. The operating policies, procedures and records specific to the Bursar Office were reviewed. The primary focus was the operational and fiscal administration of the activity. This included how activity was processed, recorded, and monitored. The objective was to obtain assurance that potential risks were adequately mitigated through internal controls in the process."
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"text": "Bursar Office activity was tested using a sampling approach. A review of the Bursar Office tuition/fee compliance and cash management activity was performed. The review included student billing and collection activity during Fiscal Year 2015 and the first quarter of Fiscal Year 2016 (July 1, 2014 through September 30, 2015). Samples of transactions were selected for testing accuracy, completeness, and timeliness as follows."
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"text": "A sample of 25 students, including 170 tuition and fee charges, was judgmentally selected for review. The students were selected from each of the semesters included in the audit period to review the validity and accuracy of their tuition and fee charges.",
"marker": "-"
},
{
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"type": "list_item",
"bbox": {
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"b": 432.96
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"text": "A sample of 18 transactions, including 17 deposits, was judgmentally selected for review. Student payments and departmental deposits were selected from each of the semesters included in the audit period to review the accuracy, completeness and timeliness of receipts.",
"marker": "-"
},
{
"id": "p118.3.5",
"order": 8,
"type": "list_item",
"bbox": {
"l": 68.88,
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"b": 393.36
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"text": "A sample of two reconciliations was judgmentally selected for review. Reconciliations were selected from dates within the audit period to verify accuracy, completeness, approval and timeliness of the reconciliations.",
"marker": "-"
},
{
"id": "p118.3.6",
"order": 9,
"type": "list_item",
"bbox": {
"l": 68.88,
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"b": 342.72
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"text": "A sample of five returned payments (check, online payments) was judgmentally selected for review. The returned payments were reviewed to verify the appropriate fees were charged and the returned payment was recorded on the student's account in a timely manner.",
"marker": "-"
},
{
"id": "p118.3.7",
"order": 10,
"type": "list_item",
"bbox": {
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},
"text": "The total population of students (60) who met the requirements to receive the residential rate for tuition/fees per the Choice Act of 2014 was reviewed to determine compliance with federal regulations.",
"marker": "-"
},
{
"id": "p118.3.8",
"order": 11,
"type": "list_item",
"bbox": {
"l": 69.36,
"t": 302.4,
"r": 541.44,
"b": 276.24
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"text": "The examination would not reveal all non-compliance issues because it was based on selective review of data."
}
]
},
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"id": "p118.4",
"order": 12,
"type": "heading",
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"text": "Observations",
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"level": 3
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"bbox": {
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"text": "Issues were noted with the Bursar Office Billing and Collections activity. As a result, the effectiveness of the internal control structure is inadequate and needs improvement. Opportunities to strengthen the controls include the following."
},
{
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"attrs": {
"item_count": 3
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"children": [
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"id": "p118.6.1",
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"text": "Cash Management",
"marker": "1)"
},
{
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"text": "Tuition and Fee Compliance",
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{
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"text": "General Administration",
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]
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"text": "Details of these begin on the following page."
},
{
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"text": "Page 9 of 17",
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"text": "Finance and Business Affairs\nBursar Office Review\nJanuary 2016",
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Page 119
14 item(s)
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"text": "1) Cash Management",
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"text": "There were issues noted regarding the cash management activity of the Bursar Office."
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"text": "Timeliness. The Bursar Office is responsible for the timely deposit and posting of cash and check receipts. According to policy, cash and check receipts are to be deposited daily in the bank and posted to the appropriate account in the Banner system upon receipt.",
"marker": "-"
},
{
"id": "p119.4",
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"text": "There were 6 of 18 instances in which cash and check receipts were not deposited in the bank in a timely manner. The number of days between the transaction date and the date the receipts were deposited in the bank ranged from two to six days."
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{
"id": "p119.5",
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"type": "text",
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"text": "During a surprise audit of the cash vault (November 5, 2015), the Internal Auditor discovered cash and check receipts, totaling $13,015, from the previous three days had not been deposited in the bank. The vault was unlocked with the cash and checks placed in a tub on top of the safe. One of the bank deposits bags had been tampered with and the cash inside the bag did not agree to the total amount of cash/currency noted on the bag. The Internal Auditor was able to reconcile the cash and checks on hand to system report totals. It appears cash was taken out of the bag to provide change to a student."
},
{
"id": "p119.6",
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"type": "text",
"bbox": {
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"text": "There is no documented policy instructing departments and programs on when cash and check receipts on hand need to be taken to the Bursar Office for deposit."
},
{
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"type": "text",
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"text": "During the audit (September 1, 2015), the Internal Auditor was made aware of ten checks dated March, April and May 2015 which had not been taken to the Bursar Office for deposit. The checks, totaling $2,602, were kept in an unlocked desk drawer in the Department of Facilities Services (Jordan Hall)."
},
{
"id": "p119.8",
"order": 8,
"type": "text",
"bbox": {
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"text": "There were 8 of 18 instances in which check payments and tuition waivers were not applied to the student's account within the Banner system in a timely manner."
},
{
"id": "p119.9",
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"type": "text",
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"text": "- There were four instances in which checks were not posted to the Banner system in a timely manner. The number of days between the check date and the date the funds posted to the Banner system ranged from 2 to 54 days."
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{
"id": "p119.10",
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"type": "text",
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"text": "KSU full-time employees or their eligible dependents are eligible to receive a tuition waiver for a maximum of six credit hours. There were four instances where completed tuition waiver forms were not posted to the Banner system in a timely manner. The number of days between the date the form was signed by the appropriate Cabinet official (or designee) and the date the tuition waiver posted to the student's account ranged from 11 to 21 days."
},
{
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"type": "list_item",
"bbox": {
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"text": "Monthly Reconciliations. On a monthly basis, the Accounting Department which is a division of Finance and Business Affairs performs a documented reconciliation of student payments and departmental deposits received during the month, the related Banner system account, and the related bank account.",
"marker": "-"
},
{
"id": "p119.12",
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"type": "text",
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"text": "For both of the monthly reconciliations reviewed, a cumulative difference of $5,510 was identified. The transactions in question dated back to September 2014. The monthly reconciliations were signed by the Assistant Vice President of Business Affairs to acknowledge his review. Although the Accounting Department was in the process of researching, there was no documented evidence the differences had been resolved at the time of his review. The lack of a documented resolution"
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"type": "text",
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"text": "Page 10 of 17",
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"text": "Finance and Business Affairs\nBursar Office Review\nJanuary 2016",
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Page 120
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"text": "increases the risk that systemic issues, fraud, or errors may not be detected and as a result would not be prevented in the future."
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"text": "Both monthly reconciliations reviewed were not performed until at least two months after the cash, check and credit card receipts were deposited in the bank."
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"text": "Returned Payments (Check/Online Payments). There were issues noted with fees charged and the timeliness of recording returned payments in the Banner system.",
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"text": "There were two of five instances in which the returned payment was not recorded in the Banner system in a timely manner. The number of days between the date the bank notified the Accounting Department and the date the returned payment was recorded in the Banner system was 7 to 39 days."
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{
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"text": "There were three of five instances where the returned payment did not result in a return check fee being applied to the student's account as required by the Tuition and Fee Schedule approved by the Board of Regents."
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{
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"text": "Although the risk is similar, the Internal Auditor was made aware that payments made through the online payment service provider (Touchnet) are not subject to a fee if returned for insufficient funds."
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"text": "Deposit Summary Reports. At the end of each work day, Bursar Office Cashiers reconcile transactions recorded on their cashier detail reports to the cash, check and credit card payments they collected. This reconciliation is required to be documented using a Cashier Check-Out Form. The Cashier Supervisor reviews and consolidates the cashier reports to prepare the daily deposit. This review is required to be documented using a Deposit Recap Form.",
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},
{
"id": "p120.8",
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"type": "text",
"bbox": {
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"text": "The daily reconciliation of the cashier's register is not performed in the presence of two individuals."
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{
"id": "p120.9",
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"text": "- There were 16 of 17 instances in which the Cashier Check-Out Forms were not reviewed or approved by the Cashier Supervisor as evidenced by way of a signature and date."
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{
"id": "p120.10",
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"type": "text",
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"text": "Cashiers have the ability to view and adjust system receipt information and activity reports from the Banner system prior to and during their daily checkout process without supervisor review. This allows the cashier to be aware of revenue receipt balances prior to closing their register. This increases the risk that funds could be diverted for personal use without detection."
},
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"order": 11,
"type": "text",
"bbox": {
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"text": "There were 6 of 17 instances in which the cash, credit card, check and/or electronic fund transfer amounts recorded on the Cashier Check-Out Form were not in agreement with the cashier detail report. The researching and resolution of the differences was not documented on the form."
},
{
"id": "p120.12",
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"type": "text",
"bbox": {
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"text": "There were 3 of 17 instances in which the cash, credit card, check and/or electronic fund transfer amounts recorded on the Deposit Recap Form were not in agreement with the Cashier Check-Out Form. The researching and resolution of the differences was not documented on the form."
},
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"text": "There were also issues with the completeness and accuracy of the Deposit Recap and Cashier Check-Out Forms."
},
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"type": "text",
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"text": "Page 11 of 17",
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"text": "Finance and Business Affairs\nBursar Office Review\nJanuary 2016",
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Page 121
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"text": "There were 4 instances in which the grand total of cash, check, credit card and electronic fund transfers recorded on the Cashier Check-Out and/or the Deposit Recap Forms were either non-existent or calculated incorrectly.",
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"text": "Appropriate personnel should consider the following recommendations concerning Bursar Office cash management activity."
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"text": "All cash, check and credit card receipts should be deposited in the bank daily in accordance with Bursar Office policy. This would help safeguard funds and accurately reflect the information within the Banner system.",
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"text": "All funds should be posted to the appropriate Banner system account upon receipt. A major component of any reporting system is proper monitoring and reconciliation. It is imperative that Bursar Office staff provide regular review of individual transactions for appropriateness, and completeness. Ultimately, this will help ensure the reliability of information for management analysis and help providing an effective audit trail.",
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"text": "A university wide policy should be established which instructs departments and programs on when cash and check receipts on hand need to be taken to the Bursar Office for deposit. Consider the following when drafting the policy:",
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"text": "the dollar threshold amount when cash and check receipts should be brought to the Bursar Office for deposit, and",
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"text": "information and documentation required when departments bring check and cash receipts for deposit, and",
"marker": "-"
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]
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"text": "suggested cash management procedures for departments and programs that may collect cash and checks at special events (i.e., homecoming and sporting events)."
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"text": "The Bursar Office should coordinate with Human Resources to ensure completion of tuition waiver forms are applied to students' accounts in a timely manner. During registration, appropriate Bursar Office personnel should periodically check with Human Resources to identify any approved tuition waiver forms or any forms awaiting approval.",
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"text": "The reconciliation of student payments and departmental deposits received during the month, the related Banner system account, and the related bank account should be performed at least monthly to detect unauthorized activity, unexpected payments, and other discrepancies. Consider the following in performing the reconciliation(s):",
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"text": "reconciliations should be performed on at least a monthly basis, and",
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"text": "any differences identified should be researched and resolved in a timely manner, and",
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"text": "the reconciliation preparer should sign and date the reconciliation upon completion, and",
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Page 122
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"text": "the reconciliation should be subject to a formal review, evidenced by way of the reviewer's signature and the date of review, and",
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"text": "the completed reconciliation should be submitted to the Vice President of Finance and Business Affairs for a cursory review. Any differences found to be inadequately researched and resolved should be returned to applicable staff for further investigation.",
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"text": "Returned payments should be recorded on the student's account immediately. This should be done to ensure student account balances are current and accurate for management analysis.",
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"text": "Appropriate personnel should consider applying a return check fee for returned payments which originated online with our third party service provider (Touchnet). A policy which would prohibit persons to pay with checks that have been identified as repeat offenders regarding returned payments should be explored. This should be done in an attempt to deter students from intentionally making payments from a bank account that has insufficient funds.",
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"text": "The daily reconciliation of cashier's register should be performed in the presence of two persons (dual control) at the end of each work day. Consider the following in performing the reconciliation:",
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"text": "any differences identified between the Cashier Check-Out Forms and cashier detail reports should be researched and resolved, and",
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"text": "the reconciliation should be subject to a formal review, evidenced by way of the reviewer's signature and the date of review. The reviewer should be ensuring the appropriate documentation is included (e.g., Banner and credit card machine receipts) and the appropriate forms are accurate and complete, and"
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"text": "any exceptions to the policy and procedures should be documented and included in the support documentation."
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"text": "✓ Appropriate personnel should determine whether the Banner system has security features to prohibit cashier access to receipt information / activity reports. If so, these controls should be activated. In the absence of these security features, compensating controls (e.g., unannounced cash counts by supervisor) could be performed to help ensure the accuracy of revenue receipts."
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"text": "Bursar Office's Corrective Action Plan",
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"text": "The Bursar Office concurs with and will implement the recommendations related to cash management activity."
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"text": "Page 13 of 17",
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"text": "Finance and Business Affairs\nBursar Office Review\nJanuary 2016",
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Page 123
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"text": "2) Tuition and Fee Compliance",
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"text": "There were noncompliance issues noted with federal regulations and the applicable Tuition / Fee Schedule approved by the Board of Regents for the semester reviewed."
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"text": "Tuition and Fee Schedule. Students were charged tuition and fees that were not in compliance with the applicable Tuition and Fee Schedule for the semester.",
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"text": "There was one instance in which the tuition charged to the student was not in agreement with the applicable Tuition and Fee Schedule for the semester. The student was charged the undergraduate part time rate for tuition although Admissions has the student listed as a resident of Kentucky."
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"text": "There were four instances in which the residency status noted on the student's application was not recorded in the student information system, Banner. The student's residency determines whether they receive in state or out of state tuition and fees."
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"text": "- At the time of the review, only one of the four hard copy applications could be provided to the Internal Auditor to determine the student's residency status."
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"text": "There were two instances where bookstore charges applied to the student's account in the Banner system did not agree to the bookstore charges reported in the Blackboard system. The Banner system included the bookstore charge as part of the student's bill while the Blackboard system did not have any record of the book voucher transaction for the student. The result was the students were overbilled a combined $610."
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"text": "There were 48 instances in which bookstore charges applied to the student's account in the Banner system did not agree with the bookstore charges reported in the Blackboard system. The bookstore charges applied to the students' accounts was the result of failed attempts by the Bursar Office to electronically upload bookstore charges from Blackboard to Banner. The overall effect of these errors was either a zero balance or a net amount which was then appropriately deducted from the student's refund check."
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"text": "Choice Act of 2014. The Choice Act of 2014 requires colleges and universities to provide resident-rate tuition and fee charges to covered veterans and their dependents.",
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"text": "During the Fall 2015 semester, Kentucky State University had 60 registered students who qualified to receive this benefit. Nine of these students were charged the non-resident rate for tuition and fees."
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"text": "Page 14 of 17",
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Page 124
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"text": "Appropriate personnel should consider the following recommendations regarding the noncompliance issues identified."
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"text": "The details of the noncompliance issues identified during this audit were provided to the Bursar Office for review and determination of the extent of any remedial action needed.",
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"text": "The Bursar Office should ensure that all tuition and fees charged comply with the applicable Tuition and Fee Schedule as approved by the Board of Regents for the semester. Supervisory oversight could help to ensure tuition and fees charged are accurate, appropriate and complete.",
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"text": "The Bursar Office should work with Information Technology to facilitate the process of recording students' book store charges to their accounts in the Banner financial system. A review should be performed to ensure that the proper amount of bookstore charges were applied to students' accounts.",
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"text": "The Bursar Office should coordinate with the Registrar's Office. particularly the Veteran Affairs liaison, to ensure that veterans and their dependents covered by federal regulations are receiving the benefits they are entitled to.",
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"text": "The Bursar Office concurs with and will implement the recommendations related to tuition and fee compliance."
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"text": "Page 15 of 17",
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"text": "There were issues noted with the general administration of the Bursar Office billing and collection activity."
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"text": "Policies and Procedures. Although the Bursar Office has desktop procedures illustrating how to process payments in the Banner financial system, there are no detailed policies and procedures to guide personnel in the performance of their job duties. This increases the risk of noncompliance with intended policies and procedures. This could also lead to inconsistencies and inefficiencies with activity processing.",
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"text": "Mailed Payments. The Xerox Solution Center and Mail Room (third party provider) is responsible for the delivery and pick up of mail on campus. Xerox personnel picks up the mail from the post office in the morning and drops off mail in the afternoon. The incoming mail is sorted by department and delivered daily. Any mail that is not addressed to a specific department is put in a “dead file” until the appropriate department for delivery can be determined. Due to the mail initially going to the Mail Room prior to delivery to departments, there is an increased risk that payments or donations to the university may be inappropriately or not specifically addressed which would result in an untimely delivery to the Bursar Office for deposit.",
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"text": "Debt Collections. Kentucky State University contracts with third party vendors to provide debt recovery services on behalf of the university. The administration of the contract is the responsibility of the Bursar Office. No one in the Bursar Office reviews the invoices to ensure the completeness and accuracy of the student debt collected. Also there is no verification of the collection fee charged by the vendors to ensure accordance with contractual terms."
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"text": "Recommendations",
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"text": "KENTUCKY STATE UNIVERSITY\nRegular Meeting of the Board of Regents\nExternal Relations and Development Committee\nJanuary 21, 2016\n5:00 p.m.\nCooperative Extension Building, Conference Room\nFrankfort, Kentucky"
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"text": "Highlights for the quarter from the Office of External Relations and Development include the following: KSU's Homecoming was a success and well attended. The cabaret event was hosted at the KSU farm and received great feedback from a number of alums regarding the location and the caliber of the event. The fifth edition of Onward & Upward was published. KSU has gained positive interaction with the Frankfort community in regards to the community sponsored football tailgates. Tailgates have welcomed members of the Frankfort Chamber of Commerce, KSU alumni, surrounding churches and local businesses. The Bring a Kid to the Game/Touch a Truck tailgate had support from the local area. In attendance were military personnel with military vehicles, a black hawk helicopter, emergency vehicles, KSU bus, and a towing company truck."
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"text": "The side of the Jordan Building which faces University Drive has been a topic of discussion for some time due to its unattractive appearance. As a result, a meeting was held with a representative of Lynn Imaging to determine what options are available to cover the four separate concrete areas which are showing signs of wear and tear. The option which is being presently pursued is to have banners erected which will be installed flush to the side of the building. These banners will depict a series of collages consisting of a collection of photos showing the past, present and continuing ongoing events highlighting outstanding historical events, achievements of the university and campus life at KSU. The project is initiated by the first week of January would be completed by March. It will truly be an aesthetically pleasing addition to the KSU campus."
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"text": "videos on behalf of Kentucky State University which will be utilized for a number of future purposes. Ms. Hay graduated Summa Cum Laude in 1999 from KSU. The three videos will serve three distinct purposes:"
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"text": "o Video 1 will feature various KSU student activities depicting aspects of campus life and be shown on the TVs located throughout the campus. This video can also be used in conjunction with Video 3 described below"
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"text": "A partnership has been formed with the Lexington Legends Minor League baseball team. The partnership has been a success with our students. Our students received multiple interviews while onsite at the winter meetings in Nashville, TN in early December. Two KSU students have accepted positions and others are still receiving interviews and follow-up call backs as well. KSU has been invited to participate in the December 2016 Winter Meetings as well, which will be hosted in Washington, DC. Also, KSU is in the planning stages of securing a double header baseball game at the Lexington Legends field against Asbury College in early April."
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"text": "The Cheaney Legacy Plaza 1886 discount idea was very successful. As of December 31, 2015, 50 new bricks have been purchased and will be installed in late spring due to winter weather. Brick prices as of January 1, 2016 is as follows: $250.00, $750.00 and $1,550.00."
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"text": "The Development Office received from LG&E payment under its initial pledge of $500,000.00 for its support of the STEM program. Additionally KSU received $6,000.00 from Meritor Corp. The Meritor funds are to be used to provide financial aid to a deserving student at KSU for one academic year. A student will receive $2,500.00 for each semester in the form of a scholarship. The remaining $1,000 will be used for various event sponsorships throughout the academic year."
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"colspan": 1,
"bbox_refit": true
}
},
{
"id": "p138.4.30",
"order": 34,
"type": "table_cell",
"bbox": {
"l": 188.16,
"t": 345.43128,
"r": 229.809732,
"b": 324.69828
},
"text": "$123,386\\n(258)",
"attrs": {
"row": 4,
"col": 1,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true
}
},
{
"id": "p138.4.31",
"order": 35,
"type": "table_cell",
"bbox": {
"l": 255.6,
"t": 345.43128,
"r": 297.25776,
"b": 324.69828
},
"text": "$204,855\\n(420)",
"attrs": {
"row": 4,
"col": 2,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true
}
},
{
"id": "p138.4.32",
"order": 36,
"type": "table_cell",
"bbox": {
"l": 328.68,
"t": 345.43128,
"r": 364.689552,
"b": 324.69828
},
"text": "$82,850\\n(293)",
"attrs": {
"row": 4,
"col": 3,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true
}
},
{
"id": "p138.4.33",
"order": 37,
"type": "table_cell",
"bbox": {
"l": 385.2,
"t": 345.43128,
"r": 426.851892,
"b": 324.69828
},
"text": "$686,456\\n(258)",
"attrs": {
"row": 4,
"col": 4,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true
}
},
{
"id": "p138.4.34",
"order": 38,
"type": "table_cell",
"bbox": {
"l": 450.72,
"t": 345.43128,
"r": 492.369732,
"b": 324.69828
},
"text": "$381,733\\n(341)",
"attrs": {
"row": 4,
"col": 5,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true
}
},
{
"id": "p138.4.35",
"order": 39,
"type": "table_cell",
"bbox": {
"l": 522.24,
"t": 345.43128,
"r": 563.889732,
"b": 324.69828
},
"text": "$187,348\\n(192)",
"attrs": {
"row": 4,
"col": 6,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true
}
}
]
},
{
"id": "p138.5",
"order": 40,
"type": "table",
"bbox": {
"l": 107.52,
"t": 298.32,
"r": 570.96,
"b": 57.84
},
"text": "",
"attrs": {
"block_label": "table",
"n_rows": 8,
"n_cols": 6,
"integrity": {
"cells_checked": 48,
"cells_flagged": 0
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},
"children": [
{
"id": "p138.5.1",
"order": 41,
"type": "table_cell",
"bbox": {
"l": 113.64,
"t": 282.31128,
"r": 223.5375,
"b": 261.89700000000005
},
"text": "Constituency Type\\n(Capital Campaign Giving)",
"attrs": {
"row": 0,
"col": 0,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true,
"column_header": true,
"header_source": "pdf"
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},
{
"id": "p138.5.2",
"order": 42,
"type": "table_cell",
"bbox": {
"l": 248.64,
"t": 294.37272,
"r": 300.78744,
"b": 250.21572000000003
},
"text": "Total Dollars Raised\\nJuly 1, 2010 – December 31, 2015",
"attrs": {
"row": 0,
"col": 1,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true,
"column_header": true,
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{
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"order": 43,
"type": "table_cell",
"bbox": {
"l": 311.64,
"t": 294.37272,
"r": 363.78744,
"b": 250.21572000000003
},
"text": "Total Dollars Raised\\nJuly 1, 2010- December 31, 2014",
"attrs": {
"row": 0,
"col": 2,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true,
"column_header": true,
"header_source": "pdf"
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},
{
"id": "p138.5.4",
"order": 44,
"type": "table_cell",
"bbox": {
"l": 379.56,
"t": 294.37272,
"r": 428.200392,
"b": 250.21572000000003
},
"text": "Total Dollars Raised\\nJuly 1, 2010 - December 31, 2013",
"attrs": {
"row": 0,
"col": 3,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true,
"column_header": true,
"header_source": "pdf"
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},
{
"id": "p138.5.5",
"order": 45,
"type": "table_cell",
"bbox": {
"l": 442.2,
"t": 294.37272,
"r": 494.34744,
"b": 250.21572000000003
},
"text": "Total Dollars Raised\\nJuly 1, 2010 – December 31, 2012",
"attrs": {
"row": 0,
"col": 4,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true,
"column_header": true,
"header_source": "pdf"
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},
{
"id": "p138.5.6",
"order": 46,
"type": "table_cell",
"bbox": {
"l": 510.84,
"t": 294.37272,
"r": 559.480392,
"b": 259.33572000000004
},
"text": "Total Dollars Raised\\nJuly 1, 2010 – December 31, 2011",
"attrs": {
"row": 0,
"col": 5,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true,
"column_header": true,
"header_source": "pdf"
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},
{
"id": "p138.5.7",
"order": 47,
"type": "table_cell",
"bbox": {
"l": 113.64,
"t": 240.79128000000003,
"r": 172.448028,
"b": 219.93827999999996
},
"text": "Total Alumni Contributions",
"attrs": {
"row": 1,
"col": 0,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true
}
},
{
"id": "p138.5.8",
"order": 48,
"type": "table_cell",
"bbox": {
"l": 259.08,
"t": 240.67128000000002,
"r": 300.729732,
"b": 231.45827999999995
},
"text": "$939,363",
"attrs": {
"row": 1,
"col": 1,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true
}
},
{
"id": "p138.5.9",
"order": 49,
"type": "table_cell",
"bbox": {
"l": 327,
"t": 240.67128000000002,
"r": 368.651892,
"b": 231.45827999999995
},
"text": "$780,382",
"attrs": {
"row": 1,
"col": 2,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true
}
},
{
"id": "p138.5.10",
"order": 50,
"type": "table_cell",
"bbox": {
"l": 389.52,
"t": 240.67128000000002,
"r": 431.171892,
"b": 231.45827999999995
},
"text": "$523,235",
"attrs": {
"row": 1,
"col": 3,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true
}
},
{
"id": "p138.5.11",
"order": 51,
"type": "table_cell",
"bbox": {
"l": 458.4,
"t": 240.67128000000002,
"r": 500.051892,
"b": 231.45827999999995
},
"text": "$453,048",
"attrs": {
"row": 1,
"col": 4,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true
}
},
{
"id": "p138.5.12",
"order": 52,
"type": "table_cell",
"bbox": {
"l": 523.92,
"t": 240.67128000000002,
"r": 565.569732,
"b": 231.45827999999995
},
"text": "$184,021",
"attrs": {
"row": 1,
"col": 5,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true
}
},
{
"id": "p138.5.13",
"order": 53,
"type": "table_cell",
"bbox": {
"l": 113.64,
"t": 212.95128,
"r": 195.802272,
"b": 192.09828000000005
},
"text": "Total Corporation Contributions",
"attrs": {
"row": 2,
"col": 0,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true
}
},
{
"id": "p138.5.14",
"order": 54,
"type": "table_cell",
"bbox": {
"l": 250.8,
"t": 212.83128,
"r": 300.727488,
"b": 203.61828000000003
},
"text": "$3,031,466",
"attrs": {
"row": 2,
"col": 1,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true
}
},
{
"id": "p138.5.15",
"order": 55,
"type": "table_cell",
"bbox": {
"l": 318.72,
"t": 212.83128,
"r": 368.649648,
"b": 203.61828000000003
},
"text": "$3,014,215",
"attrs": {
"row": 2,
"col": 2,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true
}
},
{
"id": "p138.5.16",
"order": 56,
"type": "table_cell",
"bbox": {
"l": 381.24,
"t": 212.83128,
"r": 431.167488,
"b": 203.61828000000003
},
"text": "$2,597,690",
"attrs": {
"row": 2,
"col": 3,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true
}
},
{
"id": "p138.5.17",
"order": 57,
"type": "table_cell",
"bbox": {
"l": 450.12,
"t": 212.83128,
"r": 500.049648,
"b": 203.61828000000003
},
"text": "$2,199,523",
"attrs": {
"row": 2,
"col": 4,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true
}
},
{
"id": "p138.5.18",
"order": 58,
"type": "table_cell",
"bbox": {
"l": 523.92,
"t": 212.83128,
"r": 565.569732,
"b": 203.61828000000003
},
"text": "$228,133",
"attrs": {
"row": 2,
"col": 5,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true
}
},
{
"id": "p138.5.19",
"order": 59,
"type": "table_cell",
"bbox": {
"l": 113.64,
"t": 183.31128,
"r": 185.773548,
"b": 162.45827999999995
},
"text": "Total Employee Contributions",
"attrs": {
"row": 3,
"col": 0,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true
}
},
{
"id": "p138.5.20",
"order": 60,
"type": "table_cell",
"bbox": {
"l": 259.08,
"t": 183.19128,
"r": 300.729732,
"b": 173.97828000000004
},
"text": "$148,770",
"attrs": {
"row": 3,
"col": 1,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true
}
},
{
"id": "p138.5.21",
"order": 61,
"type": "table_cell",
"bbox": {
"l": 327,
"t": 183.19128,
"r": 368.651892,
"b": 173.97828000000004
},
"text": "$227,078",
"attrs": {
"row": 3,
"col": 2,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true
}
},
{
"id": "p138.5.22",
"order": 62,
"type": "table_cell",
"bbox": {
"l": 389.52,
"t": 183.19128,
"r": 431.171892,
"b": 173.97828000000004
},
"text": "$160,269",
"attrs": {
"row": 3,
"col": 3,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true
}
},
{
"id": "p138.5.23",
"order": 63,
"type": "table_cell",
"bbox": {
"l": 458.4,
"t": 183.19128,
"r": 500.051892,
"b": 173.97828000000004
},
"text": "$144,328",
"attrs": {
"row": 3,
"col": 4,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true
}
},
{
"id": "p138.5.24",
"order": 64,
"type": "table_cell",
"bbox": {
"l": 523.92,
"t": 183.19128,
"r": 565.569732,
"b": 173.97828000000004
},
"text": "$115,192",
"attrs": {
"row": 3,
"col": 5,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true
}
},
{
"id": "p138.5.25",
"order": 65,
"type": "table_cell",
"bbox": {
"l": 113.64,
"t": 159.79128000000003,
"r": 193.04136,
"b": 138.93827999999996
},
"text": "Total Foundation Contributions",
"attrs": {
"row": 4,
"col": 0,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true
}
},
{
"id": "p138.5.26",
"order": 66,
"type": "table_cell",
"bbox": {
"l": 250.8,
"t": 159.67128000000002,
"r": 300.727488,
"b": 150.45827999999995
},
"text": "$1,050,672",
"attrs": {
"row": 4,
"col": 1,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true
}
},
{
"id": "p138.5.27",
"order": 67,
"type": "table_cell",
"bbox": {
"l": 318.72,
"t": 159.67128000000002,
"r": 368.649648,
"b": 150.45827999999995
},
"text": "$1,004,774",
"attrs": {
"row": 4,
"col": 2,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true
}
},
{
"id": "p138.5.28",
"order": 68,
"type": "table_cell",
"bbox": {
"l": 389.52,
"t": 159.67128000000002,
"r": 431.171892,
"b": 150.45827999999995
},
"text": "$927,309",
"attrs": {
"row": 4,
"col": 3,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true
}
},
{
"id": "p138.5.29",
"order": 69,
"type": "table_cell",
"bbox": {
"l": 458.4,
"t": 159.67128000000002,
"r": 500.051892,
"b": 150.45827999999995
},
"text": "$724,685",
"attrs": {
"row": 4,
"col": 4,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true
}
},
{
"id": "p138.5.30",
"order": 70,
"type": "table_cell",
"bbox": {
"l": 523.92,
"t": 159.67128000000002,
"r": 565.569732,
"b": 150.45827999999995
},
"text": "$119,105",
"attrs": {
"row": 4,
"col": 5,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true
}
},
{
"id": "p138.5.31",
"order": 71,
"type": "table_cell",
"bbox": {
"l": 113.64,
"t": 136.27128000000005,
"r": 199.642848,
"b": 115.41827999999998
},
"text": "Total Organization Contributions",
"attrs": {
"row": 5,
"col": 0,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true
}
},
{
"id": "p138.5.32",
"order": 72,
"type": "table_cell",
"bbox": {
"l": 259.08,
"t": 136.15128000000004,
"r": 300.731892,
"b": 126.93827999999996
},
"text": "$801,658",
"attrs": {
"row": 5,
"col": 1,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true
}
},
{
"id": "p138.5.33",
"order": 73,
"type": "table_cell",
"bbox": {
"l": 327,
"t": 136.15128000000004,
"r": 368.651892,
"b": 126.93827999999996
},
"text": "$748,487",
"attrs": {
"row": 5,
"col": 2,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true
}
},
{
"id": "p138.5.34",
"order": 74,
"type": "table_cell",
"bbox": {
"l": 389.52,
"t": 136.15128000000004,
"r": 431.171892,
"b": 126.93827999999996
},
"text": "$607,826",
"attrs": {
"row": 5,
"col": 3,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true
}
},
{
"id": "p138.5.35",
"order": 75,
"type": "table_cell",
"bbox": {
"l": 458.4,
"t": 136.15128000000004,
"r": 500.051892,
"b": 126.93827999999996
},
"text": "$260,796",
"attrs": {
"row": 5,
"col": 4,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true
}
},
{
"id": "p138.5.36",
"order": 76,
"type": "table_cell",
"bbox": {
"l": 523.92,
"t": 136.15128000000004,
"r": 565.569732,
"b": 126.93827999999996
},
"text": "$288,354",
"attrs": {
"row": 5,
"col": 5,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true
}
},
{
"id": "p138.5.37",
"order": 77,
"type": "table_cell",
"bbox": {
"l": 113.64,
"t": 112.75127999999995,
"r": 225.848604,
"b": 91.89828
},
"text": "Total University Friends Contributions",
"attrs": {
"row": 6,
"col": 0,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true
}
},
{
"id": "p138.5.38",
"order": 78,
"type": "table_cell",
"bbox": {
"l": 259.08,
"t": 112.63127999999995,
"r": 300.729732,
"b": 103.41827999999998
},
"text": "$431,035",
"attrs": {
"row": 6,
"col": 1,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true
}
},
{
"id": "p138.5.39",
"order": 79,
"type": "table_cell",
"bbox": {
"l": 327,
"t": 112.63127999999995,
"r": 368.651892,
"b": 103.41827999999998
},
"text": "$258,338",
"attrs": {
"row": 6,
"col": 2,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true
}
},
{
"id": "p138.5.40",
"order": 80,
"type": "table_cell",
"bbox": {
"l": 389.52,
"t": 112.63127999999995,
"r": 431.171892,
"b": 103.41827999999998
},
"text": "$138,347",
"attrs": {
"row": 6,
"col": 3,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true
}
},
{
"id": "p138.5.41",
"order": 81,
"type": "table_cell",
"bbox": {
"l": 458.4,
"t": 112.63127999999995,
"r": 500.051892,
"b": 103.41827999999998
},
"text": "$320,090",
"attrs": {
"row": 6,
"col": 4,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true
}
},
{
"id": "p138.5.42",
"order": 82,
"type": "table_cell",
"bbox": {
"l": 523.92,
"t": 112.63127999999995,
"r": 565.569732,
"b": 103.41827999999998
},
"text": "$368,299",
"attrs": {
"row": 6,
"col": 5,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true
}
},
{
"id": "p138.5.43",
"order": 83,
"type": "table_cell",
"bbox": {
"l": 113.64,
"t": 79.51128000000006,
"r": 233.087292,
"b": 70.29827999999998
},
"text": "TOTAL CONTRIBUTIONS",
"attrs": {
"row": 7,
"col": 0,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true
}
},
{
"id": "p138.5.44",
"order": 84,
"type": "table_cell",
"bbox": {
"l": 250.8,
"t": 79.51128000000006,
"r": 300.731892,
"b": 70.29827999999998
},
"text": "$6,402,965",
"attrs": {
"row": 7,
"col": 1,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true
}
},
{
"id": "p138.5.45",
"order": 85,
"type": "table_cell",
"bbox": {
"l": 318.72,
"t": 79.51128000000006,
"r": 368.649648,
"b": 70.29827999999998
},
"text": "$6,033,274",
"attrs": {
"row": 7,
"col": 2,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true
}
},
{
"id": "p138.5.46",
"order": 86,
"type": "table_cell",
"bbox": {
"l": 381.24,
"t": 79.51128000000006,
"r": 431.169648,
"b": 70.29827999999998
},
"text": "$4,954,676",
"attrs": {
"row": 7,
"col": 3,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true
}
},
{
"id": "p138.5.47",
"order": 87,
"type": "table_cell",
"bbox": {
"l": 450.12,
"t": 79.51128000000006,
"r": 500.049648,
"b": 70.29827999999998
},
"text": "$4,102,470",
"attrs": {
"row": 7,
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"text": "Burse says KSU on right path, his door always open – Oct. 25, The State Journal",
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"text": "Kentucky State University's Burse responds to accusations – Oct. 27, The State Journal (Sent the transcript of the president's announcement to the reporter; coordinated with the Chief of Operations to craft an open letter)",
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"text": "KSU awarded $990,000 to provide grants to farmers – Oct. 27, State Journal, Hopkinsville Kentucky New Era"
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"text": "KASAP, NFL promote rape crisis hotline -- Oct. 29, The (Maysville) Ledger Independent",
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"text": "15 stories were posted on the campus news website.",
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"text": "Crafted a letter on behalf of the Board of Regents; personalized letters to legislators and mailed correspondence to each of the members for the KSU request to CPE."
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"text": "Wrote a profile for the President's Gem letter: Dr. Sedlacek.",
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"text": "Covered several events on campus such as Latino Educational Empowerment Forum. Several events and photos have been posted on Facebook, LinkedIn and Twitter pages.",
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"text": "Collaborating, writing and editing the alumni magazine, Onward & Upward.",
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"text": "Submitted Good News to CPE for November.",
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"text": "Assisted with editing the Priorities: Thorobreds in Transformation publication for CPE"
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"text": "Coordinated with Matt Montavan and Dr. Shabazz to help a journalism student attend the KSU/UK basketball press conference.",
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"text": "Communicated with Black College Today magazine to include Miss KSU Stephanie Durr for the Annual Black College Queens January/February issue (Dedra submitted photographs)."
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"text": "Kentucky State to host 'Liberal Arts Symposium' – Nov. 18, The State Journal",
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"text": "VOLLEYBALL: KSU honoring Thorobrettes Monday – Nov. 28, The State Journal"
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"text": "KSU fires football coaching staff (sent a statement to the reporter) -- Nov. 10"
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"text": "Downtown event where two persons were shot was allegedly an unsanctioned 'KState Dollar Party' – Nov. 23 (coordinated information with police officers and General Counsel Gordon Rowe).",
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"text": "In coordination with the Sport Information Director Matt Montavon, sent out media alerts for a press conference on KSU's campus to officially announce John L. Smith's appointment as the football coach. TV stations including WDRB, WLKY, WKYT, WLEX and WAVE arrived to cover the event. Other outlets including the Lexington Herald-Leader, Associated Press and State Journal. Other media picked up the story through wire services and aggregation – Dec. 7"
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"text": "Produced Onward & Upward with Dedra McDowell and Kim Alsabrook.",
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"text": "Photographed and posted photos of President Burse with newly elected Gov. Bevin and Lt. Gov. Jenean Hampton (on University's website, Twitter, Facebook and LinkedIn accounts).",
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"text": "Communicated with TV stations such as Lex18, WKYT and State Journal about off campus shooting – Dec. 16"
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"text": "Coordinated with Duane Lightfoot for Who's Who Louisville",
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"text": "Plans are in the works to collaborate with the State Journal with regard to the University's school newspaper and website presence.",
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"text": "Two graduation stories generated as a result of talking with the editor of the State Journal: KSU graduation follow-up story that mentions Xooker scholarship winner Alexis Ellis. The second graduation story connected the newspaper with graduating senior Rodricka Bryce -- Dec. 21"
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"text": "Xooker gaming app awards KSU grad student a $15,000 scholarship – Capital Living (Dec. 1), The State Journal (Dec. 4) (Also, the story received a lot of mileage on Facebook. The story was shared 51 times and reached more than 7,000 viewers on Facebook.)",
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"text": "KSU receives grant to study fish and plant production in high tunnels (KSU project gets financial boost) -- Dec. 4 (front page) The State Journal",
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"text": "John L. Smith, Dec. 7 announcement: The Courier-Journal, Lexington Herald Leader, Lex18, KyForward.com, State Journal, WKYT and Associated Press – which includes national newspapers that pick up the wire service.",
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"text": "KSU and the Frankfort Kiwanis Club host Sharing is Caring, Capital Living (Dec. 9)"
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"text": "KSU students score interviews at professional baseball's winter meeting, HBCU Digest (Dec. 11), Capital Living (Dec. 12)"
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"text": "Cheer for KSU grads at commencement on Saturday – The State Journal, Dec. 18"
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"text": "SOCIAL MEDIA:",
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"text": "For this quarter, there has been consistent engagement on the University's FB Page. The quarter saw a total of 492 additional likes as shown in the chart below as well as increased engagement particularly during the month of October. October surge attributed to homecoming efforts as well as buzz generated from the Circle City Classic."
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Page 149
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"text": "The Finance Committee shall be responsible for overseeing the University's budget and all of its financial affairs. The Committee shall review and provide guidance to the Board on biennial budget requests and interim budget requests submitted to the Kentucky Legislature, the annual operating budget of the University and all other budgetary matters. The Committee must also ensure that budget allocations are suitable to meet the needs and priorities of the University."
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"text": "The Finance Committee must inform the full Board on short-term and long-term budget issues, financial planning policies and asset allocation and management strategies. The Committee shall also be responsible for overseeing the financial relationship of the University to all of its partner organizations, including the University Foundation."
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"text": "I he Finance Committee is responsible for oversight and review of appropriate data and metrics to assess the University fiscal condition and its long-term financial health. In order to fulfill this function, the Committee shall review the University's quarterly and annual financial reports, periodic reports on the University's reserves, asset management reports and any other relevant financial reports."
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"text": "The Finance Committee shall consist of four members. The Committee chair and the members of the Committee shall be appointed by the Chair of the Board of Regents. The President of the University shall be a non-voting, ex officio member of the Committee. Committee members should have financial expertise and/or business experience. A simple majority of the members of the Committee shall constitute a quorum."
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"text": "The Student Affairs Committee shall ensure that students are engaged in a healthy, productive campus culture that is conducive to positive learning outcomes. The Committee shall monitor all programs related to student life. The Committee shall regularly review data to monitor the success of student affairs programs and shall report its evaluation of that data to the full Board."
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"text": "The Student Affairs Committee shall have the responsibility of evaluating University policies regarding the student experience and student success, including but not limited to, recruiting policies, admissions requirements, enrollment management, student services, and financial aid. The Committee shall ensure that student affairs policies are in accord with the University's mission and strategic plan."
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"text": "The Student Affairs Committee shall consist of five members. The Committee chair and the members of the Committee shall be appointed by the Chair of the Board of Regents. The President of the University shall be a non-voting, ex officio member of the Committee. Committee members should have academic experience and/or expertise. A simple majority of the members of the Committee shall constitute a quorum."
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"text": "The Committee shall be responsible for overseeing the University's strategy for obtaining the financial support necessary to meet the University's education goals and fiscal responsibilities. The Committee shall review and evaluate annual fundraising goals and make recommendations to the Board as to how those goals can be achieved. The Committee shall provide leadership in contacting potential donors for gifts."
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"text": "In order to further the goals of non-discrimination and to protect and extend the diversity of the Kentucky State University (the “University”) campus community, the Board of Regents should approve a revision of the University’s non-discrimination policy to include sexual orientation. If this proposal is accepted, all Kentucky State University documents that include the University’s non-discrimination policy shall also include protection from discrimination for faculty, staff, and students based upon their sexual orientation."
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"text": "“It is the policy of Kentucky State University not to discriminate against any individual in its educational programs, activities, or employment on the basis of race, color, national origin, sex, disability, veteran status, age, religion or physical or mental disability, or marital status.”"
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"text": "service status, or any other status protected by law, absent a bona fide occupational qualification. Non-discrimination requires compliance with federal, state and local employment laws and regulations, including, but not limited to, the following: Equal Pay Act of 1963, Title VII of the Civil Rights Act of 1964, as amended, the Age Discrimination in Employment Act, and the Americans with Disabilities Act."
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"text": "KENTUCKY STATE UNIVERSITY\nRegular Meeting of the Board of Regents\nJanuary 22, 2016\nCooperative Extension Building Conference Room\nFrankfort, Kentucky",
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"text": "The Disaster Mitigation Act of 2000 (DMA 2000) provided revitalized approaches to mitigation planning in Section 322 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act. This section established a new requirement for Local Mitigation Plans following a disaster and authorized up to seven percent (7%) of Hazard Mitigation Grant Program funds available to a state to be used for development of State, Tribal, and Local Mitigation Plans."
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"text": "managed University database contained in Geographical Information Systems (GIS). Once the hazards were identified, vulnerability was assessed on a building-by-building basis with extra focus on critical facilities. Mapping past occurrences of hazards, provided the steering committee with the necessary information to assess probabilities, all in order to determine appropriate mitigation strategies to pursue in the future."
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