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KENTUCKY STATE UNIVERSITY BOARD OF REGENTS REGULAR MEETING
*** Meeting Was Conducted in Person and by Teleconference *** Friday, June 14, 2024 10:00 a.m. EDT
Board of Regents Room Julian M. Carroll Academic Services Building, 2nd Floor 400 East Main Street Frankfort, Kentucky 40601 (Primary Physical Location)
MINUTES *****
I. Call to Order
The Board's Chair, Regent Tammi Dukes, called the meeting to order at 10:06 a.m.
II. Roll Call
The Board's Secretary, Zachary Atwell, called the roll:
Regent Tammi Dukes, Chair Present
Regent Michael Adams, Jr., Vice Chair Not Present
Regent Edward Fields Present
Regent Ernie Fletcher, MD Not Present
Regent Edward Hatchett, Esq. Present
Regent Jason Moseley Present
Regent Charles Moyer, PhD Present
Regent Robert Ramsey, Sr. Present
Regent Herman Walston, EdD Present
Regent Savion Briggs Present
Eight (8) Regents were in attendance and present at roll call. A quorum was therefore established. Regent Adams joined shortly after roll call.
III. Approval of the Agenda
MOTION by Regent Walston:
Move the Board to approve the agenda of the June 14, 2024, meeting of the Board of Regents.
Seconded by Regent Briggs and passed without dissent.
IV. Consent Agenda
A. Minutes from Previous Board and Committee Meetings
i. April 19, 2024, Board Meeting Minutes
- May 1, 2024, Board Meeting Minutes
- May 8, 2024, Board Meeting Minutes
- May 28, 2024, Finance & Audit Committee and Investment & Advancement Committee Joint Meeting Minutes
- May 29, 2024, Academic Affairs Committee Meeting Minutes
Next, Chair Dukes called for a motion to approve the minutes from the previous Board and Committee Meetings identified above.
MOTION by Regent Moyer:
Move the Board to approve the minutes from previous Board and Committee meetings.
Seconded by Regent Hatchett and passed without dissent.
V. Information Items
A. University Senate Reports
i. Faculty Senate Report
This agenda item was tabled as Dr. Shannon Brogan, Acting Faculty Senate President, was unable to attend due to teaching commitments.
ii. Staff Senate Report
Mr. Delandual Conwell, Staff Senate President, presented this agenda item. Mr. Conwell identified several new staff members and reported the status of the upcoming Staff Senate cookbook. The review of the Staff Senate bylaws is nearly complete, and work continues on the Staff Senate website updates.
Hearing no questions, Chair Dukes thanked Mr. Conwell for his presentation.
iii. SGA Report
The SGA report was presented by Regent Savion Briggs, who began by thanking everyone who had assisted the SGA board as they continue to strive for success. Regent Briggs noted that the SGA constitution has been updated and discussed upcoming changes to the SGA advisory system. The SGA office has moved, and Regent Briggs requested additional updates to their space and equipment to ensure that the SGA can function as efficiently and effectively as possible.
Chair Dukes inquired whether the SGA advisors would have access to the system that manages the student wraparound services.
Regent Walston asked whether the SGA advisory system was connected in any manner to Dr. Mayberry.
B. Written Reports Submitted by University Administration
Chair Dukes explained that prior to the meeting, the Board had been provided with a list of all department and college updates and accomplishments occurring over the past year. She requested that any questions regarding those items be posed directly to the appropriate department or college.
C. FY 2025 Budget Discussion
Next, Ms. Vicki Dunaway, VP, Finance & Administration, and CFO, led the FY 2025 budget discussion. Ms. Dunaway reported that a new Budget Director has been hired, then shared an overview of the 24–25 budget, noting that budget priorities and initiatives will focus upon recruitment, retention, and relationships.
As to the scholarship allowance, Regent Moyer asked whether it would be spread evenly across the four-year student body.
Regent Ramsey queried how often the University issues an RFP for banking.
As to housing and dining, Regent Adams asked whether income from housing was based upon incoming students and inquired as to the bases for dining and food costs.
Chair Dukes asked whether some of the dining revenue difference between FY 2024 and the proposed budget for FY 2025 was related to students living off campus who did not have meal plans.
Ms. Dunaway continued the presentation with a discussion of budgetary challenges and opportunities.
Regent Hatchett requested that Ms. Dunaway elaborate upon a recent CPE report indicating that student accounts receivable increased from $1.8 million on April 30, 2023 to $2.5 million on April 30, 2024, specifically asking what portion of that was due to an enrollment increase and what part was due to the University's continuing failure to collect accounts receivable.
Regent Hatchett queried whether the University had budgeted for uncollectability last year and also inquired whether there was a relationship between uncollectability and the subject under discussion.
Regent Moseley noted that athletics coaches who are getting guaranteed games and guaranteed funds are not seeing all those funds being put back into athletics, and inquired why those funds are not being returned to athletics, especially since their budget is being cut.
Following Ms. Dunaway’s presentation, President Akakpo requested the Board’s permission to provide a one-time pay adjustment for employees. Regent Walston queried whether the upcoming personnel actions would need to be revised if the request was approved.
Regent Hatchett inquired whether President Akakpo would provide the Board with a future update as to the proposed one-time pay adjustment amount.
Regent Ramsey sought clarification as to the one-time payment adjustment amounts that President Akakpo proposed, inquiring why the proposal was not for a percentage of the employee's pay rather than a flat rate.
Chair Dukes called for a motion to award one-time payments of up to $2,000 to all staff and personnel.
MOTION by Regent Hatchett:
Move the Board to approve the awarding of one-time payments of up to $2,000 to all staff and personnel.
Seconded by Regent Walston and passed without dissent.
D. Filled Position Update
This agenda item was presented by VP Dunaway as Ms. Candace Raglin, Director of Human Resources, was unable to attend. Ms. Dunaway reported positions that had been filled from April 20 to the current date, totaling $1.1 million.
Hearing no questions, Ms. Dunaway concluded her presentation.
E. Board Committees Discussion
Chair Dukes presented this agenda item, beginning with a discussion of the makeup of the committees.
Regent Moyer inquired why it has taken so long to fill the currently vacant Regent position, and when that might occur.
Next, Chair Dukes led a discussion regarding the creation of an Athletics Committee and/or Athletics Council and recapped previous discussions.
Regent Ramsey inquired as to the difference between an Athletics Committee and Athletics Council.
Regent Walston queried whether an Athletics Council would be a part of the Board or be within the University.
Chair Dukes then called for a motion to approve the creation of the Athletics Committee.
MOTION by Regent Fields:
Move the Board to approve the creation of the Athletics Committee.
Seconded by Regent Briggs and passed without dissent.
F. Policies Discussion
Attorney Atwell led the policies discussion, stating that 52 new and revised policies would be uploaded to the University’s Interim Policies webpage for a thirty-day comment period. This will allow Regents ample time to review the policies and submit feedback prior to their submission for formal approval at the August Board meeting.
VI. Action Items
A. Finance & Administration
Chair Dukes requested that all Finance & Administration action items be presented prior to calling for a motion to approve them under a single vote.
i. Approval of Increased Expenditures for the Blazer Hall Renovation Project
This agenda item was presented by Ms. Jennifer Linton, Director of Capital Planning & Facilities Management.
- ii. Approval of Increased Expenditures for the Bradford Hall Renovation Project
Director Linton presented this agenda item.
Regent Walston asked whether individuals involved with the accreditation reaffirmation of the business and music programs had been consulted regarding renovations needed to support that process.
Regent Ramsey inquired into the source of funding for the increased renovation expenditures.
Chair Dukes queried under whose purview does the Bradford Hall auditorium sound system fall.
iii. Approval of Chandler Hall Renovation Project
Director Linton presented this agenda item.
- iv. Election for Kentucky State University to Manage, Administer, and Contract for Capital Projects
This agenda item was presented by Director Linton.
Chair Dukes sought clarification as to the advantages of KSU managing its own capital construction projects. President Akakpo expanded upon Director Linton's response.
Regent Adams inquired into the additional staff needed for this undertaking.
Regent Fields asked whether KSU would be required to hire construction project managers.
Chair Dukes queried whether the Finance Cabinet was the same Cabinet that had signed off on the new dorm.
v. Approval of Bucks for Brains Request and Match
Ms. Tonya Walker, Controller, presented this agenda item.
Regent Walston asked whether Title III funds would be used for a portion of or all matching funds.
Regent Moyer inquired into the expected return from a budgetary perspective.
vi. Approval of Pending Personnel Actions
This agenda item was presented by VP Dunaway as HR Director, Ms. Candace Raglin was unable to attend.
Regent Walston inquired into the source of funding for the five Grant Writer positions.
vii. Approval of 2024-2025 Tuition and Fee Schedule
This agenda item was presented by VP Dunaway.
Regent Fields asked when Combs Hall would come back online.
Regent Briggs queried whether washers and dryers also would be updated during dorm renovations.
Regent Walston inquired into the status of the Red Barn.
Following VP Dunaway’s presentation, Chair Dukes called for a motion to approve all Finance & Administration action items that had been presented, adding the approval of the FY 24-25 budget as an action item.
MOTION by Regent Moyer:
Move the Board to approve all Finance & Administration action items, including the approval of the FY 24–25 budget.
Seconded by Regent Briggs and passed without dissent.
Subsequently, Chair Dukes called for a motion to take a brief recess.
MOTION by Regent Walston:
Move the Board to take a five-minute recess.
Seconded by Regent Fields and passed without dissent.
B. Institutional Advancement & External Relations
When the Board returned from its five-minute recess, Vice-Chair Michael Adams announced that he would be conducting the remainder of the meeting as Chair Dukes had to leave. Vice-Chair Adams then called for a motion to return from recess:
MOTION by Regent Briggs:
Move the Board to return from recess.
Seconded by Regent Ramsey and passed without dissent.
i. Approval of Revisions to Endowment Investment and Spending Policy
Vice-Chair Adams called for a motion to table this agenda item until the next meeting.
MOTION by Regent Hatchett:
Move the Board to table action item 6B until the next meeting.
Seconded by Regent Moyer and passed without dissent.
VII. Closed Session
Next, the Board entered a closed session to discuss pending and possible litigation, pursuant to KRS 61.810(1)(c).
MOTION by Regent Walston:
Move the Board to enter a closed session.
Seconded by Regent Ramsey and passed without dissent.
VIII. Closing Remarks
When the Board returned from closed session, Vice-Chair Adams stated that no action had been taken in closed session and called for a motion to enter an open session:
MOTION by Regent Walston:
Move the Board to enter an open session.
Seconded by Regent Fields and passed without dissent.
Vice-Chair Adams concluded the meeting by extending his thanks to the Board of Regents and University faculty and staff for their work in moving the University forward. He also thanked CPE for its collaboration in advancing KSU's mission, and expressed his gratitude for Kentucky State University students.
IX. Adjournment
MOTION by Regent Adams:
Move the Board to adjourn.
Seconded by Regent Briggs and passed without dissent.
The meeting was adjourned at 12:49 p.m.