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KENTUCKY STATE UNIVERSITY

Policies and Regulations

POLICY TITLE: Academic Standing and Dismissal Policy

APPLIES TO: All credential producing academic programs.

ADMINISTRATIVE AUTHORITY: Academic Affairs

APPROVED BY:

EFFECTIVE DATE: June 12, 2026

NEXT REVIEW DATE: June 2028

POLICY STATEMENT: This policy establishes academic standing requirements aligned with Kentucky Senate Bill 185 (2026), emphasizing student success, accountability, and workforce-aligned outcomes.

Guiding Principles

• Support transition to a polytechnic, workforce-oriented model with emphasis on applied learning and completion.
• Reinforce student success, retention, and timely degree progression.
• Ensure data-informed interventions and accountability for academic performance.
• Align academic standards with enrollment management and program efficiency expectations.

Academic Standing Categories

Good Academic Standing:

A student is in good academic standing meets or exceeds:

• Cumulative GPA ≥ 2.5 after 12+ credit hours (full-time) or 6+ credit hours (part-time)
• Progression benchmarks aligned with program maps and satisfactory academic progress as defined by financial aid requirements.

Academic Warning

Students whose cumulative GPA falls between 2.00 - 2.49 will be placed on Academic Warning.

Conditions:

• Two consecutive terms will result in the student being automatically placed on Academic Probation
• Mandatory weekly advising and tutoring sessions with advising team
• Enrollment and active engagement in success intervention (tutoring/coaching)
• Registration limit (12–15 hours full-time; 6-9 hours part-time)
• Registration hold placed on account until student meets with the advising team

Academic Probation

Students who have two consecutive semesters in academic warning status or who have a cumulative GPA of 1.75 – 2.00 enter the standing of Academic Probation. A student may only be on academic probation for one term prior to dismissal.

Conditions:

• All of Academic Warning conditions plus
• Required academic success plan (contract)
• Structured course schedule
• Required bi-weekly academic faculty progress reports shared with advising team
• Student will be returned to Good Standing once GPA requirements are met (2.5)

Academic Dismissal

Students will be subject to dismissal if:

• Students with an earned cumulative GPA < 1.75,
• Or students who are academic probation and who fail to meet requirements for Good Standing after three consecutive terms,
• Or continued failure after reinstatement,
• Or failure to meet the conditions of the academic success plan at the probation standing

Student must petition to return to the University by reinstatement committee interview after one full semester of separation.

Course Attempt & Progression Standards

• Maximum 2 attempts per course

• Mandatory successful completion of general education core courses (in alignment with Kentucky Council on Postsecondary Education articulation agreements from recognized United States Department of Education accredited institutions) within first 30 credit hours
• Program-specific GPA thresholds may exceed institutional minimum (i.e., Schools of Engineering, Nursing, and Health Sciences)

Reinstatement Policy

Students seeking return after dismissal must:

• Submit academic improvement plan
• Demonstrate readiness (transfer credits, workforce experience, or coursework)
• Comply with a structured re-entry contract
• Petition to return by the institutional reinstatement committee interview after one full semester

Student Success Advising Interventions

• Early alert systems
• Mandatory advising milestones
• Embedded tutoring and technical skill labs
• Career-aligned academic pathways
• Balanced academic and student life engagements

Compliance & Oversight

• Academic and Student Affairs, and Office of the Registrar monitor compliance
• Annual review aligned with state mandates and accreditation

Related Policies

• Academic Standing Policy
• Dismissal Policy
• Student Handbook
• Faculty Handbook

Effective Date

This revised policy is effective immediately upon adoption and supersedes prior provisions.