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Chairperson Elaine Farris, Ed.D. called the meeting to order at 1:03 p.m.

President M. Christopher Brown II, Ph.D. conducted roll call:

Eleven Regents were in attendance. Quorum was established.

MOTION by Regent Moffett:

Move the Board to adopt of the Agenda of the March 5, 2020 Quarterly Meeting of the Board of Regents.

Seconded by Regent Reddy and passed without dissent.

On behalf of the Board of Regents, Chairperson Farris extended heartfelt sympathy and condolences to the Thorobred family and to the family of Taviana West. The Board of Regents then held a moment of silence to honor the life and many contributions of Taviana West.

MOTION by Regent Felder:

Move to approve the Minutes of the December 5, 2019 Quarterly Meeting of the Board of Regents and Committees.

Seconded by Regent McDonald and passed without dissent.

President Brown presented the nominees for Bred of the Quarter Recognition: Donna Carter, Mia Jones, Amy Gamberg, James Obielodan, Cheryl Dunn, Leslye Johnson, Shuo Han, Lauren Graves, Christina McManus, Deonte Simmons, Gregory Anderson, Candace Raglin, Steven Owens, Delandual Conwell, Connie Douthitt, Leanna Morton, Erin Gilliam, Phillip Clay, Walter Malone, Paul Fallis, Elgie McFayden, Jonathon Sharp, Jordane Robinson, Christopher Davis, Rushetta Mason, and Christopher Benge.

Mia Jones was named the December Thorobred of Month, Shuo Han was named the January Thorobred of the Month, and Paul Fallis was named the February Thorobred of the Month.

Dr. Helen Smith informed the Board that the Faculty Senate Executive Committee has been working with Deputy Provost Sipes to update the policies in the Faculty Handbook and to make the policies more accessible online. She further stated that the Academic Policies Committee is developing a continuation of instruction policy in the event that KSU needs to close temporarily due to Coronavirus, the Curriculum Committee has put forth numerous course and program changes, and the Chair of the Budget Committee will sit with the Provost when she reviews the Academic Affairs Budget.

Dr. Smith stated that Provost Schneller expressed to the Faculty Senate that she is working with Human Resources on a salary study and a merit award structure. In support of these efforts, the Faculty Senate passed Faculty Senate Resolution 19-20-02. This Resolution addresses the KSU Faculty Senate Survey Evaluation Report Submitted to President Brown in July 2018 which indicated that KSU salaries are not competitive with similar institutions, that there are inequities due to race and gender, and that cost of living adjustments need to be made. Faculty salary adjustments have been discussed but there has been no improvement. The Faculty Senate encourages that the time of faculty contract renewals for AY 20-21 be used to address the issues of merit pay, cost of living raises, and salary equity adjustments.

Chairperson Farris requested that the Board be granted time for discussion before the new budget is brought to the Board for approval and requested that a special called meeting be held so the Board has time to ask questions and provide feedback.

Ms. Jasmin Thurman, Staff Senate President, spoke about the updates for Staff Senate. She reported that the Staff Senate will hold a semi-annual open house on March 17th in the Cooperative Extension Building and encouraged all staff to attend. She also reported that the Staff Relations Committee of the Staff Senate drafted a Sick Leave Sharing Proposal that was approved by the Senate submitted to Human Resources for consideration. Finally, the Staff Senate is still waiting on approval on the revised bylaws. Ms. Thurman stated that the new bylaws are needed in order to increase membership on staff senate.

Regent Kierra Donald, SGA President, distributed the new sketch and template for the Thorobred Mile and explained that the arrows were replaced with horseshoes. Regent Donald also reported the following: Two students were named recipients of the Revitalization Administration Scholarship and the date for the check presentation is being discussed. The Aunt Flow Program is being created to provide students access to feminine products around the clock. Dr. Shabazz is helping develop a student podcast to allow students' voices to be heard. There are plans for a mural in the tunnel by the bridge and the design is being created by students. The SGA reached out to Tennessee State University after they sustained damaged to their AG building in recent storms. KSU hosted the Kentucky Schools for Lunch after the Rally for Higher Education. Lastly, the SGA is working on a Student of the Week display within the Student Center and the Blue Room/Graffiti Room is being created.

President Brown commenced his Quarterly Report by announcing an increased campus focus on student mental health. Behavior Intervention Teams have been established and new counselors have been added to the staff. He then reported that Dr. Anthony Adams was selected for the SAS Global Forum HBCU Educator Award and Dr. Mary Barr received a National Endowment for the Humanities Grant, one of only two recipients in the state. President Brown then welcomed the Kentucky State University Cheerleading Team which was recently named the 2020 SIAC National Champions, the first cheerleading championship for Kentucky State University, and the team performed a cheer demonstration for the Board.

President Brown followed with an in-depth discussion of the remainder of his Quarterly Report. Highlights of the report included the Reaffirmation Letter from SACSCOC; physical plant updates, including the Mary Smith Clock Tower and Quattro Cavalli installations; SB 153; an update on the Strategic Plan revision; the January 27, 2020 Letter from the Auditor of Public Accounts; campus-wide performance assessments which have been completed by most units and will make employees eligible for merit increases and cost of living augments; KSU's presentation, at the request of Representative Tipton, to the Budget Review Subcommittee on Post-Secondary Education to discuss KSU's budget needs; KSU's application to COPLAC; and an update on the campus National Honor Societies Initiatives.

President Brown concluded his Quarterly Report with an announcement of public events on campus for March, April, and May.

Thursday, March 5, 2020 1:00 p.m. Board of Regents Room 2nd Floor Julian M. Carroll Academic Services Building Frankfort, Kentucky 40601

MINUTES *****

Regent Jantzen, Chair of the Academic Affairs Committee, called the meeting to order at 2:06 p.m.

Regent Dalton Jantzen, Chair Present Regent Mindy Barfield, Esq. Present Regent Kierra Donald Present Regent Elaine Farris, Ed.D. Present Regent Joe Moffett, Ph.D. Present Regent Roger Reynolds

Quorum was established.

MOTION by Regent Barfield:

Move the Committee to adopt the agenda of the March 5, 2020 meeting of the Academic Affairs Committee.

Seconded by Regent Reynolds and passed without dissent.

Action Item(s)

MOTION by Regent Moffett:

Move the Committee to approve four candidates for Faculty Promotion, two from the College of Agriculture, Communities, and the Environment and two from the Paul Blazer Library.

Seconded by Regent Farris and passed without dissent.

MOTION by Regent Moffett:

Move the Committee to approve two candidates for Faculty Tenure, one from the College of Agriculture, Communities, and the Environment and one from Humanities and Social Science.

Seconded by Regent Reynolds and passed without dissent.

MOTION by Regent Farris:

Move the Committee to award Honorary Degrees to Hon. Marc Morial and Bishop Joseph Warren Walker, III.

Seconded by Regent Barfield and passed without dissent.

MOTION by Regent Donald:

Move the Committee to award a Posthumous Degree to Taviana West. Seconded by Regent Moffett and passed without dissent.

MOTION by Regent Moffett:

Move the Committee to confer earned academic degrees for Spring 2020. Seconded by Regent Donald and passed without dissent.

Information Item(s):

Dr. Beverly Schneller, Acting Provost and Vice-President for Academic Affairs, provided an update on the status of the Faculty Handbook. Chairperson Farris requested clarification regarding whether or not the handbook revisions should be in Academic Affairs or at the university level. President Brown stated that the update is an information item because it is being revised in Academic Affairs but that it would be in the brought forth as an action item in the Governance Committee once it is finalized. Chairperson Farris then asked Dr. Schneller if Academic Affairs is revising the handbook in concert with other university policy revisions. Dr. Schneller stated that the policies in the Faculty Handbook are being revised in concert with other university policies to the extent that issues intersect. Chairperson Farris requested that the complete Faculty Handbook come before the Board for approval once the revisions are final.

President Brown then updated the Board about the Academic Structure Revision. He stated that there has been much discussion on campus about the restructure, but the restructure is still a work in progress. Additionally, it has not been vetted by the faculty as a whole. President Brown reported that he brought it to the Board as an information item due to all of the conversations about the issue on campus. Regent Jantzen also stated that there has been significant discussion about this issue and requested that all relevant parties be allowed to provide input for the restructure.

Regent Donald asked about the restructure's effect on curriculum. Dr. Schneller stated that it would not change curriculum and the purpose is to increase operational efficiency.

Regent Jantzen requested a detailed cost of each division by college, the number of employees, the salary, and the titles, and any details before the restructure is implemented. He also asked for an update regarding the AACSB Accreditation for the Business School. President Brown responded that it is not in KSU's best interest to move forward with this type of accrediting body.

MOTION by Regent Donald: Move the Academic Affairs Committee to adjourn. Seconded by Regent Farris and passed without dissent.

Thursday, March 5, 2020 1:00 p.m. Board of Regents Room 2nd Floor Julian M. Carroll Academic Services Building Frankfort, Kentucky 40601

MINUTES *****

Regent Reynolds, Chair of the Brand Identity and University Relations Committee, called the meeting to order at 2:45 p.m.

Quorum was established.

MOTION by Regent Banks:

Move the Committee to adopt the agenda of the March 5, 2020 Brand Identity and University Relations Committee Meeting.

Seconded by Regent Farris and passed without dissent.

Action Item(s) NONE

Information Item(s) Ms. Clara Ross Stamps, Senior Vice President of Brand Identity and University Relations, spoke about KSU's work with community partners, including the showing of Just Mercy at the Grand Theatre for Black History Month and KSU's participation with Senator Neal in the Selma reenactment which was followed by the showing of Selma at the Grand Theatre.

SVP Stamps next addressed the Quarterly Media and Brand Report. She stated that the popular social media hits centered on new campus construction, particularly the Facebook post titled “Talk about Time Post” regarding the new clock tower and the Twitter and Instagram Posts titled “What’s in a Name?” about the new pedway. SVP Stamps

concluded her report by acknowledging facilities for the hard work they put into university events. SVP Stamps also thanked CIO Wendy Dixie and the IT Department for the efforts put into the website migration. She stated that the work of KSU's IT Department on the website migration resulted in a cost savings to the university because the project did not have to be outsourced.

Regent Reynolds displayed a copy of Frank Magazine which featured Kentucky State University on the cover page and center page. Regent Harnice acknowledged that the branding of the KSU has come far since his time on the Board. Regents Banks stated that he has never been as proud of KSU and the branding.

MOTION by Regent Farris:

Move the Brand Identity and University Relations Committee to adjourn. Seconded by Regent House-Mansfield and passed without dissent.

Thursday, March 5, 2020 1:00 p.m. Board of Regents Room 2nd Floor Julian M. Carroll Academic Services Building Frankfort, Kentucky 40601

MINUTES *****

Regent Farris, Chair of the Executive and Audit Committee, called the meeting to order at 2:55 p.m.

Regent Elaine Farris, Chair Present Regent Ron Banks Present Regent Mindy Barfield Present Regent Paul Harnice Present Regent Dalton Jantzen Present Regent Roger Reynolds

Quorum was established.

MOTION by Regent Harnice:

Move the Committee to adopt the agenda of the March 5, 2020 Executive and Audit Committee Meeting.

Seconded by Regent Banks and passed without dissent.

Action Item(s):

Douglas R. Allen II, Executive Vice President for Finance and Administration and CFO, apprised the Board that remaining in Kentucky Retirement System and Kentucky Teacher Retirement System keeps KSU's contributions at forty-nine to forty-seven (49-47) percent, approximately 1.9 million per year. If KSU opts out of the current systems, contributions could reach ninety-three and one-tenth (93.1) percent. Regent Harnice asked, and received confirmation, that it is management's recommendation that KSU remain in both systems and that there is no indication that it would be a good idea to leave either system.

Move the Committee to approve that Kentucky State University continue with the Kentucky Retirement System (KRS).

Seconded by Regent Barfield and passed without dissent.

Move the Committee to approve that Kentucky State University continue with the Kentucky Teacher Retirement System (KTRS).

Seconded by Regent Barfield and passed without dissent.

Move the Committee to approve the proposal of the consultant, Raymond Cotton, to assist the Executive Committee/Board of Regents in reviewing and developing the presidential contract and the performance evaluation instrument.

Seconded by Regent Jantzen and passed without dissent.

Information Item(s) EVP Allen introduced the new Internal Auditor, Mr. James Harris, to the Committee and Mr. Harris explained his goals for his employment at KSU. Chairperson Farris requested the Annual Internal Audit Plan and the Internal Audit Charter, as outlined in the Gold Book, for the Committee to review.

MOTION by Regent Jantzen:

Move the Executive and Audit Committee to adjourn.

Seconded by Regent House-Mansfield and passed without dissent.

Thursday, March 5, 2020 1:00 p.m. Board of Regents Room 2nd Floor Julian M. Carroll Academic Services Building Frankfort, Kentucky 40601

MINUTES *****

Regent Mindy Barfield, Chair of the Finance and Administration Committee, called the meeting to order at 3:24 p.m.

Quorum was established.

MOTION by Regent Farris:

Move the Committee to adopt the agenda of the March 5, 2020 Finance and Administration Committee Meeting

Seconded by Regent Harnice and passed without dissent.

Action Item(s)

MOTION by Regent Harnice:

Move the Committee to approve a barn for beef cattle feeding trial at the Harold R. Benson Research and Demonstration Farm.

Seconded by Regent House-Mansfield and passed without dissent.

MOTION by Regent Harnice:

Move the Committee to approve the Cashnet contract extension. Seconded by Regent Reynolds and passed without dissent.

Move the Committee to approve the termination of the CCBCC Operations Agreement. Seconded by Regent House-Mansfield and passed without dissent.

Information Item(s) President Brown provided an update on Spring 2020 Enrollment Data. He reported that the fall to spring persistence rate is at seventy-six percent. The overall retention and graduation is increasing but there are some students who are not receiving services, an issue that needs to be addressed.

President Brown introduced the Quarterly Budget Update by reporting that KSU is 16,000 over budget and, as such, the Vice Presidents have agreed to cut their unit budgets. EVP Allen stated that as of December 31st, KSU's budget was favorable and that the necessary strides are being made to address the current budget situation. President Brown indicated that KHEAA dollars have not yet been received this year so revenues should increase once those monies are received. Regent Harnice and Regent Jantzen expressed caution about previous budget shortfalls occurring again and EVP Allen assured the Board that he monitors the budget on a monthly basis.

EVP Allen presented an update on capital projects. Regent Barfield inquired about funding for capital projects and EVP Allen responded that funding is mixture of state, federal, and agency funds.

MOTION by Regent Harnice:

Move the Committee to adjourn.

Seconded by Regent House-Mansfield and passed without dissent.

Thursday, March 5, 2020 1:00 p.m. Board of Regents Room 2nd Floor Julian M. Carroll Academic Services Building Frankfort, Kentucky 40601

MINUTES *****

Regent Harnice, Chair of the Governance Committee, called the meeting to order at 3:50 p.m.

Regent Paul Harnice, Chair Present Regent Mindy Barfield Present Regent Elaine Farris Present Regent Chandee Felder Present Regent Syamala Reddy Present Regent Roger Reynolds

Quorum was established.

Adoption of the Agenda

MOTION by Regent Felder: Move the Committee to adopt the agenda of the March 5, 2020 meeting of the Governance Committee. Seconded by Regent Farris and passed without dissent.

Action Item(s) NONE

Information Item(s): Dr. Micah Glenn, Coordinator of Board Operations Strategic Initiatives, provided the Committee with a review of changes made to The Gold Book: Bylaws of the Kentucky State University Board of Regents. He reported that there were five changes to the Gold Book at the December 2019 meeting, specifically a clarification of faculty member qualifications for the Board of Regents, an update to the date for posting of Board materials, a clarification of the appointment of the Secretary and Secretary compensation, a clarification of the Executive and Audit Committee roles and responsibilities, and a clarification of the Student Engagement and Campus Life Committee roles.

Regent Harnice requested that the lengthier items on the agenda be sent earlier to allow adequate time for review.

Chairperson Farris reminded the Board members to familiarize themselves with the Gold Book.

MOTION by Regent Reddy.

Move the Governance Committee to adjourn.

Seconded by Regent Reynolds and passed without dissent.

Thursday, March 5, 2020 1:00 p.m. Board of Regents Room 2nd Floor Julian M. Carroll Academic Services Building Frankfort, Kentucky 40601

MINUTES *****

Regent Banks, Chair of the Institutional Advancement Committee, called the meeting to order at 3:54 p.m.

Regent Ron Banks, Chair Present Regent Elaine Farris Present Regent Chandee Felder Present Regent Paul Harnice Present Regent Syamala Reddy Present Regent Roger Reynolds

Quorum was established.

MOTION by Regent Farris:

Move the Committee to adopt the agenda of the March 5, 2020 Meeting of the Institutional Advancement Committee

Seconded by Regent Harnice and passed without dissent.

Action Item(s) NONE

Information Item(s): Mr. Sean Ross, Director of Major Gifts, updated the Committee on KSU Giving Day. Mr. Ross stated that they ended the year at 41 percent faculty and staff giving. He also said that around 175 people attended the #BredsGive Day.

The Committee adjourned at 4:00 p.m.

Thursday, March 5, 2020 1:00 p.m. Board of Regents Room 2nd Floor Julian M. Carroll Academic Services Building Frankfort, Kentucky 40601

MINUTES *****

Regent Farris, Chair of the Student Engagement and Campus Life Committee, called the meeting to order at 4:00 p.m.

Regent Elaine Farris, Chair Present Regent Ron Banks Present Regent Kierra Donald Present Regent Chandee Felder Present Regent Paul Harnice Present Regent Dalton Jantzen Present

Quorum was established.

MOTION by Regent Harnice: Move the Committee to adopt the Agenda of the March 5, 2020 the Student Engagement and Campus Life Committee Meeting. Seconded by Regent Felder and passed without dissent.

Action Item(s) NONE

Information Item(s): Dr. Derek Greenfield, Vice President for Student Engagement and Campus Life, provided an update on the Student Engagement Improvements. He reported double numbers of students running for offices and royal court, all Divine Nine organizations are present on campus, Inclusive Excellence Training is being rolled out, the Honda All Star Challenge Team made the Great 48. President Brown stated that 86 and Mane recently opened to provide more dining options for students.

Chairperson Farris stated that many students have reached to her expressing interest in attending Kentucky State and is very pleased with the progress of student life on campus.

Regent Felder commended the progress on student mental health and asked if posters could be distributed listing the numbers of mental health resources. Regent Donald reported that these resources are also listed on the back of student ID's.

MOTION by Regent Felder:

Move the Student Engagement and Campus Life Committee to adjourn. Seconded by Regent Donald and passed without dissent.

MOTION by Regent Barfield: Move to reconvene after committee meetings. Seconded by Regent Harnice and passed without dissent.

Move to approve all committee actions and reports as stated in the committee meetings. Seconded by Regent Donald and passed without dissent.

Move to go into Executive Session to discuss personnel matters and pending litigation pursuant to KRS 61.810 (1) (c) (Kentucky Open Meetings Act).

Seconded by Regent House-Mansfield and passed without dissent.

MOTION by Regent Reddy: Move the Board to reconvene in General Session. Seconded by Regent Harnice and passed without dissent.

Move to Board to approve the settlement agreement to resolve Franklin Circuit Court Civil Action Nos. 15-CI-00446 and 19-CI-00569.

Seconded by Regent Reddy and passed without dissent.

Regent Harnice recused himself from the discussion of this matter and was not present for the vote.

Move to Board to approve the 2018-19 Presidential Performance Review Results. Seconded by Regent House-Mansfield and passed without dissent.

Regent Farris noted that the Board has thirty days to make the final report public.

Move to Board to approve the deletion of section 4.7 from the revised amendment to the President's contract addendum.

Seconded by Regent Barfield and passed without dissent.

MOTION by Regent Reddy:

Move the Board to adjourn.

Seconded by Regent House-Mansfield and passed without dissent.

Dr. M. Christopher Brown II, Board Secretary Kentucky State University

Board of Regents

X Approved with no corrections

___ Approved with corrections

Dr. Elaine Farris, Chair Kentucky State University

Kentucky State University

Board of Regents