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KENTUCKY STATE UNIVERSITY BOARD OF REGENTS ACADEMIC AFFAIRS COMMITTEE REGULAR MEETING

Meeting Was Conducted in Person and by Teleconference

Wednesday, April 3, 2024 10:00 a.m. EDT

Board of Regents Room Julian M. Carroll Academic Services Building, 2nd Floor 400 East Main Street Frankfort, Kentucky 40601 (Primary Physical Location)

MINUTES

*****

I. Call To Order

The Committee’s Chair, Regent Herman Walston, EdD, called the meeting to order at 10:05 a.m.

II. Roll Call

The Board's Secretary, Zachary Atwell, called the roll:

Regent Herman Walston, Chair Present Regent Charles Moyer, Co-Chair Present Regent Ernie Fletcher Not Present Regent Savion Briggs Present

Three (3) Regents were in attendance and present at roll call. A quorum was therefore established.

III. Approval of the Agenda

MOTION by Regent Moyer:

Move the Committee to approve the agenda of the April 3, 2024, regular meeting of the Academic Affairs Committee.

Seconded by Regent Briggs and passed without dissent.

IV. Information Items

All information items were presented by Dr. Michael Dailey, Interim Provost, and Dr. Scott Wicker, Interim Vice Provost.

A. Update Regarding Student Performance

Dr. Wicker provided a comparison between Spring 2024 and Spring 2023 midterm grades as well as a student academic performance analysis spanning 2019–2023. He also identified departmental DFW rates from 2019–2023 and discussed DFW rate-related issues.

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B. Spring 2024 Graduation Discussion

Dr. Wicker reported 327 students are eligible to participate in the graduation ceremony being held on May 10. Due to the large number of graduates and families, the graduation ceremony is currently scheduled to be held outside.

Regent Walston asked whether the number of students eligible for graduation might still increase.

Regent Hatchett sought additional information regarding high school students who had been taking courses at KSU and were going to be graduating this spring.

Regent Briggs queried whether there were any updates regarding commencement speakers.

Regent Dukes inquired whether anything was being done to curb stepping and other actions that distract from commencement. A deeper discussion followed regarding student celebrations during the graduation ceremony.

C. Proposed Summer 2024 Course Offerings

Dr. Dailey reported that summer courses would be offered on campus and online. Also, the transition to the new learning management system, Canvas, will be tested this summer before it is fully rolled out in the fall. All classes, regardless of the semester or session, must still meet a minimum enrollment of 15 students for the class to be held.

Regent Walston asked whether independent study courses would still be allowed since they do not meet that 15-student minimum requirement.

D. Dual Credit Report and Future Plans

Dr. Wicker stated that the Dual Credit Office has met with over thirty high schools and reported on specific high school partnerships. The Dual Credit Office received a mini grant from CPE to host an on-campus event for dual credit students. Further, a four-week residential Summer STEM Academy is being planned.

As to the mini grant from CPE, Chair Walston inquired whether it is to be used for planning and orientation or for students to take courses. Chair Walston also queried whether students attending the dual credit orientation would be coming from the high school partnerships that Dr. Wicker had identified and whether multiple orientation sessions were being planned.

E. Accreditation Update

Dr. Wicker thanked the Committee for approving three substantive change prospectuses. He also explained that the University’s accrediting body, SACSCOC, has placed KSU on warning status. A monitoring report is due in September 2024, and a SACSCOC special committee team will be on campus in October. Dr. Wicker stressed the importance of having the FY 2022 and 2023 audits completed and submitted as part of the monitoring report due in September 2024.

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Chair Walston inquired into the status of the FY22 and FY23 audits.

F. Update on Whitney M. Young, Jr. Honors Collegium and Honors Student Policy Update

Dr. Dailey and Dr. Wicker have been collaborating with Dr. Brogan, the new program coordinator, to redesign, refocus and reimagine the honors program. Proposed changes include increasing the cumulative GPA requirement, revising the mission and vision statements, and updating the core values statement, as well as qualifications/eligibility requirements. Dr. Wicker also recommended that the Board consider developing a dedicated budget for the Honors Collegium and stated that more details would be provided to the full Board at a later date.

Chair Walston asked where the program is currently housed.

G. Advisory Council Charter

Moving ahead, Dr. Wicker provided an update on the Advisory Council Charter development. He proposed the development of an Advisory Council Charter template, which will be used to establish advisory councils to support divisions, colleges, and schools. Dr. Wicker welcomed feedback on the template document.

H. Faculty Needs for Fall 2024 and Spring 2025

Dr. Dailey and Dr. Wicker discussed faculty needs for Fall 2024 and Spring 2025, relative to MIP objective 4.12.1 and SACSCOC requirements.

I. Update on Faculty Tenure & Promotion

Dr. Dailey noted that the University is still under the guidance of MIP and HB 250, so tenure and promotion is still paused. He also explained that resuming the process depends heavily upon having sustainable revenue coming in (as well as meeting other requirements of HB 250 and the MIP); therefore, reaching the goal of 3,000 students enrolled in the fall is critically important. A revised tenure and promotion policy is underway.

Chair Walston requested that Dr. Dailey continue to provide updates regarding the status of faculty tenure and promotion.

J. Update on Faculty Evaluation Process

Dr. Dailey stated that the annual evaluation process is now a part of the expectations of KSU and is still part of the MIP. Deans are to have completed their review by April 5, and Dr. Dailey's final review will occur by April 20, 65-70% of the items are completed. Dr. Dailey expressed concern about inflation or heavy scoring.

Chair Walston inquired whether the faculty members would have an opportunity at each level of the evaluation process to clarify or respond to results of each particular section, and to discrepancies rising to the level of review by the Provost.

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K. Enrollment Projections for Fall 2024

Dr. Wicker reported that the Fall 2024 total enrollment headcount target is 4,348. To date, KSU has met 1% attainment as to incoming freshmen. Dr. Wicker anticipates that we will meet our overall goal.

Chair Walston asked whether student services and housing had been coordinated with fall enrollment projections to avoid issues in accommodating all incoming students.

L. University Grants Discussion

Dr. Wicker explained that the University is unable to begin the indirect costs and total modified conversion process until the FY23 audit is completed. Once the audit is completed, though, an RFP can be issued to secure an outside vendor to assist with the process of transitioning from indirect costs to total modified costs.

Chair Walston queried why an outside vendor is needed to assist with the process, and whether the proposed indirect cost rate would be a percentage of salary or of the whole grant. Dr. Dailey responded that the proposal is to move away from the indirect cost rate into a total modified cost to achieve a better return on investment.

M. Organizational Chart Discussion

Dr. Dailey shared an updated organizational chart for the Division of Academic and Student Affairs, reflecting the restructuring of colleges.

Chair Walston inquired when a full University-wide organizational chart would be available.

N. Policies Discussion

Dr. Dailey shared several proposed policies relative to the online program. He anticipated having the policies finalized by next week so they can formatted into the University’s policy template and presented for Board review at the upcoming quarterly meeting.

Chair Walston asked whether faculty members would be able to engage in face-to-face teaching as well as online teaching.

O. Faculty Accolades

Dr. Dailey recognized the value of celebrating faculty members who are excelling, and shared steps being taken to recognize those actions and accomplishments. Further, he inquired whether there might be an opportunity at Board meetings to recognize and celebrate faculty accomplishments across all colleges, demonstrating appreciation for their contributions to student learning.

V. Recommended Action Items

All recommended action agenda items were to be presented by Provost Dailey and Vice Provost Wicker. However, a quorum was lost when Regent Briggs left the meeting to catch a flight. Therefore, the Committee was unable to take action on the following agenda items.

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Chair Dukes queried whether the items could be presented to the Board at the next meeting for approval as a standard action item. Attorney Atwell responded affirmatively and stated that any in-depth discussion of these items should occur at that time.

Approval of Dual Credit Tuition Waiver
Approval to Create a “Welcome Back” Institutional Aid Scholarship for Previously Enrolled KSU Adult Learners

C. Approval of Resolution to Confer Earned Academic Degrees

VI. Adjournment