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KFETS Kentucky Field Experience Tracking System

KFETS

The Kentucky Field Experience Tracking System (KFETS) is an online application for tracking field experiences of teacher candidates enrolled in a Kentucky teacher preparation program and students who plan to enroll in a teacher preparation program in Kentucky. Candidates in Kentucky are required to complete a minimum of 200 field experience hours prior to student teaching. 16 KAR 5:040, section (3). Admission, placement, and supervision in student teaching provides details about the field experience requirements.

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Log in to EPSB he preferred browser for KFETS is IE 9 and above

Go to www.epsb.ky.gov

EPSB ACCOUNT

Education Professional Standards Board Home Click for lo

Click Here for log in

You are not logged in. (EPSB Account)

Accessibility Notification

KDE is committed to ensuring that our web content is accessible to everyone, including individuals with disabilities. If you need information in an alternate format, please contact us.

Click here for contact info

Coronavirus (COVID-19) Information

Due to the recommendations related to the COVID-19 virus, EPSB is not accepting onsite visitors at the 300 Sower Blvd. building location in Frankfort, KY. If you need assistance, please contact the EPSB at (502) 892-6657 to set up a phone conference or virtual meeting to help address your personal needs.

For guidance regarding certifications and ETS testing center closures during the COVID-19 crisis please CLICK HERE

For guidance on how EPPs can meet EPSB Requirements during the COVID-19 crisis please CLICK HERE

For information regarding Student Teaching and Clinical Hours please CLICK HERE

For information regarding Praxis Testing at home please CLICK HERE

For the latest information on the novel coronavirus in Kentucky, please visit kycovid19.ky.gov

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Managing Your Account

NEW TO EPSB OR UNSURE IF YOU HAVE AND ACCOUNT

If you are new to EPSB or unsure if you have an account, proceed to slides 4-8 to create an account or search to see if you have an account. New accounts can take up to 24 hours before they are available to EPSB legacy application.

IMPORTANT NOTE

Use a personal email address and user name. This account will be used your entire Kentucky teaching career.

EXISTING USERS

If you have an EPSB account, enter your username and password.

If you have an account but forgot your log in information, select "forgot username" or "forgot password".

Once you are logged in, proceed to slide 9.

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New EPSB Users

Search Public Records

Click Here to LOGIN to KECS System

Kentucky Educator Credentialing System

New users must create an account and register in KECS. (New accounts take 24 hours before they are available to EPSB legacy applications).

Educator Certification

Legal

Ed Prep Admission/Exits

KECI (Kentucky Education Certificate Inquiry)

Ethics Complaints

Click here for EPSB Legacy Applications

KFETS (Kentucky Field Experience Tracking System)

COOP (Cooperating Teacher Payment Program)

KEPRS (Kentucky Educator Program Review System)

LEAD

EPSB Board Meeting Materials

If you do not have an EPSB account, select “Click Here to LOGIN to KECS system Kentucky Educators Credentialing System”. New users must create an account and register in KECS.

(New accounts take 24 hours before they are available to EPSB legacy applications, which is the system used to access KFETS.)

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Click “Register” to create an account existing user.

Kentucky Department of EDUCATION

Sign In

Username Forgot Username?

Password Forgot Password?

→) Login

Do not have an account? Register

Online Support Form (866) 287-2077

Locating licensure information? Public Search

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Go back to the Slide 4 and follow the existing user directions if you receive this message.

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If an existing account is not found click “create new account”.

After a new account is created, wait 24 hours and then proceed to the next slide to add your hours to KFETS.

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EPSB Legacy Application

Search Public Records

Click Here to LOGIN to KECS System

Kentucky Educator Credentialing System

New users must create an account and register in KECS. (New accounts take 24 hours before they are available to EPSB legacy applications).

Educator Certification

Legal

Ed Prep Admission/Exits

KECI (Kentucky Education Certificate Inquiry)

Ethics Complaints

Click here for EPSB Legacy Applications Click Here

KFETS (Kentucky Field Experience Tracking System)

COOP (Cooperating Teacher Payment Program)

KEPRS (Kentucky Educator Program Review System)

LEAD

EPSB Board Meeting Materials

EPSB has updated their system. However, in order to continue tracking hours we must enter the EPSB Legacy Applications. Click where it says, "Click here for EPSB Legacy Applications".

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If you have an EPSB account, enter your username and password under “Existing User? Log in Here” If you do not have an EPSB account, click “Create New Account” under “New User? Create Account Here” If you have an account but forgot your log in information, click “Reset Account” under “Forgot Log in Info? Reset Here”

EPSB Education Professional Standards Board

Search Public Records

Click Here to LOGIN to KECS System

Kentucky Educator Credentialing System

New users must create an account and register in KECS. (New accounts take 24 hours before they are available to EPSB legacy applications).

Educator Certification

Legal

Ed Prep Admission/Exits

KFETS (Kentucky Field Experience Tracking System)

COOP (Cooperating Teacher Payment Program)

KEPRS (Kentucky Educator Program Review System)

KECI (Kentucky Education Certificate Inquiry)

Ethics Complaints

EPSB Board Meeting Materials

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Kentucky Department of EDUCATION

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KFETS link

EPSB Education Professional Standards Board

My Account

If you are looking for the following applications: • Educator Credentialing system and Application Submission, • Educator Prep Admissions and Exit, • KECI(Kentucky Education Certificate Inquiry), • Ethics Complaints Please click here - Click Here to LOGIN to KECS System

Welcome, Whitney Nicole Lawrence Email: whitney.lawrence@kysu.edu Friday, August 26, 2022

EPSB Online Services (Show Details...)

EPSB Online Services Cooperating Teacher Assignment

ck Here ntucky Educator Certification Inquiry

[F2] My Account

Click Here

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Choose Course(s)

» Choose Course(s)
KFETS	Kentucky Field Experience Tracking System
Quick Links	Candidate Data Entry Process
» Introduction	Click "Choose Course(s)" on the sidebar to begin
» Add Candidate Activity
Reports
» Course Status
» Detailed Summary
» Help

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Choose Course(s)

Reports

»Help

Selected courses will appear in this area once the Add Course(s) button is clicked. If you wish to delete a course, click the X under Delete on the far right side of the screen.

Deleting a course will delete all data associated with student activities, experiences, and hours.

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Add Candidate Activity

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Add Candidate Activity

KFETS

Kentucky Field Experience Tracking System

Quick Links

» Introduction

» Choose Course(s)

» Add Candidate Activity

Reports

» Course Status

» Detailed Summary

»Help

Add Activities:

2013-2014

Select the appropriate school year to access the chosen courses you wish to enter field experience data

〉

University/ College	Course	Year	Semester	Data Entry Hours	Action
University of Kentucky	A-E-577 Art in Secondary Schools(30)	20132014	Spring	Not Started	Add Activity
University of Kentucky	A-E-579 Arts and Humanities in Art Education(30)	20132014	Fall	In Progress	Add Activity
Courses added for the selected school year will appear					Click the Add Activity button to begin entering field experience data

“Not Started” will show under Data Entry Hours until field experience data has been entered for that course; “In Progress” will show once field experience is entered for that course.

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Disclaimer

KFETS	Kentucky Field Experience Tracking System
Quick Links	The Education Professional Standards Board (EPSB) is the state agency responsible for issuing certificates for all Kentucky teachers. Students enrolled in an educator preparation college course and completing field experience activities are responsible for reporting and electronically entering accurate field experience information. Institutions are responsible for verifying student submissions of field experiences and ensuring each submission meets the requirements of the EPSB. Any deliberate submission of inaccurate information is subject to investigation.
»Introduction	Accept Cancel
»Choose Course(s)	This disclaimer will appear before each initial field experience entry for a course. Clicking "Accept" is verifying that you have read and understand the statement.
»Add Candidate Activity Reports	»Course Status
»Detailed Summary	»Help

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Categories

Observations in schools and related agencies (If a public, Kentucky school is selected, data for Diverse Group Information will be populated by Infinite Campus data)

Student tutoring

Interaction with families of students

Attendance at a school board and school-based council meeting

Participation in a school-based professional learning community

Opportunities to assist teachers or other school professionals (if a public, Kentucky school is selected, data for Diverse Group Information will be populated by Infinite Campus data)

Other (when selected for overall category, or within categories, all information must be entered manually)

http://www.lrc.ky.gov/kar/016/005/040.htm

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Category Information

KFETS

Quick Links

»Introduction

» Choose Course(s)

» Add Candidate Activity

Reports

Course Status

» Detailed Summary

»Help

Kentucky Field Experience Tracking System

If you are uncertain about which category to choose, contact your Field Experience Coordinator or institution.

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B. Observations in schools and related agencies

Schools

If observations in a Kentucky public school is selected, data from Infinite Campus will populate the Diverse Groups Information. If data is not available, manually enter the data in the Diverse Groups Information section. If the teacher/course does not appear, select “Other” at the bottom of the teacher name list to manually enter data.

If observations in a school is selected and either the experience was out-of-state and/or in a private school, data for Diverse Groups Information must be manually entered.

Related Agencies

If you select observations in related agencies, manually entering the data is required.

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B. Observations in schools

School/Kentucky/Public

*If a teacher or course does not appear in the dropdown list, data for Diverse Groups Information will not appear. Choose “Other” at the bottom of the list of Teachers to manually enter data.

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B. Observations in schools

School/Kentucky/Non-Public

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B. Observations in schools

School/Out-of-state

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B. Observations in related agencies

Related Agency/ Kentucky

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B. Observations in related agencies

Related Agency/Out-of-state

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C. Student tutoring

Did this field experience take place in Kentucky? Yes and Public or Non-Public

Select district information

Manually enter teacher, school personnel, or related agency personnel information

Select date and enter hour(s) of field experience

Manually select diverse groups information

— Enter reflection

Select Save & Exit or Save & Add New

Did this field experience take place in Kentucky? No

Manually enter teacher, school personnel, related agency personnel information

Manually enter name of organization and related information

— Select date and enter hour(s) of field experience

Manually select diverse groups information

— Enter reflection

Select Save & Exit or Save & Add New

Other

Select “Other” if the student teaching occurred outside of a school

Manually enter required data

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C. Student tutoring

Kentucky/Public or Non-Public

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C. Student tutoring

Kentucky/Other

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C. Student tutoring

Out-of-state

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D. Interaction with families of students

Did this field experience take place in Kentucky? Yes and Public or Non-Public

Select district information

— Manually enter teacher, school personnel, or related agency personnel information

Select date and enter hour(s) of field experience

Manually select diverse groups information

Enter reflection

Did this field experience take place in Kentucky? No

— Manually enter teacher, school personnel, related agency personnel information

Manually enter name of organization and related information

Select date and enter hour(s) of field experience

Manually select diverse groups information

Enter reflection

Other

Select “Other” if the interaction with families of students occurred outside of a school

Manually enter required data

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D. Interaction with families of students

Kentucky/Public and Non-Public

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D. Interaction with families of students

Kentucky/Other

KFETS

Quick Links

»Introduction

» Choose Course(s)

» Add Candidate Activity

Reports

Course Status

» Detailed Summary

»Help

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D. Interaction with families of students

Out-of-state

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E. Attendance at a school board and school-based council meetings

Did this field experience take place in Kentucky? Yes and Public or Non-public

Select district information

Select the job function of the teacher/school personnel

Manually enter teacher or school personnel information

Select the type of meeting

Select date and enter hour(s) of field experience

— Enter reflection

Did this field experience take place in Kentucky? No

Manually enter teacher or school personnel information

Manually enter name of organization and related information

Select the type of meeting

Select date and enter hour(s) of field experience

— Enter reflection

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E. Attendance at a school board of school-based council meeting

Kentucky/Public and Non-Public

KFETS

Kentucky Field Experience Tracking System

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E. Attendance at a school board and school-based council meetings

Out-of-state

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F. Participation in a school-based professional learning community

Did this field experience take place in KY? Yes and Public or Non-public — Select district information

Manually enter teacher or school personnel information

— Select date and enter hour(s) of field experience

— Enter reflection

Did this field experience take place in KY? No

Manually enter teacher or school personnel information

Manually enter name of organization and related information

Select date and enter hour(s) of field experience

— Enter reflection

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F. Participation in a school-based professional learning community

Kentucky/Public and Non-Public

KFETS

Quick Links

»Introduction

» Choose Course(s)

»\underline{Add Candidate Activity} \underline{Manage Activities} »\underline{Add Activity}

Reports

Course Status

» Detailed Summary

»Help

Kentucky Field Experience Tracking System

Select Save & Exit or Save & Add New (add a new activity) Save & Exit

Save & Exit | Save & Add New

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F. Participation in a school-based professional learning community

Out-of-state

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G. Opportunities to assist teachers or other school professionals

Did this field experience take place in KY? Yes and Public

Select district information

Select teacher or school personnel information

Select date and enter hour(s) of field experience

Data from Infinite Campus will fill the diverse groups information (data prior to 2012 is not available)

Enter reflection

Did this field experience take place in KY? Yes and Non-Public

Select district information

Manually enter teacher/school personnel information

Select date and enter hour(s) of field experience

Manually select diverse groups information

Enter reflection

Did this field experience take place in KY? No

Manually enter teacher/school personnel information

Manually enter name of organization and related information

Select date and enter hour(s) of field experience

Manually select diverse groups information

Enter reflection

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G. Opportunities to assist teachers or other school professionals

Kentucky/Public

If a teacher or course does not appear in the dropdown list, data for Diverse Groups Information will not appear. Choose “Other” at the bottom of the list of Teachers to manually enter data.

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G. Opportunities to assist teachers or other school professionals

Kentucky/Non-Public

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G. Opportunities to assist teachers or other school professionals

Out-of-state

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Other

Category "H. Other" should be used for field experiences that do not fit any of the other categories. All information should be manually entered to identify and describe the activity.

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H. Other

Kentucky

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H. Other

Out-of-state

KFETS

Kentucky Field Experience Tracking System

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Click on arrow #1 to view the activities for the selected "In Progress" course. Click on arrow #2 to view details about the selected recorded activity. The activity may be edited/corrected by clicking the "Edit/Correction" button. The activity may be duplicated by clicking the "Duplicate" button. The activity may be deleted by clicking the red "X".

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Add Candidate Activity

KFETS

Kentucky Field Experience Tracking System

Quick Links

Manage Activities » Edit Activity

» Introduction

»\underline{Choose Course(s)}

» Add Candidate Activity

Reports

»\underline{Course Status}

» Detailed Summary

Category Information

Date & Hours

Category: B. Observations in schools and related agencies * Attendance Date:

B. Observations in schools and related agencies * Attendance Date: 1/7/2014

Semester: Fall Semester: Hours:

3

School Year: 2013-2014

Did this field experience take place in Kentucky:

☑ Yes ___ No ___

District Information

School Type: Public School

Experience in Diverse Groups

Race:

White

Free Reduced Lunch:

Special Education:

Grade: ___

Free Paid

Speech Language

Grade Level

»Help District: Allen County LEP:

District: |Allen County

No

School: Allen County Primary Center-5010

Allen County Primary Center-5010

Teacher/ Course Information

Teacher:

Gifted

Select Gifted

Course Number: 10300.00-MATHEMATICS-K-3011

10300.00-MATHEMATICS-K-3011

▼

图

Reflection:

Once edits/corrections have been made, click the "Update" button on the upper right hand corner of the screen.

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Add Candidate Activity Duplicate activity

1.0 0.0 m 1.0 m 0.1 m 1.0 m

目 Add Hours

Add Hours

**Note: This will Duplicate all the Data for 'C. Student tutoring', except date of Attendance, hours and Comments.

Date of Attendance(Choose multiple dates if required.):

January 2014 ▶ ▶

Select the date of the duplicate activity

S M T W T F S

1 29 30 31 1 2 3 4

2 5 6 7 8 9 10 11

3 12 13 14 15 16 17 18

4 19 20 21 22 23 24 25

5 26 27 28 29 30 31 1

6 2 3 4 5 6 7 8

Hours:

Select the number of hours completed

Comments:

This box is available for comments/reflection of this field experience

Update

Close

stEditFExInfo.aspx?id=767&orgID=20132014&stcrseID=745&edit=edit&cID=2814

All field experience data will be duplicated except for the Date of Attendance, Hours, and Comments. Please be sure all other data should be duplicated before using this feature. Click “Update” to create a record of the field experience.

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Course Status

This tab enables you to view the status of each course. “In Progress” means that activities have been added to that course.

»Choose Course(s)
KFETS	Kentucky Field Experience Tracking System
Quick Links	Course Status:
»Introduction
»Add Candidate Activity
Reports
»Course Status

» Detailed Summary

»Help

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Course Status

Data may be filtered by College, Course, Semester, School Year, and/or Status.

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Detailed Summary

This tab will contain all activities and the hours recorded for each. Click on your name to view a breakdown of the course(s) and the category for each recorded activity.

KFETS

Kentucky Field Experience Tracking System

Quick Links

» Introduction

» Choose Course(s)

» Add Candidate Activity

Reports

» Course Status

» Detailed Summary

»Help

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Detailed Summary

Click on the arrow next to the course name to view demographics for that particular activity.

Detail Activity Report for: Test\_Record, Terri for School Year: 20132014 and Semester: Fall

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Detailed Summary

Click on the activities under “Engagement with Diverse Populations” to view details about the recorded hours. This shows the breakdown of the hour(s) for that one activity.

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Detailed Summary

This box shows the breakdown of the diverse group information for the selected number of activities and hours.

Total Hours recorded in Diverse groups for :Test_Record,Terri for School Year: 20132014 and Semester: Spring

Category Date Students with a minimum of two different ethnic or cultural groups in which the candidate would not be considered a member Students from different socioeconomics groups English Language Learners Students with disabilities Students across elementary, middle and secondary grade levels Total

Interaction with families of students 02/06/14

Opportunities to assist teachers or other school professionals 02/03/14 ✓

Total: 8.75

The checked boxes indicate the interactions with Diverse Groups within that field experience.

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Exporting Data Data may be exported to Excel from each of the following sections

Choose Course: Export course information to Excel by clicking the Excel icon

Course Status: Export course status information to Excel by clicking the Excel icon

Detailed Summary: Export activity summaries to Excel by clicking the Excel icon

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