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STATE UNIVERSITY 1886-2011 125 TH ANNIVERSARY

UNITING GENERATIONS SECURING FUTURES

KENTUCKY STATE UNIVERSITY Regular Meeting of the Board of Regents 1:15 p.m., May 11, 2011 Board Room, Julian M. Carroll Academic Services Building Frankfort, Kentucky Regent Laura Douglas, Presiding

AGENDA

• I.CALL TO ORDER Regent Laura Douglas, Chair
• II.ROLL CALL
• III.OPENING REMARKS
• IV.PRESENTATION BY CPE
• Atty. Lori Davis, Secretary
• Regent Laura Douglas
• President Robert King
• V.APPROVAL OF MINUTES Action Items: Approval of Minutes from January 28, 2011 Meeting

VI. PRESIDENT'S REPORT

• A.Introduction of the Honda All Star Academic Team
• B.Leave time/Retirement Policy Change
• C.CPE Diversity Initiative – Dr. Kimberly Holmes
• D.Banner Update
• E.Enrollment Update
• F.AGB Publication: “Top Public Policy Issues for Higher Education in 2011 and 2012”
• G.Risk Management

VII. COMMITTEE REPORTS

• A.Academic Affairs Action Item: Faculty Sabbatical Leave Action Item: Faculty Tenure and Promotion Action Item: Honorary Degrees Action Item: Conferring of Degrees
• B.Student Affairs Regent Phyllis Williams, Chair Action Item: Approval of the Student Residency Appeals Process
• C.Finance and Administration Regent Wilbert W. James, Chair Action Item: Approval of the FY 2012 University Budget Plan Action Item: Approval of the Tuition and Fee Rates
• D.External Relations & Development
• E.Audit Committee Regent Charles Whitehead, Chair Regent Mindy Barfield, Chair
• VIII.CLOSED SESSION
• A.Pending Litigation
• B.Personnel Matters
• C.Proposed Property Acquisition Matters
• IX.OPEN SESSION
• X.CLOSING REMARKS
• XI.ADJOURNMENT

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Regents Committee Meetings Schedule May 11, 2011

9:00-9:45 Academic Affairs Committee

9:45-10:30 Finance & Administration

10:30 - 11:00 Student Affairs

11:00 - 12:00 External Relations & Development

12:00 - 12:30 Audit Committee

12:30 - 1:10 Lunch

1:15 - Board Meeting

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KENTUCKY STATE UNIVERSITY Regular Meeting of the Board of Regents 1:15 p.m., January 28, 2011 Board Room, Julian M. Carroll Academic Services Building Frankfort, Kentucky

MINUTES

1. Call to Order:

Chairperson Laura Douglas called the meeting of the Kentucky State University Board of Regents to order at 1:17 p.m. on January 28, 2011.

II. Roll Call:

Chairperson Douglas asked the Secretary to the Board to conduct the roll call:

Regent Banks, Present

Regent Barfield, Present

Regent Bearden, Present

Regent Conner, Present

Regent Douglas. Present

Regent Fuller, Present

Regent Guarnieri, Absent

Regent James, Absent

Regent Reddy, Absent

Regent Whitehead, Present

Regent Williams, Present

Eight Regents were in attendance. A quorum was declared.

III. Opening Remarks:

Chairperson Douglas began the meeting by welcoming attendees to the Board meeting and extending New Year's greetings. Chairperson Douglas also provided an overview of the pending action items.

IV. Approval of Minutes:

Action: Motion to approve the minutes from Board of Regents meetings held on October 22, 2010 and November 5, 2010 was made by Regent Whitehead and seconded by Regent Williams. The motion passed.

Motion to approve the minutes from Board of Regents meetings held on October 22, 2010 and November 5, 2010 was made by Regent Whitehead and seconded by Regent Williams. The motion passed.

V. President's Report:

President Sias welcomed the regents to the first board meeting of the New Year and distributed a written report entitled, Developmental Education and HBCU's: Charting a Course for the Future.

Association of Governing Boards Annual Conference:

President Sias shared information with the Board regarding the upcoming Association of Governing Boards (AGB) Spring Conference scheduled for April 3-5, 2011.

Board of Regents Minutes, 1/28/11 May 11, 2011

Page 1

125th Anniversary of Kentucky State University:

President Sias recounted the historical mission of the university: Historically Black and College and University; Land Grant; and Liberal Arts as she discussed the upcoming activities for 125th anniversary this year.

2010 Police Chief of the Year, KY Association of Chiefs of Police:

President Sias announced that KSU Chief of Police, Stephanie Bastin, was awarded the 2010 Police Chief of the Year award from the KY Association of Chiefs of Police. Chief Bastin is the first woman and the second university police chief to receive this distinguished honor. President Sias extended her congratulations to Chief Bastin on the receipt of this recognition.

KSU Athletics:

President Sias congratulated the KSU Volleyball Thorobrettes as the 2010 SIAC Volleyball Champions.

KSU Athletic Director, Dr. Denisha Hendricks, introduced Volleyball Head Coach Kyetta May, Assistant Athletic Director/Senior Woman Administrator Jamie Moore, and the members of the Volleyball Team. Team members and coaches presented regents with signed game balls.

Dr. Hendricks announced that Mercedes Parker and Brittany Stewart were named First-Team All-Conference. Ms. Stewart was also recognized as 2010 Setter of the Year and of the Tournament. Coach May was recognized as the 2010 Tournament Coach. Dr. Sias also presented gifts to Brittany Stewart and Coach May.

Dr. Hendricks recognized former KSU Women's Basketball player Latrice Watkins, as one who personifies the "student-athlete." Ms. Watkins, a former Basketball Team Captain, was awarded a NCAA post-graduate scholarship. Ms. Watkins was also recognized by the United States Department of Agriculture (USDA) in its blog about her successful summer internship at the Kentucky USDA Rural Development State Office.

Dr. Hendricks also provided an overview of the Athletics Department's "Athletics Academic Game Plan." This plan outlined the activities and outcomes that support the academic progress of KSU student-athletes. Dr. Hendricks unveiled the new KSU Athletics logo and poem to advance the cohesiveness of the athletic teams.

Danielle Wright, KSU Sports Information Director was introduced and recognized for designing the new website for KSU athletics. Dr. Hendricks stated that the website is the best in the conference.

President Sias also announced that former KSU athlete, Joe Kendall, will be inducted in the National Black College Hall of Fame. Other former KSU athletics, Travis Grant, Rod Hill and David Whitney will also be recognized as outstanding athletes within the National Association of Intercollegiate Athletics (NAIA), KSU's former conference.

National 4-H Award:

President Sias announced that Morgan Billingslea-Walker, junior at South Oldham High School, and a participant in the Creating Opportunities for Leadership, Transformation

Board of Regents Minutes, 1/28/11 May 11, 2011

Page 2

and Scholarship (COLTS) program and the Research and Extension Apprenticeship Program (REAP) received a National 4-H Award for producing a video featuring the nutrition and bio-technology programs conducted at KSU. Miss Billingslea-Walker will accept her award on March 30, 2011 in New York City.

2011 Clinton Global Initiative Conference:

Five Scholarship for Education and Economic Development (SEED) program participants at KSU have been invited to attend the Clinton Global Initiative Conference at the University of California, San Diego from April 1-3, 2011. The students include: Giovanna Macias (Mexico) Dinora Garcia Cua (Guatamala) and Doneyda Canales (Nicaragua). The Conference will allow attendees to discuss the education of marginalized populations and to develop partnerships that will allow positive exchanges.

CPE Diversity Initiative Update:

Dr. Kimberly Holmes provided an overview and update on the Council for Postsecondary Education's (CPE) diversity policy and proposed administration regulation. Postsecondary institutions must develop a campus-based diversity plan to seek an increased level of campus student and employee diversity. KSU is in the initial stages of developing its diversity plan. A draft diversity plan must be developed and submitted to CPE by March 15, 2011, unless CPE grants an extension.

President Sias emphasized the importance of the Diversity Planning and that the Board will have an opportunity to review the university diversity plan by its June meeting.

President Sias also congratulated Dr. Holmes for her nomination as Vice Chair of the Southern Rural Development Center at Mississippi State University.

Banner Update:

Mr. Whit Whitaker updated the Board on the progress of the Banner conversion. The Banner conversion is progressing well and anticipated problems have been addressed. The implementation has been within budget.

Mr. Whitaker stated that 2 of the Banner modules have “gone live” and that full implementation is anticipated in August 2011. Regent Whitehead requested information as to KSU's ability to upgrade the Banner system in future years. In response, Mr. Whitaker stated that the system technology is flexible and that the vendor, Sungard, will provide the university with future software updates. The Banner system hardware should last 5 years.

Risk Management/Compliance Update:

Dr. Ivory Griskell reported that he presented an overview of the Clery and Minger Acts during the university's Faculty Institute. Dr. Griskell has been working to develop a comprehensive Crisis Management Plan for the university. Dr. Griskell and members of the Behavioral Threat Assessment Team recently obtained training to assist in the identification of potential threats to the university environment.

Faculty Handbook Update:

Lori Davis, General Counsel updated the Board regarding potential changes to the Faculty Handbook. Ms. Davis reported that she has undertaken a review of the

Board of Regents Minutes, 1/28/11 May 11, 2011

Page 3

potential changes and will provide a recommendation to the Board at either the March or April 2011 board meetings.

Introduction of New Staff:

President Sias introduced new members of her staff: Ms. Lori Davis, General Counsel; Mr. Douglas Allen, Director of Accounting; Mr. Chris Cannon, Director of Development; and Ms. Donna Covington, Administrator of Title III Programs. President Sias welcomed these new members to the KSU family.

Approval of Honorary Degrees:

President Sias presented the credentials of the individual recommended to receive an honorary degree during the 2011 Commencement exercises. Dr. Boyce Courtney Williams, an educator currently working with National Association of Equal Opportunity in Higher Education (NAFEO), will be honored for her expertise and commitment to teacher quality, particularly at HBCU's.

Action:

Motion was made to accept the recommendation to confer an honorary degree upon Dr. Boyce Courtney Williams at the 2011 Spring Commencement Exercises by Regent Bearden and seconded by Regent Williams. The motion passed.

VI. Committee Reports:

Academic Affairs:

Regent Bearden presented the Academic Affairs Committee report. She stated that throughout the university, there is clear evidence of quality teaching, outstanding service and research as detailed in the Academic Affairs Committee Executive Summary.

Action:

Motion was made to approve a one (1) semester faculty sabbatical leave for G. Todd Davis for Fall 2011 by Regent Bearden. A second was not necessary. The motion passed.

Student Affairs:

Regent Williams presented the Student Affairs Committee report. She provided an update on Student Life Activities, Health Services utilization, Career Placement, Enrollment and Admissions. No action items were reported.

Finance and Administration:

On behalf of Regent James, Regent Whitehead presented the Finance and Administration report. There was one recommendation for action from this Committee.

Action: Motion was made to appoint Dean, Dorton and Ford, as the external auditor for Kentucky State University. A second was not necessary. The motion passed.

External Relations and Development:

Regent Whitehead presented the External Relations and Development report. He provided a summary of the accomplishments of the Offices of Alumni Relations, Public Relations, Information Technology, Auxiliary Enterprises, and Capital Planning, Construction and Facilities. No action items were reported.

Board of Regents Minutes, 1/28/11 May 11, 2011

Page 4

Audit Committee:

Regent Bartield presented the Audit Committee report. Dr. Ralph Kimbrough, Internal Auditor, provided an Executive Summary of his activities and completed an audit of the Bursar's Office. Dr. Kimbrough is also completing a draft report regarding findings from the recent external A-133 audit. No action was taken.

• VII.Closed Session:
• Action: Motion was made to convene a closed session to discuss personnel matters and pending litigation pursuant to the Kentucky Open Meetings Act. The motion was made by Regent Bearden and seconded by Regent Whitehead. The motion passed.
• The Board discussed pending litigation and personnel matters. The Board took no action in Closed Session.
• The Board did not reconvene in Open Session.
• VIII.Adjournment:

Action: Motion was made to adjourn the Board meeting by Regent consensus.

The meeting adjourned at approximately 2:35 p.m.

Submitted by:

Lori A. Davis, Secretary General Counsel Kentucky State University

Laura Douglas, Chair Board of Regents Kentucky State University

___ Approved with no corrections

_____ Approved with corrections

Board of Regents Minutes, 1/28/11 May 11, 2011

Page 5

Kentucky State University Board of Regents

2010-2011 Academic Affairs Committee

Regent Karen Bearden, Chairperson Regent Mindy Barfield Regent Michael Fuller Regent Edwin Conner Dr. James Chapman, Staff

Academic Affairs Committee May 11, 2011

Kentucky State University Board of Regents

May 11, 2011

ACADEMIC AFFAIRS MEETING INDEX

A1 Approval of Minutes, January 28, 2011 ..... 4 A2 Executive Summary, Information ..... 6 A3 Faculty Promotion and Tenure, Approval ..... 12 A4 Faculty Sabbatical Leave, Approval ..... 14 A5 Honorary Degree, Approval ..... 15 A6 Confering of Degrees, Approval ..... 16

Academic Affairs Committee May 11, 2011

KENTUCKY STATE UNIVERSITY Regular Meeting of the Academic Affairs Committee May 11, 2011

9:00 a.m. - 9:45 a.m.

The Board Room - Academic Services Building Regent Karen Bearden, Presiding

Agenda

1. Call to Order
2. II.Roll Call
3. III.Opening Remarks
4. IV.Approval of Minutes
5. V.Executive Summary Report
6. VI.Action Items
7. Regent Karen Bearden, Chairperson
8. Dr. James Chapman Interim Provost/Vice President for Academic Affairs
9. Regent Karen Bearden, Chairperson
10. Regent Karen Bearden, Chairperson
11. Dr. James Chapman Interim Provost/Vice President for Academic Affairs
12. Dr. James Chapman Interim Provost/Vice President for Academic Affairs
13. Faculty Tenure and Promotion
14. Faculty Sabbatical Leave
15. Honorary Degree
16. ➢ Conferring of Degrees
17. VII.Discussion
18. VII.Adjournment

Regent Karen Bearden, Chairperson

Regent Karen Bearden, Chairperson

Academic Affairs Committee May 11, 2011

A1

KENTUCKY STATE UNIVERSITY BOARD OF REGENTS AGENDA ITEM BACKGROUND

Background:

The minutes of the Academic Affairs Committee meeting for January 28, 2011, require approval in order to become an official part of the committee records.

SEE PAGE 5

Recommendation:

It is recommended that the Academic Affairs Committee approve the minutes of the January 28, 2011 meeting.

APPROVAL

Academic Affairs Committee May 11, 2011

KENTUCKY STATE UNIVERSITY Regular Academic Affairs Committee Meeting

Board of Regents Academic Affairs Committee 9:00 a.m., January 28, 2011

Academic Services Building, Board Room Frankfort, KY

MINUTES

Regent Karen Bearden called the meeting of the Kentucky State University Board of Regents Academic Affairs Committee to order at 9:00 a.m. on January 28, 2011. Regent Bearden asked Rita Evans, Academic Affairs, to call roll:

Regent Karen Bearden, Present Regent Edwin Conner, Present Staff, James Chapman, Present Regent Michael Fuller, Absent Regent Mindy Barfield, Present

Regent Michael Fuller, Absent Regent Mindy Barfield, Present

A quorum was declared. Dr. Chapman gave an overview of the executive report. The report affirms that Academic Affairs and Land Grant faculty and staff remain dedicated to teaching, research, and service.

Action: A Motion for the approval of the Academic Affairs Committee's October 22, 2010, minutes was made by Regent Conner and seconded by Regent Barfield. The motion passed and the minutes were approved.

Action: A Motion for the approval of Sabbatical leave for Dr. G. Todd Davis was made. The motion carried.

The Academic Affairs' Committee meeting adjourned at 9:41 am.

Submitted by:

Approved by:

Dr. James Chapman Interim Provost/Vice President for Academic Affairs Board of Regents Kentucky State University

_____ Approved with no corrections _____ Approved with corrections

Regent Karen Bearden, Chairperson Academic Affairs Committee Board of Regents Kentucky State University

Academic Affairs Committee May 11, 2011

A2

KENTUCKY STATE UNIVERSITY BOARD OF REGENTS AGENDA ITEM BACKGROUND

Background:

The Academic Affairs Report submitted by James Chapman, Interim Provost/Vice President for Academic Affairs is presented on pages 9-16. The report covers the period from January 28, 2011, to May 11, 2011.

Recommendation:

INFORMATIONAL

Academic Affairs Committee May 11, 2011

Kentucky State University Report to the University Board of Regents (Covering the period from January 28, 2011, to May 11, 2011)

By Dr. James Chapman Interim Provost/Vice President for Academic Affairs

May 11, 2011

Academic Affairs Committee May 11, 2011

EXECUTIVE SUMMARY

INFORMATIONAL ITEMS

UNIT ACCOMPLISHMENTS

College of Arts, Social Sciences, and Interdisciplinary Studies (CASSIS)

The Education Professional Standards Board (EPSB) appointed the Program Accreditation Review Committee (PARC) at its March meeting. Dr. Beverly L. Downing, chair of the School of Education, has been appointed as a member of PARC, which is charged with reviewing current program approval and accreditation processes and then making recommendations for improving those processes. PARC's work will address recent legislation, EPSB committee recommendations, the changing accreditation landscape and a desire to improve the efficiency of program approval and the value of the accreditation process to identify high-quality educator preparation programs.

Dr. Lynn Bowers of Behavioral and Social Sciences had an article published in the March issue of The Public Manager. The article is titled “Citizen Engagement: Municipal-Level Surveys and Recycling in Kentucky.”

Dr. Mara Merlino of Behavioral and Social Sciences and co-author Victoria Springer of the University of Nevada, Reno, recently presented a peer-reviewed paper at the fourth annual International Congress on Psychology and Law, which was held in Miami, Fla. The paper is entitled “Factors Used in U.S. District Court Judges’ Admissibility Decisions in Four Areas of Expert Testimony.”

Susan Boyer-Coblin, director of the Every Child Deserves A Chance Mentoring Program, presented the peer-reviewed paper entitled “The Missing Link – Parental Involvement.”

Jonathan Maiden, mentor coordinator in the Promising Youth Center for Excellence, also presented a peer-reviewed paper at the same conference. His paper was entitled "Changing the Culture: The Need for Male Teachers in Child Development and Other Education Settings."

College of Mathematics, Sciences, Technology, and Health (CMSTH)

Five Mathematics and Science faculty members (Suzette Polson of chemistry, Karan Kaul and Narayanan Rajendran of biology, and April Pilcher and Andy Martin of mathematics) served as judges of middle and high school projects on Saturday, April 2, at the statewide Kentucky Science and Engineering Fair, held at Eastern Kentucky University.

Dr. Betty H. Olinger, chair of the School of Nursing, had an article published in the March/April issue of Nurse Educator: “Increasing Nursing Workforce Diversity Strategies for Success.”

Academic Affairs Committee May 11, 2011

College of Professional Studies

Dr. Herman Walston, professor of education, recently presented a peer-reviewed paper at the 38th Annual Head Start Conference, which was held in Kansas City, Kansas. The paper was titled “Teaching Strategies, Techniques and Innovations for Incorporating Multicultural Awareness.”

Dr. Stephen Ulrich, an assistant professor of social work and program coordinator in the School of Public Administration, Social Work and Criminal Justice, was recently honored with an Ambassador of Goodwill Award from the Kentucky Equality Federation. Ambassadors are nominated based on the following criteria: diversity, tolerance, liberty, justice and equality for all.

Academic Support

The Academic Center for Excellence (ACE) has provided course-specific and study skills assistance to approximately 400 students during the first three months of the spring 2011 semester. Academic support services also included: participation in New Student Orientation/Registration; visits to entry level English and Math classes to inform of ACE services; math skills workshops for pre-nursing students; study skills/textbook management offered to Sociology 203 students; and assistance provided to the Upward Bound program with tutoring and workshops. Tutor trainings were held on four occasions to reinforce tutoring guidelines, the code of ethics, providing positive feedback, and other related topics. The Director participated in the development of the campus diversity plan and met with the reaccreditation team for the Nursing Department to speak on academic support services available to nursing students. The tutoring program is certified through the National College Reading and Learning Association.

The FRIENDS program (Finding Resources In Education for NontraDitional Students) provided special workshops, and other services including: maintenance of NEEP Nursing Tutoring schedule in the FRIENDS Center for nursing students; Learning Styles and Study Skills workshop with ACE to nursing students; Sponsored Midterm week quiet hours; and The Student Government Association held various meetings in the FRIENDS Center.

T'Ebony Torain, academic counselor in the Upward Bound program, was appointed to the state of Kentucky TRIO board, Kentucky Association of Educational Opportunity Program Personnel, as a service member at large. Her role included overseeing the state TRIO scholarship initiatives and service awards as well as maintaining the membership directory of all TRIO programs in Kentucky.

Jordan Robinson of the TRIO program presented at the 39th annual Southeastern Association of Equal Opportunity Program Personnel Conference, where she discussed the Educational Talent Search's PASS program. Partners Assuring Student Success (PASS) is a mentoring program designed to support Educational Talent Search students to achieve their goal of graduating from high school and enrolling in a college or university. Students participating in PASS will talk with their success coach (KSU student mentor), who serves as a personal resource for learning more about the college admissions process, college life, academics, campus activities and support services.

Academic Affairs Committee May 11, 2011

Upward Bound director Gill Finley was recognized recently in Atlanta, Georgia, for his completion of the Southeastern Association of Educational Opportunity Program Personnel's Emerging Leaders Institute to serve TRIO programs personnel for the following states: Georgia, Tennessee, Alabama, South Carolina, North Carolina, Mississippi, Florida and Kentucky.

The Advising staff met one-on-one with 528 students in the Advising office and participated in New Student Orientation. The Director became a member of the Distance Learning Advisory Committee.

International Studies

Over twenty students are expected to have studied abroad by the end of Summer 2011.

The $60,000 Global Thorobred Award is fully functioning, including oversight by the new Internationalization Task Force. Ten students are slated to receive the award. Total awards are approximately $39,385 as of March 11.

There are two hundred fifteen students in the study abroad data base (102 personally advised, 111 written inquiries).

Four students will participate in a matching-scholarship program on the University of Virginia's Semester at Sea "Maymester" program.

One student has applied to attend the Summer 2011 Ghana program that is part of KSU's new membership in the Thurgood Marshall College Fund and Higher Education Alliance Partnership program.

Seven or more students will travel on Dr. Cynthia Shelton's faculty led Caribbean program to Montserrat, Nevis and Antigua.

A Study Abroad mini-fair was held with returned student, Jessica Vaughan. The fair was attended by the Institute for Study Abroad and the Kentucky Institute for International Study (KIIS). Three study abroad information sessions were held in the One Stop Shop conference room. KSU hosted visits from study abroad providers, and each held tables in the student center – Knowledge Exchange Institute, the Institute for Study Abroad (IFSA-Butler), and Semester at Sea. KIIS conducted a faculty information session to inform KSU faculty about how they can teach abroad in a KIIS program.

The first “Global Thorobred Newsletter” was published and circulated.

Nine students attended a Peace Corps information session on March 9. One soon-to-be graduate has submitted his application to the Peace Corps.

The Facebook Promotion has shown consistent growth. There are now 187 "friends" of the KSU OGEP page.

The Internationalization Task Force has begun to function and three meetings have been held during this reporting period – primarily to administer the Global Thorobred Scholarship. The intention of the Task Force is to begin working on an international strategic plan as soon as possible.

Academic Affairs Committee May 11, 2011

A new Memorandum of Agreement with the University of South Bohemia was finalized. New Memorandums of Agreement are being drafted/considered with Universidad de La Salle in Bogota, Colombia, and the Dominican Institute for Agriculture, Livestock, and Forestry Research (IDAF) in Distrito Nacional, Dominican Republic.

OGEP hosted on KSU campus a meeting of University of Kentucky senior international leadership, UK's VP for Student Affairs, and Director of Africana Studies program. KSU had, Dr. Menking, Dr. C. Shelton, and two KSU deans. The purpose of the meeting was finding collaborations: 1) Complementing one another's International Studies majors and minors; 2) Developing the KSU Africana Studies Major; 3) Including African institutions; 4) Building options for the study of Less Commonly Taught Languages via African collaborations. The outcomes of the meeting included: shared interest and intention to collaborate on a region-wide (Appalachian) grant project that supports 1862's and 1890's collaborating to increase minority access to global education.

Land Grant Programs

KSU's Cooperative Extension Program's Rural Entrepreneurial Outreach and Development (REOD) programs received national recognition on March 8 at the annual meeting of the National Association of Community Development Extension Professionals in Charleston, South Carolina. KSU's REOD team, led by Dr. Gae Broadwater along with partners Henry Snorton (KSU graduate), the executive director of MEDI Inc. of West Kentucky (Hopkinsville) and representatives from the U.S. Department of Agriculture's Rural Development, won both the regional and national award for Excellence in Community Development Work-Team. This is the first time an 1890 institution has won a national award from the professional association.

Academic Affairs Committee May 11, 2011

A3

KENTUCKY STATE UNIVERSITY BOARD OF REGENTS AGENDA ITEM BACKGROUND

Background:

Upon the recommendation of the University Tenure and Promotion Committee, Dr. James P. Chapman, Provost/Vice President for Academic Affairs, and Dr. Mary Evans Sias, President, the Board of Regents is asked to approve the following recommendations for faculty promotion and tenure.

Recommendation:

APPROVAL

Academic Affairs Committee May 11, 2011

Academic Affairs Committee May 11, 2011

Page 13

Name School/Division Nature of Application Unit Committee Chair Dean University Committee Provost/VPAA President

Bailey, Kalomo Fine Arts Tenure Approve Approve Approve Approve Approve Approve

Collum, Danny LLP Tenure Approve Approve Approve Approve Approve Approve

Promotion to Associate Professor Approve Approve Approve Approve Approve Approve

Shelton, Cynthia WYS Tenure Approve Approve Approve Approve Approve Approve

Promotion to Associate Professor Approve Approve Approve Approve Approve Approve

Smith, Helen LLP Tenure Approve Approve Approve Approve Approve Approve

Jones, Joel Math/Science Tenure Approve Approve Approve Approve Approve Approve

Olinger, Betty NUR Tenure Approve NA NA Approve Approve Approve

Sluss, Tamara Math/Science Tenure Approve Approve Approve Approve Approve Approve

Promotion to Associate Professor Approve Approve Approve Approve Approve Approve

Obi, Sunday EDU Promotion to Professor Approve Approve Approve Approve Approve Approve

Recommendations for Promotion and Tenure, 2010/2011

□□□□

A4

KENTUCKY STATE UNIVERSITY BOARD OF REGENTS AGENDA ITEM BACKGROUND

Background:

Upon the recommendation of Dr. James P. Chapman, Provost/Vice President for Academic Affairs, and Dr. Mary Evans Sias, President, the Board of Regents is asked to approve the following recommendation for faculty sabbatical leave.

Dr. April Fallon requests sabbatical leave for the spring 2012 semester. Dr. Fallon meets all the requirements for sabbatical leave as stated in section 2.9.4.1 of the Faculty Handbook. It is verified that Dr. Fallon's absence from the University will not hamper the work of the unit or the University, and no additional funding will be required to offer all necessary courses.

Dr. Fallon's plan of work includes the submission of two book-length poetry manuscripts for publication. Dr. Fallon currently has a book proposal for which she plans to prepare and submit several chapters of scholarship on Modernist American poets. Dr. Fallon's chapter submission will focus on the works of E.E. Cummings.

Recommendation:

APPROVAL

Academic Affairs Committee May 11, 2011

Page 14

A5

KENTUCKY STATE UNIVERSITY BOARD OF REGENTS AGENDA ITEM BACKGROUND

Background:

Upon the recommendation of The Honorary Degree Committee, Dr. James P. Chapman, Interim Provost/Vice President for Academic Affairs, and Dr. Mary Evans Sias, President, the Board of Regents is asked to approve the following Honorary Degree Candidate:

Ms. Ollie Knight

The candidate meets all of the criteria for the award. The Honorary Degree will be awarded at the Commencement Convocation on May 14, 2011.

Recommendation:

APPROVAL

Academic Affairs Committee May 11, 2011

Page 15

A6

KENTUCKY STATE UNIVERSITY BOARD OF REGENTS AGENDA ITEM BACKGROUND

Background:

According to the Board of Regents of Kentucky State University Bylaws, Article V, Section 1, one of the duties of the Board of Regents is to "...grant diplomas and confer degrees upon the recommendation of the President and faculty." Therefore, upon recommendation of the President and University Faculty, the Board is requested formally to confer the appropriate degrees upon students who have completed degree requirements during the 2010-2011 academic year.

Recommendation:

APPROVAL

Academic Affairs Committee May 11, 2011

Page 16

KENTUCKY STATE UNIVERSITY BOARD OF REGENTS

Finance and Business Committee

May 11, 2011

Regent Wilbert W. James, Chairperson Regent Ron Banks Regent David Guarnieri Regent Chuck Whitehead

Finance and Business Affairs May 11, 2011

🌤️ 🌧️ 🌞 🌞

KENTUCKY STATE UNIVERSITY BOARD OF REGENTS May 11, 2011 FINANCE AND BUSINESS MEETING INDEX

B1 Minutes of January 28, 2011 meeting

B2 Executive Summary Report

B3 Budget vs. Actual

B4 Interim Financial Statements

B5 Revised FY2011 Financial Plan

B6 Proposed 2011-2012 Tuition and Fees

Finance and Business Affairs May 11, 2011

Page 2

KENTUCKY STATE UNIVERSITY Regular Meeting of the Finance and Business Committee Board of Regents 10 am, May 11, 2011 Board Room, Academic Service Building Frankfort, Kentucky

Regent Wilbert W. James, Presiding

AGENDA

1. Call to Order
2. II.Roll Call
3. III.Opening Remarks
4. IV.Approval of January 28, 2011 Minutes Regent James
5. V.Executive Summary Report
6. VI.Action Item

Regent Wilbert W. James

Mrs. Lillian Graham

Regent James

Regent James

Mrs. Alice Johnson

• Approval of Revision to FY2011 Financial Plan
• Approval of FY2012 Financial Plan
• Approval of Tuition and Fee Rates

VII. Informational Items

• Budget vs. Actual March 2011
• Interim Financial Statements March 2011
• VIII.Discussion
• XI.Adjourn

Regent James

Regent James

Finance and Business Affairs May 11, 2011

Page 3

KENTUCKY STATE UNIVERSITY BOARD OF REGENTS AGENDA ITEM BACKGROUND

B1

To: Board of Regents Finance and Business Committee Date: May 11, 2011

From: Alice B. Johnson Vice President for Finance and Business Affairs

Subject: Finance and Business Committee Meeting Minutes January 28, 2011

Reason for Consideration: Action Item Enclosures: Yes

Background:

The minutes of the January 28, 2011 meeting must be approved.

Recommendation:

Approval of the minutes of the meeting on January 28, 2011

Finance and Business Affairs May 11, 2011

Page 4

MINUTES

Kentucky State University Regular Finance and Business Committee Meeting Board of Regents Finance and Business Committee 9:45 a.m., January 28, 2011 Frankfort, Kentucky

I. Call to Order

Regent Whitehead called the meeting to order at 9:45 a.m. on January 28, 2011.

II. Roll Call

Regent Whitehead asked for the roll call which was recorded as follows:

Regent Wilbert James, absent

Regent David Guarnieri, absent

Regent Chuck Whitehead, present

Regent Ron Banks, present

Mrs. Johnson, present

A quorum was declared.

III. Approval of Minutes

Action: Motion to approve the minutes from the Special Called Meeting of October 22, 2010 Finance and Business Committee meeting was made by Regent Whitehead. The minutes stand as approved as presented.

Motion to approve the minutes from the Special Called Meeting of October 22, 2010 Finance and Business Committee meeting was made by Regent Whitehead. The minutes stand as approved as presented.

Regent Whitehead recognized Mrs. Johnson the carry the meeting forward.

V. Vice President's Report

Executive Summary Narrative

Vice President Johnson gave an overview of the Executive Summary Narrative. Copies of the Executive Summary Narrative were distributed to the Finance and Business Committee and members of the Cabinet.

Finance and Business Affairs May 11, 2011

V. External Auditor

Vice President Johnson reported that Kentucky State University's Audit Evaluation Committee reviewed RFP's for external audit services. The Evaluation Committee completed its selection and recommends the approval of Dean Dorton Allen Ford PLCC as the external auditor. Regent Whitehead stated that the Finance and Business Committee will recommend to the full Board to approve the hiring of Dean Dorton Allen Ford PLCC.

VI. Adjournment

Motion for adjournment of the Finance and Business Committee's January 28, 2011 meeting was made by Regent Whitehead and seconded by Regent Banks. The meeting adjourned at 10:27 a.m.

Submitted by:

Alice B. Johnson Vice President for Finance and Business Kentucky State University

Approved by:

Wilbert W. James, Chair Finance and Business Committee Board of Regents Kentucky State University

___ Approved with no corrections ___ Approved with corrections

Finance and Business Affairs May 11, 2011

KENTUCKY STATE UNIVERSITY BOARD OF REGENTS AGENDA ITEM BACKGROUND

B2

To: Board of Regents Finance and Business Committee Date: May 11, 2011

From: Alice B. Johnson Vice President for Finance and Business Affairs

Subject: Executive Summary

Reason for Consideration: Informational Item Enclosures: Yes

Background:

Recommendation:

Finance and Business Affairs May 11, 2011

KENTUCKY STATE UNIVERSITY BOARD OF REGENTS

Report to the Finance and Business Committee

Alice B. Johnson Vice President for Finance and Business Affairs

May 11, 2011

Finance and Business Affairs May 11, 2011

Kentucky State University Finance and Business Committee Meeting May 11, 2011

Finance and Business (F&B) is pleased to present the following summary report for consideration at the quarterly Finance and Business Committee meeting of the Board of Regents.

• Fiscal Year 2011 Interim Results as of March 2011. Reports for Budget vs. Actual and Condensed Financial Statements are included:
• Budget vs. Actual as of March 2011 is presented for information along with comments about the variances.
• Unaudited Financial Statements as of March 2011 are included for the statement of net assets, the statement of revenue, expenses and changes in net assets and the statement of cash flows.
• Fiscal Year 2012 Financial Plan. Tuition setting parameters will be considered by Council on Postsecondary Education (CPE) during its April 28, 2011 meeting. While some increase is being considered, KSU will be sensitive to the student affordability issue with respect to any proposed change in tuition. Other cost factors that will be considered are the following: changes in fixed costs, healthcare increases (currently estimated at 19.4%) and insurance coverage (currently estimated at 4%. It is expected that CPE tuition parameter recommendations will not exceed 2010 parameters.

Finance and Business Affairs May 11, 2011

KENTUCKY STATE UNIVERSITY BOARD OF REGENTS AGENDA ITEM BACKGROUND

B3

To: Board of Regents Finance and Business Committee Date: May 11, 2011

From: Alice B. Johnson Vice President for Finance and Business Affairs

Subject: Budget vs. Actual March 2011

Reason for Consideration: Informational Item Enclosures: Yes

Background: Revenues and expenses are presented for the Educational and General Fund (E&G), Auxiliary Fund, Land Grant and Action Agenda Funds. Budget vs. Actual does not include restricted grants and contracts.

The summary of operations presented below is to assist in understanding the results reflected in the budget vs. actual report as of March 2011.

The state appropriates funds for Land Grant as required by the U.S. Department of Agriculture. Land Grant, Action Agenda and Auxiliary Funds are not available to the University for discretionary spending.

Revenue

• State appropriations are received in installments of 30% (July), 25% (October), 25% (January) and 20% (April) of each year. At March 2011, $19.9 million of appropriations have been received.
• Student Tuition and Fees has been posted for Fall 2010 and Spring 2011 enrollment. Auxiliary revenues represent housing and board for resident students enrolled for Fall 2010 and Spring 2011. Student tuition and fees revenue amounts may decrease for the Spring 2011 semester due to student withdrawals after they have enrolled.
• Other revenue includes athletic income, indirect cost recovery, facility rentals, interest income and state funding for Regional Stewardship. As of March 2011, $360,798 has been received for Regional Stewardship.

Expense

- Salaries and benefits expenses are at 65.23% of budget. This variance is considered normal.

Finance and Business Affairs May 11, 2011

• Supplies, Travel, Communications and Services were expended at a level appropriate for the percent of the fiscal year that has expired. These expenses are incurred more heavily during the academic year. Services include utilities and other services used for fall semester preparation. This variance is considered normal.
• Interdepartmental Costs may reflect reductions in expenses which are due to timing in recording journal entries. Fixed Costs include maintenance agreements that require payment in full at the beginning of the service agreement; therefore, these expenses are not incurred evenly over the fiscal year. This variance is considered normal.
• Student Aid should be recorded consistent with Tuition and Fees. Student Aid is typically recorded as students complete the registration process and accepts aid awards. This variance is considered normal.
• Transfers include debt service obligations and internal reallocations. Transfers are typically recorded at the beginning of the fiscal year. This variance is considered normal.

Recommendation:

Finance and Business Affairs May 11, 2011

Finance and Business Affairs May 11, 2011

Page 12

KENTUCKY STATE UNIVERSITY BOARD OF REGENTS AGENDA ITEM BACKGROUND

B4

To: Board of Regents Finance and Business Committee Date: May 11, 2011

From: Alice B. Johnson Vice President for Finance and Business Affairs

Subject: Interim Financial Statements-March 2011

Reason for Consideration: Informational Item Enclosures: Yes

Background:

Interim Financial Statements are included as of March 2011. At March, nine months of operations have occurred. A brief summary explanation of certain current assets and plant items follows:

1. Cash and cash equivalents total $28.6 million. This amount includes $15.1 million that is restricted for Land Grant and Action Agenda programs and $3.7 million that is restricted for plant purposes. The remainder is current operating cash that will be disbursed for current operations during the year.
2. Accounts receivable totaling $9.9 million includes the receivables from students, grants and loans. This amount includes $4.9 million in student accounts receivables, and $5.0 million that is grants and other accounts receivables.
3. Current liabilities consist of $3.0 million in accounts payable and accrued payroll liabilities. Accrued compensated absences total $1.3 million and Deferred Revenue totals $1.4 million.
4. As of March 2011, net assets reflect a $9.0 million increase primarily due to revenues for tuition and fees and federal grants and contracts.

The Statement of Cash Flows reflects a net increase of $5.6 million at March 2011. Operations consumed $22.4 million of cash through March 2011.

Finance and Business Affairs May 11, 2011

Kentucky State University Statement of Net Assets March 31, 2011 (Unaudited)

Finance and Business Affairs May 11, 2011

Kentucky State University Addendum to Statement of Net Assets Components of Fund Balances - Disaggregated (Unaudited)

Finance and Business Affairs May 11, 2011

Kentucky State University Statement of Revenues, Expenses and Changes in Net Assets (By Function) Period Ending March 31, 2011 (Unaudited)

Finance and Business Affairs May 11, 2011

Kentucky State University Statement of Revenues, Expenses and Changes in Net Assets (By Function) Period Ending March 31, 2011 (Unaudited)

Finance and Business Affairs May 11, 2011

Kentucky State University Statement of Cash Flows Period Ending March 31, 2011 (Unaudited)

Finance and Business Affairs May 11, 2011

Kentucky State University Statement of Cash Flows Period Ending March 31, 2011 (Unaudited)

Finance and Business Affairs May 11, 2011

B5

KENTUCKY STATE UNIVERSITY BOARD OF REGENTS AGENDA ITEM BACKGROUND

To: Board of Regents Finance and Business Committee Date: May 11, 2011

From: Alice B. Johnson Vice President for Finance and Business Affairs

Subject: Proposed Revised FY 2011 Financial Plan and State Appropriations

Reason for Consideration: Informational Item Enclosures: No

Background:

The Council on Postsecondary Education reduced Kentucky State University's allocation of state appropriation for FY 2011 by $1,479,400 and replaced that amount with American Recovery and Reinvestment Act (ARRA) State Fiscal Stabilization Funds (SFSF) grant funds. Therefore, the current year, FY 2011 Financial Plan, as approved by the Board of Regents is reduced to reflect this replacement of state appropriation funding. ARRA funds have been reclassified to grant funds in conformity with Federal Requirements. Educational and General expenses in the amount of $1,479,400 will be reclassified also so that these funds can be drawn down.

In March 2011, the Governor recommended that $18,943,800 in total state postsecondary institution appropriations for FY2012 be advanced to FY2011 to meet the maintenance of effort requirement for the Federal Education Jobs funding. For KSU, $486,800 of FY2012 appropriation was advanced to FY2011. Universities are required to reserve an equal amount of FY2011 tuition revenues to replace the shortage in FY2012.

In addition an additional 2.21% of FY2012 General Fund appropriation was cut in order to help balance the state budget under HB305. In FY2012, KSU's general fund appropriation is reduced by $557,300.

Finance and Business Affairs May 11, 2011

KENTUCKY STATE UNIVERSITY BOARD OF REGENTS AGENDA ITEM BACKGROUND

B6

To: Board of Regents Finance and Business Committee Date: May 11, 2011

From: Alice B. Johnson Vice President for Finance and Business Affairs

Subject: Approval of 2011-12 Resident Undergraduate Tuition & Fees; Non-resident Floor; Graduate, On-line and High School Tuition & Fees; Course and Optional Participation Fees; Room & Board Fees

Reason for Consideration: Action Item Enclosures: Yes

Background:

At the April 28, 2011 meeting, the Kentucky Council on Postsecondary Education approved a 5% base rate increase for 2011-12 resident, undergraduate tuition and mandatory fees for comprehensive universities. The Council approved the current floor for nonresident, undergraduate tuition and mandatory fee at two times the resident rate. The Council's approval allows public institutions to submit market competitive resident and nonresident tuition and mandatory fee rates for graduate and online courses.

The attached schedules list current 2010-11 and proposed 2011-12 rates for:

1. Tuition and fees for undergraduate, graduate, resident and non-resident students
2. On-line fees
3. High-school student fees
4. Optional participation fees
5. Course fees
6. Board (meal) fee
7. Room rates

Recommendation:

Management recommends the KSU Board of Regents approve the following 2011-12 resident, undergraduate tuition and mandatory fees at a ceiling of $242 per credit hour and a 50% discount for hours 13 and above and a non-resident floor of two times the resident rate.

Management recommends the KSU Board of Regents approve 2011-12 tuition and fees as presented for:

1. graduate tuition and mandatory fees
2. high school student tuition and fees
3. course and optional participation fees
4. room and board (meal) fees

All full-time undergraduate students will be assessed at the appropriate per credit hour rate for 12 credit hours. Hours enrolled beyond 12 credit hours will be assessed at 50% of the appropriate per credit hour rate. All students enrolled in on-line courses (courses with at least 50% of the instruction delivered online) will be assessed an additional $35 per credit hour access fee.

Notes:

KENTUCKY STATE UNIVERSITY RECOMMENDED FEE SCHEDULE EFFECTIVE FALL SEMESTER 2011

Kentucky State University FY 2012 Proposed Course Optional/Participation Fees

[N]

Kentucky State University FY 2012 Proposed Course and Optional Participation Fees

2010-11 Approved Fee 2011-12 Requested Change 2011-12 Proposed Fee

Course & Lab Fees (per course)

Applied Information Technology

CIT 110, 120, 121, 136, 137, 220, 221, 222, 230, 251, 255, 300, 310, 350 20 - 20

351, 352, 355, 361, 362, 420, 430, 440, 450, 451, 452, 460 20 - 20

Aquaculture

AQU 411, 412, 413, 427, 460, 511, 512, 527, 560 30 - 30

Art

ART 130, 360 10 - 10

ART 101, 108, 110, 112, 113, 211, 305, 306, 310, 319, 330, 405, 419, 430, 431, 432. 30 - 30

ART 220, 240, 315, 317, 321, 340, 415, 417, 420, 433, 434, 435, 436, 437, 438, 439 50 - 50

ART 440, 441, 442, 443, 444

ART 307, 312, 322, 407, 412, 451, 452, 453, 454 75 - 75

Biology

BIO 101, 107, 108, 111, 204, 210, 212, 301, 302, 303, 304, 305, 307, 308, 309 30 - 30

BIO 315, 316, 317, 318, 408, 410, 411, 412, 413, 417, 427, 460 30 - 30

Chemistry

CHE 110, 120, 203, 220, 307, 308, 310, 312, 314, 350 35 - 35

Child Develop/Family Relations

CDF 315, 407, 408 30 - 30

Computer Science

COS 100, 101, 108, 109, 180, 200, 230, 232, 242, 250, 300, 301, 340, 350 15 - 15

COS 410, 420, 481, 482, 483, 484, 485, 502, 504, 511, 512, 513, 514 15 - 15

COS 515, 517, 518, 520, 533, 581, 582, 583, 584, 585, 586, 587, 588, 589 15 - 15

Music

MUS 112, 114, 212, 214 25 - 25

Half Hour Private Lesson/wk 50 - 50

One Hour Private Lesson/wk 75 - 75

Nursing

NUR 111, 112, 201, 202, 211, 212 200 - 200

Physical Sciences

PHS 201, 202, 211 20 - 20

Physics

PHY 111, 112, 207, 208, 211, 212, 320, 340, 361 20 - 20

Room Rates

KSU will not increase room rates for 2011-2012. Current rates are listed below and are recommended for 2011-2012.

Board (Meal) Fees

KSU will not increase board rates for 2011-2012. Current rates are listed below and are recommended for 2011-2012.

Board (Meal) Fees:

KENTUCKY STATE UNIVERSITY BOARD OF REGENTS

2010-2011 Student Affairs Committee

May 11, 2011

Regent Phyllis Williams, Chai Regent Edwin Conner Regent Laura Douglas Regent Michael Fuller Regent Syamala Reddy Dr. Rubye Jones, Staff

Student Affairs Committee May 11, 2011

Kentucky State University Board of Regents

May 11, 2011

STUDENT AFFAIRS COMMITTEE MEETING INDEX

Agenda.....3 C1 Approval of Minutes, January 28, 2011.....4 C2 Approval of Student Residency Appeal Process.....6

Student Affairs Committee May 11, 2011

KENTUCKY STATE UNIVERSITY Regular Meeting of the Student Affairs Committee Board of Regents 10:30 a.m. May 11, 2011 Board Room – Academic Services Building Frankfort, Kentucky

AGENDA

1. Call to Order
2. II.Roll Call
3. III.Opening Remarks
4. IV.Approval of Minutes
5. Chairperson
6. Mrs. Fulvia Longstreet, Recorder
7. Chairperson
8. Chairperson
9. V.Executive Summary Report
10. Dr. Rubye Jones, Vice President for Student Affairs and Enrollment Management
11. VI.Action Item: Approval of Student Residency Appeal Process
12. Attorney Lori Davis
13. VII.Discussion
14. VIII.Adjournment

Student Affairs Committee May 11, 2011

KENTUCKY STATE UNIVERSITY BOARD OF REGENTS AGENDA ITEM BACKGROUND

C1

To: Board of Regents Student Affairs Committee Date: May 11, 2011

From: Dr. Rubye Jones Vice President for Student Affairs And Enrollment Management

Subject: Student Affairs Committee Meeting Minutes, January 28, 2011

Reason for Consideration: Approval Enclosures: Yes

Background:

The minutes of the Student Affairs Committee meeting of January 28, 2011, require approval in order to become an official part of the committee records.

Recommendation:

That the Student Affairs Committee approve the minutes of the January 28, 2011, meeting.

Student Affairs Committee May 11, 2011

KENTUCKY STATE UNIVERSITY Regular Student Affairs Committee Meeting Board of Regents 10:30 a.m. January 28, 2011 Board Room, Academic Service Building Frankfort, Kentucky

MINUTES

Regent Phyllis Williams, Chair called the meeting of the Kentucky State University Board of Regents Student Affairs Committee to order at 10:35 a.m. on January 28, 2011. Regent Williams asked Mrs. Longstreet, Recorder to call the roll:

Regent Michael Fuller, absent Regent Syamala Reddy, absent Regent Edwin Conner, present Regent Phyllis Williams, present

Regent Phyllis Williams, present

Regent Laura Douglas, present

Dr. Rubye Jones, present

A motion was made by Regent Douglas and seconded by Regent Conner for the approval of the minutes of the October 22, 2010 meeting. The motion was approved.

Dr. Rubye Jones reported on activities from the following student affairs and enrollment management areas:

• The Office of Student Life for Holistic Development and Programming.
• The Office of Student Health Services.
• Career Counseling and Placement.
• University Police.
• Testing/The Center for Professional Career Preparation (CPCP).
• Office Admissions.
• Office of Finance Aid and Office of the Registrar.
• Asian Affairs
• Office of Enrollment Management.
• Student One-Stop Shop Center.

Dr. Roosevelt Shelton presented an update on the One Stop Center operations. Mr. Ron Banks gave a report for the Student Government Association. The meeting adjourned at 11:07 a.m.

Student Affairs Committee May 11, 2011

Submitted by:

Approved by:

Dr. Rubye Jones

Vice President for Student Affairs And Enrollment Management Kentucky State University Approved by:

___ Approved with no corrections

Approved with corrections Regent Phyllis Williams, Chairperson Student Affairs Committee Board of Regents Kentucky State University

Regent Phyllis Williams, Chairperson Student Affairs Committee Board of Regents Kentucky State University

Student Affairs Committee May 11, 2011

Page 6

KENTUCKY STATE UNIVERSITY BOARD OF REGENTS AGENDA ITEM BACKGROUND

C2

To: Board of Regents Student Affairs Committee Date: May 11, 2011

From: Dr. Rubye Jones Vice President for Student Affairs And Enrollment Management

Subject: Student Residency Appeal Process

Reason for Consideration: Approval Enclosures: No

Background:

Kentucky law requires public postsecondary institutions to develop policies and procedures governing the process of resolving administrative appeals for student state residency decisions. Kentucky State University (KSU) has policies and procedures in place for such appeals, which includes provisions of the regulation, 13 Kentucky Administrative Regulations, Section 2:045. Since this regulation underwent an amendment in 2010 after the publication of the current version of the KSU University Catalogue, the Board is required to review and approve the updated policy and procedures.

Recommendation:

The Student Affairs Committee review and approve the University's updated policies and procedures for student residency administrative appeals as outlined below.

Student Affairs Committee May 11, 2011

UNIVERSITY RESIDENCY PROCESS AND APPEALS

The Office of Admissions determines the residency status of students at the time of application to the University in compliance with 13 Kentucky Administrative Regulation 2:045. A student who questions his/her residency status, whether a new applicant or a currently enrolled student, should direct all inquiries to the Office of Admissions. Upon completion of the required affidavit by the student and submission of all required documentation, a written residency decision will be made by the Office of Admissions. A student may appeal this decision within 14 days from the date of the residency decision through the Office of Admissions to the University Residency Admission/Recruitment Committee, which is established to consider residency-classification appeals. The University Residency Admission/Recruitment Committee shall issue its written decision and shall notify the student within 45 days of the receipt of the appeal. Appeals should be addressed to the Director of Admissions, Kentucky State University, 400 E. Main Street, Academic Services Building, Frankfort, KY 40601. If the decision by the committee is not satisfactory, a student may make a final appeal to the Executive Director of the Council on Postsecondary Education, 1024 Capital Center Drive, Frankfort, Kentucky 40601.

13 KAR 2:045. Determination of residency status for admission and tuition assessment purposes.

RELATES TO: KRS Chapter 13B, 164.020, 164.030, 164A.330(6)

STATUTORY AUTHORITY: KRS 164.020(8)

NECESSITY, FUNCTION, AND CONFORMITY: KRS 164.020(8) requires the Council on Postsecondary Education to determine tuition and approve the minimum qualifications for admission to a state postsecondary education institution and authorizes the Council to set different tuition amounts for residents of Kentucky and for nonresidents. This administrative regulation establishes the procedure and guidelines for determining the residency status of a student who is seeking admission to, or who is enrolled at, a state-supported postsecondary education institution.

• Section 1. Definitions. (1) "Academic term" means a division of the school year during which a course of studies is offered, and includes a semester, quarter, or single consolidated summer term as defined by the institution.
• "Continuous enrollment" means enrollment in a state-supported postsecondary education institution at the same degree level for consecutive terms, excluding summer term, since the beginning of the period for which continuous enrollment is claimed unless a sequence of continuous enrollment is broken due to extenuating circumstances beyond the student's control, including serious personal illness or injury, or illness or death of a parent.
• "Degree level" means enrollment in a course or program that could result in the award of a:
• (a)Certificate, diploma, or other program award at an institution;
• (b)Baccalaureate degree or lower, including enrollment in a course by a nondegree-seeking postbaccalaureate student;

Student Affairs Committee May 11, 2011

• (c)Graduate degree or graduate certification other than a first-professional degree in law, medicine, dentistry, or "Pharm. D"; or
• (d)Professional degree in law, medicine, dentistry, or "Pharm. D".
• "Dependent person" means a person who cannot demonstrate financial independence from parents or persons other than a spouse and who does not meet the criteria for independence established in Section 5 of this administrative regulation.
• "Determination of residency status" means the decision of a postsecondary education institution that may include a formal hearing that results in the classification of a person as a Kentucky resident or as a nonresident for admission and tuition assessment purposes.
• "Domicile" means a person's true, fixed, and permanent home and is the place where the person intends to remain indefinitely, and to which the person expects to return if absent without intending to establish a new domicile elsewhere.
• "Full-time employment" means continuous employment for at least forty-eight (48) weeks at an average of at least thirty (30) hours per week.
• "Independent person" means a person who demonstrates financial independence from parents or persons other than a spouse and who meets the criteria for independence established in Section 5 of this administrative regulation.
• "Institution" means an entity defined by KRS 164.001(12) if the type of institution is not expressly stated and includes the Kentucky Virtual University, the Council on Postsecondary Education, and the Kentucky Higher Education Assistance Authority.
• "Kentucky resident" means a person determined by an institution for tuition purpose to be domiciled in and a resident of Kentucky as determined by this administrative regulation.
• "Nonresident" means a person who:
• (a)Is domiciled outside by Kentucky;
• (b)Currently maintains legal residence outside Kentucky; or
• (c)Is not a Kentucky resident as determined by this administrative regulation.
• "Parent" means one (1) of the following:
• (a)A person's father or mother; or
• (b)A court-appointed legal guardian if:
• The guardianship is recognized by an appropriate court within the United States;
• There was a relinquishment of the rights of the parents; and
• The guardianship was not established primarily to confer Kentucky residency on the person.
• "Preponderance of the evidence" means the greater weight of evidence or evidence that is more credible and convincing to the mind.
• "Residence" means the place of abode of a person and the place where the person is physically present most of the time for a noneducational purpose in accordance with Section 3 of this administrative regulation.
• "Student financial aid" means all forms of payments to a student if one (1) condition of receiving the payment is the enrollment of the student at an institution, and includes student employment by the institution or a graduate assistantship.
• "Sustenance" means living expenses including room, board, maintenance, transportation, and educational expenses including tuition, fees, books, and supplies.

Student Affairs Committee May 11, 2011

• Section 2. Scope. (1) State-supported postsecondary education institutions were established and are maintained by the Commonwealth of Kentucky primarily for the benefit of qualified residents of Kentucky. The substantial commitment of public resources to postsecondary education is predicated on the proposition that the state benefits significantly from the existence of an educated citizenry. As a matter of policy, access to postsecondary education shall be provided so far as feasible at reasonable cost to a qualified individual who is domiciled in Kentucky and who is a resident of Kentucky.
• The Council on Postsecondary Education may require a student who is neither domiciled in nor a resident of Kentucky to meet higher admission standards and to pay a higher level of tuition than resident students.
• This administrative regulation shall apply to all student residency determinations regardless of circumstances, including residency determinations made by the state-supported institutions for prospective and currently-enrolled students; the Southern Regional Education Board for contract spaces; reciprocity agreements, if appropriate; the Kentucky Virtual University; academic common market programs; the Kentucky Educational Excellence Scholarship Program; and other state student financial aid programs, as appropriate.
• Section 3. Determination of Residency Status; General Rules. (1) A determination of residency shall include:
• (a)An initial determination of residency status by an institution during the admission process or upon enrollment in an institution for a specific academic term or for admission into a specific academic program;
• (b)A reconsideration of a determination of residency status by an institution based upon a changed circumstance; or
• (c)A formal hearing conducted by an institution upon request of a student after other administrative procedures have been completed.
• An initial determination of residency status shall be based upon:
• (a)The facts in existence when the credentials established by an institution for admission for a specific academic term have been received and during the period of review by the institution;
• (b)Information derived from admissions materials;
• (c)If applicable, other materials required by an institution and consistent with this administrative regulation; and
• (d)Other information available to the institution from any source.
• An individual seeking a determination of Kentucky residency status shall demonstrate that status by a preponderance of the evidence.
• A determination of residency status shall be based upon verifiable circumstances or actions.
• Evidence and information cited as the basis for Kentucky domicile and residency shall accompany the application for a determination of residency status.
• A student classified as a nonresident shall retain that status until the student is officially reclassified by an institution.
• A student may apply for a review of a determination of residency status once for each academic term.

Student Affairs Committee May 11, 2011

8. If an institution has information that a student's residency status may be incorrect, the institution shall review and determine the student's correct residency status.
9. If the Council on Postsecondary Education has information that an institution's determination of residency status for a student may be incorrect, it may require the institution to review the circumstances and report the results of that review.
10. An institution shall impose a penalty or sanction against a student who gives incorrect or misleading information to an institutional official, including payment of nonresident tuition for each academic term for which resident tuition was assessed based on an improper determination of residency status. The penalty or sanction may also include:
11. (a)Student discipline by the institution through a policy written and disseminated to students; or
12. (b)Criminal prosecution.
13. Section 4. Presumptions Regarding Residency Status. (1) In making a determination of residency status, it shall be presumed that a person is a nonresident if:
14. (a)A person is, or seeks to be, an undergraduate student and admissions records show the student to be a graduate of an out-of-state high school within five (5) years prior to a request for a determination of residency status;
15. (b)A person's admissions records indicate the student's residence to be outside of Kentucky at the time of application for admission;
16. (c)A person moves to Kentucky primarily for the purpose of enrollment in an institution;
17. (d)A person moves to Kentucky and within twelve (12) months enrolls at an institution more than half time;
18. (e)A person has a continuous absence of one (1) year from Kentucky; or
19. (f)A person attended an out-of-state higher education institution during the past academic year and paid in-state tuition at that institution.
2. A presumption arising from subsection (1) of this section shall only be overcome by preponderance of evidence sufficient to demonstrate that a person is domiciled in and is a resident of Kentucky.
3. Section 5. Determination of Whether a Student is Dependent or Independent. (1) In a determination of residency status, an institution shall first determine whether a student is dependent or independent. This provision is predicated on the assumption that a dependent person lacks the financial ability to live independently of the person upon whom the student is dependent and therefore lacks the ability to form the requisite intent to establish domicile. A determination that a student is independent shall be one (1) step in the overall determination of whether a student is or is not a resident of Kentucky.
2. In determining the dependent or independent status of a person, the following information shall be considered as well as other relevant information available at the time the determination is made:

Student Affairs Committee May 11, 2011

• (a)1. Whether the person has been claimed as a dependent on the federal or state tax returns of a parent or other person for the year preceding the date of application for a determination of residency status; or
• Whether the person is no longer claimed by a parent or other person as a dependent or as an exemption for federal and state tax purposes; and
• (b)Whether the person has financial earnings and resources independent of a person other than an independent spouse necessary to provide for the person's own sustenance.
• An individual who enrolls at an institution immediately following graduation from high school and remains enrolled shall be presumed to be a dependent person unless the contrary is evident from the information submitted.
• Domicile may be inferred from the student's permanent address, parent's mailing address, or location of high school of graduation.
• Marriage to an independent person domiciled in and who is a resident of Kentucky shall be a factor considered by an institution in determining whether a student is dependent or independent.
• Financial assistance from or a loan made by a parent or family member other than an independent spouse, if used for sustenance of the student:
• (a)Shall not be considered in establishing a student as independent; and
• (b)Shall be a factor in establishing that a student is dependent.
• Section 6. Effect of a Determination of Dependent Status on a Determination of Residency Status. (1) The effect of a determination that a person is dependent shall be:
• (a)The domicile and residency of a dependent person shall be the same as either parent. The domicile and residency of the parent shall be determined in the same manner as the domicile and residency of an independent person; and
• (b)The domicile and residency of a dependent person whose parents are divorced, separated, or otherwise living apart shall be Kentucky if either parent is domiciled in and is a resident of Kentucky regardless of which parent has legal custody or is entitled to claim that person as a dependent pursuant to federal or Kentucky income tax provisions.
• If the parent or parents of a dependent person are Kentucky residents and are domiciled in Kentucky but subsequently move from the state:
• (a)The dependent person shall be considered a resident of Kentucky while in continuous enrollment at the degree level in which currently enrolled; and
• (b)The dependent person's residency status shall be reassumed if continuous enrollment is broken or the current degree level is completed.
• Section 7. Member of Armed Forces of the United States, Spouse and Dependents; Effect on a Determination of Residency Status. (1) A member, spouse, or dependent of a member whose domicile and residency was Kentucky at the time of induction into the Armed Forces of the United States, and who maintains Kentucky as home of record and permanent address, shall be entitled to Kentucky residency status:
• (a)During the member's time of active service; or
• (b)If the member returns to this state within six (6) months of the date of the member's discharge from active duty.

Student Affairs Committee May 11, 2011

• (2)(a) A member of the armed services on active duty for more than thirty (30) days and who has a permanent duty station in Kentucky shall be classified as a Kentucky resident and shall be entitled to in-state tuition as shall the spouse or a dependent child of the member.
• (b)A member, spouse, or dependent of a member shall not lose Kentucky residency status if the member is transferred on military orders while the member, spouse, or dependent requesting the status is in continuous enrollment at the degree level in which currently enrolled.
• (3)(a) Membership in the National Guard or civilian employment at a military base alone shall not qualify a person for Kentucky residency status under the provisions of subsections (1) and (2) of this section. If a member of the Kentucky National Guard is on active duty status for a period of not less than thirty (30) days, the member shall be considered a Kentucky resident, as shall the spouse of a dependent child of the member.
• A person's residency status established pursuant to this section shall be reassessed if the qualifying condition is terminated.
• Section 8. Status of Nonresident Aliens; Visas and Immigration. (1)(a) A person holding a permanent residency visa or classified as a political refugee shall establish domicile and residency in the same manner as another person.
• (b)Time spent in Kentucky and progress made in fulfilling the conditions of domicile and residency prior to obtaining permanent residency status shall be considered in establishing Kentucky domicile and residency.
• A person holding a nonimmigrant visa with designation A, E, G, H-1, H-4 if accompanying a person with an H-1 visa, I, K, L, N, R, shall establish domicile and residency the same as another person.
• (3)(a) An independent person holding a nonimmigrant visa with designation B, C, D, F, H-2, H-3, H-4 if accompanying a person with an H-2 or H-3 visa, J, M, O, P, Q, S, TD, or TN shall not be classified as a Kentucky resident, because that person does not have the capacity to remain in Kentucky indefinitely and therefore cannot form the requisite intent necessary to establish domicile as defined in Section 1(6) of this administrative regulation.
• (b)A dependent person holding a visa as described in paragraph (a) of this subsection, but who is a dependent of a parent holding a visa as described in subsection (2) of this section, shall be considered as holding the visa of the parent.
• (c)A dependent person holding a visa described in subsection (2) of this section or paragraph (a) of this subsection, if a parent is a citizen of the United States and is a resident of and domiciled in Kentucky, shall be a resident of Kentucky for the purposes of this administrative regulation.
• A person shall be a Kentucky resident for the purpose of this administrative regulation if the person graduated from a Kentucky high school and:
• (a)Is an undocumented alien;
• (b)Holds a visa listed in subsections (2) or (3)(a) of this section; or
• (c)Is a dependent of a person who holds a visa listed in subsections (2) or (3)(a) of this section.

Student Affairs Committee May 11, 2011

• (5)(a) Except as provided in paragraph (b) of this subsection, a person who has petitioned the federal government to reclassify visa status shall continue to be ineligible until the petition has been decided by the federal government.
• (b)A person who has petitioned the federal government to reclassify his or her visa status based on marriage to a Kentucky resident and who can demonstrate that the petition has been filed and acknowledged by the federal government, may establish Kentucky domicile and residency at that time.
• Section 9. Beneficiaries of a Kentucky Educational Savings Plan Trust. A beneficiary of a Kentucky Educational Savings Plan Trust shall be granted residency status if the beneficiary meets the requirements of KRS 164A.330(6).
• Section 10. Criteria Used in a Determination of Residency Status. (1)(a) A determination of Kentucky domicile and residency shall be based upon verifiable circumstances or actions.
• (b)A single fact shall not be paramount, and each situation shall be evaluated to identify those facts essential to the determination of domicile and residency.
• (c)A person shall not be determined to be a Kentucky resident by the performance of an act that is incidental to fulfilling an educational purpose or by an act performed as a matter of convenience.
• (d)Mere physical presence in Kentucky, including living with a relative or friend, shall not be sufficient evidence of domicile and residency.
• (e)A student or prospective student shall respond to all requests for information regarding domicile or residency requested by an institution.
• The following facts, although not conclusive, shall have probative value in their entirety and shall be individually weighted, appropriate to the facts and circumstances in each determination of residency:
• (a)Acceptance of an offer of full-time employment or transfer to an employer in Kentucky or contiguous area while maintaining residence and domicile in Kentucky;
• (b)Continuous physical presence in Kentucky while in a nonstudent status for the twelve (12) months immediately preceding the start of the academic term for which a classification of Kentucky residency is sought;
• (c)1. Filing a Kentucky resident income tax return for the calendar year preceding the date of application for a change in residency status; or
• Payment of Kentucky withholding taxes while employed during the calendar year for which a change in classification is sought;
• (d)Full-time employment of at least one (1) year while living in Kentucky;
• (e)Attendance as a full-time, nonresident student at an out-of-state institution based on a determination by that school that the person is a resident of Kentucky;
• (f)Abandonment of a former domicile or residence and establishing domicile and residency in Kentucky with application to or attendance at an institution following an incidental to the change in domicile and residency;
• (g)Obtaining licensing or certification for a professional and occupational purpose in Kentucky;
• (h)Payment of real property taxes in Kentucky;

Student Affairs Committee May 11, 2011

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• (i)Ownership of real property in Kentucky, if the property was used by the student as a residence preceding the date of application for a determination of residency status;
• (j)Marriage of an independent student to a person who was domiciled in and a resident of Kentucky prior to the marriage; and
• (k)The extent to which a student is dependent on student financial aid in order to provide basic sustenance.
• Except as provided in subsection (4) of this section, the following facts, because of the ease and convenience in completing them, shall have limited probative value in a determination that a person is domiciled in and is a resident of Kentucky:
• (a)Kentucky automobile registration;
• (b)Kentucky driver's license;
• (c)Registration as a Kentucky voter;
• (d)Long-term lease of at least twelve (12) consecutive months of noncollegiate housing; and
• (e)Continued presence in Kentucky during academic breaks.
• The absence of a fact contained in subsection (3) of this section shall have significant probative value in determining that a student is not domiciled in or is not a resident of Kentucky.
• Section 11. Effect of a Change in Circumstances on Residency Status. (1) If a person becomes independent or if the residency status of a parent or parents of a dependent person changes, an institution shall reassess residency either upon a request by the student or a review initiated by the institution.
• Upon transfer to a Kentucky institution, a student's residency status shall be assessed by the receiving institution.
• A reconsideration of a determination of residency status for a dependent person shall be subject to the provisions for continuous enrollment, if applicable.
• Section 12. Student Responsibilities. (1) A student shall report under the proper residency classification, which includes the following actions:
• (a)Raising a question concerning residency classification;
• (b)Making application for change of residency classification with the designated office or person at the institution; and
• (c)Notifying the designated office or person at the institution immediately upon a change in residency.
• If a student fails to notify an institutional official of a change in residency, an institutional official may investigate and evaluate the student's residency status.
• (3)(a) If a student fails to provide, by the date specified by the institution, information required by an institution in a determination of residency status, the student shall be notified by the institution that the review has been canceled and that a determination has been made.
• (b)Notification shall be made by registered mail, return receipt requested.
• (c)Notification shall be made within ten (10) calendar days after the deadline for receipt of materials has passed.

Student Affairs Committee May 11, 2011

• (4)(a) The formal hearing conducted by an institution and the final recommended order shall be a final administrative action with no appeal to the Council on Postsecondary Education.
• (b)A formal administrative hearing conducted by the Council on Postsecondary Education for residency determinations related to eligibility for the Academic Common Market and Regional Contract Programs shall be conducted pursuant to the provisions of KRS Chapter 13B and 13 KAR 2:070. The recommended order issued by the President of the Council shall be a final administrative action.
• A student shall not be entitled to appeal a determination of residency status if the determination made by an institution is because a student has failed to meet published deadlines for the submission of information as set forth in subsection (3) of this section. A student may request a review of a determination of residency status in a subsequent academic term.
• Section 13. Institutional Responsibilities. Each institution shall:
• Provide for an administrative appeals process that includes a residency appeals officer to consider student appeals of an initial residency determination and which shall include a provision of fourteen (14) days for the student to appeal the residency appeals officer's determination;
• Establish a residency review committee to consider appeals of residency determinations by the residency appeals officer. The residency review committee shall make a determination of student residency status and notify the student in writing within forty-five (45) days after receipt of the student appeal;
• Establish a formal hearing process as described in Section 14 of this administrative regulation; and
• Establish written policies and procedures for administering the responsibilities established in subsections (1), (2), and (3) of this section and that are:
• (a)Approved by the institution's governing board;
• (b)Made available to all students; and
• (c)Filed with the council.
• Section 14. Formal Institutional Hearing. (1) A student who appeals a determination of residency by a residency review committee shall be granted a formal hearing by an institution if the request is made by a student in writing within fourteen (14) calendar days after notification of a determination by a residency review committee.
• If a request for a formal hearing is received, an institution shall appoint a hearing officer to conduct a formal hearing. The hearing officer shall:
• (a)Be a person not involved in determinations of residency at an institution except for formal hearings; and
• (b)Not be an employee in the same organizational unit as the residency appeals officer.
• An institution shall have written procedures for the conduct of a formal hearing that have been adopted by the board of trustees or regents, as appropriate, and that provide for:
• (a)A hearing officer to make a recommendation on a residency appeal;
• (b)Guarantees of due process to a student that include:

Student Affairs Committee May 11, 2011

1. The right of a student to be represented by legal counsel; and
2. The right of a student to present information and to present testimony and information in support of a claim of Kentucky residency; and
3. (c)A recommendation to be issued by the hearing officer.
4. An institution's formal hearing procedures shall be filed with the Council on Postsecondary Education and shall be available to a student requesting a formal hearing.
5. Section 15. Cost of Formal Hearings. (1) An institution shall pay the cost for all residency determinations including the cost of a formal hearing.
2. A student shall pay for the cost of all legal representation in support of the student's claim of residency. (17 Ky.R. 2557; eff. 4-5-1991; Am. 22 Ky.R. 1656; 1988; eff. 5-16-1996; 23 Ky.R. 3380; 3797; 4099; eff. 6-16-1997; 24 Ky.R. 2136; 2705; 25 Ky.R. 51; eff. 7-13-1998; 25 Ky.R. 2177; 2577; 2827; eff. 6-7-1999; 749; 1238; eff. 11-12-2002; 36 Ky.R. 1083; 1951; 2033-M; eff. 4-2-2010.)

Student Affairs Committee May 11, 2011

KENTUCKY STATE UNIVERSITY BOARD OF REGENTS External Relations and Development Committee

May 11, 2011

Regent Ronald Banks

Regent Laura Douglas

Regent David Guarnieri

Regent Wilbert James

Regent Charles Whitehead, Chair

Regent Phyllis Williams

Mr. Hinfred McDuffie, Staff

External Relations and Development Committee May 11, 2011

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KENTUCKY STATE UNIVERSITY BOARD OF REGENTS May 11, 2011 External Relations and Development Committee

INDEX

D1 External Relations and Development Committee Meeting Minutes (January 28, 2011)

D2 Executive Summary Report

D3 Executive Contributions Report Alumni Relations Report

D4 Information Technology Report

Auxiliary Enterprise Report

Capital Planning, Construction and Facility Operations Report

D5 Communications Report

External Relations and Development Committee May 11, 2011

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KENTUCKY STATE UNIVERSITY

Regular Meeting of the External Relations and Development Committee Board of Regents 11 a.m., May 11, 2011 Board Room, Academic Services Building Regent Charles Whitehead, Presiding

AGENDA

• I.Call to Order Regent Charles Whitehead, Chair
• II.Roll Call Hinfred McDuffie Vice President for Administration, External Relations and Development
• III.Opening Remarks Regent Whitehead
• IV.Action Item Regent Whitehead
• V.Approval of January 28, 2011, Meeting Minutes
• V.Executive Summary Report - Endowment Management Report H. McDuffie
• VI.Discussion Regent Whitehead
• VII.Adjourn

.

External Relations and Development Committee May 11, 2011

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KENTUCKY STATE UNIVERSITY BOARD OF REGENTS AGENDA ITEM BACKGROUND

To: Board of Regents External Relations and Development Committee Date: May 11, 2011

From: Hinfred McDuffie Vice President for Administration, External Relations and Development

Subject: Committee Meeting Minutes (Jan. 28, 2011)

Reason for Consideration: Approval Enclosures: Yes

Background:

The minutes of the External Relations and Development Committee meeting of January 28, 2011, require approval in order to become an official part of the committee's records.

Recommendation:

That the External Relations and Development Committee approve the minutes of the January 28, 2011, meeting.

External Relations and Development Committee May 11, 2011

——

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Kentucky State University Regular External Relations and Development Committee Meeting Board of Regents External Relations and Development Committee 11 a.m., January 28, 2011 Board Room, Academic Services Building Frankfort, Kentucky

MINUTES

Regent Charles Whitehead called the meeting of the Kentucky State University Board of Regents External Relations and Development Committee to order at 11:10 a.m. on Friday, January 28, 2011. Mr. William Wilson, Associate Vice President for Development and Major Gifts, called roll in the absence of Mr. Hinfred McDuffie, Vice President for Administration, External Relations and Development:

Regent Ron Banks, present Regent Laura Douglas, present Regent David Guarnieri, absent Regent Wilbert James, absent Regent Charles Whitehead, Committee Chair, present Regent Phyllis Williams, present

Four of the six regents on the committee were present. A quorum was established.

Discussion:

Motion to approve the October 22, 2010, External Relations and Development Committee minutes as distributed was made by Regent Douglas and seconded by Regent Williams. The motion passed.

Mr. Wilson presented the Executive Summary Report.

Mr. Jack McNear, Associate Vice President for Capital Planning, Construction and Facilities Operations, presented cost estimates for the construction of a new elevator in alumni stadium, as requested by Regent Whitehead at the October 22, 2011, meeting. Mr. McNear said that bids had not been obtained for this job since 2000. He estimated the cost at approximately $525,000 based on current trends. Regent Whitehead expressed that there is a need for a plan to complete the project.

Mr. Wilson reiterated that Kentucky State University is celebrating its 125th anniversary, and the university will kick off a $12.5 million capital campaign at Homecoming 2011 as part of the celebration.

External Relations and Development Committee May 11, 2011

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Mr. James Faraday and Mr. John Shasky of Fifth Third Bank presented the investment summary report.

Regent Whitehead adjourned the External Relations and Development Committee meeting at 11:57 a.m.

Submitted by: ___ Approved by: ___

Hinfred McDuffie Vice President for Administration, External Relations and Development Kentucky State University

Charles Whitehead

External Relations and

Development Committee

Board of Regents

Kentucky State University

_____ Approved with no corrections

___ Approved with correction

External Relations and Development Committee May 11, 2011

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D2

KENTUCKY STATE UNIVERSITY BOARD OF REGENTS AGENDA ITEM BACKGROUND

To: Board of Regents External Relations and Development Committee Date: May 11, 2011

From: Hinfred McDuffie Vice President for Administration, External Relations and Development

Subject: Executive Summary Report

Reason for Consideration: Informational Enclosures: Yes

Background:

N/A

Recommendation:

Informational

External Relations and Development Committee May 11, 2011

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Kentucky State University Division of External Relations and Development Report to the Board of Regents

May 11, 2011

EXECUTIVE SUMMARY

During the period of July 1, 2010, to March 31, 2011, Kentucky State University received $271,856 in donations from 458 contributors – corporations, foundations, individuals and organizations. Scholarships received the largest portion of the donations, in the amount of $202,430.

The Office of Alumni Relations processed the following memberships: 538 annual/associate; 262 complimentary to new graduates; 289 life and 24 subscribing life for a total of 1,113 KSU National Alumni Association financial members, as of March 31, 2011. The K-Club has 24 members. There were mass mailings to alumni for the following purposes: Permanent Alumni Scholarship Fund solicitation (36 packages), Homecoming (8,099), K-Club (684), Classes in Reunion (3,281) and miscellaneous mailings (9,143). A total of 4,841 electronic mailings were sent. There were two new/revitalized alumni chapters, and the alumni association currently has 24 affiliated chapters.

Information Technology reports progress in the Banner System's implementation: Phase I (discovery and hardware installation) is 100 percent complete; and the Phase 2, 2.5 and 3 conversions are 100 percent complete. Training for the Finance, Human Resources, Financial Aid and Student modules is complete. All conversion and go-live phases will be complete in 2011.

Auxiliary Enterprise reports that housing occupancy was at 88 percent with 899 students as of March 31, 2011. Also, Capital Planning, Construction and Facility Operations had 22 major projects in progress.

The university was covered in 491 articles in Kentucky. The advertising equivalency dollar amount (or cost saving) for the newspaper coverage of KSU was $7,233,945. The university also was covered in 176 television news stories reaching a Nielsen audience of 4,651,982 for a total ad equivalency of $97,604 or total publicity value of $292,737. There were 238 messages posted on KSU's electronic message board.

External Relations and Development Committee May 11, 2011

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D3

KENTUCKY STATE UNIVERSITY BOARD OF REGENTS AGENDA ITEM BACKGROUND

To: Board of Regents External Relations and Development Committee Date: May 11, 2011

From: Hinfred McDuffie Vice President for Administration, External Relations and Development

Subject: Executive Contributions Report & Alumni Relations Report

Reason for Consideration: Informational Enclosures: Yes

Background:

N/A

Recommendation:

Informational

External Relations and Development Committee May 11, 2011

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Page 10

Donor Designation Breakdown

External Relations and Development Committee May 11, 2011

Constituency Type Breakdown

Executive Contributions Report and Comparison of July 1, 2009 - March 31, 2010 to July 1, 2010 - March 31, 2011

OFFICE OF ALUMNI RELATIONS REPORT

Alumni Chapter Revitalization

External Relations and Development Committee May 11, 2011

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External Relations and Development Committee May 11, 2011

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KENTUCKY STATE UNIVERSITY BOARD OF REGENTS AGENDA ITEM BACKGROUND

D4

To: Board of Regents External Relations and Development Committee Date: May 11, 2011

From: Hinfred McDuffie Vice President for Administration, External Relations and Development

Subject: Information Technology, Auxiliary Enterprise & Capital Planning Reports

Reason for Consideration: Informational Enclosures: Yes

Background:

N/A

Recommendation:

Informational

External Relations and Development Committee May 11, 2011

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Information Technology May 11, 2011

Information technology is evolving quickly. KSU's Office of Information Technology is developing active plans to anticipate and leverage IT trends and contribute to the university's strategic plan and top goals.

Information Technology is actively working toward the completion of several projects that will enhance and improve operational efficiency, customer service and reduce cost for the overall university. The department is also strengthening its internal processes by reorganizing by functional area to better serve the needs of students, faculty and staff.

Project

Banner ERP Implementation

External Relations and Development Committee May 11, 2011

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Kentucky State University Auxiliary Enterprise Report July 2010 – March 2011

As of March 31, 2011, the Auxiliary Enterprise recorded revenues of:

As of March 31, 2011, housing occupancy was at 88 percent with 899 students.

External Relations and Development Committee May 11, 2011

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KENTUCKY STATE UNIVERSITY Capital Planning and Construction Status Report

May 11, 2011

Major Projects In Progress

1. Rosenwald (Center for Families and Children) – EH Construction started work June 23, 2011, with a scheduled completion date of May 2011. Roof structure is complete and base sheet membrane is installed. Interior walls are framed and drywall has started. Electrical and plumbing rough-in of walls is complete. Exterior brick and glazed block is 90 percent complete. Contractor has been granted a time extension due to rain days. Final completion date is now July 20, 2011.
2. Acquire Property Related to Master Plan - This project is to evaluate real estate relevant to the expanding needs of the university. Waiting for additional sites to become available.
3. Construct Aquaculture Production Tech Lab - Construction contract was awarded to L & F Design Build on July 22, 2010, with scheduled completion on February 21, 2011. Metal roof deck is 80 percent complete. Concrete floor is installed in half of the building. Electrical and plumbing rough-in below slabs is complete. An extension of time has been granted to May 19, 2011, due to rain delays.
4. Privatized Housing – The request for proposal/request for quotation is modified and ready for re-advertisement, with a bed count between 192 and 300.
5. Move Police Department to Rosenwald Building - Construction of new office spaces, installation of electric and addition of HVAC units are complete, with occupation by some of the police staff. Moving electronic equipment and providing needed power source are estimated at $168,000. The project has been approved to proceed with Title III funds. Description of work has been prepared for submission of quotes on the emergency generator. A quote was requested April 19 for additional 50 pair telephone cable from Hathaway to Old Rosenwald. The dispatcher station's power requirements are included in the scope of work for the emergency generator. An exterior radio tower is being investigated, and a quote was requested on door hardware changes.
6. Restoration of Old Federal Building - $1 million ARRA grant was received through the National Parks Service. Architectural fee negotiation concluded August 19, 2010, with a required funding split between the KSU and NPS. KSU must fund $38,000 during the initial Phase "A" program and a potential total funding of $71,300 for final design and construction supervision. A budget is prepared with a construction fund of $828,000. The Building Conditions Assessment started in November and was completed in December. Final Conditions Assessment Report was received January 25, 2011. All parties have reviewed the report. Design will proceed on exterior restoration, to include

External Relations and Development Committee May 11, 2011

Page - 16

structural stabilization and roof replacement. An official Phase "A" design report is expected in June.

7. President's House Repairs - Interior repairs pending special board committee direction.
8. Entrance Gatehouse – Project initiated at the State Finance Department. Architectural concepts were reviewed and designed to provide an entrance Archway and Guardhouse.
9. Hume Hall Window Repairs –Quotes have been received and a purchase order was issued. Construction began April 18, 2011.
10. Hathaway Hall Improvements - Project to include top soil replacement, card access to lower level and faculty lounge, chair rail in classrooms, dumpster screen fence, boiler repair, lounge TVs and classroom chairs. Quotes to be requested using state-required wage rates.
11. Dorm Bathroom Repairs – Description of work prepared and quotes requested in December 2010. Quotes submitted to Housing. Construction to commence during summer 2011.
12. Additional Campus Parking – Bid documents being prepared for additional parking at Betty White, Academic Annex and Hume Hall. Other sites are being investigated between Chappell Building and McCullin Basketball Courts.
13. Purchase Aquatic Vessel – Final approval from Capital Projects and Bond Oversight Committee scheduled for January 18, 2011. The vessel is being constructed.
14. Benches Campus Wide - Locations for campus bench seating have been identified. Potential manufacturers are being researched.
15. Replace Bradford Hall Auditorium Seating – Potential vendors are being identified and quotes have been requested. Sample chairs were received for review, and quotes have been received.
16. Capital Plan Submission for 2012/2018 – Electronic submittal of Capital Plan Version 0 was done April 15, 2011. The next submittal, Version 1, is due May 20, 2011.
17. Atwood Hall Roof Replacement - Funding and written notice from Land Grant to proceed was received. A request was sent to the state to reactivate the project.
18. Purchase Umbrellas for Student Center – An umbrella selection to be made.
19. Scoreboards in Football Stadium – Obtaining quotes from vendors.
20. Replace Carpet in the Carl M. Hill Student Center, Room 312 – A purchase order was issued on the low quote. Vendor ordered the carpet and is waiting on its manufacture.
21. Purchase Land and Construct Additional Research Ponds – The $4.3 million project was on hold upon selection of land by Land Grant. The project was reactivated February 18, 211. Appraisals are in process for proposed purchase of property.
22. Paint Coal Silo – Quotes have been received and the requisition is pending.

External Relations and Development Committee May 11, 2011

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D5

KENTUCKY STATE UNIVERSITY BOARD OF REGENTS AGENDA ITEM BACKGROUND

To: Board of Regents External Relations and Development Committee Date: May 11, 2011

From: Hinfred McDuffie Vice President for Administration, External Relations and Development

Subject: Communications Report

Reason for Consideration: Informational Enclosures: Yes

Background:

N/A

Recommendation:

Informational

External Relations and Development Committee May 11, 2011

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KSU Media Coverage July 2010 – March 2011

Number of Stories Ad Equivalency

NEWSPAPER COVERAGE IN KENTUCKY 491 stories $7,233,945.18

Number of Stories Run Time Ad Equivalency Nielsen Audience

TELEVISION COVERAGE IN KENTUCKY 176 stories 1 hour, 52 minutes and 30 seconds $97,604 Publicity Value - $292,737 4,651,982

External Relations and Development Committee May 11, 2011

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PUBLICATIONS AND ADVERTISEMENTS

Publications (artwork and printed materials)

• Development/Alumni Printed Materials -16
• Printed materials produced for university events – 66
• Communication pieces – 49
• o Hoofbeats-2
• o Onward and Upward - 2
• o Strategic Plan Two-Year Status Report – 1
• o President's Report to the Board - 2
• o Program/Departmental Newsletters & Brochures – 42
• Marketing pieces produced – 128
• Designs for general university operations – 26
• Business cards produced – 102

Land Grant, community and campus community projects and events (supported by design work and support materials) – 39

Developed and distributed 46 press releases to the media.

Billboard displays – 27 in Frankfort, Ky.; Airport Display (Louisville) - 4

ELECTRONIC COMMUNICATIONS

Electronic message board postings – 238 messages:

226 KSU messages

12 community messages

Web homepage postings – 112 news/announcements/photo galleries

External Relations and Development Committee May 11, 2011

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KENTUCKY STATE UNIVERSITY BOARD OF REGENTS

Audit Committee

May 11, 2011

Regent Mindy Barfield, Chair

Regent Karen Bearden

Regent Phyllis Williams

Regent Syamala Reddy

Dr. Ralph Kimbrough, Staff

Audit Committee May 11, 2011

KENTUCKY STATE UNIVERSITY Regular Meeting of the Audit Committee Board of Regents 12:00 p.m., May 11, 2011 Board Room, Academic Service Building Frankfort, KY

INDEX

Committee Agenda E1 Minutes, January 28, 2011, Meeting E2 Internal Auditor's Report (Dr. Ralph Kimbrough) E3 New Audit Plan for 2010-2011 (Dr. Ralph Kimbrough) 3-6 7-8 9-10

Audit Committee May 11, 2011

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KENTUCKY STATE UNIVERSITY Regular Meeting of the Audit Committee Board of Regents 12:00 p.m., May 11, 2011 Board Room, Academic Service Building Frankfort, KY

AGENDA

1. Call to Order
2. II.Remarks from Audit Committee Chair
3. III.Committee Agenda
4. Regent Mindy Barfield
5. IV.Approval of Minutes, January 28, 2011 Meeting
6. V.Internal Auditor's Report
7. VI.Adjournment

Dr. Ralph Kimbrough

Audit Committee May 11, 2011

Page 3

E1

KENTUCKY STATE UNIVERSITY BOARD OF REGENTS AGENDA ITEM BACKGROUND

Background:

The minutes of the Audit Committee meeting of January 28, 2011, require approval in order to become an official part of the committee records.

Recommendation:

The Audit Committee approve the minutes of the January 28, 2011, meeting.

Audit Committee May 11, 2011

Page 4

1. Call to Order

Board of Regents Audit Committee 12:00 pm, January 28, 2011 Frankfort, Kentucky

MINUTES

Regent Bearden called the meeting of the Kentucky State University Board of Regents Audit Committee to order at 12:00 pm on January 28, 2011.

II. Roll Call

Regent Barfield-Present Regent-Bearden-Present Regent-Williams-Present Regent-Reddy-No Dr. Ralph Kimbrough-Present Quorum Established: Yes

III. Opening Remarks

Regent Barfield presented the minutes of the October 22, 2010 Audit Committee meeting.

IV. Approval of Minutes

Action: Motion to approve the minutes from the October 22, 2010 Audit Committee meeting was made by Regent Bearden and seconded by Regent Williams. The motion passed.

V. Internal Auditor's Report

Audit Committee May 11, 2011

Dr. Kimbrough reported on the audit activity for the past quarter. He stated that he had completed one audit and issued a draft report on another audit. Dr. Kimbrough stated that he had completed a student fees audit with the Bursar's Office. In addition to this audit, the internal auditor initiated a review of the A-133 findings in the audit report that had been issued by the external audit firm, Crowe Horwath during their audit of KSU's 2009-2010 fiscal year. Although some findings were made during the review of the A-133 audit findings, most of these findings had been resolved by the administration of KSU.

Dr. Kimbrough then discussed some of the general training that he had attended or will be attending. He stated that he is moving toward obtaining his CPA license for Kentucky. He currently is licensed as a Florida CPA. Dr. Kimbrough also stated that he was working toward certification in control self-assessment.

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According to Dr. Kimbrough, control self-assessment relates to how organizations should approach risks and how to address these risks. Many of the precepts of this certification can trace their origins to the recommendations and dictates of the Committee of Sponsoring Organizations of the Treadway Commission and federal laws such as Sarbanes-Oxley (SOX).

Dr. Kimbrough stated that he continued to make recommendations for changes in the audit plan in order to respond to new found risks. He is currently reviewing KSU's Online teaching program and the Credit for Life Experiences program. The purchasing card program is moving forward and it is anticipated that an audit of this area will be done in May. Finally, Dr. Kimbrough said that he is looking forward to working with the new external audit firm.

Regent Bearden then asked a question regarding drop and adds. Dr. Chapman answered this question. Next, Regent Barfield mentioned the need to be kept apprised on the status of university efforts on outstanding items (financial) as found by the external auditors that had not been resolved by KSU's administration. Dr. Sias agreed. A motion was then made to adjourn.

VII. Adjournment

Action: Motion to adjourn by Regent Bearden and seconded by Regent Williams

Meeting was adjourned at 12:23 pm

Submitted by:

Approved by:

Dr. Ralph Kimbrough

Director of Internal Audit

Kentucky State University

___ Approved with no corrections ___ Approved with corrections Regent Mindy Barfield, Chair

Regent Mindy Barfield, Chair

Internal Audit Committee

Board of Regents

Audit Committee May 11, 2011

Page 6

KENTUCKY STATE UNIVERSITY BOARD OF REGENTS AGENDA ITEM BACKGROUND

E2

Background:

A summary of Internal Audit's Activities, Audits/Reviews, and Continuing Education for the period of January 1, 2011 through March 31, 2011 is presented for informational purposes.

Recommendation:

None.

Audit Committee May 11, 2011

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KENTUCKY STATE UNIVERSITY Internal Audit Activities, Audits/Reviews, & Continuing Education January 1, 2011 through March 31, 2011

During this period, Internal Audit participated in several activities, which included the following.

Activities

The Internal Auditor completed one audit and issued a preliminary draft report for another audit. The audit of the Office of Community and Distance Education (OCDE) regarding online learning, credit for life experiences, and TRIO programs was completed and a final report was issued on March 21st. The auditor initiated an audit of Student Life and issued a preliminary draft report.

Continuing Education

Dr. Kimbrough organized and attended three meetings of the Central Kentucky Chapter of the Institute of Internal Auditors (CKIIA). The topics of these meetings included, Fraud Investigations, IFRS Topics, the Testing Approach: Bring Things Together, and Auditing Executive Compensation and Benefits. Dr. Kimbrough organizes these meetings and attends these meetings at no cost to KSU. However, one of the benefits is that he earns continuing education credits (CPEs). Dr. Kimbrough also attended a Control Self-Assessment: Facilitating Skills.

Audit Committee May 11, 2011

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