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Board of Regents Meeting

Student Success and Enrollment Management (SSEM) Committee

April 26, 2013

Regent Phyllis Williams, Chairperson

Regent Edwin Conner

Regent Syamala Reddy

Regent Joseph Franklin

Dr. Lorenzo L. Esters, Staff

KENTUCKY STATE UNIVERSITY Regular Meeting of the Board of Regents Student Success and Enrollment Management Committee April 26, 2013 10:30 a.m. Board Room – Academic Services Building Frankfort, Kentucky

STUDENT SUCCESS AND ENROLLMENT MANAGEMENT COMMITTEE MEETING INDEX

Agenda 3 C1 Approval of Minutes – January 25, 2013 4 C2 Executive Summary 7

AGENDA

Regent Phyllis Williams, Chairperson

Ms. Fulvia G. Longstreet, Recorder

Regent Phyllis Williams, Chairperson

Regent Phyllis Williams, Chairperson

Dr. Lorenzo L. Esters, Vice President Student Success and Enrollment Management

C1

The minutes of the Student Success and Enrollment Management Committee meeting of January 25, 2013, require approval in order to become an official part of the committee records.

That the Student Success and Enrollment Management Committee approve the minutes of the January 25, 2013 meeting.

Student Success and Enrollment Management Committee April 26, 2013 10:30 a.m. Board Room - Academic Services Building Frankfort, Kentucky

Regent Karen Bearden, Acting Chairperson, in the absence of Regent Williams, called the meeting of the Kentucky State University Board of Regents Student Affairs Committee to order at 10:45 a.m. on January 25, 2013. Regent Bearden asked Mrs. Fulvia Longstreet, Recorder to call the roll:

Regent Phyllis Williams, absent Regent Syamala Reddy, absent Dr. Lorenzo L. Esters, present Regent Edwin Conner, present Regent Joseph Franklin, present Regent Lavaughn Henry, present

Regent Edwin Conner, present Regent Joseph Franklin, present Regent Lavaughn Henry, present

A quorum was declared.

The minutes of the October 26, 2012 meeting was approved.

Action item: To change the name of the Student Affairs Committee to Student Success and Enrollment Management Committee. Regent Franklin made the motion to approve and Regent Henry seconded. The motion was approved.

Correction: No corrections.

Informational: Dr. Lorenzo L. Esters began his presentation by deferring to Regent Franklin to provide any updates on student activities for the semester.

Regent Franklin's report: The Student Government Association (SGA) is putting together many programs to improve the morale and increase the level of motivation among the students at KSU. SGA worked with two campus organizations to provide a venue for viewing the US Presidential debates. SGA and Student Life sponsored a three-day Men's Conference. SGA assisted in a mentoring project with students in the Upward Bound program and also assisted with a Thanksgiving Food Drive for the Frankfort residents. SGA also held a walk-through the dorms to express the importance of finishing the semester strong academically. The SGA is also working with Student Engagement and Leadership Development to finalize its 5-point Strategic Agenda that will ultimately improve morale, increase grade point averages and improve retention.

Dr. Esters presented a slide presentation with an overview of the Student Success and Enrollment Management area including the following:

-Performed a review of the police department.

-Cross training for staff.

-Developing Standard Operating Procedure Manual.

-Continuous training on active shooter situations.

After questions and answers, Regent Franklin moved and Regent Henry seconded that the meeting be adjourned. Regent Bearden adjourned the meeting at 11:22 a.m.

Submitted by: Approved by:

2023年1月1日星期一

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Approved with no corrections Approved with corrections

C2

Background:

Recommendation:

Student Success and Enrollment Management Committee April 26, 2013 10:30 a.m. Board Room – Academic Services Building Frankfort, Kentucky

Executive Summary

The division of Student Success and Enrollment Management (SSEM) continues to implement strategies based on research-based and data-informed best practices to enhance the recruitment, retention, success of all students and assure the safety of students, faculty, staff, administrators and all visitors to the KSU campus.

Mr. Antonio Boyle has been hired to serve as the Assistant Vice President for Enrollment Services. Enrollment Services consists of the Green to Gold Program, Office of Admissions, Office of Student Financial Aid, Office of the Registrar and the Student One Stop Shop.

A highlight of key division activities since the January 25, 2013 Board of Regents meeting include the following:

The Division has experienced an increase in applications for admission over last year. At this time last year the Office of Admissions had a total applicant pool of 3,624. To date, a total of 4,499 applications have been received. This represents a 24% increase over last year. The total number of acceptances at this time last year was 1,425 as compared to 2,523 acceptances this year to date. This represents a 77% increase.

The Office of Enrollment Services maintains as its primary mission the planning, implementation, coordination, monitoring and evaluation of a comprehensive enrollment management plan that fosters collaboration and promotes teamwork in the achievement of an academically enriched student population. Enrollment Services consists of the Green to Gold Program, Office of Admissions, Office of Student Financial Aid, Office of the Registrar and the Student One Stop Shop.

Programmatic Priorities/Strategies to support Student Success

The university has experienced an increase in applications for admission over last year. At this time last year the Office of Admissions had a total applicant pool of 3,624 as compared to 4,499 applications received this year to date. This represents a 24% increase over last year. The total number of acceptances at this time last year was 1,425 as compared to 2,523 acceptances this year to date. This represents a 77% increase. The Office of Admissions is currently focusing on incomplete applications through mailings, telephone calls and emails in an effort to increase the yield. Efforts are focused on reaching incomplete applicants and assisting them with completing the application process and assisting accepted students with the enrollment process and submission of their housing deposits, where applicable.

- The university hosted Spring Open House on April 20, 2013 with a total of 845 individuals pre-registered including high school and community college students.

The university is launching a new partnership with USAFunds focused on Debt Management and Default Prevention for all KSU students. The initiative is designed to educate students on how to take control of their student loans and about managing their time and money. The tools provided through this effort will assist the university with staying in touch with borrowers to help them stay on track to successful loan repayments.

The university's partnership with a Strategic Enrollment Management consultant is on-going. An update on the progress is as follows:

Preliminary work on establishing strengths, weaknesses, opportunities and threats, along with current marketing, recruiting and retention strategies has been completed. The consultants have made over five visits to the campus this semester to include interviews with staff, faculty, and administrators and have presented several reports to the university related to the enhancement of recruitment, processes and marketing.

The consultants presented at the Student Success and Enrollment Management Strategic Planning retreat held on March 11, 2013. As a result, several campus committees have been developed focused on the following four areas:

Quality Enrollment Growth

Brand and Brand Promise

Customer Service

Data-driven Integrated Student Success model