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ADP Time and Attendance
ADP Registration:
Before timecard entry can begin, each user must register for an ADP User ID and Password. Follow the steps below is register:
https://workforcenow.adp.com/public/index.htm
Click "Register Here"
Registration Code - Please contact the Payroll Department at kysu.payroll@kysu.edu for the registration code.
Once the registration code is received, follow steps to complete
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Time Entry:
All hourly employees are required to use a time in/time out system on their timecards. Non Exempt record each day by different methods (Time In-Time Out, Biometric Time Clock, Total hours worked). Below is a general example of time in and time out:
< APPROVE WEEK 1 IN - OUT PAY CODE HOURS DAILY TOTALS REGULAR OVERTIME
Wed 08/01 08:00 AM - 12:00 PM 4.00 4.00 0.00 0.00
Thu 08/02 08:00 AM - 12:00 PM 4.00 4.00 0.00 0.00
Fri 08/03 08:00 AM - 12:00 PM 4.00 4.00 0.00 0.00
Sat 08/04 0.00 0.00 0.00 0.00
If employees work more than four hours a day, they are required to take a lunch break. In this case, employees will put time in, time out for lunch, then add a row to continue a time in after lunch, and time out at end of work day. Click the box on the far right hand side under the day of the week that needs a new row, add time. See example below:
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WEEK 1 TOTALS
8/1/2018 8/15/2018 Q FIND Show Pay Class APPROVE TIMECARD
Current Pay Period
Timecard Totals Schedule Time Off Balances
< APPROVE WEEK 1 IN - OUT PAY CODE HOURS DAILY TOTALS ☑ REGULAR OVERTIME
Wed 08/01 08:00 AM - 12:00 PM 4.00 4.00 0.00 0.00
Add Blank Row 08:00 AM - 12:00 PM 4.00 4.00 4.00 0.00 0.00
Copy Row 08:00 AM - 12:00 PM 4.00 4.00 4.00 0.00 0.00
Copy Row to Next Day - 0.00 0.00 0.00 0.00 0.00
Delete Row
View Transaction Details WEEK 1 TOTALS 12.00 0.00 0.00
Add Note IN - OUT PAY CODE HOURS DAILY TOTALS ☑ REGULAR OVERTIME
Override - 0.00 0.00 0.00 0.00
Approve - 0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
Wed 08/08 - 0.00 0.00 0.00 0.00
Thu 08/09 - 0.00 0.00 0.00 0.00
Fri 08/10 - 0.00 0.00 0.00 0.00
Sat 08/11 - 0.00 0.00 0.00 0.00
WEEK 2 TOTALS
< APPROVE WEEK 3 IN - OUT PAY CODE HOURS DAILY TOTALS ☑ REGULAR OVERTIME
Sun 08/12 - 0.00 0.00 0.00 0.00
Mon 08/13 - 0.00 0.00 0.00 0.00
Tue 08/14 - 0.00 0.00 0.00 0.00
Pay Period (0.00) Week 1 (0.00) Week 2 (0.00) Week 3 (0.00) PREFERENCES ✓ Legend
N
Once time is entered after each day, the employee will click the “Save” button on the bottom right hand side of the timecard, this saves the time entry and allows the supervisor to review and approve the timecard:
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WEEK 1 TOTALS
< APPROVE WEEK 2 IN - OUT PAY CODE HOURS DAILY TOTALS REGULAR OVERTIME
0.00 0.00
4.00
3.00 7.00 0.00 0.00
4.00 4.00 0.00 0.00
4.00 4.00 0.00 0.00
4.00 4.00 0.00 0.00
0.00 0.00 0.00 0.00
15.00 0.00 0.00
DAILY TOTALS REGULAR OVERTIME
0.00 0.00 0.00 0.00
0.00 0.
Biometric Timecards
Some employees use a punch in/punch out system on the biometric time clocks. This requires punch in at beginning of the work day, punch out for lunch, punch in for lunch, punch out at end of the work day.
Example:
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☐ Timecard Totals Schedule Time Off Balances
< APPROVE WEEK 1 IN - OUT PAY CODE HOURS DAILY TOTALS REGULAR OVERTIME
Thu 08/16 06:55 AM - 11:57 AM 5.03 5.03 0.00
08/16 12:56 PM - 04:02 PM 3.10 8.13 3.10 0.00
Fri 08/17 06:54 AM - 12:02 PM 5.13 5.02 0.12
08/17 12:58 PM - 03:57 PM 2.98 8.12 0.00 2.98
Sat 08/18 0.00 0.00 0.00 0.00
WEEK 1 TOTALS 16.25 13.15 3.10
< APPROVE WEEK 2 IN - OUT PAY CODE HOURS DAILY TOTALS REGULAR OVERTIME
Sun 08/19 0.00 0.00 0.00 0.00
Mon 08/20 06:55 AM - 12:04 PM 5.15 5.15 0.00
08/20 12:53 PM - 03:56 PM 3.05 8.20 3.05 0.00
Tue 08/21 06:55 AM - 12:04 PM 5.15 5.15 0.00
08/21 12:54 PM - 04:02 PM 3.13 8.28 3.13 0.00
Wed 08/22 06:55 AM - 11:55 AM 5.00 5.00 0.00
08/22 12:56 PM - 03:55 PM 2.98 7.98 2.98 0.00
Thu 08/23 06:55 AM - 12:03 PM 5.13 5.13 0.00
08/23 12:54 PM - 03:55 PM 3.02 8.15 3.02 0.00
Fri 08/24 06:55 AM - 11:59 AM 5.07 5.07 0.00
08/24 12:56 PM - 04:17 PM 3.35 8.42 2.32 1.03
Each day will have two rows to indicate the punch in/punch out for lunch. The red circles indicate overtime hours.
Total Hours Worked Timecard
Example:
| ≡ Timecard | Totals | Schedule | Time Off Balances | ||||
| < | APPROVE | WEEK 1 | PAY CODE | HOURS | DAILY TOTALS | REGULAR | OVERTIME |
|---|---|---|---|---|---|---|---|
| Thu | 08/16 | 7.50 | 7.50 | 7.50 | 0.00 | ||
| Fri | 08/17 | 7.50 | 7.50 | 7.50 | 0.00 | ||
| Sat | 08/18 | 0.00 | 0.00 | 0.00 | 0.00 | ||
| WEEK 1 TOTALS | 15.00 | 15.00 | 0.00 | ||||
| < | APPROVE | WEEK 2 | PAY CODE | HOURS | DAILY TOTALS | REGULAR | OVERTIME |
| Sun | 08/19 | 0.00 | 0.00 | 0.00 | 0.00 | ||
| Mon | 08/20 | 7.50 | 7.50 | 7.50 | 0.00 | ||
| Tue | 08/21 | 7.50 | 7.50 | 7.50 | 0.00 | ||
| Wed | 08/22 | 4.50 | 4.50 | 4.50 | 0.00 | ||
| Thu | 08/23 | 7.50 | 7.50 | 7.50 | 0.00 | ||
| Fri | 08/24 | 7.50 | 7.50 | 7.50 | 0.00 | ||
| Sat | 08/25 | 0.00 | 0.00 | 0.00 | 0.00 | ||
| WEEK 2 TOTALS | 34.50 | 34.50 | 0.00 | ||||
| < | APPROVE | WEEK 3 | PAY CODE | HOURS | DAILY TOTALS | REGULAR | OVERTIME |
| Sun | 08/26 | 0.00 | 0.00 | 0.00 | 0.00 | ||
| Mon | 08/27 | 7.50 | 7.50 | 7.50 | 0.00 | ||
| Tue | 08/28 | 7.50 | 7.50 | 7.50 | 0.00 | ||
| Wed | 08/29 | 4.50 | 4.50 | 4.50 | 0.00 | ||
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This employee enters total hours worked for each day.
Exempt/Salaried Employee Timecards
Exempt/Salaried employees have time off recorded only (vacation, sick, bereavement, jury duty, etc)
Example:
Timecard Totals Schedule Time Off Balances
WEEK 1 PAY CODE HOURS DAILY TOTALS REGULAR OVERTIME
Sat 09/01 0.00 0.00 0.00
09/01 0.00 0.00 0.00 0.00
WEEK 1 TOTALS 0.00 0.00 0.00
WEEK 2 PAY CODE HOURS DAILY TOTALS REGULAR OVERTIME
Sun 09/02 0.00 0.00 0.00
09/02 0.00 0.00 0.00 0.00
Mon 09/03 HOLIDAY 7.50 0.00 0.00
09/03 0.00 7.50 0.00 0.00
Tue 09/04 0.00 0.00 0.00
09/04 VACATION 7.50 7.50 0.00 0.00
Wed 09/05 0.00 0.00 0.00
09/05 0.00 0.00 0.00 0.00
Thu 09/06 0.00 0.00 0.00
09/06 0.00 0.00 0.00 0.00
Fri 09/07 0.00 0.00 0.00
09/07 0.00 0.00 0.00 0.00
Sat 09/08 0.00 0.00 0.00
09/08 0.00 0.00 0.00 0.00
WEEK 1 TOTALS 15.00 0.00 0.00
Timecard Approval:
To access a timecard in ADP go to My Team – Time & Attendance – Individual Timecard
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Automatic Data Processing, Inc. [US] ADP
roll Reports - OneDrive e evisions eLauncher ADP Project - OneDrive
Once the timecard for each employee is reviewed for accuracy choose the “Approve Timecard” option in the top right hand corner.
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Current Pay Period 9/1/2018 9/15/2018 Q FIND Show Pay Class APPROVE TIMECARD
Timecard Totals Schedule Time Off Balances
< APPROVE WEEK 1 PAY CODE HOURS DAILY TOTALS REGULAR OVERTIME
Sat 09/01 0.00 0.00 0.00 0.00
WEEK 1 TOTALS 0.00 0.00 0.00
< APPROVE WEEK 2 PAY CODE HOURS DAILY TOTALS REGULAR OVERTIME
Sun 09/02 0.00 0.00 0.00 0.00
Mon 09/03 HOLIDAY 7.50 7.50 0.00 0.00
Tue 09/04 7.50 7.50 7.50 0.00
Wed 09/05 4.00 4.00 4.00 0.00
Thu 09/06 7.50 7.50 7.50 0.00
Fri 09/07 5.00 5.00 5.00 0.00
Sat 09/08 0.00 0.00 0.00 0.00
WEEK 2 TOTALS 31.50 24.00 0.00
< APPROVE WEEK 3 PAY CODE HOURS DAILY TOTALS REGULAR OVERTIME
Sun 09/09 0.00 0.00 0.00 0.00
Mon 09/10 7.50 7.50 7.50 0.00
Tue 09/11 0.00 0.00 0.00 0.00
Wed 09/12 0.00 0.00 0.00 0.00
Thu 09/13 0.00 0.00 0.00 0.00
Fri 09/14 0.00 0.00 0.00 0.00
0.00
Note: The yellow dots indicate the timecard needs approval.
Once the timecard is approved, navigate to the next team member by choosing the arrows on the time right hand side of the screen.
Time Off Requests
Employee Time Off Requests
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Email Notification to Supervisors
Notification in Tasks – ADP WorkForce Now
HOME RESOURCES MYSELF MY TEAM PEOPLE PROCESS REPORTS SETUP
Approved time is populated to timecard
Employee notification – Approved/Denied
ADP Resources
ADP Life Advisors (855) 547-8508