← Paul Test
doc13971 Email_Management_and_Use_Regulation.pdf
⬇ Export JSONBadge numbers are the reading order (depth-first). Nested children have dashed borders; grandchildren dotted. Hover a box for its type, text and attributes.
Page 1
22 item(s)
JSON
figure (2)
header (2)
heading (10)
text (7)
title (1)
1 · FIGURE
2 · HEADER
3 · HEADER
4 · FIGURE
5 · TITLE
6 · TEXT
7 · TEXT
8 · HEADING
9 · TEXT
10 · HEADING
11 · HEADING
12 · HEADING
13 · HEADING
14 · HEADING
15 · TEXT
16 · HEADING
17 · HEADING
18 · TEXT
19 · HEADING
20 · TEXT
21 · HEADING
22 · TEXT
Page 1 JSON
{
"document_id": 13971,
"page": 1,
"width_pt": 612,
"height_pt": 792,
"rotation": 0,
"pipeline_version": "paddleocr-vl-1.6+paul-48",
"engine": "paddleocr_vl",
"source_run_id": 14081,
"item_count": 22,
"counts_by_type": {
"figure": 2,
"header": 2,
"heading": 10,
"text": 7,
"title": 1
},
"build_ms": 1,
"items": [
{
"id": "p1.1",
"order": 1,
"type": "figure",
"bbox": {
"l": 256.56,
"t": 758.16,
"r": 354.24,
"b": 687.12
},
"text": "",
"attrs": {
"role": "page_header",
"block_label": "header_image"
}
},
{
"id": "p1.2",
"order": 2,
"type": "header",
"bbox": {
"l": 229.44,
"t": 680.16,
"r": 381.36,
"b": 650.64
},
"text": "KENTUCKY STATE UNIVERSITY",
"attrs": {
"block_label": "header"
},
"level": 2
},
{
"id": "p1.3",
"order": 3,
"type": "header",
"bbox": {
"l": 241.92,
"t": 644.64,
"r": 369.84,
"b": 631.2
},
"text": "Policies and Regulations",
"attrs": {
"block_label": "header"
},
"level": 2
},
{
"id": "p1.4",
"order": 4,
"type": "figure",
"bbox": {
"l": 232,
"t": 756,
"r": 379.56,
"b": 621.4
},
"text": "",
"attrs": {
"source": "pdf_image"
}
},
{
"id": "p1.5",
"order": 5,
"type": "title",
"bbox": {
"l": 33.84,
"t": 606,
"r": 201.12,
"b": 572.64
},
"text": "REGULATION TITLE: Email Management and Use",
"level": 2
},
{
"id": "p1.6",
"order": 6,
"type": "text",
"bbox": {
"l": 33.36,
"t": 554.64,
"r": 427.44,
"b": 521.28
},
"text": "APPLIES TO:\nStudents, Faculty, Staff, and all others who use KSU email resources"
},
{
"id": "p1.7",
"order": 7,
"type": "text",
"bbox": {
"l": 33.6,
"t": 504,
"r": 287.28,
"b": 452.64
},
"text": "ADMINISTRATIVE AUTHORITY:\nChief Information Officer (CIO)\nDepartment of Information Technology (IT)"
},
{
"id": "p1.8",
"order": 8,
"type": "heading",
"bbox": {
"l": 34.32,
"t": 435.36,
"r": 123.36,
"b": 420.96
},
"text": "APPROVED BY:",
"attrs": {
"block_label": "paragraph_title"
},
"level": 3
},
{
"id": "p1.9",
"order": 9,
"type": "text",
"bbox": {
"l": 33.84,
"t": 417.36,
"r": 289.68,
"b": 401.76
},
"text": "Kentucky State University Board of Regents"
},
{
"id": "p1.10",
"order": 10,
"type": "heading",
"bbox": {
"l": 34.32,
"t": 384.24,
"r": 133.92,
"b": 369.84
},
"text": "EFFECTIVE DATE:",
"attrs": {
"block_label": "paragraph_title"
},
"level": 3
},
{
"id": "p1.11",
"order": 11,
"type": "heading",
"bbox": {
"l": 34.32,
"t": 366.24,
"r": 123.84,
"b": 351.12
},
"text": "August 8, 2025",
"attrs": {
"block_label": "paragraph_title"
},
"level": 3
},
{
"id": "p1.12",
"order": 12,
"type": "heading",
"bbox": {
"l": 33.84,
"t": 332.4,
"r": 154.8,
"b": 318.24
},
"text": "NEXT REVIEW DATE:",
"attrs": {
"block_label": "paragraph_title"
},
"level": 3
},
{
"id": "p1.13",
"order": 13,
"type": "heading",
"bbox": {
"l": 34.32,
"t": 315.36,
"r": 124.08,
"b": 300
},
"text": "August 8, 2028",
"attrs": {
"block_label": "paragraph_title"
},
"level": 3
},
{
"id": "p1.14",
"order": 14,
"type": "heading",
"bbox": {
"l": 34.08,
"t": 283.68,
"r": 187.2,
"b": 269.04
},
"text": "REGULATION STATEMENT:",
"attrs": {
"block_label": "paragraph_title"
},
"level": 3
},
{
"id": "p1.15",
"order": 15,
"type": "text",
"bbox": {
"l": 33.6,
"t": 250.8,
"r": 577.44,
"b": 220.32
},
"text": "This regulation implements the Email Policy by providing the specific rules and procedures for the creation, security, acceptable use, and lifecycle management of all KSU email accounts."
},
{
"id": "p1.16",
"order": 16,
"type": "heading",
"bbox": {
"l": 34.32,
"t": 201.84,
"r": 115.68,
"b": 187.44
},
"text": "DEFINITIONS:",
"attrs": {
"block_label": "paragraph_title"
},
"level": 3
},
{
"id": "p1.17",
"order": 17,
"type": "heading",
"bbox": {
"l": 34.08,
"t": 168.96,
"r": 187.2,
"b": 155.52
},
"text": "Group/Departmental Account",
"attrs": {
"block_label": "paragraph_title"
},
"level": 3
},
{
"id": "p1.18",
"order": 18,
"type": "text",
"bbox": {
"l": 33.6,
"t": 152.4,
"r": 385.2,
"b": 138.96
},
"text": "An email account assigned to a university unit rather than an individual."
},
{
"id": "p1.19",
"order": 19,
"type": "heading",
"bbox": {
"l": 34.08,
"t": 120.24,
"r": 125.76,
"b": 108.24
},
"text": "Emeritus Account",
"attrs": {
"block_label": "paragraph_title"
},
"level": 3
},
{
"id": "p1.20",
"order": 20,
"type": "text",
"bbox": {
"l": 33.36,
"t": 104.4,
"r": 460.32,
"b": 90.24
},
"text": "An email account provided to a faculty member who has been granted emeritus status."
},
{
"id": "p1.21",
"order": 21,
"type": "heading",
"bbox": {
"l": 33.84,
"t": 72.24,
"r": 193.2,
"b": 59.52
},
"text": "Consultant/Contractor Account",
"attrs": {
"block_label": "paragraph_title"
},
"level": 3
},
{
"id": "p1.22",
"order": 22,
"type": "text",
"bbox": {
"l": 33.84,
"t": 56.16,
"r": 431.76,
"b": 42.24
},
"text": "A temporary email account provided to a non-employee for official KSU business."
}
],
"excluded_furniture": {
"first": [],
"last": []
}
}
Page 2
27 item(s)
JSON
form_field (2)
heading (7)
list (5)
list_item (13)
1 · HEADING
2 · HEADING
3 · LIST
4
5
6
7 · HEADING
8 · LIST
9
10
11
12
13 · HEADING
14 · LIST
15
16
17 · HEADING
18 · LIST
19
20
21 · HEADING
22 · HEADING
23 · LIST
24
25
26
27
Page 2 JSON
{
"document_id": 13971,
"page": 2,
"width_pt": 612,
"height_pt": 792,
"rotation": 0,
"pipeline_version": "paddleocr-vl-1.6+paul-48",
"engine": "paddleocr_vl",
"source_run_id": 14081,
"item_count": 27,
"counts_by_type": {
"form_field": 2,
"heading": 7,
"list": 5,
"list_item": 13
},
"build_ms": 3,
"items": [
{
"id": "p2.1",
"order": 1,
"type": "heading",
"bbox": {
"l": 33.84,
"t": 738.48,
"r": 93.6,
"b": 724.32
},
"text": "PROCESS:",
"attrs": {
"block_label": "paragraph_title"
},
"level": 3
},
{
"id": "p2.2",
"order": 2,
"type": "heading",
"bbox": {
"l": 33.6,
"t": 721.68,
"r": 186.72,
"b": 707.76
},
"text": "Account Creation and Naming",
"attrs": {
"block_label": "paragraph_title"
},
"level": 3
},
{
"id": "p2.3",
"order": 3,
"type": "list",
"bbox": {
"l": 33.84,
"t": 693.53,
"r": 577.2,
"b": 603.6
},
"text": "",
"attrs": {
"item_count": 3
},
"children": [
{
"id": "p2.3.1",
"order": 4,
"type": "list_item",
"bbox": {
"l": 33.84,
"t": 693.53,
"r": 512.16,
"b": 677.76
},
"text": "Employee email accounts are created based on the official name in Human Resources records."
},
{
"id": "p2.3.2",
"order": 5,
"type": "list_item",
"bbox": {
"l": 33.84,
"t": 663.51,
"r": 485.28,
"b": 648
},
"text": "Student email accounts are created based on the official name in the Registrar's records."
},
{
"id": "p2.3.3",
"order": 6,
"type": "list_item",
"bbox": {
"l": 34.08,
"t": 633.76,
"r": 577.2,
"b": 603.6
},
"text": "Requests to change an email account name to correct an error or reflect a legal name change will be made to match official KSU records."
}
]
},
{
"id": "p2.4",
"order": 7,
"type": "heading",
"bbox": {
"l": 33.36,
"t": 587.52,
"r": 240.96,
"b": 573.84
},
"text": "Account Security and User Responsibility",
"attrs": {
"block_label": "paragraph_title"
},
"level": 3
},
{
"id": "p2.5",
"order": 8,
"type": "list",
"bbox": {
"l": 33.36,
"t": 559.73,
"r": 577.44,
"b": 439.68
},
"text": "",
"attrs": {
"item_count": 4
},
"children": [
{
"id": "p2.5.1",
"order": 9,
"type": "list_item",
"bbox": {
"l": 33.6,
"t": 559.73,
"r": 311.52,
"b": 544.56
},
"text": "Users must not share their email account passwords."
},
{
"id": "p2.5.2",
"order": 10,
"type": "list_item",
"bbox": {
"l": 33.6,
"t": 529.71,
"r": 420.72,
"b": 514.08
},
"text": "Users are fully responsible for all activity performed by their email account."
},
{
"id": "p2.5.3",
"order": 11,
"type": "list_item",
"bbox": {
"l": 34.08,
"t": 499.96,
"r": 577.44,
"b": 469.2
},
"text": "If a user becomes aware of a security breach involving their email account, they must immediately notify their Department Head and the IT Help Desk."
},
{
"id": "p2.5.4",
"order": 12,
"type": "list_item",
"bbox": {
"l": 33.36,
"t": 455.21,
"r": 522.24,
"b": 439.68
},
"text": "IT has the authority to disable any user's email access if a security breach occurs or is suspected."
}
]
},
{
"id": "p2.6",
"order": 13,
"type": "heading",
"bbox": {
"l": 33.84,
"t": 424.08,
"r": 206.88,
"b": 410.4
},
"text": "Acceptable and Unacceptable Use",
"attrs": {
"block_label": "paragraph_title"
},
"level": 3
},
{
"id": "p2.7",
"order": 14,
"type": "list",
"bbox": {
"l": 34.08,
"t": 395.94,
"r": 578.64,
"b": 306.72
},
"text": "",
"attrs": {
"item_count": 2
},
"children": [
{
"id": "p2.7.1",
"order": 15,
"type": "list_item",
"bbox": {
"l": 34.08,
"t": 395.94,
"r": 577.68,
"b": 366
},
"text": "Incidental personal use of KSU email is permitted, provided it does not interfere with KSU operations or an individual's duties.",
"marker": "-"
},
{
"id": "p2.7.2",
"order": 16,
"type": "list_item",
"bbox": {
"l": 34.08,
"t": 351.41,
"r": 578.64,
"b": 306.72
},
"text": "Use of email must not violate the Institutional Ethics and Code of Conduct or the Appropriate Use of Technology Policy. This includes a prohibition on displaying or transmitting sexually explicit, harassing, or discriminatory content."
}
]
},
{
"id": "p2.8",
"order": 17,
"type": "heading",
"bbox": {
"l": 34.32,
"t": 290.64,
"r": 93.84,
"b": 277.92
},
"text": "Mass Email",
"attrs": {
"block_label": "paragraph_title"
},
"level": 3
},
{
"id": "p2.9",
"order": 18,
"type": "list",
"bbox": {
"l": 33.84,
"t": 262.89,
"r": 577.68,
"b": 188.64
},
"text": "",
"attrs": {
"item_count": 2
},
"children": [
{
"id": "p2.9.1",
"order": 19,
"type": "list_item",
"bbox": {
"l": 34.32,
"t": 262.89,
"r": 577.44,
"b": 232.32
},
"text": "Only Marketing, Public Relations, and other personnel designated by the President may send emails to the entire campus (all staff, faculty, or students)."
},
{
"id": "p2.9.2",
"order": 20,
"type": "list_item",
"bbox": {
"l": 33.84,
"t": 218.14,
"r": 577.68,
"b": 188.64
},
"text": "Any email intended for a mass campus audience must first be approved by the sender's divisional Vice President before it is sent to Marketing or Public Relations for distribution."
}
]
},
{
"id": "p2.10",
"order": 21,
"type": "heading",
"bbox": {
"l": 33.84,
"t": 172.32,
"r": 192.96,
"b": 158.88
},
"text": "Account Lifecycle Management",
"attrs": {
"block_label": "paragraph_title"
},
"level": 3
},
{
"id": "p2.11",
"order": 22,
"type": "heading",
"bbox": {
"l": 34.08,
"t": 142.32,
"r": 142.08,
"b": 129.12
},
"text": "• Special Accounts:",
"attrs": {
"block_label": "paragraph_title"
},
"level": 3
},
{
"id": "p2.12",
"order": 23,
"type": "list",
"bbox": {
"l": 51.84,
"t": 113.04,
"r": 577.92,
"b": 55.2
},
"text": "",
"attrs": {
"item_count": 2
},
"children": [
{
"id": "p2.12.1",
"order": 24,
"type": "list_item",
"bbox": {
"l": 52.08,
"t": 113.04,
"r": 577.92,
"b": 84.48
},
"text": "Requests for group or departmental email accounts require prior authorization from Public Relations/Marketing before being sent to IT.",
"marker": "○",
"children": [
{
"id": "p2.12.1.1",
"order": 25,
"type": "form_field",
"bbox": {
"l": 52.08,
"t": 113.04,
"r": 64.08,
"b": 101.04
},
"text": "",
"attrs": {
"field_kind": "radio",
"label": "Requests for group or departmental email accounts require prior authorization from Public Relations/Marketing before being sent to IT.",
"source": "glyph_estimate",
"bbox_estimated": true,
"label_source": "parent_text",
"label_ref": "p2.12.1",
"text_offset": 0,
"text_span": 0
}
}
]
},
{
"id": "p2.12.2",
"order": 26,
"type": "list_item",
"bbox": {
"l": 51.84,
"t": 69.12,
"r": 501.36,
"b": 55.2
},
"text": "Requests for emeritus email accounts require prior authorization from Academic Affairs.",
"marker": "○",
"children": [
{
"id": "p2.12.2.1",
"order": 27,
"type": "form_field",
"bbox": {
"l": 51.84,
"t": 69.12,
"r": 63.84,
"b": 57.12
},
"text": "",
"attrs": {
"field_kind": "radio",
"label": "Requests for emeritus email accounts require prior authorization from Academic Affairs.",
"source": "glyph_estimate",
"bbox_estimated": true,
"label_source": "parent_text",
"label_ref": "p2.12.2",
"text_offset": 0,
"text_span": 0
}
}
]
}
]
}
],
"excluded_furniture": {
"first": [],
"last": []
}
}
Page 3
19 item(s)
JSON
heading (4)
link (1)
list_item (2)
table (2)
table_cell (7)
text (3)
1 · TEXT
2 · LIST_ITEM
3 · HEADING
4 · TEXT
5 · TEXT
6 · HEADING
7 · LIST_ITEM
8 · HEADING
9 · TABLE
10
11
12
13
14
15 · HEADING
16 · TABLE
17
18
19
Page 3 JSON
{
"document_id": 13971,
"page": 3,
"width_pt": 612,
"height_pt": 792,
"rotation": 0,
"pipeline_version": "paddleocr-vl-1.6+paul-48",
"engine": "paddleocr_vl",
"source_run_id": 14081,
"item_count": 19,
"counts_by_type": {
"heading": 4,
"link": 1,
"list_item": 2,
"table": 2,
"table_cell": 7,
"text": 3
},
"build_ms": 2,
"items": [
{
"id": "p3.1",
"order": 1,
"type": "text",
"bbox": {
"l": 52.32,
"t": 753.84,
"r": 577.44,
"b": 726.24
},
"text": "Consultant or contractor accounts require a demographic record on file with HR and an active employee sponsor."
},
{
"id": "p3.2",
"order": 2,
"type": "list_item",
"bbox": {
"l": 34.08,
"t": 712.03,
"r": 577.44,
"b": 681.12
},
"text": "Termination of Employment: When an employee terminates employment, HR will notify IT to disable the employee's account on their last day of employment.",
"marker": "•"
},
{
"id": "p3.3",
"order": 3,
"type": "heading",
"bbox": {
"l": 33.84,
"t": 665.04,
"r": 146.4,
"b": 652.56
},
"text": "• Inactive Accounts:",
"attrs": {
"block_label": "paragraph_title"
},
"level": 3
},
{
"id": "p3.4",
"order": 4,
"type": "text",
"bbox": {
"l": 52.08,
"t": 635.76,
"r": 577.2,
"b": 607.92
},
"text": "For security purposes, an employee or group email account that has not been logged into for 180 days will be disabled, unless a special exception is granted."
},
{
"id": "p3.5",
"order": 5,
"type": "text",
"bbox": {
"l": 52.08,
"t": 591.84,
"r": 577.2,
"b": 563.52
},
"text": "For security purposes, a student account that has not been logged into for 2 years will be disabled, unless a special exception is granted."
},
{
"id": "p3.6",
"order": 6,
"type": "heading",
"bbox": {
"l": 33.6,
"t": 548.16,
"r": 266.88,
"b": 533.52
},
"text": "REFERENCES AND RELATED MATERIALS:",
"attrs": {
"block_label": "paragraph_title"
},
"level": 3
},
{
"id": "p3.7",
"order": 7,
"type": "list_item",
"bbox": {
"l": 34.08,
"t": 517.96,
"r": 113.28,
"b": 502.08
},
"text": "Email Policy",
"marker": "•"
},
{
"id": "p3.8",
"order": 8,
"type": "heading",
"bbox": {
"l": 34.56,
"t": 486.24,
"r": 102.48,
"b": 471.84
},
"text": "CONTACTS:",
"attrs": {
"block_label": "paragraph_title"
},
"level": 3
},
{
"id": "p3.9",
"order": 9,
"type": "table",
"bbox": {
"l": 35.04,
"t": 456.96,
"r": 575.76,
"b": 425.04
},
"text": "",
"attrs": {
"block_label": "table",
"n_rows": 1,
"n_cols": 4,
"integrity": {
"cells_checked": 4,
"cells_flagged": 0
}
},
"children": [
{
"id": "p3.9.1",
"order": 10,
"type": "table_cell",
"bbox": {
"l": 41.775,
"t": 453.15,
"r": 131.463,
"b": 426.13
},
"text": "Subject\nGeneral Questions",
"attrs": {
"row": 0,
"col": 0,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true,
"merged_continuation": true,
"column_header": true,
"header_source": "pdf"
}
},
{
"id": "p3.9.2",
"order": 11,
"type": "table_cell",
"bbox": {
"l": 190.08,
"t": 453.15,
"r": 270.708,
"b": 426.13
},
"text": "Office\nOffice of the CIO",
"attrs": {
"row": 0,
"col": 1,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true,
"merged_continuation": true,
"column_header": true,
"header_source": "pdf"
}
},
{
"id": "p3.9.3",
"order": 12,
"type": "table_cell",
"bbox": {
"l": 328.38,
"t": 453.15,
"r": 402.724,
"b": 426.13
},
"text": "Telephone\n(502) 597-7000",
"attrs": {
"row": 0,
"col": 2,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true,
"merged_continuation": true,
"column_header": true,
"header_source": "pdf"
}
},
{
"id": "p3.9.4",
"order": 13,
"type": "table_cell",
"bbox": {
"l": 439.17,
"t": 453.15,
"r": 553.914,
"b": 426.13
},
"text": "E-mail\nWendy.Dixie@kysu.edu",
"attrs": {
"row": 0,
"col": 3,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true,
"merged_continuation": true,
"column_header": true,
"header_source": "pdf"
},
"children": [
{
"id": "p3.9.4.1",
"order": 14,
"type": "link",
"bbox": {
"l": 436.65,
"t": 440.58,
"r": 555.81,
"b": 425.94
},
"text": "Wendy.Dixie@kysu.edu",
"attrs": {
"uri": "mailto:Wendy.Dixie@kysu.edu",
"action_type": "/URI",
"row": 0,
"col": 3,
"rowspan": 1,
"colspan": 1
}
}
]
}
]
},
{
"id": "p3.10",
"order": 15,
"type": "heading",
"bbox": {
"l": 34.56,
"t": 408.48,
"r": 90,
"b": 394.56
},
"text": "HISTORY:",
"attrs": {
"block_label": "paragraph_title"
},
"level": 3
},
{
"id": "p3.11",
"order": 16,
"type": "table",
"bbox": {
"l": 35.52,
"t": 378.96,
"r": 576,
"b": 345.12
},
"text": "",
"attrs": {
"block_label": "table",
"n_rows": 1,
"n_cols": 3,
"integrity": {
"cells_checked": 3,
"cells_flagged": 0
}
},
"children": [
{
"id": "p3.11.1",
"order": 17,
"type": "table_cell",
"bbox": {
"l": 41.775,
"t": 376.13,
"r": 159.615,
"b": 348.85
},
"text": "Revision Type\nIssued (New Regulation)",
"attrs": {
"row": 0,
"col": 0,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true,
"merged_continuation": true
}
},
{
"id": "p3.11.2",
"order": 18,
"type": "table_cell",
"bbox": {
"l": 284.63,
"t": 376.13,
"r": 409.838,
"b": 348.85
},
"text": "Date of Issuance/Revision\nJune 2025",
"attrs": {
"row": 0,
"col": 1,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true,
"merged_continuation": true,
"column_header": true,
"header_source": "pdf"
}
},
{
"id": "p3.11.3",
"order": 19,
"type": "table_cell",
"bbox": {
"l": 424.17,
"t": 376.13,
"r": 565.086,
"b": 348.85
},
"text": "Drafter(s)/Editor(s)\nWendy Dixie and Zach Atwell",
"attrs": {
"row": 0,
"col": 2,
"rowspan": 1,
"colspan": 1,
"bbox_refit": true,
"merged_continuation": true,
"column_header": true,
"header_source": "pdf"
}
}
]
}
],
"excluded_furniture": {
"first": [],
"last": []
}
}