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doc15218 Full-BOR-Janauary-22-23-2015.pdf
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Page 2
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"text": "KENTUCKY STATE UNIVERSITY\nRegular Meeting of the Board of Regents\n9:00 a.m., Friday, January 23, 2015\nJulian M. Carroll Academic Services Building, Board Room\nFrankfort, Kentucky\nRegent Karen W. Bearden, Presiding",
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"text": "VII. TECHNOLOGY REPORT Wendy Dixie\nActing Chief Information Officer\nAction Item: Approval of Contract with Oracle and Addvantum",
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"text": "VIII. UPDATE TO SPECIAL EXTERNAL-INTERNAL AUDIT REPORT Melinda Impellizzeri\nSpecial Assistant to the President"
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"text": "KENTUCKY STATE UNIVERSITY\nBoard of Regents Special Meeting\n9:00 a.m., November 7, 2014\nJulian M. Carroll Academic Services Building Board Room\nFrankfort, Kentucky\nRegent Karen W. Bearden, Presiding",
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"text": "President Burse presented his recommendation that all future changes to the policies of the University be amended only through approval of the Board of Regents. This statement further recommended that the Board rescind its April 25, 2003 action which separated the Faculty Handbook into administrative regulations, which did not require Board approval for amendments."
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"text": "Action: Motion was made by Regent Whitehead to require Board approval for any proposed amendments to all University policies, including but not limited to, the Faculty Handbook, the Human Resources Manual and the Student Handbook. The motion was seconded by Regent Farris. The motion passed 8-1. Regent McFayden voted against the motion."
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"text": "Dr. Beverly Downing, Interim Vice President of Academic Affairs discussed a proposal for the approval of the Bachelor of Science in Nursing (BSN) program. Dr. Downing explained that there is a national movement away from the two (2) year Associate's Degree in Nursing (ADN) program, since hospitals are seeking nurses with higher degrees."
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"text": "Carmella Conner, Acting Vice President of Student Affairs addressed the Board. She advised the Board that the current enrollment was 1869. This number was disaggregated by categories in the board materials."
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"text": "Ms. Melinda Impellizeri, Special Assistant to the President for Strategic Planning and Development, presented a report based upon findings from KSU's external-internal auditor, Tronconi and Associates."
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"text": "Section 1.1: The governance of Kentucky State University is vested in the Board of Regents of Kentucky State University. The Board in conformity with the State Constitution and State laws, shall have exclusive jurisdiction, power and authority with regard to the supervision, management and control of Kentucky State University, shall be the final authority in all matters pertaining to the University, and it shall exercise jurisdiction over the University's financial, educational, administrative and other policies, and its relations with state, local, and federal governments.",
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"text": "Section 4.1: The Board of Regents shall consist of eleven persons as provided by State law; eight members appointed by the Governor of Kentucky, one faculty member elected by members of the faculty with academic rank above instructor, one student member elected by the student body, and one non-teaching personnel member elected by members of the staff."
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"text": "Section 4.2: The gubernatorial appointments may include one (1) graduate of the respective institution who resides outside the Commonwealth. Not more than two (2) appointed members of any Board shall be residents of one (1) county. The appointments shall reflect the proportional representation of the two (2) leading political parties of the Commonwealth based on the state's voter registration. Membership on the Board shall reflect no less than proportional representation of the minority racial composition of the Commonwealth. Membership on the Board shall not be incompatible with any state office. A change in residency after the date of appointment shall not affect a member's ability to serve nor shall it prevent a member's eligibility for reappointment."
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"text": "Section 5.6: Any member of the Board of Regents may be removed from office by an order of the Governor entered in the executive journal after being afforded a hearing with counsel before the Council on Postsecondary Education and a finding of fact by the Council. However, no member of the Board of Regents shall be removed by the Governor of the Commonwealth of Kentucky except for cause."
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"text": "Section 6.2: Thereafter, the Board of Regents shall meet quarterly in regular session at the University or at such other times and places as agreed upon according to a calendar adopted annually by the Board. The annual meeting calendar shall include dates for the Board's annual retreat."
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"text": "Section 6.3: The Chairperson of the Board shall call special meetings of the Board at the request of the President of the University or by two members of the Board. The Board may at such special meetings transact any or all business that it may transact at a regular meeting except that the business to be transacted at a special meeting shall be specified in the notice of the meeting in accordance with Kentucky's Open Meetings law."
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"text": "Section 6.4: The Chairperson of the Board may call an emergency meeting pursuant to this provision of the Bylaws. For purposes herein, “emergency” is defined as a situation which creates or has the potential to create a threat to the health, well being, or safety of the University or the University community. The Board shall make a reasonable effort, under emergency circumstances, to notify the members of the Board, media organizations which have filed a written request for notification, and the public of the emergency meeting. At the beginning of the emergency meeting, the chairperson shall briefly describe for the record the emergency circumstances preventing compliance with the notice provisions under the Open Meetings law. These comments shall appear in the minutes. Discussions and action at the emergency meeting shall be limited to the emergency for which the meeting was called."
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"text": "Section 6.5: Board members are expected to attend all Board meetings, commencement ceremonies, and participate in Board development activities. If a Board member is unable to physically attend a Board meeting, he/she may participate via any appropriate technology that allows the Board member to substantively participate via means that is consistent with the Open Meetings Act or any other applicable law."
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"text": "request for appearance to be heard in accordance with this paragraph. Persons desiring to be heard by the Board shall first submit to the President in writing the subject matter and the reason for desiring to be heard by the Board. The President shall then call the request to the attention of the Board Chairperson. The Chairperson may then determine whether or not to permit the person requesting appearance before the Board to speak, or the Board by a majority vote may grant such a request of the person requesting authority to speak. The Board shall be notified of all requests that are denied."
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"text": "Section 8.1: The Chairperson shall preside at the meetings of Board and shall be responsible for the management and orderly conduct of the business of the Board. The Chairperson shall issue calls to convene the Board in regular and special meetings. He/she shall determine the date, time and place of the Board meetings."
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"text": "Section 9.1: The standing committees of the Board of Regents shall be the Executive Committee, the Academic Affairs Committee, the Finance Committee, the Audit Committee, the Student Affairs Committee, and the External Relations and Development Committee. Members and chairpersons of the standing committees of the Board shall be selected by the chairperson of the Board of Regents. Other standing committees of the Board shall be determined by the Board with members appointed by the chairperson. Ad hoc committees may be created and members appointed by the chairperson."
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"text": "10.\n10.\n(p) Section 2.12 A approve any appropriation, expenditure, disbursement or contract —greater than $50,000, notwithstanding the provisions of KRS 164A.560 and 745 KAR 1:035;\n11.\n11.\n12.(q) Section 2.13 A approve the Constitution and By-Laws of the Faculty Senate, the __Staff Council, and the Student Government Association, except where in conflict with these Bylaws or with governing Board Policies;\n12.",
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"text": "3.Section 3.32: The Board's authority and influence stems from its official standing as a full Board with its assigned duties and responsibilities. No individual member, other than the chairperson, has the authority to speak for the Board. No individual member has authority to take actions or make commitments for the Board. Only the collective Board has authority."
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"text": "Section 3.8 A conflict of interest occurs when any Board member has existing or potential interests that compete or could compete with the interests of the University or any directly affiliated organization, or which impairs or might reasonably impair such Board members' independent, unbiased judgment in the discharge of one's responsibility. Board members shall avoid entering into or maintaining any business or financial interests, transactions, acquisition or sale of property interest which are or may be in conflict with those of the University. Board members shall avoid any personal interest, direct or indirect, in any contract for the purchase of land, buildings, supplies, or services for the University. Board members shall not accept gifts or benefits from any person holding contracts for supplies or services to the University."
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"text": "Section 4.1: The The Board of Regents shall consist of eleven persons as provided by State law: eight members appointed by the Governor of Kentucky, one faculty member elected by members of the faculty with academic rank above instructor, one student member elected by the student body, and one non-teaching personnel member elected by members of the staff."
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"text": "Section 4.2: The gubernatorial appointments may include one (1) graduate of the respective institution who resides outside the Commonwealth. Not more than two (2) appointed members of any Board shall be residents of one (1) county. The appointments shall reflect the proportional representation of the two (2) leading political parties of the Commonwealth based on the state's voter registration. Membership on the Board shall reflect no less than proportional representation of the minority racial composition of the Commonwealth. Membership on the Board shall not be incompatible with any state office. A change in residency after the date of appointment shall not affect a member's ability to serve nor shall it prevent a member's eligibility for reappointment."
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"text": "Section 9.1: The standing committees of the Board of Regents shall be the Executive Committee, the Academic Affairs Committee, the Finance and Administration Committee, the Audit Committee, the Student Affairs Success and Enrollment Affairs Committee, and the External Relations and Advancement Development Committee and the Compensation Committee. Members and chairpersons of the standing committees of the Board shall be selected by the chairperson of the Board of Regents. Other standing committees of the Board shall be determined by the Board with members appointed by the chairperson. Ad hoc committees may be created and members appointed by the chairperson. The Compensation Committee shall be a standing committee of the Board of Regents; however, the membership of the Compensation Committee shall be comprised of the members of the Executive Committee. The Compensation Committee shall formulate and propose compensation guidelines, salary levels and annual salary adjustments, among other items, for consideration and approval by the Board."
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"text": "Section 9.2: Committees shall possess no delegated authority of the Board of Regents unless approved by a majority vote of the Board or as allowed under these By-laws. All actions of each committee, unless taken with delegated authority, shall constitute recommendations to the Board and shall be subject to approval by a majority vote of the Board."
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"text": "Section 9.3: All Committee members shall serve for a term of one year or until their successors have been duly selected by the Chairperson. In the event of a vacancy on a committee, the successor member shall be selected by the Chairperson of the Board of Regents and shall hold office for the balance of the term of office of the person vacating their office."
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"text": "Section 9.4: The Executive Committee shall be composed of the officers of the Board of Regents, the standing committee chairpersons, and the past Board chairperson. The chairperson of the Executive Committee shall be the chairperson of the Board of Regents. -The Executive Committee shall provide guidance to the President on matters that arise in the interim between regular meetings. The Executive Committee shall have the same powers as the Board of Regents during the interim between meetings of the board, except that it may not elect or dismiss a president of the University, create a new position in the University, abolish one already existing, nor adopt the annual budget for the University. The Executive Committee shall also serve as the President's Review and Compensation Committee, and shall present recommendations concerning same-the President's compensation to the"
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"text": "full Board for vote. The Executive Committee shall involve the entire Board in this evaluation process and shall also solicit input from university stakeholders. The Executive Committee shall be responsible for the planning of the Board's annual retreat. The Executive Committee shall submit to the board Board of Regents for its ratification at the next full Board meeting a complete record of all actions taken by the Executive Committee. The Secretary of the Board of Regents shall attend all meetings of the Executive Committee and shall serve as its secretary. Notwithstanding the foregoing, in matters involving the review, evaluation and compensation recommendations for the President, the Secretary may not be present during said discussions, if the Secretary is a University employee, and in such case, the chairperson in collaboration with the Board's compensation advisor, if any, shall serve as secretary and provide an accurate record of the minutes from said meeting."
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"text": "Section 9.7: The Audit Committee shall recommend to the Board of Regents the engagement of an external auditing firm. The Committee shall meet with the external auditor and receive and review the auditor's external reports and University comments for the annual audit. The Internal Auditor shall serve as administrative agent to the committee."
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"text": "Section 9.8: The Student Affairs Success and Enrollment Affairs Committee shall review, evaluate, and provide guidance on all matters related to student life issues. The President of the University shall appoint a member of the staff to serve as administrative agent to the committee."
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"text": "Section 9.9: The External Relations and Advancement-Development Committee shall review evaluate, and provide guidance on all matters related to fund-raising,"
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"text": "development, public relations and alumni, including providing leadership for Board of Regents' fund-raising efforts. The President of the University shall appoint a member of the staff to serve as administrative agent to the committee.\n*** potential name change proposed?—E. Lysonge"
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"text": "Section 10: The President of Kentucky State University reports to the Board of Regents and serves at its pleasure. The powers and duties of the President include the following:"
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"text": "A. (a) To be the chief administrative and educational officer of the University and to perform such other powers as may be prescribed by the Board of Regents;\nA."
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"text": "C.(c)___ To recommend major policies and other major actions to the Board of Regents for its final action and to be the official medium of communication between the Board of Regents and the various segments of the University and their official bodies;"
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"text": "D.(d) To make final decisions for which he/she has received delegated responsibility over a wide range of activities from the Board of Regents; such actions are ordinarily taken after consultation with various concerned individuals, groups, or organizations;"
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"text": "D.\n(e) To enforce the Board Policies, administrative regulations, and guidelines of the University.\nE.\nE.\nF.(f) To recommend to the Board the employment of administrative faculty and vice-president level and above staff.\nF.\nG. To employ all other non-administrative faculty, and employees of the University whose compensation shall fall within the approved University Classification and Compensation System.\n(g)\nG.\nH.(h) To recommend to the Board changes in administrative structure and organization of the University which enhance and align with its mission.\nH.\nH.\nI.(i) To recommend to the Board faculty tenure and administrative promotion decisions.\nI.\nJ.(j) To prepare annual budgets after consultation with, and input from, the Board and others as appropriate, and to recommend all other budgets and any modifications of these budgets as needed to the Board.\nJ.\nK.(k) To appoint University-wide committees.\nK.\nK.\nL.(l) To manage the University through officials that report to the Office of the President.\nL.\nL.\nM. To provide leadership in the development of academic instruction, research, and service programs by making initiatives to the Faculty Senate and to the faculties of academic units and their planning committees concerning changes in curriculum or academic policies which are the responsibility of the faculty."
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"text": "Dr. Marion Simon & Mr. Louie Rivers, Jr. received the Southern Region and National Team Award for “The Third Thursday Team” at the National Epsilon Sigma Phi Annual Meetings in Indianapolis, IN on October 8, 2014."
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"text": "electrical engineering, public health, and business/human resources. Curriculum vitas were provided to the vice president for academic affairs."
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"text": "Kentucky State University’s SACS Quality Enhancement Plan, titled “Academics with Attitude (AWA)” completed its final fall semester on Monday, December 15, 2014, with 36/39 students from summer 2014. Courses included ENG 099, ENG 099/101, ENG 102, MAT 095, MAT 096, MAT 097, and MAT 111."
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"text": "Supplemental Instruction",
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"text": "Supplemental instruction, developed in collaboration with faculty, is provided by one full-time math Project Seminar Leader (PSL) and 4 part-time writing/reading Project Seminar Leaders. The professional supplemental instructors provide 3 hours per week of seminars per composition, reading, and math class, as well as tutoring at the AWA Study Tables 4 nights a week, 6:30-8:30 p.m. Attendance averaged 5 visits per week with 11 students attending more"
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"text": "than 4 times. PSLs saw 81 students through December 1, 2014. Students came most for reading; second for writing, and last for math although the difference was small."
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"text": "Since school began in August, approximately three hundred eighty (380) KSU students have participated in service projects in the Frankfort/Lexington community. The volunteered activities included The Roots and Heritage Festival in Lexington, assisting with voter registration drives, Constitution Day events, Pay it Forward Acts of Giving, mentoring in the local schools, Homecoming activities including the Stadium Clean-Up Recycling Project, hosting Halloween on the Hilltop, hosting the Green Job Fair, cleaning the fence line at the Greenhill Cemetery, Santa’s Helpers with the Franklin County Extension Office, Hosting a High School Student for a Day, Habitat for Humanity, Simon House, Franklin County Women’s Shelter, Senior Citizen Center, ACCESS Men’s Shelter and Soup Kitchen, The Center of Excellence for the Study of Kentucky African Americans, and the KSU Wesley Foundation Students’ Clothes Closet."
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"text": "Most of the students were fulfilling a ten-hour community service requirement for their University Orientation classes, or were members of Academics with Attitude living/learning group, or other service-learning classes that committed to one hundred (100) Days of Paying it Forward. In total, students have completed over 5,980 hours of service to date. Students participated in the Angel Tree project, mentoring in the public schools, assisting with the Kiwanis Club, Salvation Army, and other Christmas fundraising drives."
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"text": "One of the Pay it Forward service learning classes, Speech 103, taught by Dr. Shannon Brogan, organized students volunteering at six non-profit agencies at least two hours per week. Each of the six agencies had a group of students assigned to volunteer and learn about the non-profit agency. The Office of Regional Stewardship and Public Engagement provided each student with $100 as part of the $100 Solution, Turning $100 into a World of Change. Students submitted proposals and made presentations at the end of the semester about how they proposed to utilize the $100 donation."
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"text": "On November 21, 2014, The Office of Regional Stewardship and Public Engagement held a service recognition reception recognizing students, faculty, staff and community members who served the Frankfort community. Over one hundred thirty honorees were present and received awards and certificates for their service."
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"text": "The Graduate Studies Office has established folders for the graduate programs (DNP, MASPE, MBA, MCS, MES, MIBS, & MPA, & MSA) under the Graduate Studies OneDrive account. Each graduate program folder will store scanned graduate application materials for the program. The purpose of this initiative is to improve the handling of graduate application documents in the"
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"text": "short run until information for all admissions requirements have been coded in Banner. The short run measure will help achieve:"
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"text": "The Graduate Studies website continues to be regularly updated as necessary. Recently, an “Opportunities for Graduate Students” webpage was added. The webpage is set up to provide information about employment, the profession, research, grants, and internship opportunities for KSU graduate students. The webpage can be accessed at www.kysu.edu/grad. A similar implementation has been made on Blackboard under Graduate Studies Community Site.",
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"text": "The Director of Graduate Studies worked with the KSU Web Content manager to design websites for the Doctor of Nursing Practice (DNP) and the Master of Arts in Interdisciplinary Behavioral Sciences (MIBS). The MIBS website is accessible from http://kysu.edu/academics/graduate-studies/graduate-programs/. The DNP website will be available upon approval.",
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"text": "Graduate Council meetings were held on September 10, 2014 and October 22, 2014. The Council recommended some changes in graduate studies policies. The changes are being finalized for Faculty Senate approval, and eventually the approval of University administration."
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"text": "A Graduate Students get-together event was held on September 12, 2014. Fifteen graduate students and several graduate faculty members participated in the event."
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"text": "The Library has been given the approval to participate in the migration from the ExLibris Voyager Library system to the new OCLC Worldshare Management System. All Library faculty and staff will participate in the training and implementation. The system will go live May 15, 2015."
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"text": "The Library and Academic Affairs sponsored the Faculty Academic Fair on November 20, 2014 from 1:00-4:00 pm at Blazer Library. Twenty-one faculty from various units presented their recent publications and creative works at the event and the Library also promoted its databases and services. The library plans to make it an annual event to promote faculty scholarship. Blazer Library faculty; Nkechi Amadife, Raphael Jackson Sharon McGee, and Bobby Walter presented publications, poems and creative works during the Faculty Academic Fair."
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"text": "The Library extended its hours from December 8-11 from 8:00 am to 3:00 am, for finals exam week. Refreshments were provided by Academic Affairs for the students each night."
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"text": "Education Librarian, Mr. Bobby Walter donated 158 children's books from the Library's State Textbook collection to the Rosenwald Center for Families and Children for its 2014 Fall Festival held on November 1, 2014."
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"text": "The Division of Fine Arts’ Art faculty and students displayed their creative paintings in the Library during the month of October and November. The idea was to share with the University community what the Art students are learning and creating in their painting classes."
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"text": "A special thanks to Drs. Jae Won Kim and Mark Tollefsen, professors from the Division of Fine Arts who donated copies of their newly released CD’s, Piano Works by Poulenc and Francaix, and Works for Solo Piano by Allende, Mompou and Pew to the Library."
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"text": "Blazer Library received a donation of philosophy and civil rights books from Dr. Alan B. Anderson, retired professor from the Department of Philosophy and Religion at Western Kentucky University and his wife Mrs. Denise Anderson. A special thanks is given to the Andersons for this educational and historic collection."
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"text": "Mrs. Dantrea Hampton coordinated the “An Afternoon with Santa” event which was held on December 14, 2014 from 4:30-6:00 pm at Blazer Library. The event was sponsored by KSU, Paul G. Blazer Library, Frankfort/Franklin County Branch of the NAACP, Beta Upsilon Omega Chapter of Alpha Kappa Alpha Sorority, Inc., and Friends of Santa and the Library. Fifteen children participated."
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"text": "In keeping with the pride and tradition of helping students graduate from high school and enroll in college, the Upward Bound (UB) and GO College programs at KSU are performing well. The purpose of this summary is to provide an overview of the various activities and events that help prepare high school students for college."
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"text": "The Upward Bound program has been extremely busy during the academic year. The program began its tutoring program during the month of October with five KSU student tutors. On average, 12-15 students received tutoring on Tuesdays and Thursdays over 8 weeks of the semester. In addition, forty-five Upward Bound students participated in the college and academic workshops which included Criminal Justice, ACT test preparation, and financial aid during the Fall semester."
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"text": "The students participated in campus tours at Western Kentucky University and Morehead State University. Moreover, during the month of October, students participated in Kentucky State University’s Homecoming and dedicated a float to the mother of one of our Upward Bound participants who was recently diagnosed with breast cancer. A total of $347.00 was collected and donated to the family to assist with medical expenses. The students were featured in Frankfort’s State Journal newspaper."
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"text": "The Upward Bound program concluded the academic year with its Fifty Years of Upward Bound National Celebration. President Raymond Burse was the guest speaker. The UB students"
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"text": "participated in a service learning activity for the youth of Frankfort’s Kings Center on December 19th. The program is also focusing on its Annual Performance Report which is due on December 31."
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"text": "GO campus tours have taken place at Kentucky State University, Morehead University, and Northern Kentucky University. During KSU's Homecoming week, the program brought 40 seniors to campus for a campus tour, 30 of the seniors applied to KSU. GO College programs brought over one hundred students to KSU during the Open House."
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"text": "The GO College staff conducted workshops on college readiness and preparedness and hosted speakers to advise the students on financial aid, the college application process, and business decorum. The coaches also invited Kentucky State University's Student Support Service Counselor, Ms. Jacqueline Ford to speak about Kentucky State University and Student Support Services."
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"text": "From October 28, 2014 through December 31, 2014, the Office of Research, Grants, and Sponsored Programs (ORGSP) was awarded grants totaling $636,435."
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"text": "There is much-needed effort in the recruitment of students for all programs. Our Nursing program lists 245 majors, and is the only program with over 200 students enrolled. There are 16 programs with fewer than 50 students and of those, 9 programs have fewer than 20 majors. (Table 3) It is only by staffing the general education requirements that many faculty members are able to fulfill their full-time teaching load of 12 credit hours per semester."
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"text": "That the institution considers combining appropriate programs to reduce the number of major fields.",
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"text": "Faculty instructional loads can be assessed in several different ways. When considering which calculation of the Full-time Equivalence for Faculty (FTEF) to be used one of the most difficult variables to capture is where to factor in the teaching of cross-referenced and developmental coursework. Therefore, the “Origin of Instructor” method will be used here in this calculation. This method is consistent with that employed by the Delaware Cost Study in its analyses of data. A trained statistician should only undertake the calculation of data related to FTEF."
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"text": "Table 2 demonstrates that Kentucky State University has ample faculty with the doctoral degree. Every degree program has at least one full-time faculty member with the doctoral degree except for Health and Physical Education. In that program, there are two part-time faculty members with the doctorate and care is taken to ensure that the students are scheduled to receive at least twenty-five percent of their degree required course hours from instructors with doctorates. While inadequately staffed in this one program, through strategic management of the schedule, the university can ensure compliance with SACS Standard 3.5.4 (see Appendix D). Dr. Beverly Downing and one other faculty member hold earned doctoral degrees in health and physical education. Of the 29 credit hours in the content area 10 credit hours are taught by these individuals in the physical education teaching program. This represents 34% of the content. In the physical education non-teaching program, there are 42 content hours of which 12 credit hours are taught by these individuals. This represents 28.5% of the content. In both cases, the 25% SACS requirement is exceeded."
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"text": "There are 151 full-time teaching faculty at Kentucky State University. Of these faculty members, 116 (77%) faculty members hold doctoral degrees and 35 (23%) faculty members hold Master’s degrees (including three that are all but dissertation). The terminal degree is defined differently in some disciplines. The Juris Doctorate (JD) and Master of Fine Arts (MFA) are considered terminal degrees in their disciplines. These latter levels are not included in the doctoral calculation. If added to the doctoral category, then the number of faculty with the doctorate would be increased by five (5)."
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"text": "It is also important to note that the faculty size currently in place at KSU once served a student population of more than 2,300. Over the past two years, that enrollment number has dropped drastically to less than 1,800 students. With only 49% of the faculty tenured (49% of 151=74), there is opportunity for reduction of faculty."
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"text": "To KSU’s advantage, seventy-seven percent (77%) of its faculty hold the doctoral degree. The Southern Association of Colleges and Schools (SACS), our regional accreditation agency, requires that students receive at least 25% of their major degree course hours from a person who holds the earned doctorate or the equivalent of the terminal degree. (See Appendix D)."
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"text": "While the university possesses a well-qualified teaching faculty, this report represents the starting point of reassessing the distribution of faculty relative to institutional programs and their enrollments. As an example, the data outlined in Table 3 shows areas where the institution is understaffed in red. There are five programs (Criminal Justice, Human Development and Family Studies, Mass Communication and Journalism, Physical Education, and Public Administration) where student demand outweighs the institution's ability to provide adequate faculty to serve in the roles of advisement and teaching. The student to faculty ratios for these programs far exceeds the institution's ability to serve these students adequately. Traditionally, these areas are served by extending resources to hire adjunct faculty to teach courses, but still leaves a shortage of faculty to advise students majoring in these programs. Table 3 also indicates that there are 16 overstaffed programs (African Studies, Agriculture/Aquaculture, Biology, Business Administration, Chemistry, Electronic Technology, English, Environmental Studies, Fine/Studio Arts, Information Technology, Mathematics, Music, Political Sciences, Social Sciences, Spanish, and Special Education)."
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"text": "Table 4 addresses those areas at the institution that serve in the capacity of teaching general education courses for all students at the University. All of the general education courses are mandatory although some are provided as options in satisfying knowledge in a particular category. For example, every student is required to complete English 101 and 102, English Composition courses six (6) credit hours. Student may choose an additional English course as they seek to satisfy a categorical general education requirement listed under Liberal Studies. Some programs, such as English and Fine Arts, have few student majors in their programs. However, these programs serve the general institutional population through providing service courses in general studies. English provides from four (4) to twelve (12) credit hours of courses through general education. (See Table 4 above)."
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"text": "The institution could greatly benefit from increased enrollments in English, Mathematics, and other programs where low enrollments exist. With sixteen English majors and a faculty to student ratio of 1 to 1, there is ample time for faculty to engage in recruitment. Likewise, Mathematics has 40 student majors and eleven (11) faculty members constituting a 1 to 4 ratio. It is strongly recommended that both of these areas develop recruitment plans and actively engage in recruitment activities to increase the core number of students in their majors. The institution is carrying a costly burden to support the general education program through these programs."
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"text": "It is further recommended that the institution consider removal of and consolidation of some programs. For instance, the removal of the AIT program. The plan is to create an area of focus in network engineering to be housed in the Computer Science program. If approved, a “teach out plan” will be designed to manage the twenty-one (21) students currently enrolled in the programs."
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"text": "Kentucky State University needs to think more strategically about an interdisciplinary approach in the delivery of other programs such as the social sciences and the arts where low enrollments exist."
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"text": "There are one hundred ninety-two students enrolled that have not declared a major. The Center for Academic Persistence will engage these students in a series of programs to encourage them to select a major earlier in their matriculation. By guiding students into a major program earlier, the student's course choices would lead to a more efficient use of time allowing the student to complete his/her studies in an effective and appropriate time frame. This will help the institution improve our persistence and graduation rates."
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"text": "Full-Time Student to Full-Time Equivalent Faculty is the number of students served by faculty in each of the programs. It is important to note that Speech, which is a minor program, possesses the highest FTEF with service to 249 students through this equation. Mathematics, Fine Arts, and Music faculty maintain a low equivalence of students being served by their faculty despite the general education service course requirements."
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"text": "Faculty have been engaged in the recruitment of students during Fall 2014 (see Appendix E). They have partnered with admissions staff at Kentucky Community and Technical Colleges System (KCTC) Schools and specifically at Bluegrass Community and Technical Colleges (BCTC)."
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"text": "Program\nNursing\nPublic Admin & Public Affairs\nBusiness Administration\nComputer Science\nCriminal Justice\nPsychology\nUndeclared\nBiology\nEnvironmental Studies\nApplied Information Technology\nAquaculture\nChemistry\nElementary Education\nLiberal Studies\nMass Communications\nMathematics\nNon-degree\nPhysical Education\nSocial Work\nSociology\nTotal",
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"text": "The minutes of the Finance and Audit Committees meeting for October 24, 2014 require approval in order to become an official part of the committee records."
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"text": "KENTUCKY STATE UNIVERSITY\nRegular Meeting of the\nBoard of Regents\nFinance and Audit Committees\nOctober 24, 2014\n10:30 a.m.\nBoard Room – Academic Services Building\nFrankfort, Kentucky",
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"text": "Regent Charles Whitehead, in the absence of Regent LaVaughn Henry, Chairperson, called the joint Finance Committee and the Audit Committee meeting of the Kentucky State University Board of Regents to order at 10:34 a.m. on October 24, 2014. Regent Whitehead asked the secretary to call roll:"
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"text": "LaVaughn Henry\nKaren Bearden\nMindy Barfield\nDavid Guarnieri\nElgie McFayden\nElaine Farris",
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"text": "Syamala Reddy\nCharles Whitehead\nEkumene Lysonge\nTravis Haskins\nBreana L. Smith",
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"text": "A quorum was declared."
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"text": "I. Approval of Minutes",
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"text": "Action: Motion to approve the minutes from the July 25, 2014 Finance Committee was made by Regent Whitehead and seconded by Regent Barfield. The minutes stand approved as presented."
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"text": "Regent Whitehead recognized Mrs. Martin to carry the discussion forward."
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"text": "Deborah Martin, Interim Vice President Finance, gave an overview of the Executive Summary. Ms. Martin stated that on the revenue side the fall tuition has a shortfall of $1.66 million versus budgeting, fall housing shortfall about a half million dollars and student tuition/fees is down $2.8 million from prior years. On expenditures to date we have gone through 25% of the budget, expenditures are at 20.56% of the approved budget. She stated that we have an operating loss as of September 2014 of $2.7 million versus $1.4 million in 2013 and an increase in net assets of $8 million versus $8.9 million in 2013. Regent Whitehead questioned"
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"text": "as to how we are going to make up the shortfall. President Burse stated that he had a budget reduction plan that he would give to the Board in the afternoon session. The President instructed Ann Knotts, Director Budget Policy and Planning to distribute copies of the reforecasted budget plan to the committee. Regent Guarnieri inquired as to what the difference was between the $2.1 million and $813,644 in other sources listed under other revenue in the reforecasted budget plan. Ms. Knotts stated that it consisted of indirect costs recovery, nursing lab fees, homecoming fees, scholarships through endowments and student activity fees. She stated that with enrollment going down these will also go down."
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"text": "Regent Whitehead inquired if 235 is the number of students we are going to lose because they were unable to pay their first installment. President Burse stated that the 235 students are those who were on a payment plan but didn't make their first installment. Mrs. Martin stated that she had just received an updated number this morning. She further stated that the Bursar's Office worked with Enrollment Services and Residence Life to notify students who were on a payment plan but didn't make their first installment and students who had their payments returned by the bank. President Burse referred to the financial plan that was distributed and stated the $1.6 million is the amount owed by students with PIO's and the $2 million is the amount owed by students without PIO's. He said he had Ms. Knotts add in the $3 million which leaves a $6.7 deficit to show what the potential could be. He further stated that we are collecting some of the money even as we speak."
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"text": "Regent Whitehead asked about the agreement with the state to assist with some of the collection. President Burse stated there has not been a single account sent to them. Regent Guarnieri stated that they were told the first 80 or 120 had been sent. President Burse said he had a meeting with the Revenue Cabinet Secretary. One of the problems was that our data feed and their data feed didn't match and then they changed their system. The Revenue Commissioner has agreed to help us get in the front of the line when their system gets turned back on. KCTCS will assist us in making certain our data is in the proper format so it can be received by Revenue and Revenue has agreed that we will become their priority. Ms. Martin stated that Revenue has contacted our IT department."
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"text": "Regent Whitehead inquired if the $800,000 expenditure allowed for bad debt was large enough. Ms. Martin stated that they were going to review bad debt expenses quarterly instead of annually as had been done in the past."
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"text": "Crissy Fiscus, Director of Assurance Services with Dean Dorton Allen Ford provided an overview of the 2014 audit. She stated that total assets are roughly $124.4 million and has declined from prior year by roughly five million dollars, total liabilities are consistent with the prior year and the total net position is $110 million. She also stated that total overall operating revenue was $38.7 million and total operating expenses were $73.3 million. She also informed the committee that due to recent pronouncements and a GASB amendment, going forward the University's portion of state pension liabilities will have to be reported in the financial statements."
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"text": "Ms. Martin stated that the annual closing package and audit reports were submitted to the Finance and Administration Cabinet on October 15th."
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"text": "President Burse directed the Board members to the External Audit Report of Tronconi Segarra and Associates that was included in the Board package. He stated that the report lays out what they are going to do and that findings are not reported. Per the President, in his conversation with the auditor he was told that the process and procedure has been as they audit they collect findings and share with the university staff to get a response, collect all of them and then give them to the President and at that point they are provided to the Board. President Burse stated he told the auditors that he never knew of any audit process that worked that way. He further stated that going forward the process and protocol will be different. He informed the auditors that as findings are found they should be shared with the Board at that point in time and then given to staff and administrators to address the findings. President Burse informed the committee that the auditors will be on campus next week and when they are finished with the findings they will share them with him and he will immediately share them with the Board so that they will be getting real time information."
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"text": "Melinda Impellizzeri, Special Assistant to the President, gave a summary of the Preliminary Audit Report of Tronconi Segarra and Associates. Ms. Impellizzeri stated that she, Mrs. Martin and Mrs. Conner uncovered quite a few observations with the reconciliation of student balances while trying to better understand the shortfall. She stated that there seemed to be gaps between processing in various functions. This information was shared with President Burse with a request to have the external auditors perform a special audit. Ten students were randomly chosen for the Special Audit and the audit findings show in every area a lack of processes, unknown processes, missing processes and contradictory processes. Ms. Impellizzeri stated that as directed by President Burse we have undertaken a project to process map every area, re-educate everyone in the university and make sure it is an integrated process so we no longer work in silos and that we are supporting the goals of the university. Ms. Impellizzeri informed the committee that the auditor's full report will be delivered next week which will include examples of process findings and recommendations."
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"text": "President Burse spoke about several issues with the Banner system. He informed the committee that work on the contract with Banner had been initiated but we are at an impasse as Ellucian has refused to include in the contract a provision which states what Ellucian advertises as the capabilities of Banner. President stated that we are struggling through with Banner but at the same time we are looking at other vendors and possibly what they have will cost us a fraction of what we were going to pay Ellucian to fix Banner."
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"text": "KENTUCKY STATE UNIVERSITY\nRegular Meeting of the\nBoard of Regents\nFinance Committee\nJanuary 22, 2015\n2:30 p.m. to 4:00 p.m.\nBoard Room – Academic Services Building\nFrankfort, Kentucky"
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"text": "For Fiscal 2015, planned budget results and unaudited comparative financials are presented in item B3 as of December 30, 2014."
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"text": "Dean|Dorton|Allen|Ford has completed the work on KSU's annual A-133 audited financial statements. This item is presented in the Audit Committee agenda as an action item."
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"text": "A physical inventory of University fixed assets was started in November 2014. No physical inventory was taken during the month of December. To meet full inventory completion, a weekly schedule has been established through March and additional resources have been allocated. To date, nine of sixty-four buildings have been completed."
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"text": "Students previously enrolled in the 12-month Payment Installment Option and who were current on their payments are able to add their Spring 2015 balances to their current plan with monthly payments adjusted accordingly. As of December 17, 2014, there were 249 students who had a balance remaining on their 12 month payment plan, with a total amount due of $827,292."
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"text": "All other students were required to pay their prior balance in full before registering for Spring 2015. These students were offered a 4-month Payment Installment Option, with the first payment due on January 17, 2015, and the final payment due on April 17, 2015. To be eligible for the payment plans, a student must have paid fifty percent (50%) of their Spring balance."
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"text": "1099's and 1098-T's for calendar year 2014 will be mailed on or before January 30, 2015."
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"text": "- Accounts Payable and Accrued Liabilities went up by $524K which is due in large part to a change in the timing of financial statement preparation where now an accrual entry is required for payroll whereas in the past no payroll accrual entry was necessary. The financial statements were prepared after payroll was posted."
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148 · FOOTER
Page 101 JSON
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Page 102
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1 · HEADER
2 · CAPTION
3 · TABLE
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58 · FOOTER
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"col": 1,
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{
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},
{
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"text": "96,601,102",
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},
{
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"b": 442.15
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},
{
"id": "p102.3.23",
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"type": "table_cell",
"bbox": {
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"t": 453.19,
"r": 400.05784,
"b": 442.15
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"text": "129,921,124",
"attrs": {
"row": 7,
"col": 1,
"rowspan": 1,
"colspan": 1,
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},
{
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"type": "table_cell",
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"t": 453.19,
"r": 502.44784,
"b": 442.15
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"text": "131,703,485",
"attrs": {
"row": 7,
"col": 2,
"rowspan": 1,
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},
{
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"text": "LIABILITIES\nCurrent liabilities:",
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"b": 416.1257
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"text": "",
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"t": 397.99,
"r": 235.9488,
"b": 319.85
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"text": "Accounts payable and accrued liabilities\nAccrued compensated absences\nUnearned revenue\nDeposits\nOther current liabilities\nBonds and capital lease obligations, net",
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"t": 397.99,
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"b": 319.85
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"text": "3,483,547\n1,870,878\n1,027,912\n177,595\n103,836\n440,973",
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"type": "table_cell",
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"r": 502.48144,
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"text": "2,959,477\n2,007,623\n1,265,430\n159,505\n(160,663)\n606,012",
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"text": "7,104,741",
"attrs": {
"row": 10,
"col": 1,
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{
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"b": 292.73
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"text": "6,837,384",
"attrs": {
"row": 10,
"col": 2,
"rowspan": 1,
"colspan": 1,
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{
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"text": "Noncurrent liabilities",
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{
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"b": 236.21000000000004
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"text": "Bonds and capital lease obligations\nOther long term liabilities",
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"col": 0,
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"r": 400.07848,
"b": 236.21000000000004
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"text": "6,580,805\n534,914",
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"col": 1,
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"b": 236.21000000000004
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"text": "7,300,371\n534,914",
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"attrs": {
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"text": "7,835,285",
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"attrs": {
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"col": 1,
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"r": 502.3264,
"b": 185.53999999999996
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"text": "14,672,668",
"attrs": {
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{
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"b": 147.5
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"text": "NET POSITION\nInvested in capital assets, net of related debt",
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"b": 162.3017
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"r": 400.07848,
"b": 93.74400000000003
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"text": "72,934,209\n8,657,506\n694,933\n33,414,016",
"attrs": {
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"col": 1,
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"text": "75,739,430\n11,409,979\n3,134,731\n26,746,677",
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"text": "Total Net Position",
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5 · TABLE
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Page 106
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1 · HEADING
2 · HEADING
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4 · CAPTION
5 · TABLE
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42 · FOOTER
43 · FOOTER
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"text": "The University's financial position at June 30, 2014, reflected total assets of $124.5 million and total liabilities of $14.5 million. Total net position was $110.0 million.",
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"text": "- Unrestricted net position decreased $2.2 million, which the University reserves for spending in programs and other capital-related contingencies."
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},
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},
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},
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},
{
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},
{
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},
{
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},
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},
{
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},
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}
},
{
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"b": 481.3868
},
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}
},
{
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"t": 500.4015,
"r": 455.1903,
"b": 481.3868
},
"text": "39,839,070",
"attrs": {
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"col": 2,
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}
},
{
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"type": "table_cell",
"bbox": {
"l": 88.7825,
"t": 481.3868,
"r": 210.9184,
"b": 462.372
},
"text": "OPERATING EXPENSES",
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"rowspan": 1,
"colspan": 1
}
},
{
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"t": 481.3868,
"r": 333.0544,
"b": 462.372
},
"text": "",
"attrs": {
"row": 8,
"col": 1,
"rowspan": 1,
"colspan": 1
}
},
{
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"type": "table_cell",
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"t": 481.3868,
"r": 455.1903,
"b": 462.372
},
"text": "",
"attrs": {
"row": 8,
"col": 2,
"rowspan": 1,
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}
},
{
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"type": "table_cell",
"bbox": {
"l": 88.7825,
"t": 462.372,
"r": 210.9184,
"b": 443.3573
},
"text": "Educational and general",
"attrs": {
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"col": 0,
"rowspan": 1,
"colspan": 1
}
},
{
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"type": "table_cell",
"bbox": {
"l": 210.9184,
"t": 462.372,
"r": 333.0544,
"b": 443.3573
},
"text": "67,691,056",
"attrs": {
"row": 9,
"col": 1,
"rowspan": 1,
"colspan": 1
}
},
{
"id": "p117.5.30",
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"type": "table_cell",
"bbox": {
"l": 333.0544,
"t": 462.372,
"r": 455.1903,
"b": 443.3573
},
"text": "64,595,994",
"attrs": {
"row": 9,
"col": 2,
"rowspan": 1,
"colspan": 1
}
},
{
"id": "p117.5.31",
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"type": "table_cell",
"bbox": {
"l": 88.7825,
"t": 443.3573,
"r": 210.9184,
"b": 424.3426
},
"text": "Auxiliary enterprises",
"attrs": {
"row": 10,
"col": 0,
"rowspan": 1,
"colspan": 1
}
},
{
"id": "p117.5.32",
"order": 37,
"type": "table_cell",
"bbox": {
"l": 210.9184,
"t": 443.3573,
"r": 333.0544,
"b": 424.3426
},
"text": "5,990,522",
"attrs": {
"row": 10,
"col": 1,
"rowspan": 1,
"colspan": 1
}
},
{
"id": "p117.5.33",
"order": 38,
"type": "table_cell",
"bbox": {
"l": 333.0544,
"t": 443.3573,
"r": 455.1903,
"b": 424.3426
},
"text": "6,610,652",
"attrs": {
"row": 10,
"col": 2,
"rowspan": 1,
"colspan": 1
}
},
{
"id": "p117.5.34",
"order": 39,
"type": "table_cell",
"bbox": {
"l": 88.7825,
"t": 424.3426,
"r": 210.9184,
"b": 405.3278
},
"text": "Total operating expenses",
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"col": 0,
"rowspan": 1,
"colspan": 1
}
},
{
"id": "p117.5.35",
"order": 40,
"type": "table_cell",
"bbox": {
"l": 210.9184,
"t": 424.3426,
"r": 333.0544,
"b": 405.3278
},
"text": "73,681,578",
"attrs": {
"row": 11,
"col": 1,
"rowspan": 1,
"colspan": 1
}
},
{
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"type": "table_cell",
"bbox": {
"l": 333.0544,
"t": 424.3426,
"r": 455.1903,
"b": 405.3278
},
"text": "71,206,646",
"attrs": {
"row": 11,
"col": 2,
"rowspan": 1,
"colspan": 1
}
},
{
"id": "p117.5.37",
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"type": "table_cell",
"bbox": {
"l": 88.7825,
"t": 405.3278,
"r": 210.9184,
"b": 386.3131
},
"text": "OPERATING LOSS",
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"row": 12,
"col": 0,
"rowspan": 1,
"colspan": 1
}
},
{
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"order": 43,
"type": "table_cell",
"bbox": {
"l": 210.9184,
"t": 405.3278,
"r": 333.0544,
"b": 386.3131
},
"text": "(34,970,929)",
"attrs": {
"row": 12,
"col": 1,
"rowspan": 1,
"colspan": 1
}
},
{
"id": "p117.5.39",
"order": 44,
"type": "table_cell",
"bbox": {
"l": 333.0544,
"t": 405.3278,
"r": 455.1903,
"b": 386.3131
},
"text": "(31,367,576)",
"attrs": {
"row": 12,
"col": 2,
"rowspan": 1,
"colspan": 1
}
},
{
"id": "p117.5.40",
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"type": "table_cell",
"bbox": {
"l": 88.7825,
"t": 386.3131,
"r": 210.9184,
"b": 367.2983
},
"text": "NONOPERATING REVENUES",
"attrs": {
"row": 13,
"col": 0,
"rowspan": 1,
"colspan": 1
}
},
{
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"order": 46,
"type": "table_cell",
"bbox": {
"l": 210.9184,
"t": 386.3131,
"r": 333.0544,
"b": 367.2983
},
"text": "",
"attrs": {
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"col": 1,
"rowspan": 1,
"colspan": 1
}
},
{
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"type": "table_cell",
"bbox": {
"l": 333.0544,
"t": 386.3131,
"r": 455.1903,
"b": 367.2983
},
"text": "",
"attrs": {
"row": 13,
"col": 2,
"rowspan": 1,
"colspan": 1
}
},
{
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"type": "table_cell",
"bbox": {
"l": 88.7825,
"t": 367.2983,
"r": 210.9184,
"b": 348.2836
},
"text": "(EXPENSES)",
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"col": 0,
"rowspan": 1,
"colspan": 1
}
},
{
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"type": "table_cell",
"bbox": {
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"t": 367.2983,
"r": 333.0544,
"b": 348.2836
},
"text": "",
"attrs": {
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"col": 1,
"rowspan": 1,
"colspan": 1
}
},
{
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"type": "table_cell",
"bbox": {
"l": 333.0544,
"t": 367.2983,
"r": 455.1903,
"b": 348.2836
},
"text": "",
"attrs": {
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"col": 2,
"rowspan": 1,
"colspan": 1
}
},
{
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"type": "table_cell",
"bbox": {
"l": 88.7825,
"t": 348.2836,
"r": 210.9184,
"b": 329.2689
},
"text": "State appropriations",
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"col": 0,
"rowspan": 1,
"colspan": 1
}
},
{
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"type": "table_cell",
"bbox": {
"l": 210.9184,
"t": 348.2836,
"r": 333.0544,
"b": 329.2689
},
"text": "23,537,400",
"attrs": {
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"col": 1,
"rowspan": 1,
"colspan": 1
}
},
{
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"type": "table_cell",
"bbox": {
"l": 333.0544,
"t": 348.2836,
"r": 455.1903,
"b": 329.2689
},
"text": "23,537,402",
"attrs": {
"row": 15,
"col": 2,
"rowspan": 1,
"colspan": 1
}
},
{
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"type": "table_cell",
"bbox": {
"l": 88.7825,
"t": 329.2689,
"r": 210.9184,
"b": 310.2541
},
"text": "Federal grants and contracts",
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"col": 0,
"rowspan": 1,
"colspan": 1
}
},
{
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"type": "table_cell",
"bbox": {
"l": 210.9184,
"t": 329.2689,
"r": 333.0544,
"b": 310.2541
},
"text": "5,928,036",
"attrs": {
"row": 16,
"col": 1,
"rowspan": 1,
"colspan": 1
}
},
{
"id": "p117.5.51",
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"type": "table_cell",
"bbox": {
"l": 333.0544,
"t": 329.2689,
"r": 455.1903,
"b": 310.2541
},
"text": "5,922,954",
"attrs": {
"row": 16,
"col": 2,
"rowspan": 1,
"colspan": 1
}
},
{
"id": "p117.5.52",
"order": 57,
"type": "table_cell",
"bbox": {
"l": 88.7825,
"t": 310.2541,
"r": 210.9184,
"b": 291.2394
},
"text": "Investment income (loss)",
"attrs": {
"row": 17,
"col": 0,
"rowspan": 1,
"colspan": 1
}
},
{
"id": "p117.5.53",
"order": 58,
"type": "table_cell",
"bbox": {
"l": 210.9184,
"t": 310.2541,
"r": 333.0544,
"b": 291.2394
},
"text": "1,700,270",
"attrs": {
"row": 17,
"col": 1,
"rowspan": 1,
"colspan": 1
}
},
{
"id": "p117.5.54",
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"type": "table_cell",
"bbox": {
"l": 333.0544,
"t": 310.2541,
"r": 455.1903,
"b": 291.2394
},
"text": "1,150,833",
"attrs": {
"row": 17,
"col": 2,
"rowspan": 1,
"colspan": 1
}
},
{
"id": "p117.5.55",
"order": 60,
"type": "table_cell",
"bbox": {
"l": 88.7825,
"t": 291.2394,
"r": 210.9184,
"b": 272.2246
},
"text": "Interest on capital asset – related debt",
"attrs": {
"row": 18,
"col": 0,
"rowspan": 1,
"colspan": 1
}
},
{
"id": "p117.5.56",
"order": 61,
"type": "table_cell",
"bbox": {
"l": 210.9184,
"t": 291.2394,
"r": 333.0544,
"b": 272.2246
},
"text": "(317,534)",
"attrs": {
"row": 18,
"col": 1,
"rowspan": 1,
"colspan": 1
}
},
{
"id": "p117.5.57",
"order": 62,
"type": "table_cell",
"bbox": {
"l": 333.0544,
"t": 291.2394,
"r": 455.1903,
"b": 272.2246
},
"text": "(276,050)",
"attrs": {
"row": 18,
"col": 2,
"rowspan": 1,
"colspan": 1
}
},
{
"id": "p117.5.58",
"order": 63,
"type": "table_cell",
"bbox": {
"l": 88.7825,
"t": 272.2246,
"r": 210.9184,
"b": 253.2099
},
"text": "Other",
"attrs": {
"row": 19,
"col": 0,
"rowspan": 1,
"colspan": 1
}
},
{
"id": "p117.5.59",
"order": 64,
"type": "table_cell",
"bbox": {
"l": 210.9184,
"t": 272.2246,
"r": 333.0544,
"b": 253.2099
},
"text": "71,352",
"attrs": {
"row": 19,
"col": 1,
"rowspan": 1,
"colspan": 1
}
},
{
"id": "p117.5.60",
"order": 65,
"type": "table_cell",
"bbox": {
"l": 333.0544,
"t": 272.2246,
"r": 455.1903,
"b": 253.2099
},
"text": "583,269",
"attrs": {
"row": 19,
"col": 2,
"rowspan": 1,
"colspan": 1
}
},
{
"id": "p117.5.61",
"order": 66,
"type": "table_cell",
"bbox": {
"l": 88.7825,
"t": 253.2099,
"r": 210.9184,
"b": 234.1952
},
"text": "Endowment gifts",
"attrs": {
"row": 20,
"col": 0,
"rowspan": 1,
"colspan": 1
}
},
{
"id": "p117.5.62",
"order": 67,
"type": "table_cell",
"bbox": {
"l": 210.9184,
"t": 253.2099,
"r": 333.0544,
"b": 234.1952
},
"text": "12,676",
"attrs": {
"row": 20,
"col": 1,
"rowspan": 1,
"colspan": 1
}
},
{
"id": "p117.5.63",
"order": 68,
"type": "table_cell",
"bbox": {
"l": 333.0544,
"t": 253.2099,
"r": 455.1903,
"b": 234.1952
},
"text": "7,276",
"attrs": {
"row": 20,
"col": 2,
"rowspan": 1,
"colspan": 1
}
},
{
"id": "p117.5.64",
"order": 69,
"type": "table_cell",
"bbox": {
"l": 88.7825,
"t": 234.1952,
"r": 210.9184,
"b": 215.1804
},
"text": "Total non-operating revenues",
"attrs": {
"row": 21,
"col": 0,
"rowspan": 1,
"colspan": 1
}
},
{
"id": "p117.5.65",
"order": 70,
"type": "table_cell",
"bbox": {
"l": 210.9184,
"t": 234.1952,
"r": 333.0544,
"b": 215.1804
},
"text": "30,932,200",
"attrs": {
"row": 21,
"col": 1,
"rowspan": 1,
"colspan": 1
}
},
{
"id": "p117.5.66",
"order": 71,
"type": "table_cell",
"bbox": {
"l": 333.0544,
"t": 234.1952,
"r": 455.1903,
"b": 215.1804
},
"text": "30,925,684",
"attrs": {
"row": 21,
"col": 2,
"rowspan": 1,
"colspan": 1
}
},
{
"id": "p117.5.67",
"order": 72,
"type": "table_cell",
"bbox": {
"l": 88.7825,
"t": 215.1804,
"r": 210.9184,
"b": 196.1657
},
"text": "Total in net position",
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"col": 0,
"rowspan": 1,
"colspan": 1
}
},
{
"id": "p117.5.68",
"order": 73,
"type": "table_cell",
"bbox": {
"l": 210.9184,
"t": 215.1804,
"r": 333.0544,
"b": 196.1657
},
"text": "(4,038,729)",
"attrs": {
"row": 22,
"col": 1,
"rowspan": 1,
"colspan": 1
}
},
{
"id": "p117.5.69",
"order": 74,
"type": "table_cell",
"bbox": {
"l": 333.0544,
"t": 215.1804,
"r": 455.1903,
"b": 196.1657
},
"text": "(441,892)",
"attrs": {
"row": 22,
"col": 2,
"rowspan": 1,
"colspan": 1
}
},
{
"id": "p117.5.70",
"order": 75,
"type": "table_cell",
"bbox": {
"l": 88.7825,
"t": 196.1657,
"r": 210.9184,
"b": 177.1509
},
"text": "Net position, beginning of year",
"attrs": {
"row": 23,
"col": 0,
"rowspan": 1,
"colspan": 1
}
},
{
"id": "p117.5.71",
"order": 76,
"type": "table_cell",
"bbox": {
"l": 210.9184,
"t": 196.1657,
"r": 333.0544,
"b": 177.1509
},
"text": "114,056,265",
"attrs": {
"row": 23,
"col": 1,
"rowspan": 1,
"colspan": 1
}
},
{
"id": "p117.5.72",
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"type": "table_cell",
"bbox": {
"l": 333.0544,
"t": 196.1657,
"r": 455.1903,
"b": 177.1509
},
"text": "114,498,157",
"attrs": {
"row": 23,
"col": 2,
"rowspan": 1,
"colspan": 1
}
},
{
"id": "p117.5.73",
"order": 78,
"type": "table_cell",
"bbox": {
"l": 88.7825,
"t": 177.1509,
"r": 210.9184,
"b": 158.1362
},
"text": "Net position, end of year",
"attrs": {
"row": 24,
"col": 0,
"rowspan": 1,
"colspan": 1
}
},
{
"id": "p117.5.74",
"order": 79,
"type": "table_cell",
"bbox": {
"l": 210.9184,
"t": 177.1509,
"r": 333.0544,
"b": 158.1362
},
"text": "$ 110,017,536",
"attrs": {
"row": 24,
"col": 1,
"rowspan": 1,
"colspan": 1
}
},
{
"id": "p117.5.75",
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"type": "table_cell",
"bbox": {
"l": 333.0544,
"t": 177.1509,
"r": 455.1903,
"b": 158.1362
},
"text": "$ 114,056,265",
"attrs": {
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"col": 2,
"rowspan": 1,
"colspan": 1
}
}
]
},
{
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"text": "Total operating revenues were $38.7 million for the year ended June 30, 2014, a decrease of $1.1 million compared to FY13. The primary components of operating revenue were federal, state and local grants and contracts of $8.2 million (21.2%) student tuition and fees, net, of $16.5 million (42.6%), federal appropriations of $6.7 million (17.4%) and auxiliary services and other revenues of $7.3 million (18.8%). FY14 Student tuition and fees revenue decreased $124 thousand compared to FY13. FY14 Grants and contracts revenue decreased $948 thousand compared to FY13 due to decreased awards and spending. FY14 Federal appropriations decreased $151 thousand compared to FY13. FY14 Auxiliary services and other revenue decreased $95 thousand compared to FY13. Refer to Figure 1 for the three year trend of the operating revenues as a percent to total operating revenues and revenue by category."
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"text": "Operating expenses totaled $73.7 million, an increase of $2.5 million over last year. Of this amount, $42.6 million (57.8%) was expended directly for the primary mission of the University – instruction (17.3%), research (7.5%), student services (9.9%), student aid (12.5%), and public service (10.6%). Instruction is the main component of Primary Mission expenses amounting to $12.8 million in fiscal year 2014 or 17.3%. Refer to Figure 2 for the operating expenses categorized into the Primary Mission of the University.\n(Percentages below do not include depreciation or operations/maintenance allocations.)"
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"text": "29,557,829",
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"text": "Capital and related financing activities",
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},
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},
{
"id": "p122.5.23",
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"text": "21,107,984",
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},
{
"id": "p122.5.24",
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"type": "table_cell",
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"text": "23,842,721",
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},
{
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"type": "table_cell",
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"text": "Cash and cash equivalents, end of year",
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},
{
"id": "p122.5.26",
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"type": "table_cell",
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"text": "$19,575,963",
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"col": 1,
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},
{
"id": "p122.5.27",
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"type": "table_cell",
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"l": 319.84,
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"b": 475.68
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"text": "$21,107,984",
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"type": "heading",
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"text": "Cash and Investments",
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{
"id": "p122.7",
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"type": "text",
"bbox": {
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"text": "Major sources of cash received from operating activities are student tuition and fees of $18.4 million and grants and contracts of $15.5 million. Major uses of cash for operating activities were payments to employees for salaries and benefits of $37.4 million and to vendors and contractors of $23.5 million."
},
{
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"type": "text",
"bbox": {
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"text": "Noncapital financing activities included state appropriations from the Commonwealth of Kentucky of $23.5 million."
},
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"text": "Capital and related financing activities include purchases and payments of $3.0 million expended for construction and acquisition of capital assets and for principal and interest payments on the retirement of the University's bonds and other capital related debt."
},
{
"id": "p122.10",
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"type": "text",
"bbox": {
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"text": "Net cash of $101 thousand was spent for conducting investing activities, including purchase and sales of investments, and interest and dividends earned on investments. Investment activity was primarily related to management of the University's endowments."
},
{
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"text": "12",
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Page 123
48 item(s)
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footer (1)
heading (3)
table (2)
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1 · TITLE
2 · TEXT
3 · HEADING
4 · TEXT
5 · TEXT
6 · TABLE
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21
22
23 · HEADING
24 · TEXT
25 · HEADING
26 · TEXT
27 · TABLE
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48 · FOOTER
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"text": "KENTUCKY STATE UNIVERSITY\nManagement’s Discussion and Analysis, continued",
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"text": "June 30, 2014"
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"text": "State appropriations represent approximately 33.8% of all operating and non-operating revenues. The level of state support is a key factor influencing the University's overall financial condition. State appropriation is unrestricted to revenue and is included as non-operating revenue. State appropriation is used to support payroll and benefits for University employees."
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"text": "The University faces financial challenges to maintain and upgrade its capital assets including its infrastructure, buildings and grounds. A combination of revenue sources funds the University's investment in capital improvements, including appropriations provided by the Commonwealth of Kentucky. In fiscal year 2014, the Commonwealth provided no capital appropriations to the University. State capital appropriations plus federal sources play an important role in the University's efforts to address deferred maintenance projects."
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"text": "Grant and Contract Revenue",
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"text": "The following table details the University's grant and contract revenue for fiscal years ended June 30, 2014, 2013 and 2012."
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"text": "Federal grants and contracts, operating",
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Page 129
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"text": "University management continues its strategic mission to uniquely position Kentucky State University as Kentucky's small public liberal arts institution of excellence for the citizens of the Commonwealth and for advancing higher education in Kentucky by inspiring innovation, growing leaders and advancing Kentucky. Executive management continues to work with the Council on Postsecondary Education to address the needs of the Commonwealth and believes it is positioning the University to become a strong, financially viable and efficient institution of higher learning."
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"text": "Tuition and costs of attendance—Kentucky State University continues to weigh its costs of attendance with the funding provided by the General Assembly to successfully deliver its programs and remain one of the most affordable public institutions in the Commonwealth. Funding levels and methodologies used for institutions of higher education in the Commonwealth are developed and approved by the Council on Postsecondary Education."
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"text": "Regional Stewardship—Kentucky State University continues to meet the economic and community needs of its area of geographic responsibility through collaborative initiatives with businesses, community-based organizations, schools and other educational agencies, citizens and local and state officials."
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"text": "Land Grant – Kentucky State University continues to fulfill its mission as a land grant institution providing innovative research opportunities on its research vessel, the Kentucky River Thorobred and community based extension through the Rosenwald Center for Families and Children",
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"text": "State Funding Model – On January 16, 2013, Moody’s Investor Service downgraded its outlook for the entire US higher education sector to negative. The state is being forced to innovate and come up with strategies for getting better results with less money. One of the strategies is the idea of tying state education allocations to performance metrics instead of enrollment.",
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"text": "The overall financial position of the University was stable during fiscal year 2014. Revenue streams were stressed. As the University adapts to present economic environments, new opportunities for funding will be explored to complement state support. Executive management's goal is to deliver exceptional programs and services to students and constituents while maintaining financial stability. Management believes Kentucky State University is able to sustain its financial position and solidify its being a regional university of excellence."
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Page 132 JSON
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Page 134
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Page 135
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Page 135 JSON
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Page 136 JSON
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Page 137
51 item(s)
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Page 138
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"text": "Kentucky State University (the University) is a component unit of the Commonwealth of Kentucky and is included in the general-purpose financial statements of the Commonwealth. The Kentucky State University Foundation, Inc. (the Foundation) is a legally separate, tax-exempt organization supporting the University. The Foundation acts primarily as a fund-raising organization to supplement the resources that are available to the University in support of its programs. The Foundation's Board of Directors is self-perpetuating and consists of graduates and friends of the University. Although the University does not control the timing or amount of receipts from the Foundation, the majority of resources or income thereon that the Foundation holds and invests is restricted by the donors to the activities of the University. Because these restricted resources held by the Foundation can only be used by, or for the benefit of, the University, the Foundation is considered a component unit of the University and is discretely presented in the University's financial statements."
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"text": "The accompanying financial statements have been prepared in accordance with accounting principles generally accepted in the United States of America as prescribed by the Governmental Accounting Standards Board (GASB), including Statement No. 34, Basic Financial Statements and Management's Discussion and Analysis for State and Local Governments, and Statement No. 35, Basic Financial Statements and Management's Discussion and Analysis of Public College and Universities, issued in June and November, 1999, respectively. The University reports as a Business Type Activity (BTA), as defined by GASB Statement No. 35. BTA's are those activities that are financed in whole or in part by fees charged to external parties for goods and services. The University, as a BTA, has adopted GASB Statement No. 62, Codification of Accounting and Financial Reporting Guidance Contained in Pre-November 30, 1989 FASB and AICPA Pronouncements. Therefore, the University follows GASB pronouncements and all Financial Accounting Standards Board pronouncements except those that conflict with or contradict GASB pronouncements."
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"text": "GASB Statement No. 35 establishes standards for external financial reporting for public colleges and universities and requires that resources be classified for accounting and reporting purposes into the following net asset categories:"
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"text": "• Invested in capital assets, net of related debt: Capital assets, net of accumulated depreciation and outstanding principal balances of debt attributable to the acquisition, construction or improvement of those assets."
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"text": "Nonexpendable – Net position subject to externally imposed stipulations that they be maintained permanently by the University. Such position include the University's permanent endowment funds."
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"text": "Unrestricted: Net position whose use by the University is not subject to externally imposed stipulations. Unrestricted net position may be designated for specific purposes by action of management or the Board of Trustees or may otherwise be limited by contractual agreements with outside parties."
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"text": "The financial statement presentation required by GASB Statement No. 35 is intended to provide a comprehensive, entity-wide perspective of the University's assets, liabilities, net position, revenues, expenses, changes in net position and cash flows."
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"text": "Accounts receivables consist of tuition and fee charges, loans to students and amounts due from federal and state governments, non-governmental sources, in connection with reimbursements of allowable expenses made pursuant to grants and contracts. Accounts receivables are recorded net of allowance for doubtful accounts."
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"text": "Inventories are stated at the lower of cost (first-in, first-out method) or market and consist of physical plant items. Inventories consist of physical plant, postage and printing supplies."
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"text": "Kentucky State University recognizes its fiduciary duty not only to invest the University's endowment holdings in formal compliance with the Uniform Prudent Management of Institutional Funds Act (UPMIFA) but also to manage those funds in continued recognition of the basic long-term nature of the University. The University interprets this to mean, in addition to the adopted spending guidelines and restrictions described below, that the assets of the University shall be actively managed, that is, investment decisions regarding the particular securities to be purchased or sold shall be the result of the conscious exercise of discretion. The University recognizes that, commensurate with its overall objective of maximizing long-range return while maintaining a high standard of portfolio quality and consistency of return, it is necessary that proper diversification of assets be maintained both among and within the classes of securities held. Within this context of active management and the necessity of adherence to proper diversification, the University relies upon appropriate professional advice."
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"text": "Capital assets are stated at cost at date of acquisition or, in the case of gifts, at fair value at date of gift. Equipment with a unit cost of $2,000 or more and having an estimated useful life of greater than one year is capitalized. Renovations to buildings and infrastructure and land improvements that significantly increase the value or extend the useful life of the structure are capitalized. Routine repairs and maintenance are charged to operating expense in the year in which the expense is incurred."
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"text": "Unearned revenue includes amounts received for tuition and fees prior to the end of the fiscal year but related to the subsequent reporting period. Unearned revenues also include amounts received from grant and contract sponsors and state deferred maintenance funds that have not yet been earned."
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"text": "The University is an agency and instrumentality of the Commonwealth of Kentucky, pursuant to Kentucky Revised Statutes sections 164.290 through 164.475. Accordingly, the University is generally exempt from federal income taxes as an organization described in Section 115 of the Internal Revenue Code of 1986, as amended. The Foundation has received a determination from the Internal Revenue Service granting exemption from federal income taxation pursuant to the provisions of the Internal Revenue Code section 501(c)(3)."
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"text": "The University's policy is that restrictions on assets cannot be fulfilled by the expenditure of unrestricted funds for similar purposes. The determination on whether restricted or unrestricted funds are expended for a particular purpose is made on a case-by-case basis. Restricted funds remain restricted until spent for the intended purpose."
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"text": "Financial aid to students is reported in the financial statements under the alternative method as prescribed by the National Association of College and University Business Officers (NACUBO). Certain aid, such as loans and funds provided to students awarded by third parties, is accounted for as third party payments (credited to the student's account as if the student made the payment). All other aid is reflected in the financial statements as operating expenses, or scholarship allowances, which reduce revenues. The amount reported as operating expenses represents the portion of aid that was provided to the student in the form of cash. Scholarship allowances represent the portion of aid provided to the student in the form of reduced tuition. Under the alternative method, these amounts are computed by allocating the cash payments to students, excluding payments for services, on the ratio of total aid to the aid not considered to be third party aid."
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"text": "The accompanying financial statements of the Foundation have been prepared in accordance with accounting principles generally accepted in the United States of America as prescribed by the FASB. As such, certain revenue recognition criteria and presentation features are different from GASB revenue recognition criteria and presentation features."
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"text": "During the year ended June 30, 2014 and 2013, the Foundation made distributions of approximately $203,600 and $255,500 respectively, on behalf of the University for both restricted and unrestricted purposes. Complete financial statements for the Foundation can be obtained from the Kentucky State University Foundation, Inc. at P.O. Box 4210, Frankfort, KY 40604."
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"text": "In June 2012, the GASB approved Statement No. 68, Accounting and Financial Reporting for Pensions. This Statement replaces the requirements of Statement No. 27, Accounting for Pensions by State and Local Governmental Employers and Statement No. 50, Pension Disclosures, as they relate to governments that provide pensions through pension plans administers as trusts or similar arrangements that meet certain criteria. Statement 68 requires governments providing defined benefit pensions to recognize their long-term obligation for pension benefits as a liability for the first time, and to more comprehensively and comparably measure the annual costs of pension benefits."
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"text": "Cost-sharing governmental employers will also be required to report a net pension liability, pension expense and pension-related assets and liabilities based on their proportionate share of the collective amounts for all governments in the plan. All governments participating in the defined benefit pension plan would also have the following in their note disclosures:"
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"text": "The provisions of this Statement are effective for fiscal years beginning after June 15, 2014. The University is currently evaluating the effects of this statement on its financial statements."
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"text": "In March 2012, the GASB issued Statement No. 65, Items Previously Reported as Assets and Liabilities. This statement establishes accounting and financial reporting standards that reclassify, as deferred outflows of resources or deferred inflows of resources, certain items that were previously reported as assets and liabilities and recognizes, as outflows of resources or inflows of resources, certain items that were previously reported as assets and liabilities. This statement also provides other financial reporting guidance related to the impact of the financial statement elements deferred outflows of resources and deferred inflows of resources, such as changes in the determination of the major fund calculations and limiting the use of the term deferred in financial statement presentations. The requirements of this statement were implemented as of June 30, 2014. This statement did not significantly affect the University's financial statements."
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Page 145
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Page 146
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Page 148
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Page 149
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Page 150
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5 · TABLE
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28 · TABLE
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Page 150 JSON
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"text": "During 2014, the University entered into a capital lease for the purchase of four police vehicles. The lease is payable in 4 annual installments, of which the first was paid in 2014."
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"text": "The University leases computer equipment under operating leases, which expired and was renewed on August 1, 2014. Lease payments to the lessors under these leases totaled $122,016 and $125,232 for the years ended June 30, 2014 and 2013, respectively."
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"text": "All faculty and exempt employees required to hold a degree and occupying full-time positions, defined as seven-tenths (7/10) of normal full-time service on a daily or weekly basis, are required by state law to participate either in the Kentucky Teachers Retirement System (KTRS) or the Optional Retirement Plan (ORP). KTRS, a cost sharing, multiple-employer, public employee retirement system, provides retirement"
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"text": "benefits based on an employee's final average salary and number of years of service. Benefits are subject to certain reductions if the employee retires before reaching age sixty, unless the employee has twenty-seven or more years of participation in the plan. The plan also provides for disability retirement, death and survivor benefits and medical insurance."
},
{
"id": "p152.5",
"order": 5,
"type": "text",
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"text": "The Kentucky Teachers Retirement System issues a publicly available financial report that includes financial statements and required supplementary information. That report may be obtained by writing to Kentucky Teachers Retirement System, 479 Versailles Road, Frankfort, Kentucky 40601-3868 or by calling (502) 848-8500."
},
{
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"order": 6,
"type": "text",
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"text": "Funding for the plan is provided from eligible employees who contribute 7.16% of their salary through payroll deductions and the Commonwealth of Kentucky, which also indirectly contributes 14.84% of current eligible employees' salaries to the KTRS through appropriations to the University. Contribution requirements of the plan members and the University are established by Kentucky Revised Statute and the KTRS Board of Trustees. The University's contributions to KTRS for the years ended June 30, 2014, 2013 and 2012 were $2,483,138, $2,037,331, and $2,155,711, respectively, and equaled the required contribution for that year."
},
{
"id": "p152.7",
"order": 7,
"type": "heading",
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"text": "Kentucky Employees Retirement System",
"attrs": {
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{
"id": "p152.8",
"order": 8,
"type": "text",
"bbox": {
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"text": "Substantially all other full-time University employees are required by law to participate in the Kentucky Employees Retirement System (KERS), a cost sharing multiple-employer, public employee retirement system. KERS provides retirement benefits based on an employee's final average salary and number of years of service. Benefits are subject to certain reductions if the employee retires before reaching age sixty-five, or less than twenty-seven years of service. The plan also provides for disability retirement, death and survivor benefits and medical insurance."
},
{
"id": "p152.9",
"order": 9,
"type": "text",
"bbox": {
"l": 81.6,
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"text": "The Kentucky Employees Retirement System issues a publicly available financial report that includes financial statements and required supplementary information. That report may be obtained by writing to Kentucky Employees Retirement System, 1260 Louisville Road, Perimeter Park West, Frankfort, Kentucky 40601 or by calling (502) 564-4646."
},
{
"id": "p152.10",
"order": 10,
"type": "text",
"bbox": {
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"b": 88.56
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"text": "Funding for the plan is provided from eligible employees who contribute 5.00% of their salary through payroll deductions and the Commonwealth of Kentucky, which also indirectly contributes 26.79% of current eligible employees' salaries to the KERS through appropriations to the University. Employees hired on or after July 1, 2008 contribute 6.00% of their salary through payroll deductions and the Commonwealth of Kentucky, which also indirectly contributes 26.79% to the KERS through appropriations to the University. The University contribution rates are determined by the Kentucky Revised Statute and the Board of Trustees of the Kentucky Retirement System each biennium. The University's contributions to KERS for the years ended June 30, 2014, 2013 and 2012 were $1,432,369, $1,218,234, and $1,041,753, respectively, and equaled the required contribution for that year."
},
{
"id": "p152.11",
"order": 11,
"type": "footer",
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"text": "42",
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Page 153
11 item(s)
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11 · FOOTER
Page 153 JSON
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"text": "KENTUCKY STATE UNIVERSITY\nNotes to the Financial Statements, continued",
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"text": "9. Employee Benefits, continued",
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{
"id": "p153.3",
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"type": "text",
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"text": "Health care and life insurance benefits are provided for eligible retired employees through the above pension plans. Expenditures for all employee benefits are included as expenditures within the appropriate functional areas."
},
{
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"type": "heading",
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"text": "Optional Retirement Plan",
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{
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"type": "text",
"bbox": {
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"text": "All faculty and exempt employees who are eligible to participate in the KTRS retirement plan may elect to participate in the Optional Retirement Plan (ORP) instead of KTRS. In doing so, the employee may choose both Teachers Insurance and Annuity Association of America, (TIAA-CREF) or The Variable Annuity Life Insurance Company (VALIC). Both offer a defined contribution, 403b plan."
},
{
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"type": "text",
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"text": "TIAA-CREF is one of the largest and most respected financial service providers in the world (unaudited). TIAA-CREF Individual & Institutional Services, Inc. distributes CREF and TIAA Real Estate Account variable annuities. Teachers Personal Investors Services, Inc. distributes Personal Annuity variable annuities, TIAA-CREF Mutual Funds, TIAA-CREF Institutional Mutual Funds, and TIAA-CREF Tuition Financing, Inc. products. TIAA-CREF Trust Company, FSB, provides trust services. Located in New York, NY, Teachers Insurance and Annuity Association of America (TIAA) and TIAA-CREF Life Insurance Company issue insurance and annuities. Financial statements are available on the website, www.tiaacref.com."
},
{
"id": "p153.7",
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"type": "text",
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"text": "VALIC is the marketing name for the family of companies comprising VALIC Financial Advisors, Inc.; VALIC Retirement Services Company; VALIC Trust Company; and The Variable Annuity Life Insurance Company (VALIC); which are all members of American International Group, Inc. (AIG)."
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"text": "Complete information about VALIC's variable annuities, including financial statements, fees, charges, expenses and contract limitations, can be obtained by visiting the website www.aigvalic.com or by calling 1-800-428-2542."
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{
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"text": "Funding for the ORP is provided from eligible employees who contribute 6.16% of their salary through payroll deductions and the Commonwealth of Kentucky, which also indirectly contributes 8.74% of current eligible employees' salaries to the ORP through appropriations to the University. The University's contributions to ORP for the years ended June 30, 2014, 2013 and 2012 were $554,207, $485,224, and $434,586, respectively, and equaled the required contribution for the year."
},
{
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"text": "Effective July 1, 2010, KRS 61.546 states that the value of any accumulated sick leave that is added to the member's service credit in the KERS and KTRS on or after July 1, 2010 shall be paid to the retirement system by the last participating employer, based upon a formula adopted by the KERS and KTRS Boards. The KERS/KTRS sick leave liability as of June 30, 2014 and 2013 was $346,431 and $500,000."
},
{
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"type": "footer",
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"b": 44.1534
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"text": "43",
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Page 154
9 item(s)
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2 · HEADING
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9 · FOOTER
Page 154 JSON
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"text": "KENTUCKY STATE UNIVERSITY\nNotes to the Financial Statements, continued",
"attrs": {
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{
"id": "p154.2",
"order": 2,
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"bbox": {
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"t": 690.1362,
"r": 234.6737,
"b": 677.4181
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"text": "10. Commitments and Contingencies",
"attrs": {
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"level": 3
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{
"id": "p154.3",
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"type": "text",
"bbox": {
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"b": 621.7465
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"text": "The University is a party to various law suits and other claims in the ordinary course of business. University officials are of the opinion, based upon the advice of legal counsel, that the ultimate resolution of these matters will not have a material effect on the financial statements of the University."
},
{
"id": "p154.4",
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"type": "text",
"bbox": {
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"text": "The University receives financial assistance from federal and state agencies in the form of grants and awards. The expenditure of funds received from these programs generally requires compliance with terms and conditions specified in the grant agreements and are subject to audit by the grantor agencies. Any disallowed claims resulting from such audit could become a liability of the applicable fund. In the opinion of management, such potential disallowed claims, if any, would not have a material adverse effect on the overall financial position of the University at June 30, 2014."
},
{
"id": "p154.5",
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"type": "heading",
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"text": "11. Risk Management",
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{
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"type": "text",
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"text": "The University is exposed to various risks of loss from torts; theft of, damage to, destruction of assets; business interruption; employee injuries and illnesses; natural disasters; and employee health and accident benefits. Commercial insurance coverage is purchased for claims arising from these risks. Settled claims have not exceeded this commercial coverage in any of the three preceding years. As a sovereign entity of the Commonwealth of Kentucky, the Kentucky Board of Claims handles tort claims on behalf of the University."
},
{
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"type": "heading",
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"text": "12. Schedule of Expenses by Program",
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{
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"text": "In the Statement of Revenues, Expenses and Changes in Net Position, operating expenses are presented by functional expense purpose. Depreciation is allocated below based on functional classification as required by IPEDS for Fiscal Year 2014. Functional expense purpose is classified by natural classification:"
},
{
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"text": "44",
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Page 155
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23
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30
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48
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83 · FOOTER
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"text": "KENTUCKY STATE UNIVERSITY",
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"text": "Scholarships & Fellowships",
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"text": "Instruction",
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"text": "$ 11,762,119",
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"attrs": {
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},
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"text": "$ 648,258",
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{
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"attrs": {
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"text": "13. Kentucky State University Foundation, Inc.",
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"text": "a. Organization:",
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"text": "Kentucky State University Foundation, Inc. (the Foundation) is a Kentucky not-for-profit corporation formed to receive, invest and expend funds to promote and implement educational and developmental activities at Kentucky State University (the University). The Foundation is managed by a Board of Trustees independent from that of the University. The Foundation is supported primarily through contributions from alumni."
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Page 157
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Page 157 JSON
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"text": "The financial statements have been prepared in conformity with accounting principles generally accepted in the United States of America (GAAP) which require management to make estimates and assumptions that affect the reported amounts and disclosures in the financial statements. Actual results could differ from those estimates. The following is a summary of the significant accounting policies consistently followed by the Foundation in the preparation of its financial statements."
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"text": "Net assets and revenues, expenses, gains, and losses are classified based on the existence or absence of donor-imposed restrictions. Accordingly, net assets of the Foundation are classified and reported as follows:"
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"text": "Temporarily restricted net assets - Net assets subject to donor-imposed stipulations that will be met by actions of the Foundation, pursuant to those stipulations or that expire by the passage of time. Assets released from restrictions during 2014 and 2013 primarily relate to scholarships and University and student support."
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"text": "Permanently restricted net assets - Net assets subject to donor-imposed stipulations that neither expire by passage of time nor can be fulfilled or removed by actions of the Foundation pursuant to those stipulations. Permanently restricted net assets consist of assets from which the income can be used toward University scholarships and Foundation operations."
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"text": "The Foundation considers all highly liquid investments purchased with a maturity of three months or less to be cash equivalents. The Foundation has a concentration of credit risk in that it periodically maintains bank accounts which, at times, may exceed the coverage provided by the Federal Deposit Insurance Corporation (FDIC). The Foundation has not experienced any losses on such amounts. The Foundation believes it is not exposed to any significant credit risk on cash."
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"text": "Property and equipment is recorded at cost if purchased or fair market value at date of contribution if contributed. If the donors stipulate how long the assets must be used, the contributions of property and equipment are recorded as restricted support. In the absence of such stipulations, these contributions are recorded as unrestricted support. Depreciation is computed on a straight-line basis over the estimated"
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Page 158
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"text": "useful lives of the respective assets. Depreciation expense was $16,022 and 17,718 for the years ended June 30, 2014 and 2013, respectively."
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"text": "Contributions are generally recognized when received. However, pledges are recognized when the donor makes a promise to give to the Foundation that is, in substance, unconditional. Contributions that are restricted by the donor are reported as increases in unrestricted net assets if the restrictions expire in the fiscal year in which the contributions are recognized. All other donor-restricted contributions are reported as increases in temporarily or permanently restricted net assets depending on the nature of the restrictions. When a restriction expires, temporarily restricted net assets are reclassified to unrestricted net assets."
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"text": "Kentucky State University Foundation, Inc., a not-for-profit organization operating under Section 501(c)(3) of the Internal Revenue Code, is generally exempt from federal, state and local income taxes. The Foundation's management does not believe the Foundation has any unrelated business income. Accordingly, no provision for income taxes is recorded in the financial statements."
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"text": "Management has evaluated the Foundation's tax positions and concluded that the Foundation had taken no material uncertain tax positions that require recognition or disclosure in the financial statements. With few exceptions, the Foundation is no longer subject to income tax examinations by the U.S. federal, state or local tax authorities for years before 2010."
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"text": "Subsequent Events",
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"text": "The Foundation's management has evaluated subsequent events for accounting and disclosure requirements through October 2, 2014, the date the financial statements were available to be issued. There were no events occurring during the evaluation period that require recognition or disclosure in the financial statements."
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"id": "p158.14",
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"text": "The presentation of certain items in 2013 were reclassified to conform with the 2014 presentation, this reclassification had no impact on net assets or change in net assets."
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"text": "During 2013, the Foundation determined that certain amounts were improperly classified between the net asset categories. Certain amounts have been reclassified to more accurately reflect the net asset balances of the Foundation based on donor intent. This reclassification had no effect on total change in net assets or total net assets."
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"colspan": 1
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"text": "d. Fair Value Measurements",
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"text": "The Foundation classifies its investments based on a hierarchy consisting of: Level 1 (valued using quoted prices from active markets for identical assets), Level 2 (not traded on an active market but for which observable market inputs are readily available), and Level 3 (valued based on significant unobservable inputs). The investment's fair value measurement level within the fair value hierarchy is based on the lowest level of any input that is significant to the fair value measurement. Valuation techniques used need to maximize the use of observable inputs and minimize the use of unobservable inputs."
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"text": "The following is a description of the valuation methodologies used for assets measured at fair value. There have been no changes in the methodologies used as of June 30, 2014 and 2013."
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"text": "Common stocks, debt securities, U.S. government securities, equity exchange traded funds, and marketable limited partnerships: Valued at the closing price reported on the active market on which the individual securities are traded. Some level 2 inputs are used for pricing of municipal and corporate bonds; therefore, they are all classified as level 2."
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"text": "Mutual funds and real estate investment trust: Valued at the net asset value (NAV) of shares held by the Foundation at year end."
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"text": "The methods described above may produce a fair value calculation that may not be indicative of net realizable value or reflective of future fair values. Furthermore, while the Foundation believes its valuation methods are appropriate and consistent with those of other market participants, the use of different methodologies or assumptions to determine the fair value of certain financial instruments could result in a different fair value measurement at the reporting date."
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Page 160
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Page 162
10 item(s)
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"text": "The Foundation has a defined contribution profit sharing plan which covers all employees who meet certain requirements. Foundation contributions are discretionary. No contributions were made for the years ended June 30, 2014 and 2013."
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"text": "On July 15, 2010, The Commonwealth of Kentucky adopted the Uniform Prudent Management of Institutional Funds Act (UPMIFA). The Foundation follows UPMIFA and its own governing documents. The Foundation has interpreted UPMIFA as requiring the preservation of the corpus of the donor-restricted endowment funds absent explicit donor stipulations to the contrary, and other amounts as deemed necessary by the board. As a result of this interpretation, the Foundation classifies as permanently restricted net assets (1) the original value of gifts donated to the permanent endowment, (2) the original value of subsequent gifts to the permanent endowment, and (3) accumulations to permanent endowment made in accordance with the direction of the applicable donor gift instrument at the time the accumulation is added to the fund. The Foundation has determined that the balance of its endowments includes funds that require that the income and net appreciation be restricted to certain uses for the benefit of participants."
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Page 163
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Page 170
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"text": "Our responsibility is to express an opinion on compliance for each of the University's major federal programs based on our audit of the types of compliance requirements referred to above. We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations. Those standards and OMB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred. An audit includes examining, on a test basis, evidence about the University's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances."
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"text": "In our opinion, the University complied, in all material respects, with the types of compliance requirements referred to above that could have a direct and material effect on each of its major federal programs for the year ended June 30, 2014."
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"text": "The results of our auditing procedures disclosed an instance of noncompliance, which is required to be reported in accordance with OMB Circular A-133 and which is described in the accompanying Schedule of Findings and Questioned Costs as item 2014-003. Our opinion on each major federal program is not modified with respect to these matters. The University's response to the noncompliance findings identified in our audit is described in the accompanying Schedule of Findings and Questioned Costs. The University's response was not subjected to the auditing procedures applied in the audit of compliance and, accordingly, we express no opinion on the response."
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"text": "We did not audit the University's compliance with requirements governing the maintaining contact with and billing borrowers and processing deferment and cancellation request and payments for the Perkins Loan Program. Those requirements govern functions that are performed by Educational Computer Systems, Inc. (ECS). Since we did not apply auditing procedures to satisfy ourselves as to compliance with those requirements, the scope of our work was not sufficient to enable us to express, and we do not express, an opinion on compliance with those requirements. ECS's compliance with the requirements governing the functions that it performs for the University was examined by other accountants who report has been furnished to us. The report of the other accountants' indicates that compliance with those requirements was examined in accordance with the Department of Education's Audit Guide, Compliance Audits (Attestation Engagements) of Federal Student Financial Assistance Programs at Participating Institutions and Institution Servicers. Based on our review of the service organization accountant's report, we have determined that all of the compliance requirements included in the Compliance Supplement that are applicable to the major program in which the University participates are addressed in either our report or the report of the service organizations accountants. Further, based on our review of the service organization accountant's report, we have determined that it does not contain any findings of noncompliance that would have a direct and material effect on the University's major program."
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"text": "Management of the University is responsible for establishing and maintaining effective internal control over compliance with the types of compliance requirements referred to above. In planning and performing our audit of compliance, we considered the University's internal control over compliance with the types of requirements that could have a direct and material effect on each major federal program to determine the auditing procedures that are appropriate in the circumstances for the purpose of expressing an opinion on compliance for each major federal program and to test and report on internal control over compliance in accordance with OMB Circular A-133, but not for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, we do not express an opinion on the effectiveness of the University's internal control over compliance."
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"text": "Our consideration of internal control over compliance was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control over compliance that might be material weaknesses or significant deficiencies and therefore, material weaknesses or significant deficiencies may exist that were not identified. We did not identify any deficiencies in internal control over compliance that we consider to be material weaknesses. However, material weaknesses may exist that have not been identified."
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"text": "Section II - Financial Statement Findings (under Section .505(d)(2) of OMB Circular A-133):"
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"text": "Findings Relating to the Financial Statements Reported in Accordance with Government Auditing Standards: 2014-001 and 2014-002"
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"text": "The student accounts receivable subsidiary ledger and the allowance for uncollectible student accounts receivable are not reconciled and adjusted periodically throughout the year. The student accounts receivable aging should be analyzed and reconciled to the general ledger at least quarterly. The aging should be analyzed in accordance with University policy to ensure that the allowance for uncollectible student accounts receivable is accurately reflected in accordance with University policy. This reconciliation and associated allowance calculation should be submitted to University management for review and approval.",
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"text": "The University posted an adjusting journal entry to reconcile student accounts receivable subsidiary to the general ledger and to increase the allowance for doubtful accounts subsequent to year end. Increased management effort in this area could result in a reduction in the number and amount of delinquent and potentially worthless receivables. The positive results from this process may include significantly improved cash flow and profitability and should minimize the need for a year-end adjustment of this account."
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"text": "We recommend the University reconcile the student accounts receivable subsidiary ledger to the general ledger at least quarterly and assess the collectability of all student accounts receivable on a quarterly basis."
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"text": "The following formal collection procedures should be established:"
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"r": 561.9691,
"b": 142.8
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"text": "The continuous review of accounts receivable for old and slow-paying accounts.",
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"text": "The implementation of formalized procedures for contacting delinquent accounts for payment, such as sending letters to slow-paying students.",
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"text": "The increased use of collection agencies and the department of revenue to aid in collecting delinquent accounts."
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"text": "Management concurs. Accounts receivable will be reviewed for old and slow-paying accounts at least quarterly. The aged trial balance will also be reviewed at least quarterly. Management is developing new processes for contacting slow-paying or delinquent registered students. Beginning Fall 2014, the University has implemented more stringent policies for new and returning students, with regard to their responsibility to pay their outstanding bill. Students that fail to pay their outstanding balances will be sent to collection agencies at minimum, the end of each term, to assist with the collection of outstanding balances."
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"text": "During the audit it was noted that the University has not performed a physical count of capital assets in several years."
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"text": "The University cannot substantiate that the capital assets ledger is accurate."
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"text": "We recommend that the University implement a process such that a physical count of capital assets is performed at least every two years and reconciled to the general ledger."
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"text": "Management Response:",
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"text": "Management concurs. A plan to conduct a physical count of inventory will be established and then performed by the end of fiscal year 2015."
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"text": "Section III - Federal Award Findings and Questioned Costs (under Section .505(d)(3) of OMB Circular A-133): Finding 2014-003"
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"text": "Federal Program: U.S. Department of Education\nFederal Direct Student Loans Program, CFDA 84.268",
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"text": "During our testing of the Direct Loan program we noted that the University did not notify the guaranty agency of student status changes (students unofficially withdrawing or graduating) in a timely manner."
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"text": "Per 34 CFR 685.309, unless the school expects to complete its next enrollment report within 60 days, the school must notify the lender or the guaranty agency within 30 days, if it discovers that a student who received a loan either did not enroll or ceased to be enrolled on at least a half-time basis. The school is responsible for timely reporting whether they report directly or via a third party servicer."
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"text": "The College did not have a control in place to ensure that timely reporting of all status changes is occurring or that the proper status is being reported."
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"text": "By not reporting student status changes to the guaranty agency in a timely manner, the student's repayment period may not begin at the appropriate time as required by the regulations."
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"text": "The University concurs with the auditors' finding. All schools participating (or approved to participate) in Federal Student Aid (FSA) programs must have a control in place to ensure timely reporting of student enrollment data to the National Student Loan Data System (NSLDS)."
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"text": "Plan of action: To comply with federal regulation 34 CFR 685.309, Kentucky State University will take the following actions to resolve the finding:"
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"text": "3. Beginning January 31, 2015 the Office of the University Registrar will conduct a thorough review of each enrollment report to ensure the following: (1) faculty have submitted last dates of attendance in WIRED; (2) unofficial withdrawals have been reported; and (3) Never Attended (NA) grades have been removed. [This will be a continuous process]"
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"text": "University Registrar",
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Page 181
15 item(s)
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Page 181 JSON
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"text": "KENTUCKY STATE UNIVERSITY\nPrior Year Schedule of Findings and Questioned Costs",
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"text": "Year ended June 30, 2014"
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"text": "During the year ended June 30, 2013 the University did not have adequate controls over financial reporting to allow for timely, accurate financial reporting. All general ledger accounts were not reconciled to subsidiary ledgers or other supporting detail at least on a quarterly basis."
},
{
"id": "p181.6",
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"text": "During the audit several adjusting journal entries which impacted the years ended June 30, 2013, 2012, and prior years, were recorded to accurately reflect the financial position of the University as of June 30, 2013. These journal entries primarily related to the reconciliation of student accounts receivable, grants receivable and the accrual of the sick leave liability. The sick leave liability was required by KRS 61.456 beginning with the year ended June 30, 2011. Net Position for years prior to the year ended June 30, 2012 was decreased by $2,368,336 as a result of these entries and Change in Net Position for the year ended June 30, 2012 was decreased by $809,127 as a result of these entries."
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"text": "We recommend the University implement internal control procedures which require general ledger accounts to be reconciled at least quarterly. Not having accurate transactions posted in a timely manner can affect the financial statement information that is available for making informed business decisions and supervision of operations. This weakness in accounting infrastructure increases the risk of errors in the financial records and is less likely to detect irregularities, including fraud, on a timely basis. The quarterly reconciliation process allows for the preparation of accurate quarterly financial statements. The reconciliations of significant accounts should be reviewed as part of the quarterly financial statement package in preparation for presentation of the financial statements to the Board of Regents. Management should then satisfy itself as to the nature of any unusual reconciling items before authorizing adjustments to correct the balances. These adjustments should be thoroughly documented and promptly made so that it will not be necessary to carry them forward to the next reconciliation."
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"text": "This finding was resolved in the current year."
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"text": "Prompt, accurate reconciliations of the student, grant, and other accounts receivable subsidiary ledgers to the general ledger account balances should be prepared at least on a quarterly basis. Included in this reconciliation should be a review of the aging of the receivables and a calculation of the allowance that is based on University policy. This reconciliation and associated allowance calculation should be submitted for management's review and approval."
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Page 182
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"text": "The University posted an adjusting journal entry to reconcile student and grant accounts receivable to the general ledger account balances and to increase the allowance for doubtful accounts subsequent to year end. Increased management effort in this area can result in a reduction in the number and amount of delinquent and potentially worthless receivables. The positive results from this process may include significantly improved cash flow and profitability and should minimize the need for a year-end adjustment of this account."
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"text": "We recommend the University complete reconciliations of the student, grant, and other accounts receivable subsidiary ledgers to the general ledger account balances at least on a quarterly basis and assess the collectability of all receivables, especially student receivables on a quarterly basis."
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"text": "The implementation of formalized procedures for contacting delinquent accounts for payment, such as sending letters to slow-paying customers."
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"text": "- The increased use of collection agencies and the department of revenue to aid in collecting delinquent accounts."
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"text": "Section III - Federal Award Findings and Questioned Costs (under Section .505(d)(3) of OMB Circular A-133):"
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"text": "During the audit, we noted one student who withdrew from all classes at the beginning of the semester but the financial aid office was not notified and funds were not returned in a timely manner. Also during our testing of Return of Title IV Funds, we noted the University did not return unearned Title IV Funds within 45 days for three out of the forty students tested."
},
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Page 183
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"text": "Per the provisions of CFR 34 §668.173 an institution must return unearned Title IV Funds timely, which is no later than 45 days after the date the University becomes aware of the student's withdrawal."
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"text": "There was one oversight by the Registrar's office in notifying the Financial Aid office that a student withdrawing from all classes and lack of management oversight and internal controls in place to ensure that unearned Title IV Funds are returned in a timely manner. The internal controls related to communication between the Financial Aid office and the Registrar's offices are not adequate to ensure that all student withdrawals are communicated timely."
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"text": "The provisions of CFR 34 §668.173 were not followed, therefore unearned Title IV Funds were not returned in a timely manner."
},
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"type": "heading",
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"text": "We recommend that the University review its current procedures related to the timely return of unearned Title IV Funds and make the necessary changes to ensure that these calculations are being completed in a timely manner."
},
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"type": "heading",
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"text": "Current year status:",
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"text": "This finding was resolved in the current year."
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"id": "p183.16",
"order": 18,
"type": "text",
"bbox": {
"l": 60.9359,
"t": 181.2,
"r": 560.6586,
"b": 154.08
},
"text": "During the audit, we noted one student who was selected for verification had an education tax credit of $4,500 improperly excluded from their parent's calculation of adjusted gross income."
},
{
"id": "p183.17",
"order": 19,
"type": "heading",
"bbox": {
"l": 61.6556,
"t": 143.52,
"r": 104.3588,
"b": 131.28
},
"text": "Criteria:",
"attrs": {
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},
"level": 3
},
{
"id": "p183.18",
"order": 20,
"type": "text",
"bbox": {
"l": 60.9359,
"t": 118.08,
"r": 561.1384,
"b": 77.76
},
"text": "Per the provisions of CFR 34 §668.59 for the Federal Pell Grant Program, if an applicant's FAFSA information changes as a result of verification, an institution must recalculate the application's Federal Pell Grant on the basis of the EFC on the corrected valid ISIR and disburse any additional funds under that award."
},
{
"id": "p183.19",
"order": 21,
"type": "footer",
"bbox": {
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"t": 42.24,
"r": 312.3566,
"b": 32.16
},
"text": "72",
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],
"excluded_furniture": {
"first": [],
"last": []
}
}
Page 184
21 item(s)
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2 · HEADING
3 · HEADING
4 · TEXT
5 · HEADING
6 · TEXT
7 · HEADING
8 · TEXT
9 · HEADING
10 · TEXT
11 · HEADING
12 · HEADING
13 · HEADING
14 · TEXT
15 · HEADING
16 · TEXT
17 · HEADING
18 · TEXT
19 · HEADING
20 · TEXT
21 · FOOTER
Page 184 JSON
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"type": "title",
"bbox": {
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"r": 453.2707,
"b": 687.9764
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"text": "KENTUCKY STATE UNIVERSITY\nPrior Year Schedule of Findings and Questioned Costs, continued\nYear ended June 30, 2014",
"attrs": {
"block_label": "doc_title"
},
"level": 2
},
{
"id": "p184.2",
"order": 2,
"type": "heading",
"bbox": {
"l": 48.4704,
"t": 673.5785,
"r": 183.3239,
"b": 660.8605
},
"text": "Finding 2013-004, continued:",
"attrs": {
"block_label": "paragraph_title"
},
"level": 3
},
{
"id": "p184.3",
"order": 3,
"type": "heading",
"bbox": {
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"t": 648.3823,
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"b": 636.6241
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"text": "Cause:",
"attrs": {
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},
"level": 3
},
{
"id": "p184.4",
"order": 4,
"type": "text",
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"t": 623.1861,
"r": 560.5295,
"b": 596.0702
},
"text": "The cause of the finding is due to a lack of management oversight and internal controls in place to ensure that files verified are completed accurately."
},
{
"id": "p184.5",
"order": 5,
"type": "heading",
"bbox": {
"l": 62.1477,
"t": 584.7919,
"r": 95.5012,
"b": 573.0337
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"text": "Effect:",
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},
"level": 3
},
{
"id": "p184.6",
"order": 6,
"type": "text",
"bbox": {
"l": 61.4279,
"t": 559.5957,
"r": 538.4539,
"b": 546.1577
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"text": "A student did not receive the full amount of Pell they were eligible for at the beginning of the school year."
},
{
"id": "p184.7",
"order": 7,
"type": "heading",
"bbox": {
"l": 62.3877,
"t": 534.8794,
"r": 150.2104,
"b": 522.1613
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"text": "Recommendation:",
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},
"level": 3
},
{
"id": "p184.8",
"order": 8,
"type": "text",
"bbox": {
"l": 61.4279,
"t": 508.9633,
"r": 551.8912,
"b": 482.0874
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"text": "We recommend the University review its current procedures related to the verification process and make the necessary changes to ensure that each student file verified is accurate."
},
{
"id": "p184.9",
"order": 9,
"type": "heading",
"bbox": {
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"t": 470.0892,
"r": 156.6891,
"b": 457.6111
},
"text": "Current year status:",
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},
"level": 3
},
{
"id": "p184.10",
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"b": 430.2552
},
"text": "This finding was resolved in the current year."
},
{
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"order": 11,
"type": "heading",
"bbox": {
"l": 48.2305,
"t": 418.497,
"r": 131.974,
"b": 405.299
},
"text": "Finding 2013-005:",
"level": 3
},
{
"id": "p184.12",
"order": 12,
"type": "heading",
"bbox": {
"l": 47.9905,
"t": 393.0608,
"r": 324.4161,
"b": 365.9449
},
"text": "Federal Program: U.S. Department of Education\nFederal Pell Grant Program, CFDA 84.063",
"attrs": {
"block_label": "paragraph_title"
},
"level": 3
},
{
"id": "p184.13",
"order": 13,
"type": "heading",
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"b": 341.9485
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"level": 3
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"id": "p184.14",
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"bbox": {
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"t": 328.5105,
"r": 560.7695,
"b": 302.3545
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"text": "During the testing of Return of Title IV Funds, we noted one student for which the incorrect withdrawal date was used in the calculation."
},
{
"id": "p184.15",
"order": 15,
"type": "heading",
"bbox": {
"l": 62.1477,
"t": 290.5962,
"r": 104.3794,
"b": 278.1181
},
"text": "Criteria:",
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},
"level": 3
},
{
"id": "p184.16",
"order": 16,
"type": "text",
"bbox": {
"l": 61.4279,
"t": 264.6801,
"r": 562.2092,
"b": 224.1262
},
"text": "Per the provisions of CFR 34 §668.22, the withdrawal date that should be used in the calculation of Return of Title IV Funds is the date, as determined by the institution, that the student otherwise provided official notification to the institution, in writing or orally, of his or her intent to withdraw."
},
{
"id": "p184.17",
"order": 17,
"type": "heading",
"bbox": {
"l": 62.6277,
"t": 212.8479,
"r": 97.1808,
"b": 200.1299
},
"text": "Cause:",
"attrs": {
"block_label": "paragraph_title"
},
"level": 3
},
{
"id": "p184.18",
"order": 18,
"type": "text",
"bbox": {
"l": 61.4279,
"t": 186.9318,
"r": 560.7695,
"b": 160.5358
},
"text": "There is not a procedure in place to verify that the appropriate withdrawal date per the withdrawal form has been entered into the system."
},
{
"id": "p184.19",
"order": 19,
"type": "heading",
"bbox": {
"l": 62.8676,
"t": 149.2575,
"r": 95.9811,
"b": 137.0194
},
"text": "Effect:",
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},
"level": 3
},
{
"id": "p184.20",
"order": 20,
"type": "text",
"bbox": {
"l": 61.9078,
"t": 123.8213,
"r": 562.2092,
"b": 83.5074
},
"text": "The provisions of CFR 34 §668.22 were not followed which caused a student's date of withdrawal to be incorrect when completing the Return of Title IV Funds calculation and an additional $67 needed to be returned by the University."
},
{
"id": "p184.21",
"order": 21,
"type": "footer",
"bbox": {
"l": 298.7411,
"t": 44.1533,
"r": 311.9385,
"b": 33.8349
},
"text": "73",
"attrs": {
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}
Page 185
24 item(s)
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heading (7)
list (1)
list_item (9)
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8 · LIST
9
10
11
12
13
14
15
16
17
18 · HEADING
19 · TEXT
20 · HEADING
21 · TEXT
22 · HEADING
23 · TEXT
24 · FOOTER
Page 185 JSON
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"t": 754.9263,
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"b": 687.0165
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"text": "KENTUCKY STATE UNIVERSITY\nPrior Year Schedule of Findings and Questioned Costs, continued\nYear ended June 30, 2014",
"attrs": {
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"level": 2
},
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"type": "heading",
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"t": 672.1388,
"r": 184.56,
"b": 658.7008
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"text": "Finding 2013-005, continued:",
"level": 3
},
{
"id": "p185.3",
"order": 3,
"type": "heading",
"bbox": {
"l": 62.64,
"t": 646.9426,
"r": 151.68,
"b": 634.2245
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"text": "Recommendation:",
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{
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"type": "text",
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"text": "We recommend the University review its current procedures in regards to reviewing the withdrawal date in order to ensure funds are being returned in the proper amount to the federal government."
},
{
"id": "p185.5",
"order": 5,
"type": "heading",
"bbox": {
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"t": 582.8722,
"r": 157.92,
"b": 569.9142
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"t": 555.7563,
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"b": 542.3183
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"text": "This finding was resolved in the current year."
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"l": 48.48,
"t": 531.04,
"r": 132.72,
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"text": "Finding 2013-006:",
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"b": 490.91
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{
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"t": 490.91,
"r": 515.04,
"b": 477.42
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"text": "Federal Supplemental Educational Opportunity Grants Program, CFDA 84.007",
"attrs": {
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}
},
{
"id": "p185.8.3",
"order": 11,
"type": "list_item",
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"attrs": {
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}
},
{
"id": "p185.8.4",
"order": 12,
"type": "list_item",
"bbox": {
"l": 49.2,
"t": 463.93,
"r": 515.04,
"b": 450.44
},
"text": "Federal Perkins Loan Program, CFDA 84.038",
"attrs": {
"bbox_estimated": true
}
},
{
"id": "p185.8.5",
"order": 13,
"type": "list_item",
"bbox": {
"l": 49.2,
"t": 450.44,
"r": 515.04,
"b": 436.95
},
"text": "Federal Pell Grant Program, CFDA 84.063",
"attrs": {
"bbox_estimated": true
}
},
{
"id": "p185.8.6",
"order": 14,
"type": "list_item",
"bbox": {
"l": 49.2,
"t": 436.95,
"r": 515.04,
"b": 423.46
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"text": "Federal Direct Student Loans Program, CFDA 84.268",
"attrs": {
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}
},
{
"id": "p185.8.7",
"order": 15,
"type": "list_item",
"bbox": {
"l": 49.2,
"t": 423.46,
"r": 515.04,
"b": 409.96
},
"text": "Academic Competitiveness Grant, CFDA 84.375",
"attrs": {
"bbox_estimated": true
}
},
{
"id": "p185.8.8",
"order": 16,
"type": "list_item",
"bbox": {
"l": 49.2,
"t": 409.96,
"r": 515.04,
"b": 396.47
},
"text": "National Science and Mathematics Access to Retain Talent Grant, CFDA 84.376",
"attrs": {
"bbox_estimated": true
}
},
{
"id": "p185.8.9",
"order": 17,
"type": "list_item",
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"t": 396.47,
"r": 515.04,
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}
]
},
{
"id": "p185.9",
"order": 18,
"type": "heading",
"bbox": {
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"t": 371.704,
"r": 116.88,
"b": 358.746
},
"text": "Condition:",
"attrs": {
"block_label": "paragraph_title"
},
"level": 3
},
{
"id": "p185.10",
"order": 19,
"type": "text",
"bbox": {
"l": 61.68,
"t": 346.0279,
"r": 560.64,
"b": 278.1181
},
"text": "During our testing of 40 students that withdrew from the University and received some type of Title IV funds during the 2012-13 academic year, we noted that 20 calculations resulted in funds not returned in accordance with federal regulations due to the use of an inaccurate number of days in the spring term. The University's calculation did not include the full spring break which was eight consecutive days in length resulting in excess funds returned."
},
{
"id": "p185.11",
"order": 20,
"type": "heading",
"bbox": {
"l": 62.4,
"t": 266.8398,
"r": 104.88,
"b": 253.8818
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},
"level": 3
},
{
"id": "p185.12",
"order": 21,
"type": "text",
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"t": 240.9237,
"r": 560.88,
"b": 186.4519
},
"text": "Per the provision of CFR 34 §668.22, the total number of calendar days in a payment period or period of enrollment includes all days within the period that the student was scheduled to complete, except that scheduled breaks of at least five consecutive days are excluded from the total number of calendar days in a payment period or period of enrollment."
},
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"order": 22,
"type": "heading",
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"t": 175.8935,
"r": 98.16,
"b": 162.6955
},
"text": "Cause:",
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},
"level": 3
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{
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"order": 23,
"type": "text",
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"t": 150.2174,
"r": 560.64,
"b": 123.5814
},
"text": "The University currently does not have adequate controls in place to ensure the Return of Title IV Funds calculations are being completed properly."
},
{
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"order": 24,
"type": "footer",
"bbox": {
"l": 299.28,
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"r": 312,
"b": 32.1552
},
"text": "74",
"attrs": {
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Page 186
19 item(s)
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8 · TEXT
9 · HEADING
10 · TEXT
11 · HEADING
12 · TEXT
13 · HEADING
14 · TEXT
15 · HEADING
16 · TEXT
17 · HEADING
18 · TEXT
19 · FOOTER
Page 186 JSON
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{
"id": "p186.1",
"order": 1,
"type": "title",
"bbox": {
"l": 156.24,
"t": 758.0458,
"r": 454.08,
"b": 695.8952
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"text": "KENTUCKY STATE UNIVERSITY\nPrior Year Schedule of Findings and Questioned Costs, continued\nYear ended June 30, 2014",
"attrs": {
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"level": 2
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"id": "p186.2",
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"type": "heading",
"bbox": {
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"r": 185.76,
"b": 661.8203
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"text": "Finding 2013-006, continued:",
"level": 3
},
{
"id": "p186.3",
"order": 3,
"type": "heading",
"bbox": {
"l": 63.12,
"t": 649.5822,
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"b": 637.104
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"text": "The provisions of CFR 34 §668.22 were not followed which caused excess funds to be returned. The number of days related to spring break was calculated incorrectly on the spring Return of Title IV Funds calculations. By not having adequate controls over this area, incorrect Return of Title IV Funds calculation could also be produced in the future as well."
},
{
"id": "p186.5",
"order": 5,
"type": "heading",
"bbox": {
"l": 63.36,
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"level": 3
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{
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"b": 478.008
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"text": "We recommend the University review its current procedures for Return on Title IV calculations and implement a control that will ensure the proper number of break days is being used in the calculation of the Return of Title IV Funds. We also recommend that the University implement a control where they do a periodic check of a sample of Return of Title IV Funds calculations to ensure correct calculations are being complete."
},
{
"id": "p186.7",
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"type": "text",
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"text": "Current year status: ___"
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"text": "This finding was resolved in the current year."
},
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"type": "heading",
"bbox": {
"l": 48.72,
"t": 414.8975,
"r": 133.92,
"b": 401.6995
},
"text": "Finding 2013-007:",
"level": 3
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{
"id": "p186.10",
"order": 10,
"type": "text",
"bbox": {
"l": 48.24,
"t": 389.7013,
"r": 232.56,
"b": 376.5033
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"text": "Federal Program: All Federal Programs"
},
{
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"type": "heading",
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"r": 117.36,
"b": 352.2669
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"b": 311.953
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"text": "During our testing of equipment management, we noted the University does not reconcile physical inventory taken with equipment records at least once every two years."
},
{
"id": "p186.13",
"order": 13,
"type": "heading",
"bbox": {
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"text": "Per the provision of CFR 2 §215.34, a physical inventory of equipment shall be taken and the results reconciled with the equipment records at least once every two years. Any differences between quantities determined by the physical inspection and those shown in the accounting records shall be investigated to determine the causes of the difference. The recipient shall, in connection with the inventory, verify the existence, current utilization, and continued need for the equipment."
},
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"order": 15,
"type": "heading",
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"text": "The University currently does not have adequate controls in place to ensure the inventory is taken and reconciled with the equipment records at least once every two years."
},
{
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"text": "The provisions of CFR 2 §215.34 were not followed."
},
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"text": "75",
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Page 187
19 item(s)
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15 · HEADING
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17 · HEADING
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19 · FOOTER
Page 187 JSON
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"text": "KENTUCKY STATE UNIVERSITY\nPrior Year Schedule of Findings and Questioned Costs, continued\nYear ended June 30, 2014",
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"text": "Finding 2013-007, continued:",
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"text": "We recommend the University review its current procedures for their inventory process and implement a control that will ensure equipment records are reconciled to the physical inventory taken at least once every two years."
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"text": "See finding 2014-002."
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"text": "Federal Program: U.S. Department of Education",
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"text": "HBCU – Grad, CFDA 84.382G",
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"text": "Food Safety in Changing Economy, CFDA 10.443",
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"text": "Farm Production Marketing Farm Energy, CFDA 10.443",
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},
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"text": "During our review of the time and effort reports, we noted nine reports not being approved in a timely manner, two not signed by the employee, and two not originally completed for all personnel charged to the grant."
},
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"text": "Per the OMB Circular A-21 compensation for personal services is allowed when payroll is distributed using an acceptable method such as after the fact activity records. Under this system the distribution of salaries and wages by the institution will be supported by activity reports as prescribed below. Reports will reasonably reflect the activities for which employees are compensated by the institution. To confirm that the distribution of activity represents a reasonable estimate of the work performed by the employee during the period, the reports will be signed by the employee, principal investigator, or responsible official(s) using suitable means of verification that the work was performed.",
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"text": "The incomplete time and effort reports is due to a lack of management oversight and lack of internal controls in place to ensure that all the time and effort reports are completed correctly and signed and dated by the appropriate personnel and submitted to the sponsoring agent in a timely manner."
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Page 188
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Page 188 JSON
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"text": "The University does not have appropriate time and effort records for the time charged to the grant to ensure the distribution of activity represents the reasonable estimate of work performed during the period. The University expended funds related to payroll without time and effort reports being completed correctly in a timely manner and without the appropriate timely levels of review."
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"text": "We recommend the University review their policies and procedures to ensure that all time and effort reports are completed correctly and signed and dated by the appropriate personnel and submitted to the sponsoring agent in a timely manner."
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"text": "This finding was resolved in the current year."
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Page 189
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Page 190
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"text": "Average Costs to travel teams:",
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"text": "The Baseball coach spoke at the 2014 Baseball State Championship event. He will do that at the 2015 Baseball State Championship if the opportunity is available. The basketball coach has been directed to contact Kentucky High School Athletic Association about opportunities to speak at coaches symposiums."
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"text": "8. NCAA Compliance Seminar to help high schools in surrounding counties ensure that students are Full Qualifiers. High school guidance counselors, coaches, and athletic directors are invited."
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"text": "Actions to Date"
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{
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"text": "Two symposiums will be held during the Spring 2015 semester (February and April)."
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"text": "9. Pooling resources for coaches to recruit together while other teams travel. Coaches will drive other in-season sport vans to attend other parts of the state to recruit."
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"text": "Starting with Spring Semester sports."
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"text": "The Sports Information Director is creating posters of action shots of in-state players."
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"text": "11. Each sport hosts two high school teams at each home game (using unofficial visits)"
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"text": "Members of two different high school teams attended each of KSU's football games during the Fall 2014 semester. High Schools represented the following:"
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"text": "Bryan Station High School"
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"text": "Central High School (Louisville)",
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Page 197
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"text": "Two coaching recruitment trips in December followed this protocol. Those trips were to the following high schools:"
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"text": "Athletics will be more intrusive in the admissions process. Athletic administrators will have access to Banner information to assist students in the admissions process.",
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Page 198
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r16c4 (0%): “Senior”
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"text": "Total\n30\n26\n28\n35",
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"text": "Men's Basketball",
"attrs": {
"row": 4,
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Page 209
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footer (2)
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Table integrity:
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r1c0 (50%): “Special Non-Degree”
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Page 210
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"text": "KENTUCKY STATE UNIVERSITY\nRegular Meeting of the\nBoard of Regents\nExternal Relations and Development Committee\nJanuary 22, 2015\n5:00 to 6:00 pm\nBoard Room – Academic Services Building\nFrankfort, Kentucky"
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"text": "During the period of July 1, 2014, through December 31, 2014, Kentucky State University received contributions in the amount of $204,858 from 420 contributors – alumni, employees, University friends, corporations, foundations and organizations. The total amount received to date for the Uniting Generations . . . Securing Futures – A Capital Campaign for Kentucky State University is $6,033,277."
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"text": "Dr. Henry E. Cheaney Legacy Plaza\nNumber of Bricks Purchased\n30\nTotal Funds Raised\n$28,000\nGive 9 Campaign\nNumber of Gifts\n76\nTotal Funds Raised\n$78,000"
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"text": "Alumni\nCorporations\nEmployees\nFoundations\nOrganizations\nUniversity Friends\nTotal",
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Page 221
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1 · CAPTION
2 · TABLE
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15 · TEXT
16 · HEADING
17 · TEXT
18 · HEADING
19 · TEXT
20 · TABLE
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"text": "KENTUCKY STATE UNIVERSITY\nRegular Meeting of the\nBoard of Regents\nExternal Relations and Development Committee\nJanuary 22, 2015\n5:00 to 6:00 pm\nBoard Room – Academic Services Building\nFrankfort, Kentucky"
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Page 227
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"text": "Engagement was high on Twitter and Facebook during Homecoming Weekend, October 16-18. That was also when KSU launched the GIVE9 campaign through social media, primarily on Facebook and Twitter, and also through the university's website, kysu.edu. More than 100 people liked the original GIVE 9 Facebook posts that weekend and many others shared it with friends and commented. According to Facebook, the post has reached more than 4,000 people. KSU continues to promote online giving through social media and link people directly to the website as often as possible."
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Page 228
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"text": "Following are the top-five posts that reached the most people (Facebook definition of Post Reach: The total number of people your Page post was served to):"
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"text": "1. Take a second RIGHT NOW to VOTE for Kentucky State's Mighty Marching Thorobreds in the 2015 Honda Battle of the Bands! Eight bands are chosen to perform at the Honda Battle of the Bands Invitational Showcase. VOTE NOW! No, really, right now! Note: Included a Link Reached 16,056, 10/15/14"
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Page 234 JSON
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Page 235
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footer (2)
footnote (2)
formula (1)
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2 · TABLE
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Page 235 JSON
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Page 237
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Page 238
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Page 238 JSON
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"text": "Background: In August 2014, the Interim President requested the Faculty Senate to deliver to him by November 1, 2014, a revised post-tenure review policy and procedure as the then current policy was not working and ineffective. Prior to November 1, 2014, the Faculty Senate Executive Committee delivered to the Interim Vice President for Academic Affairs a document titled, \"Post-Tenure Review Report\". (attached) That report found the current system non-functional and included suggested actions to fix the problems. The original request was for a revised post-tenure review process."
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"text": "Recommendation: The President recommends to the Board, the Post-Tenure Review Policy and Process in the attachment for adoption and approval to be effective immediately."
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"text": "KENTUCKY STATE UNIVERSITY\nPost Tenure Review Policy and Procedures",
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"text": "The post tenure review is intended to maintain the standards of performance that faculty achieves when granted tenure. It promotes faculty development and achievement and identifies areas of performance that need improvement."
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"text": "The post tenure review assesses the level of teaching effectiveness, scholarship/performance, and service of faculty. With the exception of those tenured administrators who serve as administrators for at least 75% of their role responsibilities, all tenured faculty will be reviewed. Each tenured faculty member must be reviewed every four years after attaining tenure status, except in years where the faculty is being considered for promotion and undergoing that evaluation process. The annual review will not be conducted in years when a post tenure review occurs."
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"text": "Faculty members will be reviewed once every four years following the receipt of tenure. The post tenure review evaluation should be completed by the end of the academic term in which it is scheduled. The review is a cumulative summary of the performance reported in annual faculty reviews. As such, a narrative, current curriculum vitae and copies of the annual reviews for the past four years will constitute the faculty file for evaluation. An appendix of scholarly work may be included (i.e. recordings, programs, published work)."
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"text": "The Vice President for Academic Affairs will notify faculty members scheduled for post-tenure review no later than November 15 directly preceding the spring academic term of review (except in the initial year of application and implementation of this policy)."
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"text": "The Committee shall be composed of no more than seven faculty members selected by the faculty in the spring term of each academic year."
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"text": "No faculty member scheduled for post tenure review in a given academic year or whose spouse or partner is scheduled for post tenure review shall serve as a member of a Post Tenure Review Committee during that year"
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"text": "The faculty member shall submit a narrative, a current curriculum vitae, copies of his or her annual evaluations for the past 4 years, and examples of scholarly achievements. The narrative should describe the faculty member's teaching effectiveness (to include professional development), scholarship, and service. The faculty member may also identify barriers that prevented accomplishment in any area of evaluation."
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"text": "Official student evaluations of faculty member, complete copies of questionnaires and results of all student evaluations officially conducted by the University during the last four years preceding this review, as received by the faculty member, shall be included in the dossier for review. Summary forms as provided for in the Comprehensive Evaluation System should be included as well."
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"text": "Assessment of meeting the criteria shall be in accordance with the standards set forth in Attachment A to this policy."
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"text": "The Post Tenure Review Committee will prepare a report for inclusion in the post tenure review file. The report should summarize its findings and assessment (exceeds expectations, meets expectations, fails to meet expectations) regarding the faculty member's productivity in each area of evaluation. The committee will make suggestions for future development of those faculty who do not meet expectations. The faculty member will be given a copy of the report and may submit a written response for inclusion in the post tenure review file before it is forwarded to the chairperson, dean or director."
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"text": "If the President disagrees with the any of the prior evaluations, he or she may request additional information or reconsider the review. The President may also ask the faculty member to provide additional information. The President will explain the reason(s) for disagreement in writing with a copy to the faculty member and the Vice President for Academic Affairs. The President’s review will be final, unless a recommendation for action is made to the Board of Regents."
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Page 261
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"text": "The Professional Concerns Committee and Faculty Senate agree that the Post-Tenure Review system is not functioning as it was intended and is in need of revision. The very fact that no faculty member has been subject to the system since its inception shows that it is currently non-functional. However, after careful investigation, we have found that the failure is due to a number of factors that will call for an approach involving multiple Senate action items to fix. Here are the deficiencies that we believe exist and will need to be addressed in the upcoming academic year:"
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"text": "1. Lack of clear, uniform, quantifiable divisional benchmarks. Many divisions of the University have designed discipline-specific benchmarks and have tried in various ways over the years to get them published in the Faculty Handbook, all of which have been rejected by the administration. The result has been relatively chaotic for the tenure and promotion process, and this has filtered down to post-tenure review, as there is no clear, quantifiable method for any faculty member to be classified as failing to meet expectations in teaching (or any other category); it often comes down to simply the chair's judgment as he/she conducts the annual review. Complicating the issue is that some divisions have very clear benchmarks while others have no such benchmarks."
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"text": "Recommendation: require all divisions to formulate clear, quantifiable benchmarks for determining adequacy in the areas of teaching, scholarship and service, and have these benchmarks vetted through Senate to ensure that clear equivalencies exist for all disciplines. Have these benchmarks published in a supplement to the Faculty Handbook that is accessible to all."
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"text": "2. Ineffective triggering method. Currently, the only way to trigger post-tenure review is through the annual review. However, the annual review is not designed to address the sort of serious deficiencies in a faculty member's performance that should initiate post-tenure review."
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"text": "Recommendation: establish a series of clear performance “warning signs” that would immediately trigger post-tenure review. The Professional Concerns Committee should devise a set of circumstances that would warrant the immediate intervention mandated under the post-tenure review system, such as failure to regularly meet and conduct class, unprofessional behavior toward students, refusal to perform regular evaluations of student performance, and repeated credible student complaints about faculty behavior. Should the chair determine that such circumstances exist, he/she will review the allegations with the faculty member and consult with the dean and provost to agree that the circumstances warrant post-tenure review."
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"text": "Recommendation: require chairs to collaborate with deans and/or the provost on problematic faculty under their supervision and, if necessary, recuse themselves from reviewing faculty whom they might hesitate to judge harshly. Mandate that annual evaluation of chairs by the faculty they supervise takes place every year without fail, and that these evaluations allow faculty to rate and comment upon the chair's effectiveness in maintaining standards within the division. Make these ratings of paramount importance in deciding upon a chair's reappointment. Alternately, make chair positions elected rather than appointed positions, as is standard practice in hundreds of institutions. The latter would ensure a"
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"text": "Background: In August 2014, the Interim President requested the Faculty Senate to review and evaluate the University’s Financial Exigency Policy, because as drafted, it was and is unwieldy. He further informed the Senate that given the conflicting timelines and the elongated process as drafted, the policy would not help the University in a financial crisis. He asked for a revised policy by November 1, 2014. The Faculty Senate response to the Interim Vice President for Academic Affairs (attached) was that the Senate did “…not recommend making any changes to the financial exigency policy at this time…”."
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"text": "Recommendation: The President recommends to the Board the attached Financial Exigency Policy for adoption and approval to be effective immediately."
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"text": "Financial exigency which justifies the termination of tenured faculty or staff is an imminent financial condition which seriously jeopardizes the quality of the University's academic program and the ability of the University to fulfill its obligations to the public. Projections of enrollment, or instructional subsidies, and of other sources of revenue must indicate that the shortage of funds will be both severe and persistent. The Board of Regents must find that institutional operations within such budgetary constraints requires a reduction in personnel such that tenured faculty or staff must be terminated or laid off, or probationary faculty must be terminated or laid off prior to the end of their respective appointments. Such a reduction in faculty or staff positions shall be deemed required only if, in the Board's judgment, it will have an effect substantially less detrimental to the institution's ability to fulfill its mission than with other forms of budgetary curtailments available to the institution."
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"text": "The Board will review the faculty ratios in each degree program as well as the cost per student for each academic course. If it is determined that budgetary conditions, governmental mandate or economic currents have resulted in reduced student enrollment within certain colleges, schools, units or programs then the Board may eliminate or curtail such college, school, unit or program."
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"text": "Any time a financial exigency is declared; the President shall designate or create a standing committee approved by the Board to consult with the President. The committee shall consist of faculty and staff members who represent the various academic and administrative units of the University. The faculty members shall be chosen from a list of faculty members provided to the President by the Faculty Senate and the staff members shall be provided to the President by the Rotating Advisory Committee or such other committee as is designated as the official representative of all University staff members. The committee shall act as the representative of the faculty's and staff's interest in both their personal and professional concerns for the University's programs."
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"text": "change has occurred or should seriously be considered, and termination of one or more faculty or staff may be a required as a consequence of either circumstance, it shall prepare a statement that identifies the state of financial exigency or other program change. The statement shall outline the options for response which might involve termination of employment. This statement shall be transmitted to the Faculty and Staff Committee with a request for its action in accordance with this policy. This statement shall also be published and made available to all faculty and staff. Pending committee action, the Board shall undertake, through the President's Office, to obtain advice and recommendations with respect to the matters addressed in the statement."
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"text": "In the event that a financial exigency is declared, the President shall consult with and seek advice from the faculty and staff committee at least twenty (20) days before the Board takes any final action which might result in layoffs or termination. The President and the committee shall consider identifiable alternative methods of budget reductions; determine which colleges, schools, units or programs, faculty or staff positions should be eliminated; and prepare a report, with supportive documents, for submission to the Board. Such a report shall include both majority recommendations and minority reports. It shall be the responsibility of the committee to recommend criteria that may be used by the President and the Board for academic program evaluations and priorities. A decision to curtail or discontinue an academic or administrative unit shall be made in the best interests of the students and the University's mission."
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"text": "Once the Board has declared a state of financial exigency and has identified the particular departments or administrative units in which a reduction in staff is necessary, it shall be the primary responsibility of the President to recommend to the Board which individuals are to be terminated or laid off. Such a recommendation shall normally follow seniority, unless an exception is made to preserve the diversity of specializations with a department or unit, to preserve academic accreditation or when strict application of seniority would otherwise threaten a viable academic or administrative program or department or unit."
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"text": "The following sequence shall be followed in determining seniority: tenured faculty or staff of superior academic rank would have preference for retention over tenured faculty of lesser rank. A faculty or staff member who has obtained tenure prior to another faculty or staff member of the same rank would have preference over the latter faculty or staff member. If tenure and rank considerations are the same for two faculty members, the faculty member with the longer period of employment would have retention preference. Only in a case where program needs dictate other considerations will a non-tenured faculty or staff member be retained over a tenured person. Such a situation will only be warranted upon a showing that diversity of specialty is necessary to preserve academic accreditation or when application of seniority threatens a viable academic"
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"text": "In making specific recommendations for termination of individual tenured faculty or staff positions, the President shall take into account the following: If funded vacancies exist, reasonable effort will be made to offer the tenured faculty or staff member another existing position within the institution for which the tenured person is qualified by experience and education."
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"text": "A faculty or staff member whose position has been eliminated or reduced in accordance with the provisions of this policy shall, at the end of the appropriate notice period, be placed on lay-off status, unless the lay-off notice has been rescinded prior to that time. A person on lay-off status shall remain on such status until:"
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"text": "For tenured faculty or staff, the earliest of one of the following occurs: Reappointment to the position or failure to accept such reappointment would terminate the faculty or staff member's employment;",
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"text": "Failure by the affected faculty or staff member to notify the President not later than December 15 of each year while on lay-off status as to his or her location, employment status, and desire to remain on lay-off status. Failure to prove such notice of desire to remain on lay-off status shall terminate such person's employment.",
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"text": "A person on lay-off status has all of the reemployment rights and also has the following minimal rights: participation in departmental, unit, and institutional activities permitted by departmental and/or unit guidelines; continued use of campus facilities; continued participation in fringe benefit programs which are not dependent on payroll or require University financial contributions."
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"text": "The President shall send to each tenured faculty or staff member recommended for termination a written notice of the Board's initial decision to make such termination. The notice shall include a statement of the basis for the decision, a description of the manner in which the decision to terminate was made, that the tenured faculty or staff member will be provided an opportunity to have the particular decision reconsider by the President with advice from the Faculty and Staff Committee, and the rights of the said faculty or"
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"text": "A tenured faculty or staff member may secure reconsideration of the decision by filing a written request with the President within thirty (30) days after receipt of notice. The Faculty and Staff Committee shall consider the information furnished to the tenured faculty or staff member and provide him or her with an opportunity to furnish it with written information or statement tending to prove the accuracy and correctness of the facts stated in the request. A genuine effort will be made to resolve the entire matter by informal methods of preliminary inquiry, consultation, discussion, and confidential mediation. No formal evidentiary hearing of an adversarial nature will be conducted on such a complaint. If the difficulty is not resolved in fifteen (15) days, the Committee shall submit to the President a written report containing its advice and recommendation with a supporting statement of its specific reasons. After consideration of the report, the President shall make a recommendation to the Board."
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"text": "A faculty or staff member having been laid off because of financial exigency shall upon recall have restored to his or her credit sick leave which had been accrued and unused at the time of separation as well as being restored to his or her status prior to such lay-off. Eligibility for all other University benefits will be consistent with personnel policies and benefits in effect at the time of recall."
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"text": "FACULTY HANDBOOK—FINANCIAL EXIGENCY",
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"text": "The following policy, approved by the Board of Regents, governs financial exigency at the University."
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"text": "Financial exigency which justifies the termination of tenured faculty or staff is an imminent financial condition which seriously jeopardizes the quality of the University's academic program and the ability of the University to fulfill its obligations to the public. Projections of enrollment, or instructional subsidies, and of other sources of revenue must indicate that the shortage of funds will be both severe and persistent. The Board of regents Regents must find that institutional operations within such budgetary constraints requires a reduction in personnel such that tenured faculty or staff must be terminated or laid off, or probationary faculty must be terminated or laid off prior to the end of their respective appointments. Such a reduction in faculty or staff positions shall be deemed required only"
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"text": "if, in the Board's judgment, it will have an effect substantially less detrimental to the institution's ability to fulfill its mission than with other forms of budgetary curtailments available to the institution."
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"text": "The Board will review the faculty ratios in each college and unitdegree program as well as the cost per student for each academic course. If it is determined that budgetary conditions, governmental mandate or economic currents have resulted in reduced student enrollment within certain colleges, schools- or, units, or programs then the Board may eliminate or curtail such college, school, or unit or program."
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"text": "Any time a financial exigency is declared; the President shall designate or create a standing committee approved by the Board to consult with the President. The committee shall consist of faculty and staff members who represent the various academic and administrative units of the University. The faculty members shall be chosen from a list of faculty members provided to the President by the Faculty Senate and the staff members shall be provided to the President by the Rotating Advisory Committee or such other committee as is designated as the official representative of all University staff members. The committee shall act as the representative of the faculty's and staff's interest in both their personal and professional concerns for the University's programs."
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"text": "If the Board declares that a state of financial exigency exists or is imminent or a program change has occurred or should seriously be considered, and termination of one or more faculty or staff may be a required as a consequence of either circumstance, it shall prepare a statement that identifies with reasonable particularity the state of financial exigency or other program change. The statement shall outline in terms as specific as the circumstances permit the options for response which might involve termination of employment. This statement shall be transmitted to the facultyFaculty and staff committeeStaff Committee with a request for its action in accordance with this policy. This statement shall also be published and made available to all faculty and staff. Pending committee action, the Board shall undertake, through the President's Office, to obtain advice and recommendations with respect to the matters addressed in the statement."
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"text": "In the event that a declaration of financial exigency is contemplated declared, the President shall consult with and seek advice from the faculty and staff committee at least (30twenty (20) days before the Board takes any final action which might result in layoffs or termination. The President and the committee shall consider identifiable alternative methods of budget reductions; determine which colleges, schools, units or programs, faculty or staff positions should be eliminated; and prepare a report, with supportive documents, for submission to the Board. Such a report shall include both majority recommendations and minority reports. It shall be the responsibility of the committee to recommend criteria tethat may be used by the President and the Board for academic program evaluations and priorities. A decision to curtail or discontinue an academic or administrative unit shall be made in the best interests of the students and the University's mission."
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"text": "Once the Board has declared a state of financial exigency and has identified the particular departments or administrative units in which a reduction in staff is necessary, it shall be the primary responsibility of the President to recommend to the Board which individuals are to be terminated or laid off. Such a recommendation shall normally follow seniority, unless an exception is made to preserve the diversity of specializations with a department or unit, to preserve academic accreditation or when strict application of seniority would otherwise threaten a viable academic or administrative program or department or unit."
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"text": "The following sequence shall be followed in determining seniority: tenured faculty or staff of superior academic rank would have preference for retention over tenured faculty of lesser rank. A faculty or staff member who has obtained tenure prior to another faculty or staff member of the same rank would have preference over the latter faculty or staff member. If tenure and rank considerations are the same for two faculty members, the faculty member with the longer period of employment would have retention."
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"text": "preference. Only in a clear and convincing case that where program needs dictate other considerations will a non-tenured faculty or staff member be retained over a tenured person. Such a situation will only be warranted upon a clear showing that diversity of specialty is necessary to preserve academic accreditation or when application of seniority threatens a viable academic program."
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"text": "In making specific recommendations for termination of individual tenured faculty or staff positions, the President shall take into account the following: If funded vacancies exist, reasonable effort will be made to offer the tenured faculty or staff member another existing position within the institution for which the tenured person is qualified by experience and education. In the event of termination such person will not be replaced for a period of two years by another person of comparable qualifications at the same or higher salary without first offering reinstatement to the person so terminated and allowing thirty (30) days for acceptance of the offer. The position shall also not be offered at a reduced level of compensation without having offered the opportunity to continue at the reduced compensation to the tenured person concerned and allowing thirty (30) days for acceptance of the offer."
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"text": "A faculty or staff member whose position has been eliminated or reduced in accordance with the provisions of this policy shall, at the end of the appropriate notice period, be placed on lay-off status, unless the lay-off notice has been rescinded prior to that time. A person on lay-off status shall remain on such status until:"
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"text": "Failure by the affected faculty or staff member to notify the President not later than December 15 of each year while on lay-off status as to his or her location, employment status, and desire to remain on lay-off status. Failure to prove such notice of desire to remain on lay-off status shall terminate such person's employment.",
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"text": "The President shall send to each tenured faculty or staff member recommended for termination a written notice of the Board's initial decision to make such termination. The notice shall include a statement of the basis for the decision, a description of the manner in which the decision to terminate was made, that the tenured faculty or staff member will be provided an opportunity to have the particular decision reconsider by the President with advice from the Faculty and Staff Committee, and the rights of the said faculty or staff member. The statement shall also include a disclosure of information and data upon which the decision was made."
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"text": "2.8.7.11 Reconsideration",
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"text": "A tenured faculty or staff member may secure reconsideration of the decision by filing a written request with the President within thirty (30) days after receipt of notice. The Faculty and Staff member Committee shall consider the information furnished to the tenured faculty or staff member and provide him or her with an opportunity to furnish it with written information or statement tending to prove the accuracy and correctness of the facts stated in the request. A genuine effort will be made to resolve the entire matter by informal methods of preliminary inquiry, consultation, discussion, and confidential mediation. No formal evidentiary hearing of an adversarial nature will be conducted on such a complaint. If the difficulty is not resolved in three weeks fifteen (15) days, the Committee shall submit to the President a written report containing its advice and recommendation with a supporting statement of its specific reasons. After consideration of the report, the President shall make a recommendation to the Board."
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"text": "2.8.7.12 Final Matters",
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"text": "A faculty or staff member having been laid off because of financial exigency shall upon recall have restored to his or her credit sick leave which had been accrued and unused at the time of separation as well as being restored to his or her status prior to such lay-off. Eligibility for all other University benefits will be consistent with personnel policies and benefits in effect at the time of recall."
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"text": "Revised Oct. 23 Joint PCC BASC Executive Committees",
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"text": "After careful consideration and research of standing policies at the other four-year state supported Universities in the Kentucky Higher Education system, the Faculty Senate finds that the Kentucky State University Faculty Handbook policies regarding faculty termination, in the case of both financial exigency and termination of programs, are in line with our sister institutions as well as the recommendations of the AAUP. Therefore, the Faculty Senate does not recommend making any changes to the financial exigency policy at this time in order to keep KSU's policies comparable to those of other institutions and to adhere to established best practices."
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"text": "The faculty believe that best policy is discussed and written in times of stability to ensure preservation of academy integrity, stability and instructional quality, rather than in times of crisis. Given the length of the process, as under review currently by such institutions as Eastern Kentucky University, the Faculty Senate believes that any such policy changes should go through such a formal process and timeline, with adequate time to ensure full stakeholder involvement and with adherence to AAUP standards. (See attached documents)"
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"text": "However, the Faculty Senate stands ready to work with President Burse to address the financial deficit and identify cost savings wherever possible. We are encouraged by the steps taken to date and in that spirit offer the following recommendations and observations."
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"text": "Reductions that do not directly impact Instruction:",
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"text": "Streamline administrative staff and related office/operational expenses to more responsibly reflect the size of Kentucky State University. A broad look at other ‘small liberal arts colleges/universities’, in line with our student population, shows what appears to be a leaner administrative staff. Of note is a tendency to a model that includes a Dean of Faculty (or some similar title), as opposed to Dean’s for each individual College. This could strengthen the role of Chairperson for each Unit, faculty members who are closer to the Instructional foundation of the university."
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"text": "(See Attached PDFs of organizational charts of schools: Wheaton College, St. Johns, Eckerd, Kenyon, Grinnell, Denison, Wheaton, Hanover, Knox)"
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"text": "Combine necessary administrative and staff functions under fewer job descriptions. This would save not only salaries and accompanying benefit expenses but office expenses as well.",
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"text": "Realign/reorganize academic units to reduce expenditures.",
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"text": "Reduce athletics expenditures by looking for classes that coaches are qualified to teach and by surveying faculty members to determine who may be qualified to coach some of the sports, as is the case in many small liberal arts colleges/universities. This would support a more direct connection between academics and sports. Also, consider an alternative athletic conference that would be less expensive for travel, such as Great Lakes Valley Conference.",
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"text": "- Cross-reference more classes for more efficient use of faculty expertise and experience."
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"text": "Instruction Related Reductions:",
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"text": "While the Faculty Senate at Kentucky State University will support the administration and work in any way possible to help identify cost savings measures, we support the criteria that all possible reduction options outside of Instruction be considered and implemented before salary reductions and termination of positions are considered. While Instruction comprises the ‘single’ largest budgetary item, Instruction is the primary mission of the University and yet comprises only approximately 21% of the total operating budget."
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"text": "This is a considerably smaller percentage spent on Instruction than what is spent at the other four year state supported universities in Kentucky (approximately average of all 36%), as well as at our ‘Benchmark’ universities at the time Dare We Compare I and II were conducted between 2002 and 2005. Expenses have increased for students each year as tuition rates increased, yet faculty have not received consistent cost of living raises and operational budgets for academic units have not increased in support of Instruction."
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"text": "Salary reductions will significantly compromise our ability to compete and recruit faculty over the next few years. This is the foundation for improvements in academics and student recruitment."
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"text": "Consideration should be given to furloughs over pay cuts. This is a non-permanent option to realize immediate cost savings. Buildings would be closed and, if monitored, a cost savings in energy can be realized. Consideration could be given to the option for flexible dates of such furloughs per programs and individuals, when possible and when such would have less impact on delivery of services. The option of faculty salary ‘gifting’ could be implemented in this case as well, with faculty opting to gift in lieu of salary reduction for those day.",
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"text": "Consideration should be given to reducing summer offerings and the number of buildings used for summer programs.",
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"text": "If measures beyond our control are taken, and faculty salary reductions are implemented, we suggest:",
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"text": "Such reductions be temporary as a one-time emergency measure tied to the requirement criteria specified for Financial Exigency."
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"text": "Consideration be given to those faculty members who have not completed their third year of a higher salary due to promotion and plan to retire. A salary reduction would impact their retirement payouts permanently.",
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"text": "Consideration be given to new faculty who were recruited and hired at relatively low salaries. This could jeopardize the University's ability to recruit and keep quality faculty.",
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"text": "- Consideration be given to allow faculty to make a ‘gift’ to the University in lieu of an actual salary reduction for tax purposes. This would diminish the financial impact to faculty."
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"text": "(Of note is the higher amount of reduction realized from ‘non Instructional’ staff (which we assume includes administration) than Faculty. This supports the rationale that KSU spends an unhealthy percentage of our budget on Instruction.)"
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"text": "Reconsideration of a Retirement Transition Proposal (re-submission of Action Item P04-10: Retirement Transition Proposal from 2005)"
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"text": "• Offering retirement age faculty the option of[p274.10.1] employment (without benefits).",
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"text": "Excerpts from Kentucky's state funded 4 year universities' Faculty Handbooks regarding Financial Exigency, Employment Termination.",
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"text": "Summative comparison of sister institution's timelines for termination of employment as compared to KSU's",
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"text": "AAUP recommended policy",
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"text": "Organizational Charts of Small Liberal Arts Colleges/Universities",
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"text": "To:",
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"text": "Date: January 23, 2015",
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