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Initial – This option is for firms that have never previously qualified with the Department initialchecklist.pdf

Renewal – This option is for firms that have previously qualified with the Department and are submitting an annual renewal package. (Renewing can include the submission of new information as well, like a modification.) renewalchecklist.pdf

Modification – This option is for firms that have previously qualified with the Department and need to make a change to their previous submission. Changes can include adding or removing qualifying personnel or work types, updating contact information, or changing the level of qualification (see below). modificationchecklist.pdf

Merger, Acquisition or Name Change – This option is for firms that expect to undergo a Merger, Acquisition or Name Change. Other items that should be provided in addition to the prequalification application will be noted at the following website: Name Changes, Mergers, and Acquisitions to Professional Services Firms

Firm Name – It is very important that the name listed on your application be the primary name your firm is registered under with the Florida Department of State, Division of Corporations. If you firm does business under a registered fictitious name, please include that name as a "doing business as" name. Example: Harmon Industries of Florida Incorporated d/b/a Harmon, Inc.

Address – The address listed here is where the qualification letter will be mailed. Please ensure it includes any suite numbers if necessary.

Prequalification Letter Recipient (Primary Contact)– Please list the contact information for the officer or other individual to whom the prequalification letter should be addressed. This field is required for all firms.

Prequalification Contact (Alternate) – Please list the contact information for the individual who prepared the prequalification application and submitted the information to the Prequalification Administrator. If this is the same person to whom the letter should be addressed (typical of small firms), this is field is not required.

FEID Number, Type, Florida Department of State Document number – The information listed in this section must match the information on file with the Florida Department of State, Division of Corporations for your firm.

Florida Board Registration Numbers – Many of the standard work types outlined in Rule 14-75, F.A.C., require that your firm be registered with a Florida licensure board. Please refer to the work group information in each section and ensure you provide the Certification of Authorization/Registration number for each work type your firm wishes to pursue. This is separate from individual licenses and should not be a total of licensed individuals.

“Professional personnel” refers to any employees that are registered or certified with a licensure board required for prequalification.

“Other personnel” refers to employees that are not registered or certified with a licensure board required for prequalification.

Indicate which type of financial documentation you will be submitting with your application, if any. Firms that plan to pursue projects of any amount (including 1,000,000 or more) must submit a current overhead audit report and a Contractor Cost Certification Form. Firms that plan to pursue projects of less than 1,000,000 have the option to submit a self-certified audit with a copy of the firm's general ledger for the year but are not required to do so.

If your firm uses a published fee schedule, please submit a copy with your application package.

If you will be submitting either an overhead audit or a self-certified audit, please read the statements in section C and D and click the check boxes.

List all individuals you wish to use to qualify your firm for each of work types indicated in Section 9 of the application. You must list all qualifying individuals, even those previously approved. A sample and preferred layout for this section is available on our website. It illustrates how to group personnel for each work type together, with individuals used for multiple work types listed in each of the appropriate groups.

Status – This field makes it simpler to identify changes in qualifying staff.

If you are listing an individual that is new to your firm but previously qualified their former employer, please list the status for that individual as “New” and submit a separate letter/email with your application package stating that they previously prequalified another firm. Be sure to specify which firm and their beginning and ending dates with that company so we can locate the prior approval. If any supporting documentation is available to support the individual’s previous approval, please submit that as well. Our record retention is 10 years, so we will not be able to locate anything older than that.

Please email us to request your current staff list if required.

If a qualifier was previously submitted and is still with the firm, select PS for Previously Submitted.

If a qualifier was previously submitted and is no longer with your firm, select X for Remove.

If a qualifier is new to the firm or is being added to a new work type, select N for New and submit a current resume. Sample resumes are available. If submitting for any group 4 work types, you will need to submit project experience in Excel format (*.xlsx) using the Work Group 4 Format, although this can be submitted in conjunction with resumes if you prefer. These documents were assembled with specific work types in mind, but both provide

If your company is qualifying for the first time, renewing after a year or modifying an application to add new qualifying staff for any work type – submit current paystubs or payroll registers for all qualifying personnel. These must include the full name of the firm (no abbreviations or truncations can be accepted), the individual's name, and the beginning and ending dates of the pay period. Due to Florida's broad public records law (Florida Statute 119), it is recommended that the firm redact any confidential information and pay details.

If your firm is submitting an annual renewal or modification – submit a signed copy of form #375-030-84, the Qualifying Staff Employment Certification form.

When you have completed the application and assembled all supporting documentation as outlined in the Application Checklist, email the entire package to the Qualification Administrator at fdot.psprequalification@dot.state.fl.us with the subject line "FDOT Qualification - (Your Firm Name)." The Department has a 20 MB limit on emails. If your email exceeds this limit (which is rare), we are unable to open zip files due to internal security requirements so you may submit your required supporting documentation in multiple emails using the subject line "Your Firm Name" – Additional Information."