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Kentucky State University

These Housing Terms and Conditions set forth and update the terms governing occupancy under the housing agreement each resident previously accepted through the eRezLife platform (the “Housing Agreement”). The Housing Agreement provides that applicable terms, conditions, policies, procedures, rules, and regulations may be revised. These Terms and Conditions are issued pursuant to that provision and are incorporated into the Housing Agreement.

The Housing Agreement and these Terms and Conditions constitute a legally binding agreement among you (defined below), the Licensor (defined below), and Kentucky State University (collectively referenced as the “University” or “KSU” and, along with the Licensor, as “We” or “Us”). You are referred to in these Terms and Conditions as “you,” “Student,” or “Licensee,” and when you are referred to along with other students of the University, you are part of “Students” or “Licensees.”

Please contact the KSU Campus Housing Office (the "Housing Office") with any questions regarding these Terms and Conditions. Additional information is available on the Office of Housing and Residence Life webpage.

These Terms and Conditions entitle you to use housing only in the manner set forth herein, in the University Community Standards, in the University Code of Student Conduct, and on the housing website. These Terms and Conditions DO NOT guarantee that you will be assigned to a specific Housing Facility, particular room type, or area of campus. Summer housing is available only in designated Housing Facilities. The University reserves the right to make assignments or reassignments in the interest of order, discipline, health, safety, security, a public health event, a pandemic, consolidation, or optimal utilization of University housing. The University may also make assignments to temporary or overflow housing.

These Terms and Conditions apply throughout the housing period indicated in your Housing Agreement, housing application, and the applicable housing schedule published by the University.

You are responsible for paying the applicable housing and meal-plan rates published by the University for the current academic year. Failure to complete payment may result in termination of your housing assignment. You may be released from your obligations only under the conditions specified herein, and most terminations will involve payment to the Licensor or the University.

To reside and remain in a Housing Facility for the 2026-2027 academic year, you:

You agree that the Licensor and the University, as applicable, will communicate with you through your official University email account regarding all aspects of the Housing Agreement and these Terms and Conditions, including, but not limited to, housing charges, notices of other charges, refunds, revisions, and housing information. You agree to check your official University email account regularly. Your failure to check your official University email account does not relieve you of any obligations under the Housing Agreement or these Terms and Conditions.

You are not guaranteed assignment to a specific Housing Facility, particular room type, or area of campus. Your housing application may be accepted or rejected by the Housing Office. Your assignment to a Housing Facility will be determined by the Housing Office at its sole and absolute discretion.

In accordance with the laws of the United States, the Commonwealth of Kentucky, and University regulations, the University and Licensor do not discriminate in the placement of Students in Housing Facilities or in room assignments on the basis of race, color, national or ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information, social or economic status, or whether the person is a smoker

or nonsmoker, as long as the person complies with University policy concerning smoking. Smoking and smoking paraphernalia are prohibited on campus.

Housing assignments based on gender are proportionate in quantity and comparable in quality in compliance with Title IX mandates. If you have specific concerns about your housing assignment, you should contact the Housing Office.

The University/Licensor will designate the date on which you may move into a Housing Facility and the date by which you must vacate your assigned Housing Facility.

Your occupancy of a Housing Facility is conditioned upon the following additional terms and conditions:

You are also responsible for damage caused by you or anyone you allow into the room and for damage to other parts of the residence hall, including, but not limited to, special cleaning necessitated by improper care of units, furnishings, or appliances.

Failure to check out properly may result in additional financial charges, such as further occupancy fees or labor charges for cleaning or maintenance. Once you have checked out, any items left in your unit will be considered abandoned property and may be removed or disposed of by the Licensor/University. Neither the Licensor nor the Housing Office is responsible for items left in the Housing Facility.

Center, does not adhere to the community standards of the residential environment and is strictly prohibited, regardless of the length of stay.

Aquarium fish kept in containers not exceeding 10 gallons are permitted. The care and supervision of any permitted animal are solely the responsibility of its owner. If an animal is found to be neglected, the information will be shared with the appropriate authorities. If an unauthorized animal is found, your housing assignment will be considered terminated.

You acknowledge and agree that residency in University housing is a privilege conditioned upon strict compliance with all University policies, procedures, rules, and regulations, including, but not limited to, the Kentucky State University Community Standards, the Code of Student Conduct, and all housing policies, as amended from time to time.

Access to residence halls is strictly limited to assigned residents and authorized visitors of that specific facility. You are responsible for ensuring that no unauthorized visitor is permitted entry or access under any circumstances.

You are fully responsible for your own decisions and for any actions occurring within your assigned space or resulting from your presence in University housing. This includes, but is not limited to, violations involving safety, security, prohibited items, or unauthorized persons.

The University has a zero-tolerance policy for health and safety violations. These violations pose a direct threat to the safety, security, and well-being of the campus community and may result in a recommendation for removal from campus housing and/or a ban from campus, up to and including suspension or expulsion, if a student is found responsible.

Health and safety violations include, but are not limited to:

Violations involving candles, open flames, flammable materials, or prohibited appliances, including air fryers

Violations of the University's visitor or guest policy

Failure to comply with lawful directives issued by University officials, including housing and public safety personnel

Possession or presence of weapons on campus in violation of University policy, including toy weapons or toy weapons used against other students without consent

Physical misconduct, including, but not limited to, assault, battery, or unwanted physical contact

Repeated or egregious violations will be considered aggravating factors in determining sanctions. The University reserves the right to take any action necessary to protect the campus community, consistent with applicable policies and procedures.

When reported or alleged student conduct gives rise to a safety or security concern, the University may temporarily restrict or suspend your access to University housing and dining facilities when reasonably necessary to protect your safety or the safety and well-being of the University community during the review and investigation process.

A temporary removal or other interim measure responds to the safety concern arising from the reported or alleged student conduct. It is an interim administrative measure, not a disciplinary sanction or a determination that you are responsible for a violation.

Consistent with KRS 164.370 and applicable University policies and procedures, a student subject to an interim measure will be provided an expedited hearing regarding the interim measure, a final disposition hearing, and the right to review the evidence related to the alleged violation.

It your personal belongings remain in University housing during the temporary removal period, you will continue to be responsible for applicable housing and meal-plan charges and will not be eligible for a rate adjustment or refund. The temporary restriction of housing or dining access under this provision does not constitute a termination of the Housing Agreement by the University.

Any violation of University policy, including, but not limited to, the presence of unauthorized visitors, health and safety violations, or conduct that threatens the welfare of the residential community, may constitute grounds for immediate administrative removal from housing and termination of your housing assignment without a refund.

Removal under this provision does not relieve you of your financial obligations under the Housing Agreement or these Terms and Conditions and may result in additional disciplinary action through the University student conduct system.

The Licensor/University reserves the right to conduct criminal background checks on you. You consent and agree that the Licensor/University has permission to conduct criminal background

checks. If a background check finds that you have a criminal record, you may be ineligible to live in campus housing.

In the event of an unforeseeable cause beyond the control of the University or Licensor, including, but not limited to, fire, flood, other severe weather, a public health event, a pandemic, acts of God, interruption of utility services, acts of terrorism, or other unforeseeable and significant extenuating circumstances, the Licensor/University reserves the right to take actions necessary to maintain the safety of the Housing Facility, including temporarily or permanently removing you from campus housing.

If all or part of a Housing Facility is closed because of an emergency, public health event, fire, flood, or natural disaster, the Licensor and the University may suspend or terminate your housing assignment without prior notice. If a Housing Facility is closed pursuant to this paragraph, the Licensor and the University will use their best efforts to provide you with alternative housing or another remedy.

Although not obligated to do so, the Licensor/University will use its best efforts to rebuild or replace the affected Housing Facility.

We encourage you to purchase general liability and property insurance to cover damages for which you are liable under the Housing Agreement and these Terms and Conditions and to protect your property.

You agree that the Licensor/University does not promise, warrant, or guarantee your safety and security, the safety and security of your guests, or the security of your personal property against the criminal actions of other residents or third parties.

Furthermore, the Licensor/University shall not be liable for damage or injury to you, your guests, who are not authorized for the entirety of the summer period, your personal property, or any person entering the unit assigned to you or the Housing Facility in which you reside, for injury to person or property arising from theft, vandalism, or casualty occurring in the unit assigned to you or the Housing Facility in which you reside.

You, and your undersigned parent or legal guardian in the case of a minor, agree to indemnify and hold harmless the Licensor, the University, and their respective directors, trustees, agents, and employees from and against all claims, actions, judgments, damages, liabilities, costs, demands, losses, and expenses, including, without limitation, reasonable attorneys' fees and disbursements, resulting from or arising out of injury to your person or property or to any of your guests while you reside in the Housing Facility, regardless of the cause, including, but not limited to, injury resulting from engagement, involvement, or participation by you in any event

sponsored by the Housing Facility in which you reside, unless such injury is caused by the negligence or intentional conduct of the Licensor, the University, or their agents.

You, and your undersigned parent or legal guardian in the case of a minor, release, forever discharge, and hold harmless the Licensor, the University, and their respective directors, trustees, agents, and employees from any and all demands, causes of action, and/or judgments of whatsoever nature or character, past or future, known or unknown, whether in contract or tort, whether for personal injuries, property damage, payments, fees, expenses, other monies due or to become due, or damages of any kind or nature, whether arising from common law or statute, arising in any way from the Housing Agreement, these Terms and Conditions, and the use of the Housing Facility.

This release will be binding upon you, your undersigned parent or legal guardian in the case of a minor, your heirs, and your assigns.

You shall pay the Housing Facility charges published by the University for the applicable academic year. Current housing and meal-plan rates are available on the Student Accounts Tuition and Fees webpage.

Housing rates are subject to change by the University during the applicable period. If the housing rates are changed after you become obligated under the Housing Agreement, you will be given the option to terminate your housing assignment within 14 days of publication or continue under the new housing rates.

Housing Facility fees are to be paid through Student Accounts. Additional information regarding payment and applicable rates is available on the Student Accounts Tuition and Fees webpage.

If your card is lost or stolen, you should immediately report it by email to aux.services@kysu.edu. Any expenditure associated with the use of the card is your responsibility until the card is reported lost or stolen.

The following housing fines apply for the 2026-2027 academic year. These fines do not include additional educational sanctions instituted by appropriate University officials if a student is found responsible for a violation of the Community Standards by University Court:

Sprinkler head damage: $250, plus any additional repair costs

- Smoke detector damage: $250, plus any additional repair costs

All fines are subject to additional costs required to clean, repair, or replace items. Time required to clean, paint, or repair items in a room will be billed at $25 per hour.

The Housing Agreement, these Terms and Conditions, or a housing assignment may be terminated, or a housing assignment may be changed, in the interest of order, discipline, health, safety, security, a public health event, a pandemic, other events described above, consolidation, optimal utilization of facilities, or failure to pay charges in a timely manner.

In addition, the Licensor/University may terminate a housing assignment if your enrollment has been denied or because of academic suspension, disciplinary reasons, or other circumstances. Charges and fees will be handled as follows:

referred through the student conduct process, you will not receive a refund for the remaining period and will be responsible for the full financial obligations associated with housing. Any dates during which you are on an interim suspension from University housing will not be refunded.

If your academic purpose for residing on campus ends during the 2026-2027 academic period, your circumstances will be reviewed on a case-by-case basis.

If the housing rate is changed after you become obligated under the Housing Agreement, you will be given the option to terminate your housing assignment within 14 days of publication or continue under the new housing rate.

There is no fee associated with cancellation.

These Terms and Conditions update and supplement the Housing Agreement previously accepted through eRezLife. They apply to the 2026-2027 academic year or, if issued after the

applicable housing period begins, to the portion of the housing period remaining after their effective date. The University agrees to provide accommodations under the Housing Agreement and these Terms and Conditions. The Housing Agreement and these Terms and Conditions are not governed by the Kentucky Landlord-Tenant Act.

Revised and updated September 4, 2026