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KFETS Kentucky Field Experience Tracking System
KFETS
The Kentucky Field Experience Tracking System (KFETS) is an online application for tracking field experiences of teacher candidates enrolled in a Kentucky teacher preparation program and students who plan to enroll in a teacher preparation program in Kentucky. Candidates in Kentucky are required to complete a minimum of 200 field experience hours prior to student teaching. 16 KAR 5:040, section (3). Admission, placement, and supervision in student teaching provides details about the field experience requirements.
Log in to EPSB he preferred browser for KFETS is IE 9 and above
Go to www.epsb.ky.gov
EPSB ACCOUNT
Education Professional Standards Board Home Click for lo
Click Here for log in
You are not logged in. (EPSB Account)
Accessibility Notification
KDE is committed to ensuring that our web content is accessible to everyone, including individuals with disabilities. If you need information in an alternate format, please contact us.
Click here for contact info
Coronavirus (COVID-19) Information
Due to the recommendations related to the COVID-19 virus, EPSB is not accepting onsite visitors at the 300 Sower Blvd. building location in Frankfort, KY. If you need assistance, please contact the EPSB at (502) 892-6657 to set up a phone conference or virtual meeting to help address your personal needs.
For guidance regarding certifications and ETS testing center closures during the COVID-19 crisis please CLICK HERE
For guidance on how EPPs can meet EPSB Requirements during the COVID-19 crisis please CLICK HERE
For information regarding Student Teaching and Clinical Hours please CLICK HERE
For information regarding Praxis Testing at home please CLICK HERE
For the latest information on the novel coronavirus in Kentucky, please visit kycovid19.ky.gov
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Managing Your Account
NEW TO EPSB OR UNSURE IF YOU HAVE AND ACCOUNT
If you are new to EPSB or unsure if you have an account, proceed to slides 4-8 to create an account or search to see if you have an account. New accounts can take up to 24 hours before they are available to EPSB legacy application.
IMPORTANT NOTE
Use a personal email address and user name. This account will be used your entire Kentucky teaching career.
EXISTING USERS
If you have an EPSB account, enter your username and password.
If you have an account but forgot your log in information, select "forgot username" or "forgot password".
Once you are logged in, proceed to slide 9.
New EPSB Users
Search Public Records
Click Here to LOGIN to KECS System
Kentucky Educator Credentialing System
- New users must create an account and register in KECS. (New accounts take 24 hours before they are available to EPSB legacy applications).
- Educator Certification
- Legal
- Ed Prep Admission/Exits
- KECI (Kentucky Education Certificate Inquiry)
- Ethics Complaints
Click here for EPSB Legacy Applications
- KFETS (Kentucky Field Experience Tracking System)
- COOP (Cooperating Teacher Payment Program)
- KEPRS (Kentucky Educator Program Review System)
- LEAD
- EPSB Board Meeting Materials
If you do not have an EPSB account, select “Click Here to LOGIN to KECS system Kentucky Educators Credentialing System”. New users must create an account and register in KECS.
(New accounts take 24 hours before they are available to EPSB legacy applications, which is the system used to access KFETS.)
Click “Register” to create an account existing user.
Kentucky Department of EDUCATION
Sign In
Username Forgot Username?
Password Forgot Password?
→) Login
Do not have an account? Register
Online Support Form (866) 287-2077
Locating licensure information? Public Search
Go back to the Slide 4 and follow the existing user directions if you receive this message.
If an existing account is not found click “create new account”.
After a new account is created, wait 24 hours and then proceed to the next slide to add your hours to KFETS.
EPSB Legacy Application
Search Public Records
Click Here to LOGIN to KECS System
Kentucky Educator Credentialing System
- New users must create an account and register in KECS. (New accounts take 24 hours before they are available to EPSB legacy applications).
- Educator Certification
- Legal
- Ed Prep Admission/Exits
- KECI (Kentucky Education Certificate Inquiry)
- Ethics Complaints
Click here for EPSB Legacy Applications Click Here
- KFETS (Kentucky Field Experience Tracking System)
- COOP (Cooperating Teacher Payment Program)
- KEPRS (Kentucky Educator Program Review System)
- LEAD
- EPSB Board Meeting Materials
EPSB has updated their system. However, in order to continue tracking hours we must enter the EPSB Legacy Applications. Click where it says, "Click here for EPSB Legacy Applications".
If you have an EPSB account, enter your username and password under “Existing User? Log in Here” If you do not have an EPSB account, click “Create New Account” under “New User? Create Account Here” If you have an account but forgot your log in information, click “Reset Account” under “Forgot Log in Info? Reset Here”
EPSB Education Professional Standards Board
Search Public Records
Click Here to LOGIN to KECS System
Kentucky Educator Credentialing System
- New users must create an account and register in KECS. (New accounts take 24 hours before they are available to EPSB legacy applications).
- Educator Certification
- Legal
- Ed Prep Admission/Exits
- KFETS (Kentucky Field Experience Tracking System)
- COOP (Cooperating Teacher Payment Program)
- KEPRS (Kentucky Educator Program Review System)
- KECI (Kentucky Education Certificate Inquiry)
- Ethics Complaints
- EPSB Board Meeting Materials
Kentucky Department of EDUCATION
KFETS link
EPSB Education Professional Standards Board
My Account
If you are looking for the following applications: • Educator Credentialing system and Application Submission, • Educator Prep Admissions and Exit, • KECI(Kentucky Education Certificate Inquiry), • Ethics Complaints Please click here - Click Here to LOGIN to KECS System
Welcome, Whitney Nicole Lawrence Email: whitney.lawrence@kysu.edu Friday, August 26, 2022
EPSB Online Services (Show Details...)
EPSB Online Services Cooperating Teacher Assignment
ck Here ntucky Educator Certification Inquiry
[F2] My Account
Click Here
Choose Course(s)
| KFETS | Kentucky Field Experience Tracking System |
|---|---|
| Quick Links | Candidate Data Entry Process |
| » Introduction |  Click "Choose Course(s)" on the sidebar to begin |
| » Choose Course(s) | |
| » Add Candidate Activity | |
| Reports | |
| » Course Status | |
| » Detailed Summary | |
| » Help |
Choose Course(s)
Reports
»Help
Selected courses will appear in this area once the Add Course(s) button is clicked. If you wish to delete a course, click the X under Delete on the far right side of the screen.
Deleting a course will delete all data associated with student activities, experiences, and hours.
Add Candidate Activity
Add Candidate Activity
KFETS
Kentucky Field Experience Tracking System
Quick Links
» Introduction
» Choose Course(s)
» Add Candidate Activity
Reports
» Course Status
» Detailed Summary
»Help
Add Activities:
2013-2014
Select the appropriate school year to access the chosen courses you wish to enter field experience data
〉
| University/ College | Course | Year | Semester | Data Entry Hours | Action |
|---|---|---|---|---|---|
| University of Kentucky | A-E-577 Art in Secondary Schools(30) | 20132014 | Spring | Not Started | Add Activity |
| University of Kentucky | A-E-579 Arts and Humanities in Art Education(30) | 20132014 | Fall | In Progress | Add Activity |
Courses added for the selected school year will appear | Click the Add Activity button to begin entering field experience data | ||||
“Not Started” will show under Data Entry Hours until field experience data has been entered for that course; “In Progress” will show once field experience is entered for that course.
Disclaimer
| KFETS | Kentucky Field Experience Tracking System |
|---|---|
| Quick Links | The Education Professional Standards Board (EPSB) is the state agency responsible for issuing certificates for all Kentucky teachers. Students enrolled in an educator preparation college course and completing field experience activities are responsible for reporting and electronically entering accurate field experience information. Institutions are responsible for verifying student submissions of field experiences and ensuring each submission meets the requirements of the EPSB. Any deliberate submission of inaccurate information is subject to investigation. |
| »Introduction | Accept Cancel |
| »Choose Course(s) | This disclaimer will appear before each initial field experience entry for a course. Clicking "Accept" is verifying that you have read and understand the statement. |
| »Add Candidate Activity Reports | »Course Status |
| »Detailed Summary | »Help |
Categories
- Observations in schools and related agencies (If a public, Kentucky school is selected, data for Diverse Group Information will be populated by Infinite Campus data)
- Student tutoring
- Interaction with families of students
- Attendance at a school board and school-based council meeting
- Participation in a school-based professional learning community
- Opportunities to assist teachers or other school professionals (if a public, Kentucky school is selected, data for Diverse Group Information will be populated by Infinite Campus data)
- Other (when selected for overall category, or within categories, all information must be entered manually)
http://www.lrc.ky.gov/kar/016/005/040.htm
Category Information
KFETS
Quick Links
»Introduction
» Choose Course(s)
» Add Candidate Activity
Reports
Course Status
» Detailed Summary
»Help
Kentucky Field Experience Tracking System
If you are uncertain about which category to choose, contact your Field Experience Coordinator or institution.
B. Observations in schools and related agencies
Schools
If observations in a Kentucky public school is selected, data from Infinite Campus will populate the Diverse Groups Information. If data is not available, manually enter the data in the Diverse Groups Information section. If the teacher/course does not appear, select “Other” at the bottom of the teacher name list to manually enter data.
If observations in a school is selected and either the experience was out-of-state and/or in a private school, data for Diverse Groups Information must be manually entered.
Related Agencies
If you select observations in related agencies, manually entering the data is required.
B. Observations in schools
School/Kentucky/Public
*If a teacher or course does not appear in the dropdown list, data for Diverse Groups Information will not appear. Choose “Other” at the bottom of the list of Teachers to manually enter data.
B. Observations in schools
School/Kentucky/Non-Public
B. Observations in schools
School/Out-of-state
B. Observations in related agencies
Related Agency/ Kentucky
B. Observations in related agencies
Related Agency/Out-of-state
C. Student tutoring
Did this field experience take place in Kentucky? Yes and Public or Non-Public
Select district information
Manually enter teacher, school personnel, or related agency personnel information
Select date and enter hour(s) of field experience
- Manually select diverse groups information
- — Enter reflection
- Select Save & Exit or Save & Add New
- Did this field experience take place in Kentucky? No
- Manually enter teacher, school personnel, related agency personnel information
- Manually enter name of organization and related information
- — Select date and enter hour(s) of field experience
- Manually select diverse groups information
- — Enter reflection
- Select Save & Exit or Save & Add New
- Other
- Select “Other” if the student teaching occurred outside of a school
- Manually enter required data
C. Student tutoring
Kentucky/Public or Non-Public
C. Student tutoring
Kentucky/Other
C. Student tutoring
Out-of-state
D. Interaction with families of students
Did this field experience take place in Kentucky? Yes and Public or Non-Public
Select district information
— Manually enter teacher, school personnel, or related agency personnel information
Select date and enter hour(s) of field experience
Manually select diverse groups information
Enter reflection
Did this field experience take place in Kentucky? No
— Manually enter teacher, school personnel, related agency personnel information
Manually enter name of organization and related information
Select date and enter hour(s) of field experience
Manually select diverse groups information
Enter reflection
Other
Select “Other” if the interaction with families of students occurred outside of a school
- Manually enter required data
D. Interaction with families of students
Kentucky/Public and Non-Public
D. Interaction with families of students
Kentucky/Other
KFETS
Quick Links
»Introduction
» Choose Course(s)
» Add Candidate Activity
Reports
Course Status
» Detailed Summary
»Help
D. Interaction with families of students
Out-of-state
E. Attendance at a school board and school-based council meetings
Did this field experience take place in Kentucky? Yes and Public or Non-public
Select district information
Select the job function of the teacher/school personnel
- Manually enter teacher or school personnel information
- Select the type of meeting
- Select date and enter hour(s) of field experience
- — Enter reflection
- Did this field experience take place in Kentucky? No
- Manually enter teacher or school personnel information
Manually enter name of organization and related information
Select the type of meeting
Select date and enter hour(s) of field experience
— Enter reflection
E. Attendance at a school board of school-based council meeting
Kentucky/Public and Non-Public
KFETS
Kentucky Field Experience Tracking System
E. Attendance at a school board and school-based council meetings
Out-of-state
F. Participation in a school-based professional learning community
Did this field experience take place in KY? Yes and Public or Non-public — Select district information
- Manually enter teacher or school personnel information
- — Select date and enter hour(s) of field experience
- — Enter reflection
- Did this field experience take place in KY? No
- Manually enter teacher or school personnel information
Manually enter name of organization and related information
Select date and enter hour(s) of field experience
— Enter reflection
F. Participation in a school-based professional learning community
Kentucky/Public and Non-Public
KFETS
Quick Links
»Introduction
» Choose Course(s)
»\underline{Add Candidate Activity} \underline{Manage Activities} »\underline{Add Activity}
Reports
Course Status
» Detailed Summary
»Help
Kentucky Field Experience Tracking System
Select Save & Exit or Save & Add New (add a new activity) Save & Exit
Save & Exit | Save & Add New
F. Participation in a school-based professional learning community
Out-of-state
G. Opportunities to assist teachers or other school professionals
Did this field experience take place in KY? Yes and Public
Select district information
Select teacher or school personnel information
Select date and enter hour(s) of field experience
Data from Infinite Campus will fill the diverse groups information (data prior to 2012 is not available)
Enter reflection
Did this field experience take place in KY? Yes and Non-Public
Select district information
Manually enter teacher/school personnel information
Select date and enter hour(s) of field experience
Manually select diverse groups information
Enter reflection
Did this field experience take place in KY? No
Manually enter teacher/school personnel information
- Manually enter name of organization and related information
Select date and enter hour(s) of field experience
Manually select diverse groups information
Enter reflection
G. Opportunities to assist teachers or other school professionals
Kentucky/Public
If a teacher or course does not appear in the dropdown list, data for Diverse Groups Information will not appear. Choose “Other” at the bottom of the list of Teachers to manually enter data.
G. Opportunities to assist teachers or other school professionals
Kentucky/Non-Public
G. Opportunities to assist teachers or other school professionals
Out-of-state
Other
Category "H. Other" should be used for field experiences that do not fit any of the other categories. All information should be manually entered to identify and describe the activity.
H. Other
Kentucky
H. Other
Out-of-state
KFETS
Kentucky Field Experience Tracking System
Click on arrow #1 to view the activities for the selected "In Progress" course. Click on arrow #2 to view details about the selected recorded activity. The activity may be edited/corrected by clicking the "Edit/Correction" button. The activity may be duplicated by clicking the "Duplicate" button. The activity may be deleted by clicking the red "X".
Add Candidate Activity
KFETS
Kentucky Field Experience Tracking System
Quick Links
Manage Activities » Edit Activity
» Introduction
»\underline{Choose Course(s)}
» Add Candidate Activity
Reports
»\underline{Course Status}
» Detailed Summary
Category Information
Date & Hours
Category: B. Observations in schools and related agencies * Attendance Date:
B. Observations in schools and related agencies * Attendance Date: 1/7/2014
Semester: Fall Semester: Hours:
3
School Year: 2013-2014
Did this field experience take place in Kentucky:
☑ Yes ___ No ___
District Information
School Type: Public School
Experience in Diverse Groups
Race:
White
Free Reduced Lunch:
Special Education:
Grade: ___
Free Paid
Speech Language
Grade Level
»Help District: Allen County LEP:
District: |Allen County
No
School: Allen County Primary Center-5010
Allen County Primary Center-5010
Teacher/ Course Information
Teacher:
Gifted
Select Gifted
Course Number: 10300.00-MATHEMATICS-K-3011
10300.00-MATHEMATICS-K-3011
▼
图
Reflection:
Once edits/corrections have been made, click the "Update" button on the upper right hand corner of the screen.
Add Candidate Activity Duplicate activity
1.0 0.0 m 1.0 m 0.1 m 1.0 m
目 Add Hours
Add Hours
**Note: This will Duplicate all the Data for 'C. Student tutoring', except date of Attendance, hours and Comments.
Date of Attendance(Choose multiple dates if required.):
January 2014 ▶ ▶
Select the date of the duplicate activity
S M T W T F S
1 29 30 31 1 2 3 4
2 5 6 7 8 9 10 11
3 12 13 14 15 16 17 18
4 19 20 21 22 23 24 25
5 26 27 28 29 30 31 1
6 2 3 4 5 6 7 8
Hours:
Select the number of hours completed
Comments:
This box is available for comments/reflection of this field experience
Update
Close
stEditFExInfo.aspx?id=767&orgID=20132014&stcrseID=745&edit=edit&cID=2814
All field experience data will be duplicated except for the Date of Attendance, Hours, and Comments. Please be sure all other data should be duplicated before using this feature. Click “Update” to create a record of the field experience.
Course Status
This tab enables you to view the status of each course. “In Progress” means that activities have been added to that course.
| KFETS | Kentucky Field Experience Tracking System |
|---|---|
| Quick Links | Course Status: |
| »Introduction |  |
| »Choose Course(s) | |
| »Add Candidate Activity | |
| Reports | |
| »Course Status |
» Detailed Summary
»Help
Course Status
Data may be filtered by College, Course, Semester, School Year, and/or Status.
Detailed Summary
This tab will contain all activities and the hours recorded for each. Click on your name to view a breakdown of the course(s) and the category for each recorded activity.
KFETS
Kentucky Field Experience Tracking System
Quick Links
» Introduction
» Choose Course(s)
» Add Candidate Activity
Reports
» Course Status
» Detailed Summary
»Help
Detailed Summary
Click on the arrow next to the course name to view demographics for that particular activity.
Detail Activity Report for: Test\_Record, Terri for School Year: 20132014 and Semester: Fall
Detailed Summary
Click on the activities under “Engagement with Diverse Populations” to view details about the recorded hours. This shows the breakdown of the hour(s) for that one activity.
Detailed Summary
This box shows the breakdown of the diverse group information for the selected number of activities and hours.
Total Hours recorded in Diverse groups for :Test_Record,Terri for School Year: 20132014 and Semester: Spring
- Category Date Students with a minimum of two different ethnic or cultural groups in which the candidate would not be considered a member Students from different socioeconomics groups English Language Learners Students with disabilities Students across elementary, middle and secondary grade levels Total
- Interaction with families of students 02/06/14
- Opportunities to assist teachers or other school professionals 02/03/14 ✓
- Total: 8.75
The checked boxes indicate the interactions with Diverse Groups within that field experience.
Exporting Data Data may be exported to Excel from each of the following sections
Choose Course: Export course information to Excel by clicking the Excel icon
Course Status: Export course status information to Excel by clicking the Excel icon
Detailed Summary: Export activity summaries to Excel by clicking the Excel icon