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CC Expense Report
Create Expense Report
Step 1
Start: Create Expense Report
A Business purpose: Select item B Description: Name your Expense report
Description: Name your Expense report
C Destination Loc: Select Location D Expense Report Action: Select Action
Expense Report Action: Select Action
Business PurposeDescriptionExpense Report Action
In State Travel RelatedOut State Travel RelatedMeals 11/1/25 to 11/15/25Meals 11/1/25 to 11/15/26Add Expense LineAdd Expense Line
Procurement Card Non TrvlCC - 11/1/25 to 11/7/25Add from My Wallet
***Meals and CC charges are not to be listed on the same Expense report.
All Meal reports will be titled as Meals then for date range reporting for. (Meal expense report should only be reported to supervisor once a Month)
ProCard/CC reports will be titled as CC then for the date range of the charges for. (CC expense report should only be reported to supervisor once a Month by 25th of each month)
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Following Instructions are for CC Expense Report
If you have already had a Default Accounting code setup move forward and save.
If you have not set up your Default Accounting code (follow instruction on doing this/ this is a must for all employees)
To charge to another funding source select Accounting
Select Item from Items listed in Wallet
Enter in a Description: (name of the Program/funding and anything else that is important to know about this transaction).
If charging to a different funding source other than Employee's Default (Select Accounting)
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4. Select: Change Value
5. Select your Accounting Tag for Funding Code.
Accounting TagDescription
DLAB-PRDIAGNOSTIC LAB NAPROP-Enterpri
DSADSA
M&EMILK & EGG
MLABMILK DIAGNOSTIC LAB
MPI-CMEAT INSP-Compliance FFY 2025
MPI-CISMEAT INSP-CIS Program FFY 26
MPI-FMEAT INSP-Field FFY 2026
MPI-HMEAT INSP-IN HOUSE FFY 2026
NADPRPNADPRP 5/15/2026
SHELLEGGSHELL EGG
SHIELDEDSHIELDED EGG
ZOOZOONOTIC FFY 2025
Account Tag Codes list located at the end of this manual.
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6. The Account code is required Select from the Expense Code list located at the end of this manual. If you have any trouble deciding the Expense Code, there just enter/select 62886.
7. If you will be charging to another Funding sources, then set up your Favorites This will be useful for the account coding if you need to record costs to other funding sources
Start: Create Expense Report
Select “Accounting Defaults”
Select "Change Value"
Select “Manage Favorites”
Select ALL funding you might / will be coding to from the Accounting Tag list.
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Accounting Tag / Speed Chart#Description
ADTADT FY 2025
AHFEEANIMAL HEALTH FEES
AHLTHANIMAL HEALTH
ALTLVKALTERNATIVE LIVE STOCK
AVIANNAI - AVIAN FFY 2025
BISONBISON FFY 2025
DSADSA
ECSRECSR FFY 2025
EPIEPI FFY 2025
SHIP-SWINESHIP - SWINE 3/2026
ZOOZOO NOTIC FFY 2025
AHBE1AH-BE Split 50/50
DLAB-GFDIAGNOSTIC LAB - General Fund
DLAB-PRDIAGNOSTIC LAB NAPROP - Enterpri
DLAB-SSRDIAGNOSTIC LAB - SSR
MLABMILK DIAGNOSTIC LAB
NADPRPNADPRP 5/15/2026
NHLN-1NAHLN - HB2
NHLN-2NAHLNA - 170K Grant 7/24 to 6/26
NHLN-3NAHLNA - 278 Grant 5/2026
M&EMILK & EGG
SHELLEGGSHELLEGG
SHIELDEDSHIELDED EGG
MPI-AHFEEMPI - Animal Health Fees
MPI-CMEAT INSP-Compliance FFY 2025
MPI-CISMEAT INSP-CIS Program FFY 26
MPI-FMEAT INSP-Field FFY 2026
MPI-HMEAT INSP-IN HOUSE/HLN FFY 2026
BE-HLNBRANDS ENFORCEMENT - Helena
BE-INSPBRANDS ENFORCEMENT - District In
BE-MRKTBRANDS ENFORCEMENT - Market Insp
AHBE1AH-BE Split 50/50
110SSEXECUTIVE OFFICE
111SSDEPUTY EXECUTIVE OFFICER
112SSACCOUNTING & FINANCE
113SSINFORMATION TECHNOLOGY
115SSPROCUREMENT/PURCHASING
116SSLEGAL SERVICES
118SSBOARD OF LIVE STOCK
120SYLOSS MITIGATION
130SYMILK CONTROL BUREAU
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Most Commonly used Expense Codes Call if you have any questions Call - 406.444.4996 If NOT listed select "62886 "
AccountDescriptionExamples
62108Legal ServicesTranscripts, Records
62801Dues, Memberships
62802Subscriptions
62809Training, ConferencesIf Cost of Conference is seperate from Hotel stay
62817Meeting Costs
62823Licenses and Permits
62241Office SuppliesPaper, batteries(small), cell phone accessories
62225Books and Reference Materials
62106Lab Testing
62208Lab Small Equip and Supplies
62225Books and Reference Materials
62240Field EquipmentCloud Storage, GPS Map, Safety supplies, Shears, Hammer, Boots, etc.
62263Veterinary Supplies
62186Waste Disposal
62529RentStorage Unit
62517Leased EquipmentSkid Loader, Copies etc.
62706Vehicle MaintenanceCar Wash, Wipers, Oil Change etc.
62727Tires
62216Gasoline
62407In-State MealsEmployee
62408In-State LodgingEmployee (if Conf and Hotel are one charge)
62410In-State Meals OvernightEmployee
62878Parking FeesAirport Parking, etc.
62412Out-Of-State Commercial TransportationAirline, Bus, Taxi, Ubber, Lyft
62417Out-Of-State MealsEmployee
62418Out-Of-State LodgingEmployee (if Conf and Hotel are one charge)
62415Out-Of-State OtherBaggage, Internet(work related)
62419Out-Of-State Car RentalEmployee
62430Out-Of-State Meals OvernightEmployee
62497Non-Employee In-State LodgingBroad Member (only)
62809Training, Conferences
62304PostageUSPS - Mailing
62308PO Box RentalUSPS - PO Box
62822Shipping FreightFed Ex, UPS - Must use this