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KENTUCKY STATE UNIVERSITY
Policies and Regulations
POLICY TITLE: Academic Standing and Dismissal Policy
APPLIES TO: All credential producing academic programs.
ADMINISTRATIVE AUTHORITY: Academic Affairs
APPROVED BY:
EFFECTIVE DATE: June 12, 2026
NEXT REVIEW DATE: June 2028
POLICY STATEMENT: This policy establishes academic standing requirements aligned with Kentucky Senate Bill 185 (2026), emphasizing student success, accountability, and workforce-aligned outcomes.
Guiding Principles
Support transition to a polytechnic, workforce-oriented model with emphasis on applied learning and completion.
Reinforce student success, retention, and timely degree progression.
Ensure data-informed interventions and accountability for academic performance.
Align academic standards with enrollment management and program efficiency expectations.
Academic Standing Categories
Good Academic Standing:
A student is in good academic standing meets or exceeds:
Cumulative GPA ≥ 2.5 after 12+ credit hours (full-time) or 6+ credit hours (part-time)
Progression benchmarks aligned with program maps and satisfactory academic progress as defined by financial aid requirements.
Academic Warning
Students whose cumulative GPA falls between 2.00 - 2.49 will be placed on Academic Warning.
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Conditions:
Two consecutive terms will result in the student being automatically placed on Academic Probation
Mandatory weekly advising and tutoring sessions with advising team
Enrollment and active engagement in success intervention (tutoring/coaching)
Registration limit (12–15 hours full-time; 6-9 hours part-time)
Registration hold placed on account until student meets with the advising team
Academic Probation
Students who have two consecutive semesters in academic warning status or who have a cumulative GPA of 1.75 – 2.00 enter the standing of Academic Probation. A student may only be on academic probation for one term prior to dismissal.
Conditions:
All of Academic Warning conditions plus
Required academic success plan (contract)
Structured course schedule
Required bi-weekly academic faculty progress reports shared with advising team
Student will be returned to Good Standing once GPA requirements are met (2.5)
Academic Dismissal
Students will be subject to dismissal if:
Students with an earned cumulative GPA < 1.75,
Or students who are academic probation and who fail to meet requirements for Good Standing after three consecutive terms,
Or continued failure after reinstatement,
Or failure to meet the conditions of the academic success plan at the probation standing
Student must petition to return to the University by reinstatement committee interview after one full semester of separation.
Course Attempt & Progression Standards
• Maximum 2 attempts per course
Mandatory successful completion of general education core courses (in alignment with Kentucky Council on Postsecondary Education articulation agreements from recognized United States Department of Education accredited institutions) within first 30 credit hours
Program-specific GPA thresholds may exceed institutional minimum (i.e., Schools of Engineering, Nursing, and Health Sciences)
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Reinstatement Policy
Students seeking return after dismissal must:
Submit academic improvement plan
Demonstrate readiness (transfer credits, workforce experience, or coursework)
Comply with a structured re-entry contract
Petition to return by the institutional reinstatement committee interview after one full semester
Student Success Advising Interventions
Early alert systems
Mandatory advising milestones
Embedded tutoring and technical skill labs
Career-aligned academic pathways
Balanced academic and student life engagements
Compliance & Oversight
Academic and Student Affairs, and Office of the Registrar monitor compliance
Annual review aligned with state mandates and accreditation
Related Policies
Academic Standing Policy
Dismissal Policy
Student Handbook
Faculty Handbook
Effective Date
This revised policy is effective immediately upon adoption and supersedes prior provisions.