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"text": "Ten regents were in attendance and a quorum was established.",
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"text": "IV. Approval of Minutes:",
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"text": "Action: Regent McFayden made a motion to approve the minutes from the Board of Regents meetings held on July 31, 2015. Motion was seconded by Regent Henry. The motion passed unanimously.",
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"text": "Chairperson Bearden yielded the floor to President Burse to offer recommendations for appointments. President Burse presented the following Presidential appointments for approval and ratification by the Board:",
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"text": "Dr. Deneia Thomas as Assistant Vice President for Academic Affairs for Assessment and Evaluation at the rank of Professor in the College of Arts and Sciences Department of Behavioral and Social Sciences with tenure;",
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"text": "Dr. Candice Jackson as Chief of Operations with academic rank of Professor in the College of Arts and Sciences Department of Literature, Languages and Philosophy with tenure.",
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"text": "Regent McFayden made a motion to vote on the ratification and approval of the President's appointments. Motion was seconded by Regent Henry. Chairperson Bearden called for a vote on the motion. The appointments were ratified and approved unanimously.",
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"text": "President Burse presented Gregory Rush, the newly confirmed Vice President for Business Affairs, and recommended that he be approved to serve as Treasurer for the Board of Regents. He commended Mr. Rush's work as Budget Director and stated that it was customary for the Vice President for Business Affairs to serve as Board Treasurer.",
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"text": "Regent McFayden made a motion to vote on the election of Gregory Rush to serve as Treasurer for the Board. Regent Henry seconded the motion. Chairperson Bearden called for a vote on the motion. Mr. Rush was elected unanimously.",
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"text": "Academic Affairs Committee Report:",
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"text": "Regent Farris presented the Academic Affairs Committee report. She began by stating that a quorum was present for the committee meeting. She also stated that Dr. Lynda Brown-Wright had given the Executive Summary at the Committee meeting.",
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"text": "Regent Farris reported that although the 2009 Cohort showed improvement in graduation rates, graduation rates remain unacceptably low. The Committee discussed various methods to improve graduation rates. She stated that faculty, staff, and students must all be accountable. Higher expectations of both students and professors are required early on in each student's academic career. Regent",
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"text": "Farris stated that retention rates have increased. Academic support programs are being coordinated to be more proactive and to connect with students when they begin their college careers. Regent Bearden and Regent Farris discussed how processes to improve retention and graduation must be part of a strategic plan.",
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"text": "Regent Farris discussed the analysis of online courses and stated that this is an area that requires improvement. Online courses must be clearly identified and limited for students in their first year of study.",
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"text": "Regent Farris gave an update on the SACSCOC review. Most of the review yielded positive comments but three recommendations were given by the review committee:",
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"text": "Transfer of Credit Policy for Undergraduates—the transfer policy for undergraduate students must be clearly stated and readily accessible so that students who transfer, or who are interested in transferring, will understand the University's transfer policy and receive appropriate credit for their prior coursework.",
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"text": "Institutional Credit for Graduate Degree Students- policy was not clear regarding transferable credit at the graduate level. The SACSCOC committee would like the policy to state emphatically that 1/3 of the credits needed for graduation must be earned at Kentucky State University. The committee requested the University rewrite the policy to make it clear at all levels.",
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"text": "Student Learning Outcomes- the University needs to show evidence of a commitment to continuous improvement of educational programs based on evidence from a systematic assessment of student learning. The University must show the history of academic assessment processes and how they continue to evolve and are strengthened as the central practice for informing change in all campus academic programs.",
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"text": "Regent Farris reported that Dr. Brown-Wright provided the Committee with a Calendar of Accreditation for Academic programs (attached as Exhibit A to the Academic Affairs Committee Report), which was reviewed and discussed by the Committee.",
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"text": "Regent Farris also stated that the search for permanent Department Chairs is ongoing.",
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"text": "Chairperson Bearden inquired as to whether Dr. Brown-Wright and the committee discussed accountability of all stakeholders in regard to graduation rates. Regent Farris responded that the committee had a “robust” discussion in",
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"text": "regard to the responsibilities of all involved to improve the educational process and graduation rates.",
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"text": "President Burse cited a Lexington Herald-Leader article that echoed Regent Farris's statement that retention and graduation are moral imperatives.",
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"text": "No action was taken by the Board in regard to the Academic Affairs report.",
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"text": "Regent Oldham presented the Student Affairs Committee Report. She began by stating that a quorum was present for the Committee meeting. Regent Oldham stated that a report was given to the Committee by Francene Gilmer, the interim Vice President for Student Affairs. She reported that the Committee accepted and approved the minutes from the prior Committee meeting. Regent Oldham stated that the Committee had reviewed enrollment for Fall Semester and was concerned about the low enrollment numbers. Regent Oldham reported that an Enrollment Management Committee has been formed. That committee consists of a cross-section of administrative and professional staff members from the Office of Admissions, Financial Aid, Housing and the Registrar's Office, who will assess and improve student enrollment initiatives. President Burse expressed his concern that based upon current application and acceptance rates, the enrollment for Fall Semester 2016 could be even lower, in the absence of prompt, substantive change in the recruitment and admissions process.",
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"text": "Regent Oldham stated that the Student Handbook is in the process of being revised and should be completed in November 2015. Discussion ensued as to making paper and electronic copies available for easy access.",
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"text": "Regent Oldham reported that the Zero Tolerance Policy in regard to weapons, drugs and fighting has been a success. At the same point in Fall Semester 2014, 48 students were disciplined for drug offenses. At the time of the Committee meeting, only five students had been disciplined for drug offenses. The discipline in all cases was suspension.",
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"text": "Regent Oldham discussed the One Stop Shop. She stated that service in the One Stop Shop is improving based on improved phone service.",
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"text": "Regent Oldham gave an update on Student Life activities and reviewed some of the items on the Student Life calendar. Regent McFayden raised a concern that more effort should be made to ensure that student activities are more global in perspective and have more of a direct impact on the academic lives of students.",
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"text": "Regent Henry presented the Finance and Audit Committee Report. Regent Henry stated that there was no quorum during the meeting. Regent Henry stated that Vice President for Business Affairs Gregory Rush presented an update on Business Affairs to the Committee.",
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"text": "Regent Henry gave an update on debt collection stating that 1,408 accounts have been placed with three collection agencies and the Kentucky Department of Revenue. The total amount being sought on those accounts is approximately $7.7 Million. The number of accounts remaining to be placed in collections, particularly with the Kentucky Department of Revenue, is 1,668. Collection efforts on these accounts is expected in the next few months. The total amount being sought on these accounts is approximately $4 Million.",
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"text": "Regent Henry also stated that Mr. Rush presented an overview of the University's surplus declaration process. This process will be used to identify assets that have reached the end of their useful life and require disposal.",
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"text": "Regent Henry also reported that, in response to a previous request by the Board, the University conducted a physical inventory of items with an estimated value of $50,000 or more. All such items were located and verified by physical inspection.",
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"text": "In response to a separate Board request, the University determined that a shortage from the 2015 inventory was due to items with a combined value of $6 Million that were either missing, fully depreciated or unusable. As a result, an adjusting entry of $6 Million will be reflected in the 2014-15 audited financial statements of the University.",
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"text": "Regent Henry also gave an update on the general financial developments of the University. The University's Net Asset position has declined by $1.8 Million, mostly due to lower enrollment rates than those projected.",
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"text": "Regent Henry also discussed the treatment of pension allocations under GASB standards. Although there will be no substantive change to the University's asset position, increased pension allocations must now be reported on the balance sheet.",
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"text": "Action Item: Motion was made by Regent Guarnieri and seconded by Regent McFayden to approve an expansion of meal plan offerings for the remainder of the 2014-2015 school year. The motion was put to a vote and passed unanimously.",
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"text": "Regent Henry delivered the report of the Committee. Regent Henry stated that a quorum was present for the Committee's meeting. He also stated that Interim Vice President for External Relations and Development Max Maxwell had delivered a report to the Committee during its meeting. Regent Henry stated a $10,000 scholarship donation was given to the University by the Brown-Forman Corporation.",
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"text": "Regent Henry also stated that distribution of the University's Onward and Upward newsletter has remained steady but content has increased. The newsletter was sent to over 1,500 alumni electronically and to over 8,000 total alumni during the second quarter of 2015.",
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"text": "Ingram Quick summarized his job duties as Internal Auditor as a dual report to the President and the Board of Regents. This working structure allows him to be more independent. His main objectives are to audit KSU's departments to ensure they are in compliance, to safeguard assets, and to ensure good governance. He will have an audit plan at the beginning of next fiscal year. Thus far, he has tagged high risk areas such as Payroll and Bursar's Office for review. Internal Audit will focus on all University processes.",
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"text": "Melinda Impellizzeri stated the Strategic Plan is an important document for the University. A 22-member team made up of faculty, staff, students, alumni, and others in the community have been involved in twelve meetings since mid-April to discuss the development of the plan. They have also held community forums, conducted surveys, and have done extensive research as to where the University",
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"text": "In developing the plan, the Committee is focusing on two activities at the current stage of developing the plan:",
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"text": "The Strategic Plan is scheduled to be delivered to the Board at the April, 2016 meeting and is currently on track. Regent Bearden requested to see a full draft of the Strategic Plan before the January 2016 Board Meeting.",
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"text": "President Burse discussed the Department of Education Report Card and stated that much improvement is needed. The University needs to graduate students and make sure they can find jobs that will pay for their education.",
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"text": "President Burse gave an update on Health Insurance. The University had to consider alternatives to its past health plan because that plan had proposed a 34% increase in premiums due to eight major health cases. Kentucky State University now offers two plans:",
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"text": "students due to defaulted accounts. Kentucky State University asked for approximately $6 Million in additional funding. President Burse explained the need for the funding:",
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"text": "Kentucky State University. She says that KSU must undergo a transformation of spirit. KSU is going forward and will not be distracted. We will decide our own fate. Regent Bearden wanted to be clear to students that KSU wants to be one of the best institutions of our size and that the Board of Regents supports the President and is committed to the students of KSU.",
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"text": "KENTUCKY STATE UNIVERSITY\nBoard of Regents Executive Committee Meeting\n11:30 a.m., December 19, 2015\nJulian Carroll Academic Services Building, Board Room\nFrankfort, Kentucky\nRegent Karen Bearden, Presiding",
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"embedded_text": "2015 and 2014 First-Year Cohort by Percent\n100%\nHundreds\n80%\n60%\n40%\n20%\n0%\nA B C D F W\n2015 FR% 33 24 18 11 16\n2014 FR% 24 22 19 12 21\n2015 FR% 2014 FR% Linear (2015 FR%)"
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"text": "An investigation of student behavioral correlations with Ds and Fs (e.g. absenteeism, academic deficiencies, study skills) could also provide meaningful insight for students who did not make satisfactory progress, especially in the core courses.",
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"text": "Center for Academic Persistence and Success (CAPS) and the Academic Center for Excellence held four pre-midterm workshops on October 13, 2015, and October 15, 2015, which were attended by 94 first-year students. Based on qualitative surveys, 95% of students believed that the workshop was helpful in improving their academic success. The participants identified three topics as most helpful: study tips, time-management, and advice from peers. Students suggested making the presentations more interactive as a way to improve the workshop.",
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"text": "CAPS Advisors, in collaboration with University Orientation Instructors, administered exit surveys to gather information that would provide insight into retention. Questions explored overall experience, factors that contributed to their experiences, suggestions for university improvement, their UNV 101 experience, factors that impacted their academic ability, and enrollment plans for spring semester. Upon preliminary analysis, most students had a favorable experience overall at KSU. Some students have indicated they are planning to not return to KSU to join the military or to transfer to other universities.",
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"text": "The Race to the Finish Project was sponsored by the Academic Center for Excellence. The project consisted of mandatory study skills workshops presented by Dr. Wheeler, attendance at residential academic support sessions and the tutorial center, and an opportunity to take advantage of an academic make-up assignment in math or English. Students opted into the program and committed to attending the workshop, attending class and attending help sessions in order to receive the opportunity to make-up/re-submit an assignment.",
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"text": "An email requiring students to attend a “Race to the Finish” Workshop was sent to 497 students (383 upperclassmen and 114 first year students). Posters and flyers invited the entire campus. Sixty-nine students attended the workshops.",
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"text": "Major and career guidance tailored to each student – The “major explorer” interface provides advisors with guidance on a student’s likelihood to succeed in a range of majors at KSU. This feature also provides real-time career trend data that gives hiring demand, starting salaries, education and experience requirements.",
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"text": "Central reporting to enable continuous improvement – The platform tracks and analyzes support services usage. Accessible reports show how student engagement with these services affect student outcomes.",
"marker": "-",
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"text": "Integration of existing systems – The platform imports data from Oracle PeopleSoft Campus Solutions and Blackboard.",
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"text": "2. Student Support Services New Leadership",
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"text": "A new director for Student Support Services, Joseph Goodman, was hired on November 23, 2015. He has worked to recruit 66 new students for the program with a focus on first-year students and seniors in the 2010 and 2011 cohorts.",
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"text": "III. Improvement Plan for Online Curriculum",
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"text": "There is currently no policy that covers the study, teaching, and delivery of online courses at Kentucky State University. In an attempt to improve the current situation, the Vice President of Academic Affairs charged the Academic Policy Committee (APC) of the Faculty Senate to research best practices and provide recommendations to Academic Affairs on the most salient issues emerging from that study in order to develop a policy.",
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"text": "Nine (9) items emerged from the Committee’s study as salient to online instruction. They are detailed below. These were presented to the Faculty Senate on Monday December 14, 2015, for discussion and possible approval. They were presented to the Office of Academic Affairs as formal recommendations on 12/15/15. Upon minor changes, Senate and Presidential approval, these recommendations are expected to take effect for the fall 2016 term.",
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"text": "In addition to the issues detailed below, the report notes that there was no previous online classification or description, no named point person in charge of the online course review process, no named process by which the courses should be developed, and no mechanism for distinguishing or separating those students who should not take online courses from those who should not.",
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"text": "Proposed Recommendations",
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"text": "Traditional courses: Courses that meet face-to-face at a particular meeting time and location. This includes lecture, laboratory, seminar, performance, and studio courses with regular face-to-face meetings each week where those meetings are the primary method of delivering course content and assessing student learning. The number of face-to-face meetings is based upon course credit hours, SACSCOC Guidelines (See Appendix B). Traditional courses may be supplemented by announcements, notes, or assignments distributed through an online learning management system, such as Blackboard.",
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"text": "Hybrid courses: Courses that meet a reduced number of times at a particular time and location during the semester compared to traditional courses. The number of face-to-face meetings may vary according to the course design and objectives, but hybrid courses will require at least one on-campus meeting (such as for a final examination). Academic Affairs does not believe one on-campus meeting is appropriate and advises at least 3 or more on-campus meetings. The number of meetings, their days, and times should be published on WIRED/Banner or any other appropriate course registration system used by the University. Face-to-face meetings for hybrid courses may include, but are not limited to, presentations, performance-based assessments, discussion sessions, individual or group meetings with the instructor, or examinations. A significant portion of the course content will be distributed through an online learning management system, such as Blackboard, or over email. Hybrid courses should be designated on the course schedule with an H beside the section number. For example, “English Comp II – English 102 – H1.”",
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"text": "Virtual courses: Courses that have no face-to-face meetings. The entire delivery of course content and assessment of student learning is distributed through an online learning management system, such as Blackboard. Instructors of virtual courses should set aside time to communicate with students via discussion boards, email, chat, Skype, or some other method. Such virtual courses should continue to be designated on the course schedule with a V beside the section number. For example, “English Comp II – Eng 102 – V1.”",
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"text": "Once students have begun enrolling in a course, an instructor shall not alter the modality of the course—that is, change an on-campus course into hybrid or virtual course, or vice versa—except under extenuating circumstances and as recommended by the respective Divisional Chair of the department offering the course in consultation with the Director of Online Programs. Such changes must be approved by the Vice President of Academic Affairs.",
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"text": "In order for a student in a hybrid or virtual course to be considered attending for federal financial aid reporting purposes, the student must either: 1) attend a designated hybrid course meeting that occurs prior to the reporting date and complete and sign the acknowledgement page from the course syllabus or 2) log onto the online course management system, such as Blackboard, and complete the acknowledgment page from the syllabus as directed, or complete a course assignment. Note: Logging into the course by itself does not confirm attendance.",
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"text": "Students who have not verified their attendance by either method above by the reporting deadline will be designated as non-attending and will be removed from the course.",
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"text": "A Director of Online Programs should be appointed. This person need not be a new hire but rather could be a staff or faculty member with extended experience or at least five years in online education, including developing and conducting online courses. If a faculty member, the Director should receive a course load reduction each semester.",
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"text": "Duties of the Director include, but are not limited to, serving as a go-to person for questions regarding hybrid and virtual courses; offering training and professional development opportunities for faculty interested in online teaching; working with the Divisional Chairs to identify areas of growth for online courses or programming; and reviewing courses for completeness before the semester begins, including sharing the results of the review with each instructor.",
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"text": "A University-wide Distance Education Committee should be formed with the Director of Online Programs serving as Chair. It should be a standing committee added to the University Committee Book. The committee should have faculty representation from each College and appropriate administrative representation. The Distance Education Committee would be charged with formulating guidelines for implementing best practices in virtual courses, determining the minimal training necessary for faculty to offer a hybrid or virtual course, and reviewing assessment data for continuous improvement of virtual and hybrid courses.",
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"text": "The faculty member should consult with the Divisional Chair to identify the need for a hybrid or virtual course. The faculty member should have completed any required training for teaching online at least one semester in advance.",
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"text": "Once the Chair and faculty member agree that a hybrid or virtual course will be offered online for the first time, the faculty member should develop the necessary materials (syllabus, assignments, grading rubrics, etc.), which are then reviewed by the Chair. The Division's Curriculum Committee should be notified of the development of the course. If the course is new, and meets the Chair's approval, it is then presented to the Curriculum Committee of Faculty Senate for review and approval. If the course is approved through the Faculty Senate process, the faculty member begins developing the course.",
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"text": "If the proposed hybrid or virtual course is an adaptation of an existing course and the Chair approves the materials, the faculty member should develop the course.",
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"text": "The course is then reviewed, according to the guidelines used for implementing best practices in hybrid and virtual courses by the Director of Online Programs. Any necessary changes should be communicated to the faculty member and Chair prior to the beginning of the semester, and these changes should be implemented as soon as possible upon receipt. When the course is added to the semester schedule, the Registrar should be certain to mark it with the appropriate “H” or “V” designation.",
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"text": "Traditional first-year students will not take virtual courses except under extenuating circumstances as approved by the Chair of the student's major as well as the Director of Online Programs, or in cases in which an online course is required by a degree program. Extenuating circumstances might include, but are not limited to, an inability to take on-campus courses, prior success in online courses, justifiable family commitments, inflexible work schedule, medical issues, or a composite ACT score of 23 and above. Students must produce documentation to verify extenuating circumstances. First-year students seeking to enroll in a virtual course should complete a form and deliver it to the Chair who will forward it upon approval to the Director of Online Programs (See Appendix C). Academic Affairs believes the decision regarding whether a first year student can enroll in a virtual course under extenuating circumstances should be made by the VPAA.",
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"text": "This evaluation form is intended to be a component of the peer evaluation process that is already established. Instead of making a classroom observation, which is not possible for a virtual class, a peer evaluation team comprised of those experienced in teaching virtual classes will be temporarily added to the roster of the Blackboard",
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"text": "shell as teaching assistants to give them access to all areas of the course. Should a division lack a sufficient number of faculty experienced in teaching virtual classes, the Chair can ask members of another division to serve, as is often done for division tenure and promotion committees. While the faculty member can request evaluation of a virtual class as part of an annual review, it is a mandatory part of the pre-tenure review process. Faculty who teach virtual classes will also be encouraged to have their classes reviewed as evidence of teaching effectiveness as part of the post-tenure review process. In the case of a class being offered as a virtual class for the first time, this review should be used to help guide the faculty member toward more effective delivery of course materials rather than as part of the formal evaluation process. Each item should be rated as “does not meet expectations,” “meets expectations,” or “exceeds expectations,” as is the case with annual review. (See Appendix D).",
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"text": "Explanation and Justification for Requested Change: The recommendations proposed above are driven by a need to define what the University means by virtual and hybrid courses. The Committee determined that the best way to create a consistency of quality in online instruction is to ensure courses are developed and reviewed by a defined process. The proposed Director of Online Programs would work as a “quality assurance” individual who would review courses and make suggestions for revisions according to best practices.",
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"text": "In identifying these best practices, the Director would be aided by the Distance Education Committee. In general, the Director would be facilitating online courses; the actual content of the courses would be evaluated within the department or division when a course is being offered virtually or as a hybrid course for the first time. The Director would oversee the training of faculty for teaching online as well as provide ongoing professional development opportunities for online faculty.",
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"text": "IV. Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) Update",
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"text": "Fifth Year Report – The core committee has been formed and has met three times to discuss approaches to address questions for the Fifth Year Report. Other committee members have been recommended and solicited for participation. Currently, there are nine persons who comprise the group. A final calendar is being developed; however, tentative dates to submit the first and second drafts are February 1, 2016, and February 15, 2016, respectively, with a final copy due to President Burse February 22, 2016. The report is due to SACSCOC on April 1, 2016.",
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"text": "Substantive Change Report -- A final report has not been received; however, efforts to address the preliminary findings have begun. Transfer policies have been more clearly articulated on the website and will also be articulated in the upcoming Catalogue. The processes by which the University engages in",
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"text": "The Office of Academic Affairs has explored alternatives to the rising cost of textbooks. Several alternatives have been discussed including the adoption of free textbooks where appropriate, and establishing a textbook rental system funded by a flat student fee. Meetings have been held with Department Chairs. Math and Science has adopted free textbooks since 2013 for several selected courses. For Math 111, 115 and 172, open source textbooks are used; a PDF version is free and can be downloaded from a site. For Math115 and 176, an inexpensive book, about $30.00, can be used for a year. If the students buy access for the homework, they can access the text and other supplemental texts online. For Biology 111, the textbook is available in a wide variety of free online formats via the website. For PHY 211 and 212, an open access text is used.",
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"text": "Division of Language, Literature, and Philosophy, and Public Administration in the School of Public Administration, Social Work, and Criminal Justice.",
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"t": 267.52,
"r": 458.7733,
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"text": "0%",
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"col": 6,
"rowspan": 1,
"colspan": 1
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"reading_order": 82
},
{
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"order": 87,
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"text": "",
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"rowspan": 1,
"colspan": 1
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"reading_order": 83
},
{
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"order": 88,
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"text": "",
"attrs": {
"row": 18,
"col": 8,
"rowspan": 1,
"colspan": 1
},
"reading_order": 84
},
{
"id": "p46.3.86",
"order": 89,
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"text": "Q12) Rank the factors that are most likely to have an impact your ability to succeed academically?",
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},
{
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"order": 90,
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"text": "4 (Most Impact)",
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{
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"b": 212.1244
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"text": "3",
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"col": 2,
"rowspan": 1,
"colspan": 1
},
"reading_order": 87
},
{
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"order": 92,
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"text": "2",
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"col": 3,
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"reading_order": 88
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{
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"text": "1 (Least Impact)",
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{
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"b": 212.1244
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"text": "N/A",
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"rowspan": 1,
"colspan": 1
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"reading_order": 90
},
{
"id": "p46.3.92",
"order": 95,
"type": "table_cell",
"bbox": {
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"text": "Blank",
"attrs": {
"row": 19,
"col": 6,
"rowspan": 1,
"colspan": 1
},
"reading_order": 91
},
{
"id": "p46.3.93",
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"type": "table_cell",
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"b": 212.1244
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"text": "",
"attrs": {
"row": 19,
"col": 7,
"rowspan": 1,
"colspan": 1
},
"reading_order": 92
},
{
"id": "p46.3.94",
"order": 97,
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"text": "",
"attrs": {
"row": 19,
"col": 8,
"rowspan": 1,
"colspan": 1
},
"reading_order": 93
},
{
"id": "p46.3.95",
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"text": "Q12a) Difficulty of course material",
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"col": 0,
"rowspan": 1,
"colspan": 1
},
"reading_order": 94
},
{
"id": "p46.3.96",
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"text": "10%",
"attrs": {
"row": 20,
"col": 1,
"rowspan": 1,
"colspan": 1
},
"reading_order": 95
},
{
"id": "p46.3.97",
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"b": 184.4267
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"text": "53%",
"attrs": {
"row": 20,
"col": 2,
"rowspan": 1,
"colspan": 1
},
"reading_order": 96
},
{
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"text": "29%",
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"row": 20,
"col": 3,
"rowspan": 1,
"colspan": 1
},
"reading_order": 97
},
{
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"order": 102,
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"t": 212.1244,
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"text": "5%",
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"row": 20,
"col": 4,
"rowspan": 1,
"colspan": 1
},
"reading_order": 98
},
{
"id": "p46.3.100",
"order": 103,
"type": "table_cell",
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"t": 212.1244,
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"b": 184.4267
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"text": "0%",
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"row": 20,
"col": 5,
"rowspan": 1,
"colspan": 1
},
"reading_order": 99
},
{
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"order": 104,
"type": "table_cell",
"bbox": {
"l": 410.72,
"t": 212.1244,
"r": 458.7733,
"b": 184.4267
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"text": "3%",
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"row": 20,
"col": 6,
"rowspan": 1,
"colspan": 1
},
"reading_order": 100
},
{
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"order": 105,
"type": "table_cell",
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"t": 212.1244,
"r": 506.8267,
"b": 184.4267
},
"text": "",
"attrs": {
"row": 20,
"col": 7,
"rowspan": 1,
"colspan": 1
},
"reading_order": 101
},
{
"id": "p46.3.103",
"order": 106,
"type": "table_cell",
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"t": 212.1244,
"r": 554.88,
"b": 184.4267
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"text": "",
"attrs": {
"row": 20,
"col": 8,
"rowspan": 1,
"colspan": 1
},
"reading_order": 102
},
{
"id": "p46.3.104",
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"text": "Q12b) My interest in the course material",
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"col": 0,
"rowspan": 1,
"colspan": 1
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"reading_order": 103
},
{
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"type": "table_cell",
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"text": "16%",
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"col": 1,
"rowspan": 1,
"colspan": 1
},
"reading_order": 104
},
{
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"text": "55%",
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"row": 21,
"col": 2,
"rowspan": 1,
"colspan": 1
},
"reading_order": 105
},
{
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"text": "22%",
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"row": 21,
"col": 3,
"rowspan": 1,
"colspan": 1
},
"reading_order": 106
},
{
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"b": 156.7289
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"text": "2%",
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"col": 4,
"rowspan": 1,
"colspan": 1
},
"reading_order": 107
},
{
"id": "p46.3.109",
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"type": "table_cell",
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"r": 410.72,
"b": 156.7289
},
"text": "0%",
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"col": 5,
"rowspan": 1,
"colspan": 1
},
"reading_order": 108
},
{
"id": "p46.3.110",
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"type": "table_cell",
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},
"text": "4%",
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"row": 21,
"col": 6,
"rowspan": 1,
"colspan": 1
},
"reading_order": 109
},
{
"id": "p46.3.111",
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"type": "table_cell",
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"r": 506.8267,
"b": 156.7289
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"text": "",
"attrs": {
"row": 21,
"col": 7,
"rowspan": 1,
"colspan": 1
},
"reading_order": 110
},
{
"id": "p46.3.112",
"order": 115,
"type": "table_cell",
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"r": 554.88,
"b": 156.7289
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"text": "",
"attrs": {
"row": 21,
"col": 8,
"rowspan": 1,
"colspan": 1
},
"reading_order": 111
},
{
"id": "p46.3.113",
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"text": "Q12c) Overall course load per semester",
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"col": 0,
"rowspan": 1,
"colspan": 1
},
"reading_order": 112
},
{
"id": "p46.3.114",
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"type": "table_cell",
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"text": "9%",
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"col": 1,
"rowspan": 1,
"colspan": 1
},
"reading_order": 113
},
{
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"text": "58%",
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"col": 2,
"rowspan": 1,
"colspan": 1
},
"reading_order": 114
},
{
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"text": "29%",
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"row": 22,
"col": 3,
"rowspan": 1,
"colspan": 1
},
"reading_order": 115
},
{
"id": "p46.3.117",
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"text": "1%",
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"col": 4,
"rowspan": 1,
"colspan": 1
},
"reading_order": 116
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{
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"text": "0%",
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"rowspan": 1,
"colspan": 1
},
"reading_order": 117
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{
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"col": 6,
"rowspan": 1,
"colspan": 1
},
"reading_order": 118
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{
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"text": "",
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"col": 7,
"rowspan": 1,
"colspan": 1
},
"reading_order": 119
},
{
"id": "p46.3.121",
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"text": "",
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"col": 8,
"rowspan": 1,
"colspan": 1
},
"reading_order": 120
},
{
"id": "p46.3.122",
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"text": "Q12d) Amount of time spent preparing for course",
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"col": 0,
"rowspan": 1,
"colspan": 1
},
"reading_order": 121
},
{
"id": "p46.3.123",
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"text": "16%",
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"col": 1,
"rowspan": 1,
"colspan": 1
},
"reading_order": 122
},
{
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"text": "51%",
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"row": 23,
"col": 2,
"rowspan": 1,
"colspan": 1
},
"reading_order": 123
},
{
"id": "p46.3.125",
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"type": "table_cell",
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"b": 101.3333
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"text": "26%",
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"row": 23,
"col": 3,
"rowspan": 1,
"colspan": 1
},
"reading_order": 124
},
{
"id": "p46.3.126",
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"text": "4%",
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"col": 4,
"rowspan": 1,
"colspan": 1
},
"reading_order": 125
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{
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"text": "0%",
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"col": 5,
"rowspan": 1,
"colspan": 1
},
"reading_order": 126
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{
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"text": "2%",
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"col": 6,
"rowspan": 1,
"colspan": 1
},
"reading_order": 127
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{
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"text": "",
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"row": 23,
"col": 7,
"rowspan": 1,
"colspan": 1
},
"reading_order": 128
},
{
"id": "p46.3.130",
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"type": "table_cell",
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"text": "",
"attrs": {
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"col": 8,
"rowspan": 1,
"colspan": 1
},
"reading_order": 129
},
{
"id": "p46.3.131",
"order": 134,
"type": "table_cell",
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"text": "Q12e) Knowing how to study for course",
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"col": 0,
"rowspan": 1,
"colspan": 1
},
"reading_order": 130
},
{
"id": "p46.3.132",
"order": 135,
"type": "table_cell",
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"text": "20%",
"attrs": {
"row": 24,
"col": 1,
"rowspan": 1,
"colspan": 1
},
"reading_order": 131
},
{
"id": "p46.3.133",
"order": 136,
"type": "table_cell",
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"r": 266.56,
"b": 73.6356
},
"text": "35%",
"attrs": {
"row": 24,
"col": 2,
"rowspan": 1,
"colspan": 1
},
"reading_order": 132
},
{
"id": "p46.3.134",
"order": 137,
"type": "table_cell",
"bbox": {
"l": 266.56,
"t": 101.3333,
"r": 314.6133,
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},
"text": "36%",
"attrs": {
"row": 24,
"col": 3,
"rowspan": 1,
"colspan": 1
},
"reading_order": 133
},
{
"id": "p46.3.135",
"order": 138,
"type": "table_cell",
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"t": 101.3333,
"r": 362.6667,
"b": 73.6356
},
"text": "7%",
"attrs": {
"row": 24,
"col": 4,
"rowspan": 1,
"colspan": 1
},
"reading_order": 134
},
{
"id": "p46.3.136",
"order": 139,
"type": "table_cell",
"bbox": {
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"r": 410.72,
"b": 73.6356
},
"text": "0%",
"attrs": {
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"col": 5,
"rowspan": 1,
"colspan": 1
},
"reading_order": 135
},
{
"id": "p46.3.137",
"order": 140,
"type": "table_cell",
"bbox": {
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"t": 101.3333,
"r": 458.7733,
"b": 73.6356
},
"text": "2%",
"attrs": {
"row": 24,
"col": 6,
"rowspan": 1,
"colspan": 1
},
"reading_order": 136
},
{
"id": "p46.3.138",
"order": 141,
"type": "table_cell",
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"t": 101.3333,
"r": 506.8267,
"b": 73.6356
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"text": "",
"attrs": {
"row": 24,
"col": 7,
"rowspan": 1,
"colspan": 1
},
"reading_order": 137
},
{
"id": "p46.3.139",
"order": 142,
"type": "table_cell",
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"r": 554.88,
"b": 73.6356
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"text": "",
"attrs": {
"row": 24,
"col": 8,
"rowspan": 1,
"colspan": 1
},
"reading_order": 138
},
{
"id": "p46.3.140",
"order": 143,
"type": "table_cell",
"bbox": {
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"text": "Q12f) Personal Issues (relationships, health)",
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"col": 0,
"rowspan": 1,
"colspan": 1
},
"reading_order": 139
},
{
"id": "p46.3.141",
"order": 144,
"type": "table_cell",
"bbox": {
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"text": "13%",
"attrs": {
"row": 25,
"col": 1,
"rowspan": 1,
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"text": "here the better you can make a good impact on students.\nCommunity service\nActually spending time to go out and do community service.\nHaving more group/volunteer work that way students can become more familiar\nwith classmates.\nMentoring\nHave more students who are upperclassmen mentor the freshmen.",
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"text": "As part of its review of an institution seeking initial or continuing accreditation, the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) conducts reviews of an institution's assignment of credit hours. Academic credit has provided the basis for measuring the amount of engaged learning time expected of a typical student enrolled not only in traditional classroom settings but also laboratories, studios, internships and other experiential learning, and distance and correspondence education. Students, institutions, employers, and others rely on the common currency of academic credit to support a wide range of activities, including the transfer of students from one institution to another. For several decades, the federal government has relied on credits as a measure of student academic engagement as a basis of awarding financial aid.",
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"text": "The purpose of this policy is to provide guidance to institutions and evaluation committees on the Commission's expectations regarding credits and to set forth the federal regulations regarding the award of credit.",
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"text": "Federal Definition of the Credit Hour. For purposes of the application of this policy and in accord with federal regulations, a credit hour is an amount of work represented in intended learning outcomes and verified by evidence of student achievement that is an institutionally established equivalency that reasonably approximates",
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"text": "Not less than one hour of classroom or direct faculty instruction and a minimum of two hours out of class student work each week for approximately fifteen weeks for one semester or trimester hour of credit, or ten to twelve weeks for one quarter hour of credit, or the equivalent amount of work over a different amount of time, or",
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"text": "Commission Obligations in the Review of the Credit Hour. The Commission reviews the institution's (1) policies and procedures for determining credit hours, including clock to credit hour conversions, that the institution awards for coursework and (2) the application of its policies and procedures to its programs and coursework. Following the evaluation, the Commission is obligated to make a reasonable determination regarding the institution's assignment of credit hours and whether it conforms to commonly accepted practice in higher education. In doing so, the Commission may use sampling or other methods in its evaluation. As with the identification of non-compliance with other standards, the Commission is obligated to take action in accordance with that used in relation to other standards of non-compliance. If the Commission finds systemic non-compliance with this policy or significant non-compliance regarding one or more programs at the institution, the Commission is required to notify the U.S. Secretary of Education.",
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"text": "Institutions preparing Compliance Certifications in anticipation of reaffirmation of accreditation (accredited institutions) or initial membership (candidate institutions). The institution will be required to document compliance with Federal Requirement 4.9 (Definition of Credit Hours) as relates to credit hours. If the Board imposes a public sanction or takes adverse action in part or in full for continuing non-compliance with FR 4.9 as applies to the credit hour, the Commission will notify the U.S. Secretary of Education. The institution will be informed of such action.",
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"text": "The institution will be required to address Federal Requirement 4.9 (Definition of Credit Hours) as part of its prospectus (program expansion) or application (degree level change). Following review of the prospectus, Commission staff will refer the substantive change case to the Commission's Board of Trustees if there is evidence of non-compliance with FR 4.9. For substantive change cases involving level change, the application will automatically be forwarded to the Commission's Board of Trustees.",
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"text": "As a result of Board review that may include a site visit, if the Board imposes a public sanction or takes adverse action in part or in full for continuing non-compliance with FR 4.9 as applies to the credit hour, the Commission will notify the U.S. Secretary of Education. The institution will be informed of such action.",
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"text": "3. The Commission is not responsible for reviewing every course and related documentation of learning outcomes; rather, the Commission will review the policies and procedures that the institution uses to assign credit hours, with the application verified by a sampling of the institution's degrees and nondegree programs to include a variety of academic activities, disciplines, and delivery modes. The review process for sampling encompasses a varied sample of the institution's degree and nondegree programs in terms of academic discipline, level, delivery modes, and types of academic activities. In reviewing academic activities other than classroom or direct faculty instruction accompanied by out-of-class work, the Commission will determine whether an institution's processes and procedures result in the establishment of reasonable equivalencies for",
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"text": "the amount of academic work described in paragraph one of the credit hour definition within the framework of acceptable institutional practices at comparable institutions of higher education for similar programs.",
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"text": "The Commission will notify the U.S. Secretary of Education of its findings of systemic non-compliance with this policy or FR 4.9 or of significant non-compliance regarding one or more programs at the institution only after the Commission follows its review process that includes notification to the institution of non-compliance and a reasonable time period for the institution to respond to the citations and provide documentation of compliance.",
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"text": "Comprehensive Standard 3.4.6 reads as follows: “The institution employs sound and acceptable practices for determining the amount and level of credit awarded for courses, regardless of format or mode of delivery.” It is to be reviewed in conjunction with FR 4.9.",
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"text": "Document History\nApproved: Board of Trustees, June 2011\nEdited: January 2012",
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"text": "X. SCANNELL AND KURZ REPORT",
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"text": "XI. ADJOURNMENT\nRegent Lysonge",
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"text": "KENTUCKY STATE UNIVERSITY\nRegular Meeting of the Board of Regents\nStudent Affairs Committee\nOctober 22, 2015\n2:00 p.m. to 3:00 p.m.\nCooperative Extension Building Conference Room\nFrankfort, Kentucky",
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"text": "MINUTES\n*****",
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"text": "Regent Hettie Oldham, acting as the Committee Chairperson, called the Student Affairs Committee meeting of the Kentucky State University Board of Regents to order at 2:00 p.m. on October 22, 2015. Regent Oldham asked the secretary to call roll:",
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"text": "Present\nPresent\nNot Present\nDavid Guarnieri\nElaine Farris",
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"text": "Minutes of the April 23, 2015, meeting were approved. Motion was made by Regent Farris and seconded by Regent Gordon.",
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"text": "The Office for Student Affairs report was given by Interim Vice President Ms. Francene Gilmer. As the Interim Vice President for Student Affairs, she stated that it was Student Affairs' goal to promote collaborative programming, encourage hands-on guidance for student programs and leadership development, and inspire a renewed spirit in staff members to participate in recruiting students to Kentucky State University.",
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"text": "The analysis of Fall 2015 enrollment charts provided by the Office of Institutional Research and Effectiveness was shared. The Office of Institutional Research also provided a report on applications for admissions in 2016 received by the Office of Admissions. As of October 8, 2015, 536 applications had been received and 81 applications were complete.",
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"text": "The Office of Admissions has also created an implementation plan outlining recruitment strategies. The recruitment strategies are designed to strengthen relationships and outcomes with counselors, parents, and students.",
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"text": "A Student Handbook update was provided. Mr. Christopher Cribbs, Assistant Vice President for Student Affairs, has forwarded his student conduct recommendations and updates to General Counsel Gordon Rowe. Ms. Rochelle Owsley, Director of Student Life, has forwarded recommendations and updates with the exception of the Student Government Association section. Ms. Dionna McDonald, Residence Life Director, has forwarded her recommendations for updates.",
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"text": "Updates on the 2015 Fall Semester Zero Tolerance Policy. The difference between suspension (first offense) and expulsion (two offenses) was discussed. Between August 22, 2015, and October 22, 2015, there were four residential students suspended and two residential students expelled under the Zero Tolerance Policy (possession and/or use of marijuana).",
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"text": "The One-Stop-Shop activity report from July-September 2015 was as follows:",
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"text": "Sept.\n52\n2\n15",
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"text": "Totals\n114\n89\n45",
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"text": "Suggested ideas for the redesign was to implement a One-Stop-Shop process that will expedite the processes and procedure to monitor students' financial status. A redesign of steps/timeline would require an Enrollment Management Committee to evaluate and assess the processes and procedures. The process will incorporate functions for which the Offices of Admissions, Financial Aid, Residence Life, and the Registrar are responsible.",
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"text": "The 2015-16 Student Life Activities Calendar was presented. This calendar included activities planned by student groups and did not include events planned by the University. The next convocation will be the Veterans Day Convocation on November 11, 2015, at 11 a.m. with Major General Peggy Combs, Commanding Officer at Ft. Knox, as the speaker.",
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"text": "KENTUCKY STATE UNIVERSITY\nRegular Meeting of the Board of Regents\nStudent Affairs Committee Report\nJanuary 21, 2016\nCooperative Extension Building Conference Room\nFrankfort, Kentucky",
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"text": "The Office of Admissions is conducting a search for a Director and Assistant Director. The positions have been advertised and applications are under review. The search is open until a qualified candidate is hired. President Burse has established the Enrollment Management Task Force to manage day-to-day operations until a Director is hired.",
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"text": "The staff members in the Office of Admissions have re-examined the outcomes of the 2015 Spring Open House. The national ACT test date was the same date as this event, which may have been the primary reason for the low attendance. With a renewed sense of commitment for a successful 2016 event, several changes are taking place.",
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"text": "Invitations to High Schools, Churches, Social Organizations, Facebook, KSU Website, Alumni Clubs, KSU Academic Departments, post card mailings. Date: January 15, 2016\\nJanuary 2016:\\n1. Advertising Poster for the Open House designed for publication.\\n2. Posters and postcards will be mailed to each high school in Kentucky as well as churches and business in the service counties.\\n3. Electronic marquee request to External Relations regarding Open House. Date: January 15, 2016",
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"text": "4. Work orders to be submitted to the Office of Facilities.\\nDate: January 15, 2016.\\nFebruary:\\nBegin Media blitz. Blitz in Frankfort and service counties newspapers, radio ads, Channel 10.\\nDate: February 1, 2016",
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"text": "Planning meetings will include faculty, staff, and students.\\nProspective student engagement may include game room activities, a Greek step show, and performances by Music Department groups.\\nJanuary/February: The Open House Committee will convene on January 19, 2016, with assignments and subcommittees formed. Students will be involved with each subcommittee. Minutes will be taken at the meetings and agendas distributed for each meeting.",
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"text": "Other Projects:\nWorking on reconciliation of state and federal funds received\nWorking on clean-up for students who were packaged and did not attend\nSubmission of the annual Fiscal Operations Report for 2014-15 and Application to Participate for 2016-17 (FISAP) – with FISAP edit corrections due December 15, 2015",
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"text": "One Stop Shop will return to its original name, Student One Stop (SOS) Center, and purpose as defined in the Title III grant which funds the Center. The original purpose was for the SOS enrollment services model to represent an opportunity to provide friendlier, faster, easier, and more efficient services to students with enrollment services concerns. The SOS enrollment services model evolved out of the former Office of Enrollment Management's work to fully consider (1) the most central location and optimum characteristics for such a Center, (2) what frontline services should be provided, (3) the optimum staffing of the Center, (4) requisite training and cross training mechanisms, and (5) the peak times of student needs. The Student One Stop Center is transitioning back to an enrollment services model providing efficient services to students with enrollment concerns. All enrollment issues will be filtered through the Center and a Counselor. If the Counselor is unable to resolve the issues, it will be referred to the appropriate office. The Counselor will be responsible for ensuring the issue is resolved by the office to which the student was referred within 12 hours. The resolution confirmation step has already been implemented. Revisions to the process flow will be changed as needed.",
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"text": "Vice President Pinkard reported physical inventory would be done per schedule. Regent Guarnieri and Regent Henry asked Vice President Pinkard to give notice of anything missing over $50,000 in June. Regent Whitehead asked about a depreciation budget. President Burse stated we do not fund depreciation. Regent Bearden inquired about cameras for security purposes. Vice President Pinkard confirmed we have cameras.",
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"text": "Vice President Pinkard reported visiting EKU Bursar's office as a Best Practice sharing and training for all KSU Bursar office personnel. Our Standard Processes are being evaluated. He stated the office is focused on weekly monitoring of all customer",
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"text": "The 51% accounts receivables decrease from $12.2MM to under $6.0MM is primarily due to a $5.1MM in student accounts receivables reduction in August and September 2014. This reduction in student accounts receivables was due to an increase in the allowance for doubtful accounts by that amount. Accrued Liabilities increased from $2.0MM to $5.3MM or by 92%. This increase over the prior year was primarily Accounts Payable ($225K) and Payroll Liabilities ($2.3MM). Tuition and fees were down to $16.1MM vs. $20.2MM last year due to student enrollment.",
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"text": "Motion for adjournment of the Finance and Audit Committees was made by Regent Bearden and seconded by Regent Guarneri. The meeting adjourned at 11:50 am.",
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"text": "KENTUCKY STATE UNIVERSITY\nRegular Meeting of the Board of Regents\nBusiness Affairs and Audit Committees\nOctober 22, 2015\n1:00 pm to 2:30 pm\nCooperative Extension Building Conference Room\nFrankfort, Kentucky",
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"text": "Regent LaVaughn Henry, Chairperson, called the joint meeting of the Business Affairs Committee and Audit Committee of the Kentucky State University Board of Regents to order at 1:00 p.m. on October 23, 2015. Regent Henry asked the secretary to call the roll:",
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"text": "Hettie Oldham\nKaren Bearden\nElaine Farris",
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"text": "Acting Vice President Rush introduced four new members of the Business Affairs team - Rayla Smoot, Director of Human Resources Services; Mary Smith, Grants Accountant II; Oliver Heyn, Grants Accountant II, and Langhao Tang, Accountant I.",
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"text": "Acting Vice President Rush stated that the University had 1,408 accounts placed with three collections agencies and the Department of Revenue in the amount of $7.7MM. He stated that we were currently attempting to get more accounts to the Department of Revenue before tax season by the end of this month or early November. He stated that collections with the three agencies were very low, less than one percent a month.",
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"text": "KENTUCKY STATE UNIVERSITY\nRegular Meeting of the Board of Regents\nBusiness Affairs Committee\nJanuary 21, 2016\n2:30 pm to 4:00 pm\nCooperative Extension Building Conference Room\nFrankfort, Kentucky",
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"text": "After a review of collections activity, it has been determined that the prior collections data that has been reported to the Board was inaccurate. A review of all accounts in collections was begun in December as a result. Previous data reported to the Board was compiled as a “running total” of the number of accounts that had been submitted for collections and was not adjusted for returned and closed accounts. The Bursar’s Office staff is now working directly with the collections agencies used by the University to reconcile the accounts.",
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"text": "As of December 10, 2015, data reconciliation was completed for accounts placed with the Department of Revenue (DOR). The University has 181 accounts with balances totaling $2,147,384.04 with the DOR.",
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"text": "In late October, the Bursar's Office began the process of submitting another 201 accounts to the DOR. During this process, a number of issues in the procedures used by the Bursar's Office were identified. These issues relate to the procedures used to select appropriate accounts for collection, verifying the accuracy of the accounts, and resolving protested balances. Additionally, the University has been notified by the DOR that the ten day notice letters sent to debtors are insufficient and must be revised to set out the debtor's right to a hearing.",
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"text": "Detailed conversations with all collections agencies used by the University to insure that the Bursar's Office staff understand the collections account reports and how to reconcile the number of accounts placed with each agency;",
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"text": "The targeted completion date for these activities is February 1, 2016.",
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"text": "At the October committee meeting, Regent Farris raised a question about the connection between the fixed assets inventory report and the insurance coverage the University has in place.",
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"text": "University buildings are valued annually for insurance purposes by adjusting the recorded value of the buildings for current construction costs. This adjustment is made by the State Risk Management Office in the Commonwealth of Kentucky's Finance Cabinet.",
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"text": "Contents are valued for insurance purposes based on reports provided to State Risk Management by the University. After an internal search for valuation reports failed to locate any reports, State Risk Management was contacted. That office indicated that they had not received a comprehensive contents report from the University in at least eight years.",
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"text": "A review of the contents coverage in place compared to the fixed asset values is now underway. As discrepancies are discovered, State Risk Management will be notified and the coverage amounts updated. When the review is complete, a comprehensive report will be provided to State Risk Management.",
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"text": "A number of state universities have now released their financial statements for the 2014-2015 fiscal year. Below is a comparison of how the unrestricted net assets position of these universities has been affected by the implementation of this accounting change.",
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"text": "2015\n($332.7)\n($133.2)\n($355.8)\n($71.0)",
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"text": "The administrative areas of a university should be able to provide information that is on time and accurate. Measured by this standard, the Business Affairs organization at Kentucky State University is not effective.",
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"text": "A debt service payment due in October was paid approximately two weeks late;",
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"text": "A multitude of issues in Human Resources that are highlighted in a later section of the committee report.",
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"text": "A number of actions have been taken to address these issues and improve effectiveness. The Finance and Administration Assessment and Evaluation Committee is a University committee established to recommend means of increasing effectiveness within Business Affairs. This committee met on December 10, 2015 and will continue meeting twice a month to assist in identifying issues and solutions.",
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"text": "REVENUES\nOperating revenue:",
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"text": "December 2013",
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"text": "11,783,523\n(2,698,368)\n9,085,154",
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"col": 1,
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{
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{
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{
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"bbox": {
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"r": 464.362368,
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"text": "16,651",
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{
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"text": "14,705",
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{
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{
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"col": 1,
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{
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"text": "EXPENSES\nOperating expenses:\nEducational and general",
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"text": "A thorough understanding of the Bursar Office student billing and collection activity was obtained in order to evaluate the internal control structure. This was achieved through interviews of key personnel and examination of supporting documentation. This included obtaining an understanding of the policies and procedures for processing, recording, monitoring, reconciling, and reporting of student tuition/fee charges and the collection of student payments and departmental deposits. Testing of activity was also performed to determine the effectiveness of the controls.",
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"text": "The operational and fiscal administration of the Bursar Office was reviewed. The review included student billing and collection activity during Fiscal Year 2015 and the first quarter of Fiscal Year 2016 (July 1, 2014 through September 30, 2015). The review included assessing whether activity was processed, recorded, and monitored accurately, appropriately and in accordance with applicable policies and procedures. The details of the scope and methodology of the review will be addressed in the Observations and Recommendations section of this report. The examination would not identify all weaknesses because it was based on selective review of data.",
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"text": "It is my opinion that the internal control structure for the Bursar Office student billing and collection activity is inadequate. The internal control rating is on page 6 of this report. The rating quantifies my opinion regarding the internal controls, and identifies areas requiring corrective action. Opportunities to strengthen the internal control structure were noted. Examples include the following.",
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"text": "Representatives from the Bursar Office have reviewed the results and are committed to addressing the issues noted. Corrective action plans are included in this report in the Observations and Recommendations section. We will continue to work with Bursar Office to ensure the actions taken are effective to address the issues noted.",
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"text": "The Kentucky State University Bursar Office is a division of Finance and Business Affairs. The Bursar Office provides accurate and timely billing and account services to students, faculty and staff, alumni and others in the Kentucky State University community. Their functions include the assessment of student tuition and fees. They are also responsible for the issuance of student refund checks and the collection and recording of student payments and departmental deposits.",
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"text": "The audit was a result of a special request from the President of Kentucky State University, Raymond M. Burse.",
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"text": "See Observations and Recommendations section of this report.",
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"text": "The Office of Internal Audit has not performed a previous review of the Bursar Office.",
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"text": "The audit was performed in accordance with the International Standards for the Professional Practice of Internal Auditing issued by the Institute of Internal Auditors.",
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"text": "An understanding of the internal control structure was obtained in order to support the final opinion.",
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"text": "The review did not disclose any instances of irregularities, any indications of illegal acts, and nothing was detected during the review that would indicate evidence of such. Any significant instances of noncompliance with laws and regulations are reported in the Observations and Recommendations section of this report.",
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"text": "A draft report was issued to the Bursar Office on 12/21/2015. The views of the Bursar Office officials were received on 1/5/16 and are included as corrective action plans in the Observations and Recommendations section of the report. The plans indicate a commitment to addressing the issues noted.",
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"text": "The Office of Internal Audit Charter states that departments need to respond to draft audit reports in a timely manner. It specifically states that",
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"text": "“The response must be forwarded to the Office of Internal Audit within 15 days of the receipt of the draft report.”",
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"text": "The Bursar Office response was provided within this required timeframe.",
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"text": "A review of the Bursar Office student billing and collection activity was performed. The operating policies, procedures and records specific to the Bursar Office were reviewed. The primary focus was the operational and fiscal administration of the activity. This included how activity was processed, recorded, and monitored. The objective was to obtain assurance that potential risks were adequately mitigated through internal controls in the process.",
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"text": "Bursar Office activity was tested using a sampling approach. A review of the Bursar Office tuition/fee compliance and cash management activity was performed. The review included student billing and collection activity during Fiscal Year 2015 and the first quarter of Fiscal Year 2016 (July 1, 2014 through September 30, 2015). Samples of transactions were selected for testing accuracy, completeness, and timeliness as follows.",
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"text": "A sample of 25 students, including 170 tuition and fee charges, was judgmentally selected for review. The students were selected from each of the semesters included in the audit period to review the validity and accuracy of their tuition and fee charges.",
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"text": "A sample of 18 transactions, including 17 deposits, was judgmentally selected for review. Student payments and departmental deposits were selected from each of the semesters included in the audit period to review the accuracy, completeness and timeliness of receipts.",
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"text": "A sample of two reconciliations was judgmentally selected for review. Reconciliations were selected from dates within the audit period to verify accuracy, completeness, approval and timeliness of the reconciliations.",
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"text": "A sample of five returned payments (check, online payments) was judgmentally selected for review. The returned payments were reviewed to verify the appropriate fees were charged and the returned payment was recorded on the student's account in a timely manner.",
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"text": "The total population of students (60) who met the requirements to receive the residential rate for tuition/fees per the Choice Act of 2014 was reviewed to determine compliance with federal regulations.",
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"text": "The examination would not reveal all non-compliance issues because it was based on selective review of data.",
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"text": "Issues were noted with the Bursar Office Billing and Collections activity. As a result, the effectiveness of the internal control structure is inadequate and needs improvement. Opportunities to strengthen the controls include the following.",
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"text": "Details of these begin on the following page.",
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"text": "There were issues noted regarding the cash management activity of the Bursar Office.",
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"text": "Timeliness. The Bursar Office is responsible for the timely deposit and posting of cash and check receipts. According to policy, cash and check receipts are to be deposited daily in the bank and posted to the appropriate account in the Banner system upon receipt.",
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"text": "There were 6 of 18 instances in which cash and check receipts were not deposited in the bank in a timely manner. The number of days between the transaction date and the date the receipts were deposited in the bank ranged from two to six days.",
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"text": "During a surprise audit of the cash vault (November 5, 2015), the Internal Auditor discovered cash and check receipts, totaling $13,015, from the previous three days had not been deposited in the bank. The vault was unlocked with the cash and checks placed in a tub on top of the safe. One of the bank deposits bags had been tampered with and the cash inside the bag did not agree to the total amount of cash/currency noted on the bag. The Internal Auditor was able to reconcile the cash and checks on hand to system report totals. It appears cash was taken out of the bag to provide change to a student.",
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"text": "There is no documented policy instructing departments and programs on when cash and check receipts on hand need to be taken to the Bursar Office for deposit.",
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"text": "During the audit (September 1, 2015), the Internal Auditor was made aware of ten checks dated March, April and May 2015 which had not been taken to the Bursar Office for deposit. The checks, totaling $2,602, were kept in an unlocked desk drawer in the Department of Facilities Services (Jordan Hall).",
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"text": "There were 8 of 18 instances in which check payments and tuition waivers were not applied to the student's account within the Banner system in a timely manner.",
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"text": "- There were four instances in which checks were not posted to the Banner system in a timely manner. The number of days between the check date and the date the funds posted to the Banner system ranged from 2 to 54 days.",
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"text": "KSU full-time employees or their eligible dependents are eligible to receive a tuition waiver for a maximum of six credit hours. There were four instances where completed tuition waiver forms were not posted to the Banner system in a timely manner. The number of days between the date the form was signed by the appropriate Cabinet official (or designee) and the date the tuition waiver posted to the student's account ranged from 11 to 21 days.",
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"text": "Monthly Reconciliations. On a monthly basis, the Accounting Department which is a division of Finance and Business Affairs performs a documented reconciliation of student payments and departmental deposits received during the month, the related Banner system account, and the related bank account.",
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"text": "For both of the monthly reconciliations reviewed, a cumulative difference of $5,510 was identified. The transactions in question dated back to September 2014. The monthly reconciliations were signed by the Assistant Vice President of Business Affairs to acknowledge his review. Although the Accounting Department was in the process of researching, there was no documented evidence the differences had been resolved at the time of his review. The lack of a documented resolution",
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"text": "Page 10 of 17",
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"text": "increases the risk that systemic issues, fraud, or errors may not be detected and as a result would not be prevented in the future.",
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"text": "Both monthly reconciliations reviewed were not performed until at least two months after the cash, check and credit card receipts were deposited in the bank.",
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"text": "Returned Payments (Check/Online Payments). There were issues noted with fees charged and the timeliness of recording returned payments in the Banner system.",
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"text": "There were two of five instances in which the returned payment was not recorded in the Banner system in a timely manner. The number of days between the date the bank notified the Accounting Department and the date the returned payment was recorded in the Banner system was 7 to 39 days.",
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"text": "There were three of five instances where the returned payment did not result in a return check fee being applied to the student's account as required by the Tuition and Fee Schedule approved by the Board of Regents.",
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"text": "Although the risk is similar, the Internal Auditor was made aware that payments made through the online payment service provider (Touchnet) are not subject to a fee if returned for insufficient funds.",
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"text": "Deposit Summary Reports. At the end of each work day, Bursar Office Cashiers reconcile transactions recorded on their cashier detail reports to the cash, check and credit card payments they collected. This reconciliation is required to be documented using a Cashier Check-Out Form. The Cashier Supervisor reviews and consolidates the cashier reports to prepare the daily deposit. This review is required to be documented using a Deposit Recap Form.",
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"text": "The daily reconciliation of the cashier's register is not performed in the presence of two individuals.",
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"text": "- There were 16 of 17 instances in which the Cashier Check-Out Forms were not reviewed or approved by the Cashier Supervisor as evidenced by way of a signature and date.",
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"text": "Cashiers have the ability to view and adjust system receipt information and activity reports from the Banner system prior to and during their daily checkout process without supervisor review. This allows the cashier to be aware of revenue receipt balances prior to closing their register. This increases the risk that funds could be diverted for personal use without detection.",
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"text": "There were 6 of 17 instances in which the cash, credit card, check and/or electronic fund transfer amounts recorded on the Cashier Check-Out Form were not in agreement with the cashier detail report. The researching and resolution of the differences was not documented on the form.",
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"text": "There were 3 of 17 instances in which the cash, credit card, check and/or electronic fund transfer amounts recorded on the Deposit Recap Form were not in agreement with the Cashier Check-Out Form. The researching and resolution of the differences was not documented on the form.",
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"text": "There were also issues with the completeness and accuracy of the Deposit Recap and Cashier Check-Out Forms.",
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"text": "There were 4 instances in which the grand total of cash, check, credit card and electronic fund transfers recorded on the Cashier Check-Out and/or the Deposit Recap Forms were either non-existent or calculated incorrectly.",
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"text": "Recommendations",
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"text": "Appropriate personnel should consider the following recommendations concerning Bursar Office cash management activity.",
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"text": "All cash, check and credit card receipts should be deposited in the bank daily in accordance with Bursar Office policy. This would help safeguard funds and accurately reflect the information within the Banner system.",
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"text": "All funds should be posted to the appropriate Banner system account upon receipt. A major component of any reporting system is proper monitoring and reconciliation. It is imperative that Bursar Office staff provide regular review of individual transactions for appropriateness, and completeness. Ultimately, this will help ensure the reliability of information for management analysis and help providing an effective audit trail.",
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"text": "A university wide policy should be established which instructs departments and programs on when cash and check receipts on hand need to be taken to the Bursar Office for deposit. Consider the following when drafting the policy:",
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"text": "the dollar threshold amount when cash and check receipts should be brought to the Bursar Office for deposit, and",
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"text": "information and documentation required when departments bring check and cash receipts for deposit, and",
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"text": "suggested cash management procedures for departments and programs that may collect cash and checks at special events (i.e., homecoming and sporting events).",
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"text": "The Bursar Office should coordinate with Human Resources to ensure completion of tuition waiver forms are applied to students' accounts in a timely manner. During registration, appropriate Bursar Office personnel should periodically check with Human Resources to identify any approved tuition waiver forms or any forms awaiting approval.",
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"text": "The reconciliation of student payments and departmental deposits received during the month, the related Banner system account, and the related bank account should be performed at least monthly to detect unauthorized activity, unexpected payments, and other discrepancies. Consider the following in performing the reconciliation(s):",
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"text": "reconciliations should be performed on at least a monthly basis, and",
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"text": "any differences identified should be researched and resolved in a timely manner, and",
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"text": "the reconciliation preparer should sign and date the reconciliation upon completion, and",
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"text": "Page 12 of 17",
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"text": "Finance and Business Affairs\nBursar Office Review\nJanuary 2016",
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"text": "the reconciliation should be subject to a formal review, evidenced by way of the reviewer's signature and the date of review, and",
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"text": "the completed reconciliation should be submitted to the Vice President of Finance and Business Affairs for a cursory review. Any differences found to be inadequately researched and resolved should be returned to applicable staff for further investigation.",
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"text": "Returned payments should be recorded on the student's account immediately. This should be done to ensure student account balances are current and accurate for management analysis.",
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"text": "Appropriate personnel should consider applying a return check fee for returned payments which originated online with our third party service provider (Touchnet). A policy which would prohibit persons to pay with checks that have been identified as repeat offenders regarding returned payments should be explored. This should be done in an attempt to deter students from intentionally making payments from a bank account that has insufficient funds.",
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"text": "The daily reconciliation of cashier's register should be performed in the presence of two persons (dual control) at the end of each work day. Consider the following in performing the reconciliation:",
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"text": "any differences identified between the Cashier Check-Out Forms and cashier detail reports should be researched and resolved, and",
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"text": "the reconciliation preparer should sign and date the reconciliation upon completion, and",
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"text": "the reconciliation should be subject to a formal review, evidenced by way of the reviewer's signature and the date of review. The reviewer should be ensuring the appropriate documentation is included (e.g., Banner and credit card machine receipts) and the appropriate forms are accurate and complete, and",
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"text": "any exceptions to the policy and procedures should be documented and included in the support documentation.",
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"text": "✓ Appropriate personnel should determine whether the Banner system has security features to prohibit cashier access to receipt information / activity reports. If so, these controls should be activated. In the absence of these security features, compensating controls (e.g., unannounced cash counts by supervisor) could be performed to help ensure the accuracy of revenue receipts.",
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"text": "Bursar Office's Corrective Action Plan",
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"text": "The Bursar Office concurs with and will implement the recommendations related to cash management activity.",
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"text": "Page 13 of 17",
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"text": "Finance and Business Affairs\nBursar Office Review\nJanuary 2016",
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"text": "2) Tuition and Fee Compliance",
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"text": "There were noncompliance issues noted with federal regulations and the applicable Tuition / Fee Schedule approved by the Board of Regents for the semester reviewed.",
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"text": "Tuition and Fee Schedule. Students were charged tuition and fees that were not in compliance with the applicable Tuition and Fee Schedule for the semester.",
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"text": "There was one instance in which the tuition charged to the student was not in agreement with the applicable Tuition and Fee Schedule for the semester. The student was charged the undergraduate part time rate for tuition although Admissions has the student listed as a resident of Kentucky.",
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"text": "There were four instances in which the residency status noted on the student's application was not recorded in the student information system, Banner. The student's residency determines whether they receive in state or out of state tuition and fees.",
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"text": "- At the time of the review, only one of the four hard copy applications could be provided to the Internal Auditor to determine the student's residency status.",
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"text": "There were two instances where bookstore charges applied to the student's account in the Banner system did not agree to the bookstore charges reported in the Blackboard system. The Banner system included the bookstore charge as part of the student's bill while the Blackboard system did not have any record of the book voucher transaction for the student. The result was the students were overbilled a combined $610.",
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"text": "There were 48 instances in which bookstore charges applied to the student's account in the Banner system did not agree with the bookstore charges reported in the Blackboard system. The bookstore charges applied to the students' accounts was the result of failed attempts by the Bursar Office to electronically upload bookstore charges from Blackboard to Banner. The overall effect of these errors was either a zero balance or a net amount which was then appropriately deducted from the student's refund check.",
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"text": "Choice Act of 2014. The Choice Act of 2014 requires colleges and universities to provide resident-rate tuition and fee charges to covered veterans and their dependents.",
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"text": "During the Fall 2015 semester, Kentucky State University had 60 registered students who qualified to receive this benefit. Nine of these students were charged the non-resident rate for tuition and fees.",
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"text": "Finance and Business Affairs\nBursar Office Review\nJanuary 2016",
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"text": "Appropriate personnel should consider the following recommendations regarding the noncompliance issues identified.",
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"text": "The details of the noncompliance issues identified during this audit were provided to the Bursar Office for review and determination of the extent of any remedial action needed.",
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"text": "The Bursar Office should ensure that all tuition and fees charged comply with the applicable Tuition and Fee Schedule as approved by the Board of Regents for the semester. Supervisory oversight could help to ensure tuition and fees charged are accurate, appropriate and complete.",
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"text": "The Bursar Office should work with Information Technology to facilitate the process of recording students' book store charges to their accounts in the Banner financial system. A review should be performed to ensure that the proper amount of bookstore charges were applied to students' accounts.",
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"text": "The Bursar Office should coordinate with the Registrar's Office. particularly the Veteran Affairs liaison, to ensure that veterans and their dependents covered by federal regulations are receiving the benefits they are entitled to.",
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"text": "Bursar Office's Corrective Action Plan",
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"text": "The Bursar Office concurs with and will implement the recommendations related to tuition and fee compliance.",
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"text": "There were issues noted with the general administration of the Bursar Office billing and collection activity.",
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"text": "Policies and Procedures. Although the Bursar Office has desktop procedures illustrating how to process payments in the Banner financial system, there are no detailed policies and procedures to guide personnel in the performance of their job duties. This increases the risk of noncompliance with intended policies and procedures. This could also lead to inconsistencies and inefficiencies with activity processing.",
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"text": "Mailed Payments. The Xerox Solution Center and Mail Room (third party provider) is responsible for the delivery and pick up of mail on campus. Xerox personnel picks up the mail from the post office in the morning and drops off mail in the afternoon. The incoming mail is sorted by department and delivered daily. Any mail that is not addressed to a specific department is put in a “dead file” until the appropriate department for delivery can be determined. Due to the mail initially going to the Mail Room prior to delivery to departments, there is an increased risk that payments or donations to the university may be inappropriately or not specifically addressed which would result in an untimely delivery to the Bursar Office for deposit.",
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"text": "Debt Collections. Kentucky State University contracts with third party vendors to provide debt recovery services on behalf of the university. The administration of the contract is the responsibility of the Bursar Office. No one in the Bursar Office reviews the invoices to ensure the completeness and accuracy of the student debt collected. Also there is no verification of the collection fee charged by the vendors to ensure accordance with contractual terms.",
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"text": "A written internal policies and procedures manual should be developed to guide Bursar Office personnel in the administration of activity that includes the timely deposit of funds and the assessment of tuition and fees charged to students. The internal policies and procedures manual should:",
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"text": "include sufficient detail for each job duty performed, copies of forms used, and the policies followed in the processing of activity, and",
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"text": "include sufficient detail to guide personnel in the processing of credit card payments over the phone, and",
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"text": "reflect the most current information and be updated periodically, and",
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"text": "be distributed to all applicable personnel. In addition, key personnel should be trained to help ensure consistent adherence to the requirements.",
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"text": "as a control to prevent loss and/ or theft of mail. This is especially relevant for departments like the Bursar Office which receive high volumes of payments through the mail.",
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"text": "✓ Appropriate personnel should review third party vendor's invoices to ensure that student debt collected is complete and accurate. Personnel should also review all supporting documentation to ensure the collection fee is in compliance with contractual terms prior to approval of payment. If the invoice and supporting documentation do not clearly provide this level of detail, additional explanation should be provided.",
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"text": "Board of Regents Meeting",
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"text": "January 21, 2016",
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"text": "Regent Charles Whitehead, Chairperson\nRegent LaVaughn Henry\nRegent Elgie McFayden",
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"text": "KENTUCKY STATE UNIVERSITY\nRegular Meeting of the Board of Regents\nExternal Relations and Development Committee\nJanuary 21, 2016\n5:00 p.m.\nCooperative Extension Building, Conference Room\nFrankfort, Kentucky",
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"text": "MEETING INDEX",
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"text": "Section Page\nMinutes 4\nExecutive Summary Report 8\nContributions Report 11\nAlumni Relations Report 13\nCommunications Report 16\nEndowment Management Report 26",
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"text": "Also discussed was whether the Kentucky State University National Alumni Association should charge membership dues. Regent Henry inquired about the benefits of paying alumni dues at other schools? Max Maxwell responded that many schools offer discounted ticket prices, a membership card, and alumni publications. Discussion ensued on the possibility of establishing a multiyear campaign in reference to Tennessee State University's $13 million effort tied to the John Merritt Classic. The use of Alumni Finder may be helpful in updating alumni addresses in order to reach out to more alumni. An external firm is researching potential major activities and what deliverables will be feasible. President also commented regarding the scholarship program in relation to the alumni as well.",
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"text": "On December 12[p135.4.1] Kentucky State University through its Office of Student Life and the Frankfort Kiwanis Club sponsored an event referred to as “Sharing Is Caring”. Over 6,000 flyers promoting the event were distributed in Franklin County through the elementary schools, community businesses and area churches. The purpose of the event was to encourage children to come to a Christmas party held at Exum on the KSU campus and to bring a gift to be donated to children participating in KSU’s Angel Tree Program. The event featured lunch, crafts, games and prizes with the children primarily interacting with KSU students regarding these activities. Approximately 200 children participated and the number of gifts contributed during the event allowed the Angel Tree Program to provide gifts to an additional 50 plus children. Numerous positive comments were received following the event regarding the community and the university coming together to hold such a worthwhile activity for the benefit of Frankfort and the surrounding area.",
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"text": "The side of the Jordan Building which faces University Drive has been a topic of discussion for some time due to its unattractive appearance. As a result, a meeting was held with a representative of Lynn Imaging to determine what options are available to cover the four separate concrete areas which are showing signs of wear and tear. The option which is being presently pursued is to have banners erected which will be installed flush to the side of the building. These banners will depict a series of collages consisting of a collection of photos showing the past, present and continuing ongoing events highlighting outstanding historical events, achievements of the university and campus life at KSU. The project is initiated by the first week of January would be completed by March. It will truly be an aesthetically pleasing addition to the KSU campus.",
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"text": "videos on behalf of Kentucky State University which will be utilized for a number of future purposes. Ms. Hay graduated Summa Cum Laude in 1999 from KSU. The three videos will serve three distinct purposes:",
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"text": "o Video 1 will feature various KSU student activities depicting aspects of campus life and be shown on the TVs located throughout the campus. This video can also be used in conjunction with Video 3 described below",
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"text": "o Video 2 will be used to promote KSU to the general public in a positive light showing all facets of the university including academics, athletics, music, agriculture research and other areas which can be highlighted. This video will open with an aerial view of the entire KSU campus which video footage has been shot using a drone. The video will be shown to various civic organizations, on the local cable TV channel and generally used at future promotional events conducted on behalf of the university.",
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"text": "o Video 3 will be designed to focus on high school student recruitment and will be featured at high school events pertaining to college recruitment. It will have a contemporary theme with music, activities on campus and other aspects of the university depicted in a manner to appeal to the high school-age student.",
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"text": "A partnership has been formed with the Lexington Legends Minor League baseball team. The partnership has been a success with our students. Our students received multiple interviews while onsite at the winter meetings in Nashville, TN in early December. Two KSU students have accepted positions and others are still receiving interviews and follow-up call backs as well. KSU has been invited to participate in the December 2016 Winter Meetings as well, which will be hosted in Washington, DC. Also, KSU is in the planning stages of securing a double header baseball game at the Lexington Legends field against Asbury College in early April.",
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"text": "The Cheaney Legacy Plaza 1886 discount idea was very successful. As of December 31, 2015, 50 new bricks have been purchased and will be installed in late spring due to winter weather. Brick prices as of January 1, 2016 is as follows: $250.00, $750.00 and $1,550.00.",
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"text": "The Development Office received from LG&E payment under its initial pledge of $500,000.00 for its support of the STEM program. Additionally KSU received $6,000.00 from Meritor Corp. The Meritor funds are to be used to provide financial aid to a deserving student at KSU for one academic year. A student will receive $2,500.00 for each semester in the form of a scholarship. The remaining $1,000 will be used for various event sponsorships throughout the academic year.",
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"text": "Total Dollars Raised July 1, 2011 - December 31, 2011",
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{
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"text": "Total Dollars Raised July 1, 2010 - December 31, 2010",
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{
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"text": "Total Alumni Contributions",
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"col": 0,
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"colspan": 1,
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},
{
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"type": "table_cell",
"bbox": {
"l": 193.8,
"t": 520.8712800000001,
"r": 229.807392,
"b": 500.13828
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"text": "$76,776\\n(202)",
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"row": 1,
"col": 1,
"rowspan": 1,
"colspan": 1,
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},
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},
{
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"type": "table_cell",
"bbox": {
"l": 255.6,
"t": 520.8712800000001,
"r": 297.251892,
"b": 500.13828
},
"text": "$105,853\\n(293)",
"attrs": {
"row": 1,
"col": 2,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true
},
"reading_order": 9
},
{
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"type": "table_cell",
"bbox": {
"l": 328.68,
"t": 520.8712800000001,
"r": 364.689552,
"b": 500.13828
},
"text": "$31,132\\n(182)",
"attrs": {
"row": 1,
"col": 3,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true
},
"reading_order": 10
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{
"id": "p138.4.12",
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"type": "table_cell",
"bbox": {
"l": 385.32,
"t": 520.8712800000001,
"r": 426.971892,
"b": 500.13828
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"text": "$102,706\\n(182)",
"attrs": {
"row": 1,
"col": 4,
"rowspan": 1,
"colspan": 1,
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},
"reading_order": 11
},
{
"id": "p138.4.13",
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"type": "table_cell",
"bbox": {
"l": 456.36,
"t": 520.8712800000001,
"r": 492.367392,
"b": 500.13828
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"text": "$86,641\\n(185)",
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"row": 1,
"col": 5,
"rowspan": 1,
"colspan": 1,
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},
{
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"type": "table_cell",
"bbox": {
"l": 527.76,
"t": 520.8712800000001,
"r": 563.831868,
"b": 500.13828
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"text": "$29,385\\n(47)",
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"col": 6,
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{
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"bbox": {
"l": 77.64,
"t": 485.95128,
"r": 163.642848,
"b": 394.65828
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"text": "Total Corporation Contributions\nTotal Employee Contributions\nTotal Foundation Contributions\nTotal Organization Contributions",
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"col": 0,
"rowspan": 1,
"colspan": 1,
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{
"id": "p138.4.16",
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"type": "table_cell",
"bbox": {
"l": 193.8,
"t": 485.83128,
"r": 229.813872,
"b": 394.65828
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"text": "$19,600\\n(6)\n$1,177\\n(4)\n$5,500\\n(2)\n$8,537\\n(15)",
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"row": 2,
"col": 1,
"rowspan": 1,
"colspan": 1,
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{
"id": "p138.4.17",
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"type": "table_cell",
"bbox": {
"l": 261.24,
"t": 485.83128,
"r": 297.253704,
"b": 394.65828
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"text": "$8,600\\n(4)\n$63,159\\n(31)\n$10,056\\n(9)\n$9,148\\n(17)",
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"row": 2,
"col": 2,
"rowspan": 1,
"colspan": 1,
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"merged_continuation": true
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"reading_order": 16
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{
"id": "p138.4.18",
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"type": "table_cell",
"bbox": {
"l": 328.68,
"t": 485.83128,
"r": 364.693704,
"b": 394.65828
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"text": "$7,762\\n(6)\n$4,385\\n(30)\n$19,828\\n(12)\n$6,100\\n(7)",
"attrs": {
"row": 2,
"col": 3,
"rowspan": 1,
"colspan": 1,
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{
"id": "p138.4.19",
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"type": "table_cell",
"bbox": {
"l": 385.32,
"t": 485.83128,
"r": 426.973788,
"b": 394.65828
},
"text": "$5100\\n(2)\n$7,792\\n(9)\n$555,000\\n(4)\n$1,029\\n(4)",
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"row": 2,
"col": 4,
"rowspan": 1,
"colspan": 1,
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{
"id": "p138.4.20",
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"type": "table_cell",
"bbox": {
"l": 456.36,
"t": 485.83128,
"r": 492.371544,
"b": 394.65828
},
"text": "$5,450\\n(7)\n$28,256\\n(7)\n$70,585\\n(32)\n$61,265\\n(43)",
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"row": 2,
"col": 5,
"rowspan": 1,
"colspan": 1,
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{
"id": "p138.4.21",
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"type": "table_cell",
"bbox": {
"l": 522.24,
"t": 485.83128,
"r": 563.889732,
"b": 394.65828
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"text": "$11,100\\n(9)\n$600\\n(2)\n$33,041\\n(20)\n$109,493\\n(95)",
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"row": 2,
"col": 6,
"rowspan": 1,
"colspan": 1,
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{
"id": "p138.4.22",
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"type": "table_cell",
"bbox": {
"l": 77.64,
"t": 380.47128,
"r": 150.973728,
"b": 348.09828
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"text": "Total University Friends Contributions",
"attrs": {
"row": 3,
"col": 0,
"rowspan": 1,
"colspan": 1,
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},
"reading_order": 21
},
{
"id": "p138.4.23",
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"type": "table_cell",
"bbox": {
"l": 193.8,
"t": 380.35128,
"r": 229.807392,
"b": 359.61838
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"text": "$11,796\\n(29)",
"attrs": {
"row": 3,
"col": 1,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true
},
"reading_order": 22
},
{
"id": "p138.4.24",
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"type": "table_cell",
"bbox": {
"l": 266.76,
"t": 380.35128,
"r": 297.253704,
"b": 359.61838
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"text": "$8,039\\n(66)",
"attrs": {
"row": 3,
"col": 2,
"rowspan": 1,
"colspan": 1,
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},
"reading_order": 23
},
{
"id": "p138.4.25",
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"type": "table_cell",
"bbox": {
"l": 328.68,
"t": 380.35128,
"r": 364.689552,
"b": 359.61838
},
"text": "$13,643\\n(56)",
"attrs": {
"row": 3,
"col": 3,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true
},
"reading_order": 24
},
{
"id": "p138.4.26",
"order": 30,
"type": "table_cell",
"bbox": {
"l": 390.84,
"t": 380.35128,
"r": 426.974052,
"b": 359.61838
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"text": "$14,829\\n(57)",
"attrs": {
"row": 3,
"col": 4,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true
},
"reading_order": 25
},
{
"id": "p138.4.27",
"order": 31,
"type": "table_cell",
"bbox": {
"l": 450.72,
"t": 380.35128,
"r": 492.369732,
"b": 359.61838
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"text": "$129,536\\n(67)",
"attrs": {
"row": 3,
"col": 5,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true
},
"reading_order": 26
},
{
"id": "p138.4.28",
"order": 32,
"type": "table_cell",
"bbox": {
"l": 536.04,
"t": 380.35128,
"r": 563.831868,
"b": 359.61838
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"text": "$3729\\n(19)",
"attrs": {
"row": 3,
"col": 6,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true
},
"reading_order": 27
},
{
"id": "p138.4.29",
"order": 33,
"type": "table_cell",
"bbox": {
"l": 77.64,
"t": 345.43128,
"r": 161.088864,
"b": 324.69828
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"text": "TOTAL CONTRIBUTIONS",
"attrs": {
"row": 4,
"col": 0,
"rowspan": 1,
"colspan": 1,
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},
"reading_order": 28
},
{
"id": "p138.4.30",
"order": 34,
"type": "table_cell",
"bbox": {
"l": 188.16,
"t": 345.43128,
"r": 229.809732,
"b": 324.69828
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"text": "$123,386\\n(258)",
"attrs": {
"row": 4,
"col": 1,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true
},
"reading_order": 29
},
{
"id": "p138.4.31",
"order": 35,
"type": "table_cell",
"bbox": {
"l": 255.6,
"t": 345.43128,
"r": 297.25776,
"b": 324.69828
},
"text": "$204,855\\n(420)",
"attrs": {
"row": 4,
"col": 2,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true
},
"reading_order": 30
},
{
"id": "p138.4.32",
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"type": "table_cell",
"bbox": {
"l": 328.68,
"t": 345.43128,
"r": 364.689552,
"b": 324.69828
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"text": "$82,850\\n(293)",
"attrs": {
"row": 4,
"col": 3,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true
},
"reading_order": 31
},
{
"id": "p138.4.33",
"order": 37,
"type": "table_cell",
"bbox": {
"l": 385.2,
"t": 345.43128,
"r": 426.851892,
"b": 324.69828
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"text": "$686,456\\n(258)",
"attrs": {
"row": 4,
"col": 4,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true
},
"reading_order": 32
},
{
"id": "p138.4.34",
"order": 38,
"type": "table_cell",
"bbox": {
"l": 450.72,
"t": 345.43128,
"r": 492.369732,
"b": 324.69828
},
"text": "$381,733\\n(341)",
"attrs": {
"row": 4,
"col": 5,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true
},
"reading_order": 33
},
{
"id": "p138.4.35",
"order": 39,
"type": "table_cell",
"bbox": {
"l": 522.24,
"t": 345.43128,
"r": 563.889732,
"b": 324.69828
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"text": "$187,348\\n(192)",
"attrs": {
"row": 4,
"col": 6,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true
},
"reading_order": 34
}
],
"reading_order": 3
},
{
"id": "p138.5",
"order": 40,
"type": "table",
"bbox": {
"l": 107.52,
"t": 298.32,
"r": 570.96,
"b": 57.84
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"text": "",
"attrs": {
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"n_rows": 8,
"n_cols": 6,
"integrity": {
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},
"children": [
{
"id": "p138.5.1",
"order": 41,
"type": "table_cell",
"bbox": {
"l": 113.64,
"t": 282.31128,
"r": 223.5375,
"b": 261.89700000000005
},
"text": "Constituency Type\\n(Capital Campaign Giving)",
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"row": 0,
"col": 0,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true,
"column_header": true,
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{
"id": "p138.5.2",
"order": 42,
"type": "table_cell",
"bbox": {
"l": 248.64,
"t": 294.37272,
"r": 300.78744,
"b": 250.21572000000003
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"text": "Total Dollars Raised\\nJuly 1, 2010 – December 31, 2015",
"attrs": {
"row": 0,
"col": 1,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true,
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{
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"type": "table_cell",
"bbox": {
"l": 311.64,
"t": 294.37272,
"r": 363.78744,
"b": 250.21572000000003
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"text": "Total Dollars Raised\\nJuly 1, 2010- December 31, 2014",
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"row": 0,
"col": 2,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true,
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{
"id": "p138.5.4",
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"type": "table_cell",
"bbox": {
"l": 379.56,
"t": 294.37272,
"r": 428.200392,
"b": 250.21572000000003
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"text": "Total Dollars Raised\\nJuly 1, 2010 - December 31, 2013",
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"row": 0,
"col": 3,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true,
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{
"id": "p138.5.5",
"order": 45,
"type": "table_cell",
"bbox": {
"l": 442.2,
"t": 294.37272,
"r": 494.34744,
"b": 250.21572000000003
},
"text": "Total Dollars Raised\\nJuly 1, 2010 – December 31, 2012",
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"row": 0,
"col": 4,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true,
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"reading_order": 4
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{
"id": "p138.5.6",
"order": 46,
"type": "table_cell",
"bbox": {
"l": 510.84,
"t": 294.37272,
"r": 559.480392,
"b": 259.33572000000004
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"text": "Total Dollars Raised\\nJuly 1, 2010 – December 31, 2011",
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"row": 0,
"col": 5,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true,
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"reading_order": 5
},
{
"id": "p138.5.7",
"order": 47,
"type": "table_cell",
"bbox": {
"l": 113.64,
"t": 240.79128000000003,
"r": 172.448028,
"b": 219.93827999999996
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"text": "Total Alumni Contributions",
"attrs": {
"row": 1,
"col": 0,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true
},
"reading_order": 6
},
{
"id": "p138.5.8",
"order": 48,
"type": "table_cell",
"bbox": {
"l": 259.08,
"t": 240.67128000000002,
"r": 300.729732,
"b": 231.45827999999995
},
"text": "$939,363",
"attrs": {
"row": 1,
"col": 1,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true
},
"reading_order": 7
},
{
"id": "p138.5.9",
"order": 49,
"type": "table_cell",
"bbox": {
"l": 327,
"t": 240.67128000000002,
"r": 368.651892,
"b": 231.45827999999995
},
"text": "$780,382",
"attrs": {
"row": 1,
"col": 2,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true
},
"reading_order": 8
},
{
"id": "p138.5.10",
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"type": "table_cell",
"bbox": {
"l": 389.52,
"t": 240.67128000000002,
"r": 431.171892,
"b": 231.45827999999995
},
"text": "$523,235",
"attrs": {
"row": 1,
"col": 3,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true
},
"reading_order": 9
},
{
"id": "p138.5.11",
"order": 51,
"type": "table_cell",
"bbox": {
"l": 458.4,
"t": 240.67128000000002,
"r": 500.051892,
"b": 231.45827999999995
},
"text": "$453,048",
"attrs": {
"row": 1,
"col": 4,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true
},
"reading_order": 10
},
{
"id": "p138.5.12",
"order": 52,
"type": "table_cell",
"bbox": {
"l": 523.92,
"t": 240.67128000000002,
"r": 565.569732,
"b": 231.45827999999995
},
"text": "$184,021",
"attrs": {
"row": 1,
"col": 5,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true
},
"reading_order": 11
},
{
"id": "p138.5.13",
"order": 53,
"type": "table_cell",
"bbox": {
"l": 113.64,
"t": 212.95128,
"r": 195.802272,
"b": 192.09828000000005
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"text": "Total Corporation Contributions",
"attrs": {
"row": 2,
"col": 0,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true
},
"reading_order": 12
},
{
"id": "p138.5.14",
"order": 54,
"type": "table_cell",
"bbox": {
"l": 250.8,
"t": 212.83128,
"r": 300.727488,
"b": 203.61828000000003
},
"text": "$3,031,466",
"attrs": {
"row": 2,
"col": 1,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true
},
"reading_order": 13
},
{
"id": "p138.5.15",
"order": 55,
"type": "table_cell",
"bbox": {
"l": 318.72,
"t": 212.83128,
"r": 368.649648,
"b": 203.61828000000003
},
"text": "$3,014,215",
"attrs": {
"row": 2,
"col": 2,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true
},
"reading_order": 14
},
{
"id": "p138.5.16",
"order": 56,
"type": "table_cell",
"bbox": {
"l": 381.24,
"t": 212.83128,
"r": 431.167488,
"b": 203.61828000000003
},
"text": "$2,597,690",
"attrs": {
"row": 2,
"col": 3,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true
},
"reading_order": 15
},
{
"id": "p138.5.17",
"order": 57,
"type": "table_cell",
"bbox": {
"l": 450.12,
"t": 212.83128,
"r": 500.049648,
"b": 203.61828000000003
},
"text": "$2,199,523",
"attrs": {
"row": 2,
"col": 4,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true
},
"reading_order": 16
},
{
"id": "p138.5.18",
"order": 58,
"type": "table_cell",
"bbox": {
"l": 523.92,
"t": 212.83128,
"r": 565.569732,
"b": 203.61828000000003
},
"text": "$228,133",
"attrs": {
"row": 2,
"col": 5,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true
},
"reading_order": 17
},
{
"id": "p138.5.19",
"order": 59,
"type": "table_cell",
"bbox": {
"l": 113.64,
"t": 183.31128,
"r": 185.773548,
"b": 162.45827999999995
},
"text": "Total Employee Contributions",
"attrs": {
"row": 3,
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"text": "The market value as of 12/31/15 was $14,741,774. This represents an increase of approximately $348,000 (or 2.4%) in the 4th quarter of 2015. For the Calendar Year 2015, the portfolio is down approximately 2%.",
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"text": "Article XII of the By-Laws of the Board of Regents (the “Board”) requires a majority vote of Board members to amend the By-Laws. Article IX of the By-Laws, as amended, established the following standing committees: Academic Affairs, Audit, Executive, External Relations and Development (formerly, “Advancement”), Business Affairs (formerly, “Finance and Administration”) and Student Affairs. A standing Governance Committee will establish, evaluate and update governance policies for the Board and the University, including, but not limited to, risk management policies. The work of this Committee will not duplicate the functions of existing standing committees.",
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"text": "The standing committees of the Board of Regents shall be the Executive Committee, the Academic Affairs Committee, the Finance and Administration Committee, the Audit Committee, the Student Affairs Committee, and the Advancement Committee. Members and chairpersons of the standing committees of the Board shall be determined by the Chairperson of the Board of Regents. Other standing committees of the Board shall be determined by the Board with members appointed by the chairperson.",
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"text": "The first paragraph of Article IX of the By-Laws should be amended as follows to add a Governance Committee to the list of standing committees, to update the names of the current standing committees and reflect prior amendments:",
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"text": "The standing committees of the Board of Regents shall be the Executive Committee, the Academic Affairs Committee, the Business Affairs Committee, the Audit Committee, the Student Affairs Committee, the External Relations and Development Committee, the By-Laws Committee and the Governance Committee. Members and chairpersons of the standing committees of the Board shall be determined by the Chairperson of the Board. Other standing committees of the Board shall be determined by the Board with members appointed by the chairperson.",
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"text": "The Governance Committee shall establish, review, and update governance policies for the University. The Committee shall oversee the adoption of Board governance policies and procedures that are in accord with federal and state laws and ensure that Board members adhere to their fiduciary responsibilities.",
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"text": "The Executive Committee shall have the power to act on behalf of the full Board of Regents (the “Board”) between regularly scheduled meetings of the Board and shall have the same powers as the full Board, with exceptions as described in the Authorities and Responsibilities section below.",
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"text": "The Executive Committee shall take action on behalf of the full Board and provide guidance to the President on matters that arise in the interim between regular meetings. The Executive Committee shall have the same powers as the Board of Regents during the interim between meetings of the Board, except that it may not elect or dismiss a president of the University, create a new position in the University, abolish one already existing, nor adopt the annual budget for the University. The Executive Committee shall also serve as the President's Review and Compensation Committee, and shall present recommendations concerning same to the full Board for vote. The Executive Committee shall involve the entire Board in this evaluation process and shall also solicit input from other University stakeholders. The Executive Committee shall be responsible for the planning of the Board's annual retreat. The Executive Committee shall submit to the Board for its ratification at the next full Board meeting a complete record of all actions taken by the Executive Committee.",
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"text": "The Executive Committee shall consist of six members. The Committee chair and the members of the Committee shall be appointed by the Chair of the Board of Regents. The President of the University shall be a non-voting, ex officio member of the Committee. Committee members should have legal expertise and/or administrative experience. A simple majority of the members of the Committee shall constitute a quorum.",
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"text": "The President shall appoint a senior staff member to be staff designee to the Executive Committee. The Secretary of the Board of Regents shall attend all meetings of the Executive Committee and shall serve as its secretary.",
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"text": "The chair of the Committee, in collaboration with the staff designee, shall be responsible for establishing the agendas for meetings. An agenda, together with relevant materials, shall be sent to Committee members at least 14 days in advance of the meeting. Minutes for all meetings shall be drafted by the staff designee, reviewed by the Committee chair, and approved by Committee members at the following meeting.",
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"text": "The Academic Affairs Committee facilitates the Board of Regents' (the “Board”) duty to maintain quality academic programs. The Committee shall be responsible for evaluating all recommendations coming to the Board affecting the academic and intellectual affairs of the University. This Committee shall oversee the University academic programs and ensure that those programs are suitable for appropriate academic development of students.",
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"text": "The Academic Affairs Committee shall ensure that academic programs are established, reviewed, and updated on a regular basis. The Committee shall also ensure that the University administration has metrics in place to regularly and appropriately assess the effectiveness of academic programming. The Committee shall perform periodic academic program reviews and review proposals for new academic programs and proposals to discontinue academic programs. The Committee shall review data to monitor the success of academic programs and shall report its evaluation of that data to the full Board.",
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"text": "The Committee shall have the responsibility of ensuring that academic policies are in accord with the University's mission and strategic plan. The Committee shall, on a regular basis, review and monitor policies on faculty personnel and procedures and determine whether and when such policies require updates.",
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"text": "The Academic Affairs Committee must provide oversight of the University accreditation. The Committee shall review, evaluate and address findings and recommendations from the University’s accrediting body, the Southern Association of Colleges and Schools Council on Colleges (“SACSCOC”) and report to the full Board on the status of the University’s accreditation. The Committee must also monitor the University’s compliance with SACSCOC rules.",
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"text": "The Academic Affairs Committee shall consist of five members. The Committee chair and the members of the Committee shall be appointed by the Chair of the Board of Regents. The President of the University shall be a non-voting, ex officio member of the Committee. Committee members should have academic experience and/or expertise. A simple majority of the members of the Committee shall constitute a quorum.",
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"text": "The Academic Affairs Committee shall convene at least four times per year, prior to regularly scheduled full Board meetings and as may be called by the Committee's chair.",
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"text": "The chair of the Committee, in collaboration with the staff designee, shall be responsible for establishing the agendas for meetings. An agenda, together with relevant materials, shall be sent to Committee members at least 14 days in advance of the meeting. Minutes for all meetings shall be drafted by the staff designee, reviewed by the Committee chair, and approved by Committee members at the following meeting.",
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"text": "The Audit Committee is responsible for ensuring that the University has sufficient internal controls to promote financial transparency, enhance accountability and manage risk. This Committee shall recommend to the Board of Regents (the “Board”) the engagement of an external auditor and regularly review the reports of the University’s Internal Auditor.",
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"text": "Make recommendations to the full Board as to policies and strategies to safeguard assets",
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"text": "The Audit Committee shall consist of four members. The Committee chair and the members of the Committee shall be appointed by the Chair of the Board of Regents. The President of the University shall be a non-voting, ex officio member of the Committee. Committee members should have financial expertise and/or business experience. A simple majority of the members of the Committee shall constitute a quorum.",
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"text": "The Internal Auditor shall be staff designee to the Audit Committee.",
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"text": "The Audit Committee shall convene at least four times per year, prior to regularly scheduled full Board meetings and as may be called by the Committee's chair.",
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"text": "Agendas, Minutes, and Reports",
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"text": "The chair of the Committee, in collaboration with the staff designee, shall be responsible for establishing the agendas for meetings. An agenda, together with relevant materials, shall be sent to Committee members at least 14 days in advance of the meeting. Minutes for all meetings shall be drafted by the staff designee, reviewed by the Committee chair, and approved by Committee members at the following meeting.",
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"text": "The By-Laws Committee shall regularly review and update the Board of Regents' (the \"Board\") By-Laws to make sure that the By-Laws are well-suited to meet the needs of the Board and to make its operations efficient and productive. The Committee shall also be responsible for ensuring that the By-Laws meet the requirements of state law.",
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"text": "The By-Laws Committee shall be responsible for reviewing and updating the By-Laws of the Board, as necessary but at least once per year. At least once per year, the By-Laws Committee shall meet to review and evaluate the existing By-Laws. Based upon its evaluation, the Committee shall make recommendations and proposals to the full Board as to any amendments to the By-Laws. The Committee shall also be responsible for assisting the full Board in its interpretation of the By-Laws.",
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"text": "The By-Laws Committee shall consist of five members. The Committee chair and the members of the Committee shall be appointed by the Chair of the Board of Regents. The President of the University shall be a non-voting, ex officio member of the Committee. Committee members should have legal expertise and/or administrative experience. A simple majority of the members of the Committee shall constitute a quorum.",
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"text": "The President shall appoint a senior staff member to be staff designee to the By-Laws Committee.",
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"text": "The By-Laws Committee shall convene at least once per year and as may be called by the Committee's chair.",
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"text": "The chair of the Committee, in collaboration with the staff designee, shall be responsible for establishing the agendas for meetings. An agenda, together with relevant materials, shall be sent to Committee members at least 14 days in advance of the meeting. Minutes for all meetings shall be drafted by the staff designee, reviewed by the Committee chair, and approved by Committee members at the following meeting.",
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"text": "FINANCE COMMITTEE CHARTER",
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"text": "The Finance Committee is responsible for ensuring that the Board of Regents (the “Board”) meets its fiduciary duties to the University. This Committee shall review, evaluate and provide guidance on all financial and budgetary matters for the University.",
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{
"id": "p198.4",
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"text": "The Finance Committee shall be responsible for overseeing the University's budget and all of its financial affairs. The Committee shall review and provide guidance to the Board on biennial budget requests and interim budget requests submitted to the Kentucky Legislature, the annual operating budget of the University and all other budgetary matters. The Committee must also ensure that budget allocations are suitable to meet the needs and priorities of the University.",
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"text": "Policy",
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"text": "The Finance Committee must inform the full Board on short-term and long-term budget issues, financial planning policies and asset allocation and management strategies. The Committee shall also be responsible for overseeing the financial relationship of the University to all of its partner organizations, including the University Foundation.",
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"text": "Evaluation",
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"text": "I he Finance Committee is responsible for oversight and review of appropriate data and metrics to assess the University fiscal condition and its long-term financial health. In order to fulfill this function, the Committee shall review the University's quarterly and annual financial reports, periodic reports on the University's reserves, asset management reports and any other relevant financial reports.",
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{
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"text": "Organization",
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"reading_order": 10
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"id": "p198.12",
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"text": "Membership/Structure/Quorum",
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"reading_order": 11
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{
"id": "p198.13",
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"text": "The Finance Committee shall consist of four members. The Committee chair and the members of the Committee shall be appointed by the Chair of the Board of Regents. The President of the University shall be a non-voting, ex officio member of the Committee. Committee members should have financial expertise and/or business experience. A simple majority of the members of the Committee shall constitute a quorum.",
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"text": "The Vice President for Business Affairs shall be staff designee to the Finance Committee.",
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"text": "The Finance Committee shall convene at least four times per year, prior to regularly scheduled full Board meetings and as may be called by the Committee's chair.",
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"text": "The chair of the Committee, in collaboration with the staff designee, shall be responsible for establishing the agendas for meetings. An agenda, together with relevant materials, shall be sent to Committee members at least 14 days in advance of the meeting. Minutes for all meetings shall be drafted by the staff designee, reviewed by the Committee chair, and approved by Committee members at the following meeting.",
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"text": "STUDENT AFFAIRS COMMITTEE CHARTER",
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"text": "The Student Affairs Committee is responsible for supporting and enhancing the University's goal of student success. This Committee will have oversight of all policies and practices concerning students and must monitor the University's processes for measuring student success.",
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},
{
"id": "p200.4",
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"text": "Authority and Responsibilities",
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"text": "Governance",
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"text": "The Student Affairs Committee shall ensure that students are engaged in a healthy, productive campus culture that is conducive to positive learning outcomes. The Committee shall monitor all programs related to student life. The Committee shall regularly review data to monitor the success of student affairs programs and shall report its evaluation of that data to the full Board.",
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},
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"text": "The Student Affairs Committee shall have the responsibility of evaluating University policies regarding the student experience and student success, including but not limited to, recruiting policies, admissions requirements, enrollment management, student services, and financial aid. The Committee shall ensure that student affairs policies are in accord with the University's mission and strategic plan.",
"reading_order": 7
},
{
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"text": "Budget",
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"text": "The Student Affairs Committee must ensure that budget allocations are suitable to meet the needs and priorities of the University's goals for student success.",
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},
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"text": "Organization",
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"text": "Membership/Structure/Quorum",
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"text": "In order to further the goals of non-discrimination and to protect and extend the diversity of the Kentucky State University (the “University”) campus community, the Board of Regents should approve a revision of the University’s non-discrimination policy to include sexual orientation. If this proposal is accepted, all Kentucky State University documents that include the University’s non-discrimination policy shall also include protection from discrimination for faculty, staff, and students based upon their sexual orientation.",
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"text": "Equal opportunity shall be provided to all persons throughout the University. Kentucky State University does not discriminate in the administration of or access to any educational services or in regard to any employment decisions on the basis of race, color, religion, gender, sexual orientation, age (except for minors), national origin, ethnicity, citizenship status (except as required by law), disability, military service status, marital status or any other status protected by law, absent a bona fide occupational qualification. Non-discrimination requires compliance with federal, state and local employment laws and regulations, including, but not limited to, the following: Equal Pay Act of 1963, Title VII of the Civil Rights Act of 1964, as amended, the Age Discrimination in Employment Act, and the Americans with Disabilities Act.",
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},
"build_ms": 1,
"items": [
{
"id": "p208.1",
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"type": "text",
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"text": "managed University database contained in Geographical Information Systems (GIS). Once the hazards were identified, vulnerability was assessed on a building-by-building basis with extra focus on critical facilities. Mapping past occurrences of hazards, provided the steering committee with the necessary information to assess probabilities, all in order to determine appropriate mitigation strategies to pursue in the future.",
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},
{
"id": "p208.2",
"order": 2,
"type": "heading",
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"text": "3. Mitigation Strategy",
"attrs": {
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"level": 3,
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{
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"text": "This section includes the determination of hazard mitigation goals, objectives, and actions as identified during the public stakeholder and steering committee meetings. The mitigation strategy was based on the review of the risk assessment process and feedback provided during public meetings. The plan developers then worked to access KSU's current capabilities in order to create a viable mitigation strategy containing 39 action items.",
"reading_order": 2
},
{
"id": "p208.4",
"order": 4,
"type": "heading",
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"text": "4. Plan Maintenance Procedures",
"attrs": {
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"level": 3,
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},
{
"id": "p208.5",
"order": 5,
"type": "text",
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"text": "This section outlines the plan maintenance steps: implementation, monitoring, evaluating, and updating with particular focus on collaboration with other University departments to allow for better incorporation of existing planning mechanisms.",
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},
{
"id": "p208.6",
"order": 6,
"type": "heading",
"bbox": {
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"text": "5. Plan Approval",
"attrs": {
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},
{
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"text": "The draft plan was approved by Kentucky Emergency Management (KYEM) and the Federal Emergency Management Agency (FEMA) contingent on adoption by KSU. Once adopted by KSU's President and the steering committee, the plan is to be resubmitted to KYEM and FEMA for final review and approval.",
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},
{
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"type": "footer",
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"text": "[2]",
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"block_label": "number"
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"reading_order": 7
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]
}
]
}