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KENTUCKY STATE UNIVERSITY BOARD OF REGENTS SPECIAL CALLED MEETING

*** Meeting Was Conducted in Person and by Teleconference *** December 18, 2023 2:00 p.m. EST

Board of Regents Room Julian M. Carroll Academic Services Building, 2nd Floor 400 East Main Street Frankfort, Kentucky 40601 (Primary Physical Location)

MINUTES *****

I. Call To Order

The Board's Chair, Regent Tammi Dukes, called the meeting to order at 2:03 p.m.

II. Roll Call

The Board's Secretary, Zachary Atwell, called the roll:

Regent Tammi Dukes, Chair Present

Regent Michael Adams, Jr., Vice Chair Present

Regent Edward Fields Present

Regent Ernie Fletcher, MD Present

Regent Edward Hatchett, Esq. Present

Regent Jason Moseley Not Present

Regent Charles Moyer, PhD Present

Regent Robert Ramsey, Sr. Present

Regent Herman Walston, EdD Present

Regent Savion Briggs Not Present

Eight (8) Regents were in attendance and present at roll call. A quorum was therefore established.

III. Approval of the Agenda

MOTION by Regent Walston:

Move the Board to approve the agenda of the December 18, 2023, special meeting of the Board of Regents.

Seconded by Regent Hatchett and passed without dissent.

IV. Approval of Policies

This agenda item was presented by Chair Dukes, who identified the policies being presented for approval as:

A. Endowment Investment and Spending Policy

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IT Audit & Accountability Policy

IT Security Policy

IT Password Policy

Background Check Policy

Mission Statement Policy

Open Records Policy

Outside Employment and Activities Policy

Returned Check Policy

Transcript Request Policy

Visiting and Non-matriculating Students Policy

L. Clear Bag Policy

Noting that the Regents had received all policies in advance of the meeting, Chair Dukes opened the floor for questions and discussion.

Regent Ramsey queried whether policy approval dates would be updated.

Regent Walston asked whether University faculty or staff members had provided input as to changes and updates being made to existing policies.

As to the Clear Bag Policy, Chair Dukes inquired how students would be affected by incurring the cost of a clear bag.

Hearing no further questions or discussion, Chair Dukes called for a motion to approve all policies identified in agenda item IV. (A-L).

MOTION by Regent Fletcher:

Move the Board to approve the policies included in agenda item IV. (A-L).

Seconded by Regent Ramsey and passed without dissent.

V. Approval of Meeting Dates

This agenda item was presented by Chair Dukes, who opened the floor for discussion of the proposed meeting schedule for FY 2024.

MOTION by Regent Fletcher:

Move the Board to approve the Board and Committee meeting dates.

Second by Regent Moyer and passed without dissent.

VI. Adjournment

MOTION by Regent Walston:

Move the Board to adjourn.

Seconded by Regent Ramsey and passed without dissent.

The meeting was adjourned at 2:16 p.m.

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Submitted by:

Zachary Atwell, Secretary Board of Regents Kentucky State University

Regent Tammi Dukes, Chair Board of Regents Kentucky State University

Approved with no corrections

Approved with corrections