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To:Board of Regents\nStudent Success and Enrollment\nManagement CommitteeDate:\nApril 26, 2013
From:Dr. Lorenzo L. Esters, Vice President
Subject:January 25, 2013 Committee Minutes
Reason for Consideration:ApprovalEnclosures: Yes
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Initiator:Dr. Lorenzo L. Esters, Vice President
Board Action Date:April 26, 2013
Effective Date:April 26, 2013
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Regent Bearden asked Mrs. Fulvia Longstreet, Recorder to call the roll:", "reading_order": 2 }, { "page": 5, "type": "TEXT", "location": { "l": 83.52, "t": 503.04, "r": 249.6, "b": 461.04 }, "text": "Regent Phyllis Williams, absent\nRegent Syamala Reddy, absent\nDr. Lorenzo L. Esters, present\nRegent Edwin Conner, present\nRegent Joseph Franklin, present\nRegent Lavaughn Henry, present", "reading_order": 3 }, { "page": 5, "type": "TEXT", "location": { "l": 290.16, "t": 500.16, "r": 463.44, "b": 459.12 }, "text": "Regent Edwin Conner, present\nRegent Joseph Franklin, present\nRegent Lavaughn Henry, present", "reading_order": 4 }, { "page": 5, "type": "TEXT", "location": { "l": 83.04, "t": 449.28, "r": 210, "b": 434.88 }, "text": "A quorum was declared.", "reading_order": 5 }, { "page": 5, "type": "TEXT", "location": { "l": 83.28, "t": 422.88, "r": 395.76, "b": 407.28 }, "text": "The minutes of the October 26, 2012 meeting was approved.", "reading_order": 6 }, { "page": 5, "type": "TITLE", "location": { "l": 83.04, "t": 396, "r": 125.76, "b": 383.04 }, "text": "Action:", "reading_order": 7, "level": 3 }, { "page": 5, "type": "TEXT", "location": { "l": 149.28, "t": 395.52, "r": 518.64, "b": 341.04 }, "text": "Action item: To change the name of the Student Affairs Committee to Student Success and Enrollment Management Committee. 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SGA and Student Life sponsored a three-day Men's Conference. SGA assisted in a mentoring project with students in the Upward Bound program and also assisted with a Thanksgiving Food Drive for the Frankfort residents. SGA also held a walk-through the dorms to express the importance of finishing the semester strong academically. 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To:Board of Regents\nStudent Success and Enrollment Management CommitteeDate:\nApril 26, 2013
From:Dr. Lorenzo L. Esters, Vice President
Subject:Executive Summary
Reason for Consideration:InformationalEnclosures: Yes
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Initiator:Dr. Lorenzo L. Esters, Vice President
Board Action Date:April 26, 2013
Effective Date:April 26, 2013
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Enrollment Services consists of the Green to Gold Program, Office of Admissions, Office of Student Financial Aid, Office of the Registrar and the Student One Stop Shop.", "reading_order": 3 }, { "page": 8, "type": "TEXT", "location": { "l": 82.32, "t": 414.72, "r": 497.28, "b": 384.48 }, "text": "A highlight of key division activities since the January 25, 2013 Board of Regents meeting include the following:", "reading_order": 4 }, { "page": 8, "type": "LIST_ITEM", "location": { "l": 99.12, "t": 368.16, "r": 524.88, "b": 276.72 }, "text": "A Division-wide SSEM Strategic Leadership Retreat was held on March 11 and 12, 2013. The retreat included a focus on team building, the development of a mission and vision statement, and the identification of key five year goals and objectives for the Division. The retreat also included faculty and staff from other areas of the university who are members of the newly formed Freshmen and Sophomore Year Experience Committee.", "marker": "-", "list_id": "L3", "level": 0, "reading_order": 5 }, { "page": 8, "type": "LIST_ITEM", "location": { "l": 99.84, "t": 260.4, "r": 493.68, "b": 230.64 }, "text": "The Division continues to work with its Strategic Enrollment Management consultant to enhance recruitment and marketing efforts.", "marker": "-", "list_id": "L3", "level": 0, "reading_order": 6 }, { "page": 8, "type": "TEXT", "location": { "l": 99.12, "t": 207.36, "r": 527.52, "b": 115.92 }, "text": "The Division has experienced an increase in applications for admission over last year. At this time last year the Office of Admissions had a total applicant pool of 3,624. To date, a total of 4,499 applications have been received. This represents a 24% increase over last year. The total number of acceptances at this time last year was 1,425 as compared to 2,523 acceptances this year to date. This represents a 77% increase.", "reading_order": 7 } ] }, { "page": 9, "items": [ { "page": 9, "type": "LIST_ITEM", "location": { "l": 99.6, "t": 703.68, "r": 529.2, "b": 672 }, "text": "The university hosted Spring Open House on April 20, 2013 with a total of 845 individuals pre-registered including high school and community college students.", "marker": "-", "list_id": "L3", "level": 0, "reading_order": 0 }, { "page": 9, "type": "LIST_ITEM", "location": { "l": 98.64, "t": 657.36, "r": 535.2, "b": 576 }, "text": "The Division has developed the “Gold Standard of Excellence Award,” which recognizes employees and/or departments for providing outstanding customer service, demonstrating workload competency and a commitment to accountability within the Division of Student Success and Enrollment Management. The employees in the newly developed Center for Academic Persistence and Excellence were the first recipients of the award.", "list_id": "L3", "level": 0, "reading_order": 1 }, { "page": 9, "type": "LIST_ITEM", "location": { "l": 99.12, "t": 564, "r": 521.04, "b": 509.04 }, "text": "The Division continues efforts to enhance programming to identify at-risk students and intervene proactively to enhance persistence and success. As a result, more students are being touched through individual advising/counseling sessions.", "marker": "-", "list_id": "L3", "level": 0, "reading_order": 2 }, { "page": 9, "type": "LIST_ITEM", "location": { "l": 99.36, "t": 496.8, "r": 527.28, "b": 451.68 }, "text": "The Division is focusing on student loan debt management and financial literacy by launching a new initiative in partnership with USAFunds. The effort is scheduled for launch in Fall 2013.", "marker": "-", "list_id": "L3", "level": 0, "reading_order": 3 }, { "page": 9, "type": "LIST_ITEM", "location": { "l": 98.88, "t": 428.16, "r": 533.28, "b": 352.32 }, "text": "The Division's Men of Excellence and Women of Excellence initiatives were launched this semester with several nationally recognized guests who visited the campus including actress and Professor Dr. Tonea Stewart, NBA champion Derek Anderson and famous physicians and twin brothers, Drs. Vince and Vance Moss.", "list_id": "L3", "level": 0, "reading_order": 4 }, { "page": 9, "type": "LIST_ITEM", "location": { "l": 99.12, "t": 329.04, "r": 515.04, "b": 283.2 }, "text": "Two additional officers, one full-time dispatcher and two part-time dispatchers have been hired. The Department is currently recruiting to fill the Lieutenant position that became vacant after a recent resignation.", "marker": "-", "list_id": "L3", "level": 0, "reading_order": 5 }, { "page": 9, "type": "TITLE", "location": { "l": 212.4, "t": 259.92, "r": 405.36, "b": 244.08 }, "text": "Departmental Activity Reports", "reading_order": 6, "level": 3 }, { "page": 9, "type": "TITLE", "location": { "l": 82.8, "t": 234.24, "r": 215.52, "b": 221.04 }, "text": "ENROLLMENT SERVICES", "reading_order": 7, "level": 3 }, { "page": 9, "type": "TEXT", "location": { "l": 82.08, "t": 216.72, "r": 535.68, "b": 124.8 }, "text": "The Office of Enrollment Services maintains as its primary mission the planning, implementation, coordination, monitoring and evaluation of a comprehensive enrollment management plan that fosters collaboration and promotes teamwork in the achievement of an academically enriched student population. Enrollment Services consists of the Green to Gold Program, Office of Admissions, Office of Student Financial Aid, Office of the Registrar and the Student One Stop Shop.", "reading_order": 8 } ] }, { "page": 10, "items": [ { "page": 10, "type": "TEXT", "location": { "l": 82.08, "t": 703.68, "r": 431.28, "b": 689.52 }, "text": "Programmatic Priorities/Strategies to support Student Success", "reading_order": 0 }, { "page": 10, "type": "TEXT", "location": { "l": 94.56, "t": 687.12, "r": 531.6, "b": 519.6 }, "text": "The university has experienced an increase in applications for admission over last year. At this time last year the Office of Admissions had a total applicant pool of 3,624 as compared to 4,499 applications received this year to date. This represents a 24% increase over last year. The total number of acceptances at this time last year was 1,425 as compared to 2,523 acceptances this year to date. This represents a 77% increase. The Office of Admissions is currently focusing on incomplete applications through mailings, telephone calls and emails in an effort to increase the yield. Efforts are focused on reaching incomplete applicants and assisting them with completing the application process and assisting accepted students with the enrollment process and submission of their housing deposits, where applicable.", "reading_order": 1 }, { "page": 10, "type": "TEXT", "location": { "l": 98.64, "t": 504, "r": 528.72, "b": 473.28 }, "text": "- The university hosted Spring Open House on April 20, 2013 with a total of 845 individuals pre-registered including high school and community college students.", "reading_order": 2 }, { "page": 10, "type": "TEXT", "location": { "l": 98.4, "t": 450.48, "r": 527.52, "b": 359.28 }, "text": "The university is launching a new partnership with USAFunds focused on Debt Management and Default Prevention for all KSU students. The initiative is designed to educate students on how to take control of their student loans and about managing their time and money. The tools provided through this effort will assist the university with staying in touch with borrowers to help them stay on track to successful loan repayments.", "reading_order": 3 }, { "page": 10, "type": "TEXT", "location": { "l": 99.36, "t": 335.28, "r": 527.52, "b": 307.44 }, "text": "The university's partnership with a Strategic Enrollment Management consultant is on-going. An update on the progress is as follows:", "reading_order": 4 }, { "page": 10, "type": "TEXT", "location": { "l": 134.4, "t": 295.44, "r": 525.12, "b": 213.84 }, "text": "Preliminary work on establishing strengths, weaknesses, opportunities and threats, along with current marketing, recruiting and retention strategies has been completed. The consultants have made over five visits to the campus this semester to include interviews with staff, faculty, and administrators and have presented several reports to the university related to the enhancement of recruitment, processes and marketing.", "reading_order": 5 }, { "page": 10, "type": "TEXT", "location": { "l": 134.4, "t": 202.32, "r": 527.04, "b": 149.04 }, "text": "The consultants presented at the Student Success and Enrollment Management Strategic Planning retreat held on March 11, 2013. 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