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Kentucky State University Speaker/Entertainment Contracts

1. Identify the Speaker or Entertainment Provider that meets your needs to confirm with the Contractor their availability and pricing for the one-time service.
2. Ask vendor to complete a "Vendor Registration Form if they are not already in Banner as a vendor. Submit the form to the KSU Purchasing Department via email at purchasing@kysu.edu. Registration is vital to getting a vendor payment for their services.
3. Complete a Speaker/Entertainment Contract form. This contract outlines services and payment between the Contractor and Kentucky State University. The contract must be signed by the vendor and by a KSU employee who is responsible for monitoring the contract and then by the Executive Vice President of Finance and Administration.
4. Submit a purchase requisition in KSU's Financial Management System (Banner) to encumber the full amount of the contract. Submit a copy of the signed contract as backup documentation for the requisition. A purchase order will be issued. The purchase requisition is how the University generates a payment to the Contractor. Do not delay in submitting a purchase requisition or the Contractor's payment will be delayed as a result.
5. Submit vendor's invoice to the KSU Accounts Payable Department via email at accounts.payable@kysu.edu when services have been completed.

KSU Purchasing Department Speaker/Entertainment Contract Information Last Updated January 16, 2020