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KENTUCKY STATE UNIVERSITY BOARD OF REGENTS QUARTERLY MEETING

Thursday, March 7, 2019 1:00 p.m.

Board of Regents Room 2nd Floor Julian M. Carroll Academic Services Building Frankfort, Kentucky 40601

MINUTES *****

I. Call to Order

Chairperson Elaine Farris, Ed.D. called the meeting to order at 1:00 p.m.

II. Roll Call

President M. Christopher Brown II, Ph.D. conducted roll call:

Nine (9) Regents were in attendance; a quorum was established.

III. Adoption of the Agenda

MOTION by Regent McFayden:

Move the Board to adopt the agenda for the March 7th Board Meeting. Seconded by Regent Weaver and passed without dissent.

IV. Opening Remarks

Chairperson Farris gave her opening remarks.

Regent Harnice recognized that Regent Mindy Barfield arrived.

V. Approval of Minutes

MOTION by Regent Reynolds:

Move the Board to approve the Minutes of the December 6, 2018 Quarterly Meeting of the Board of Regents with a correction under Academic Affairs, Item B to read “confer degrees” instead of “transfer degrees” and approve the Minutes of the February 6, 2019 Special Called Meeting of the Board of Regents.

Seconded by Regent McFayden and passed without dissent.

VI. President's Quarterly Report

President Brown presented his Quarterly Report.

VII. Consent Agenda

• A.Approval of Federally Funded Land Grant Construction Projects
• B.Approval to Designate Hillcrest Manor as Hillcrest University Center
• C.Approval of Resolution to Confer Earned Academic Degrees

MOTION by Regent Weaver:

Move the Board to approve the Consent Agenda Items.

Seconded by Regent McFayden and passed without dissent.

VIII. Discussion Agenda

A. Academic Affairs

1. Action Item

a. Approval of Honorary Degree Candidate

MOTION by Regent Farris:

Move the Board to approve the award of an Honorary Doctorate of Humane Letters to Dr. Gwendolyn Boyd.

Seconded by Regent Reynolds and passed without dissent.

2. Information Items

Dr. Joseph H. Silver, President of Silver & Associates, gave an update on the Southern Association of Colleges and Schools Commission on Colleges' upcoming visit to KSU. Dr. Lucian Yates, Interim Provost and Vice President for Academic Affairs, updated the Board of Regents on Academic Innovations and Initiatives.

B. Brand Identity and University Relations

Ms. Clara Ross Stamps, Senior Vice President of Brand Identity and University Relations, provided updates on the Alumni Relations Survey, the campus website, the Quarterly Media and Brand Identity Report, and the Thorobreds of the Month.

C. Finance and Administration

1. Action Items

a. Approve Master Plan Scope Increase

MOTION by Regent Harnice:

Move the Board to approve the Scope Increase for the Campus Master Plan Project.

Seconded by Regent McFayden and passed without dissent

b. Approve Public-Private Partnership Provider

MOTION by Regent Farris:

Move the Board to approve CRM and EOP, consistent with the RFP Process approved by the State, as KSU's P3 Providers and to enter into contract negotiations.

Seconded by Regent Reddy and passed without dissent

c. Authorization to Sign Bank of America Financing Agreement

MOTION by Regent Harnice:

Move the Board to delegate final approval of the financing agreement for the Energy Performance Savings Contract to the Board Chairperson with the caveat that the final version be emailed to the Board prior to execution.

Seconded by Regent Farris and passed without dissent

d. Approve Bookstore Provider

MOTION by Regent Weaver:

Move the Board to approve Follett as the new bookstore provider. Seconded by Regent Reynolds and passed without dissent.

e. Approve Construction of the Quattro Cavalli

MOTION by Regent McFayden:

Move the Board to approve construction of the Quattro Cavalli. Seconded by Regent Farris and passed without dissent.

f. Approve Memorandum of Agreement with the Kentucky Council on Postsecondary Education

MOTION by Regent Weaver:

Move the Board to approve the Memorandum of Agreement with the Kentucky Council on Postsecondary Education. Seconded by Regent McFayden and passed without dissent

g. Approve Sextant Contract Increase

MOTION by Regent McFayden: Move the Board to approve the Sextant contract increase. Seconded by Regent Reddy and passed without dissent

2. Information Items

Douglas R. Allen II, CFO and Vice President of Finance and Business Affairs, gave an update on the 2019 Spring Enrollment Data, the Audit Findings Corrective Action Plan, the Quarterly Budget Update, and Quarterly Review of Campus Facilities and Priorities.

D. Governance

1. Action Item

a. Approval of Bell & Trice Enterprises Agreement

MOTION by Regent Barfield:

Move the Board to approve the contract of Bell & Trice Enterprises to include a provision regarding the disclosure of confidential information subject to the Kentucky Open Records Act. Seconded by Regent McFayden and passed without dissent

2. Information Items

Discussion regarding the Board Self-Evaluation was deferred until the June 2019 Quarterly Meeting. Ms. Rachelle Johnson, Director of Government Relations, presented an update on the 2019 Legislative Agenda.

E. Institutional Advancement

1. Action Items

• a.Approval of Revised Administrative Structure
• MOTION by Regent Barfield:
• Move the Board to approve the Revised Administrative Structure. Seconded by Regent McFayden and passed without dissent
• b.Approval of Memorandum of Understanding with the Kentucky State University Foundation

MOTION by Regent Barfield:

Move the Board to approve the Memorandum of Understanding with the Kentucky State University Foundation. Seconded by Regent McFayden and passed without dissent

2. Information Item

Ms. Wendy Kobler, Vice President of Institutional Advancement, and Dr. Kirk Pomper, Director of Land Grant Programs, gave an update on Ongoing Development Activities

F. Student Engagement and Success

Dr. Brown gave an update on the Exum Center.

IX. Closed Session

MOTION by Regent Barfield:

Move to go into Closed Session to discuss pending litigation and personnel matters pursuant to KRS 61.810 (1)(c) and KRS 61.810 (1)(f), respectively. Seconded by Regent McFayden and passed without dissent.

X. Open Session

MOTION by Regent McFayden:

Move the Board to reconvene in General Session.

Seconded by Regent Reddy and passed without dissent

XI. Campus Stakeholder Presentations

Dr. Joe Moffett presented the Faculty Senate Updates; Regent Michael Weaver presented the Student Government Updates; Mr. Travis Haskins presented the Staff Senate updates.

XII. Adjournment

MOTION by Regent McFayden:

Move the Board to adjourn at 5:05 p.m.

Seconded by Regent Jantzen and passed without dissent.

Submitted by:

Dr. M. Christopher Brown II, Board Secretary Kentucky State University Board of Regents

Approved with no corrections

___ Approved with corrections

Dr. Elaine Farris, Chair

Kentucky State University

Board of Regents