Rebuilt HTML — PaddleOCR-VL (Baidu)
Semantic HTML reconstructed from the OCR item tree (headings, text, lists, tables, form fields). overlay · view JSON
Proposal
Accessibility proposal for Cotswold District Council
PDF Remediation (Keep Up) + HTML Conversion · Selected products
Prepared for Bethany Holder, Cotswold District Council Reference RM-20261104-CDC v1 · issued 4 November 2026 Prepared by Will Batchellor · will.batchellor@reciteme.com Valid until 4 December 2026
Prepared by Will Batchellor · will.batchellor@reciteme.com Valid until 4 December 2026
Executive summary
What we found, and the option we've prepared
Cotswold District Council wants to reduce its reliance on PDFs, but staff continue to favour the format and the website contains a substantial historic estate. Beth is balancing document checks and corrections with reviewing older content, leaving less time for wider website improvements.
What matters is giving residents an easier way to access information while reducing the manual effort required from a small team. Beth highlighted that some content currently presented as PDFs would be better suited to a webpage, but converting that content individually would create another significant task.
Combining new-document remediation with PDF Intercept would support both priorities. Remediation would improve new PDFs as they are published, while Intercept would provide HTML versions of documents across the agreed website scope without requiring each one to be manually rebuilt as a webpage.
This offers a practical way to improve access across the existing estate alongside ongoing remediation. Historic source PDFs would remain unremediated under this option, so any requirement to improve those files would remain part of the Council's wider plan.
- Will Batchellor, Recite Me
Your estate
Visits a month Pages PDFs PDF pages
72,000 60,000 5,901 134,688
across 1 website across the estate documents found ≈ 16,263 new a year
Your exposure: High
Set by PSBAR 2018 and Equality Act 2010.
PSBAR 2018 Public sector websites and apps must meet set accessibility standards and publish an accessibility statement.
Equality Act 2010 A legal duty to make reasonable adjustments so disabled people are not disadvantaged, online included.
Selected products
Products without a full programme
The products you've chosen, without a programme of checks.
Year 1
Products without a full programme Products without a full programme
Document Remediation
PDF Intercept £10,440
Every PDF, existing and new, as an accessible web page on demand. a year
5,901 PDFs
PDF Remediation (keep-up) £13,170
Remediates new PDFs as they're published, so your backlog stops growing. a year
16,263 new pages a year
Subtotal, year 1 £23,610
Recurring, year 1 £23,610
Year 1 total £23,610
Year 2
Products without a full programme Year 2 continues as year 1.
Document Remediation
PDF Intercept £10,440
Every PDF, existing and new, as an accessible web page on demand. a year
5,901 PDFs
PDF Remediation (keep-up) £13,170
Remediates new PDFs as they're published, so your backlog stops growing. a year
16,263 new pages a year
Subtotal, year 2 £23,610
Recurring, year 2 £23,610
Year 2 total £23,610
Year 3
Products without a full programme Year 3 continues as year 2.
Document Remediation
PDF Intercept £10,440
Every PDF, existing and new, as an accessible web page on demand. a year
5,901 PDFs
PDF Remediation (keep-up) £13,170
Remediates new PDFs as they're published, so your backlog stops growing. a year
16,263 new pages a year
Subtotal, year 3 £23,610
Recurring, year 3 £23,610
Year 3 total £23,610
The whole plan
| What's included | Year 1 Products only | Year 2 Products only | Year 3 Products only |
|---|---|---|---|
| Document Remediation | |||
| PDF Intercept | ✓ | ✓ | ✓ |
| PDF Remediation (keep-up) | 16,263 pages | 16,263 pages | 16,263 pages |
| Recurring | £23,610 | £23,610 | £23,610 |
| One-off | — | — | — |
| Year total | £23,610 | £23,610 | £23,610 |
Contract total · 3 years £70,830
Year 1, on signature £23,610
Year 2 £23,610
Year 3 £23,610
In closing
Thank you, Beth, for sharing the challenges so openly and taking the time to explore the options.
I nese proposals, together with the demonstration examples and portal screenshots, will support your discussion with your manager on Friday 6 November. Our follow-up the following week will be an opportunity to review that feedback, answer outstanding questions and agree whether there is a suitable, affordable route forward.
If an option is approved, the next steps will be to confirm document volumes, agree priorities and any phased approach to historic content, and set an implementation timetable with the relevant colleagues.
- Will Batchellor, Recite Me
Next steps
1 Agree your option
2 Sign the order form
Tell us which option suits you, or what you'd like changed, and we'll update this proposal.
We send an order form for the agreed option, with your legal and billing details.
3 Onboarding kick-off
4 First check-in
Your customer success manager sets up the products and agrees priorities with your team.
Your customer success team reviews how the products are being used and agrees next steps with you.
Heads of terms
| Option | PDF Remediation (Keep Up) + HTML Conversion (Products only) |
|---|---|
| Term | 3 years, starting on the date the order form is signed |
| Contract value | £70,830 excluding VAT: £23,610 a year |
| Payment | Invoiced annually in advance, starting when the order form is signed. |
| Renewal | Remediation volumes are reviewed with your customer success manager at renewal. |
| Valid until | 4 December 2026 |
| Agreement | Subject to the Recite Me Master Services Agreement: one set of terms for every product and programme. Once it's signed, any addition or change is made with a one-page order form. |