[ { "page": 1, "items": [ { "page": 1, "type": "TITLE", "location": { "l": 157.68, "t": 720.48, "r": 452.64, "b": 694.56 }, "text": "KENTUCKY STATE UNIVERSITY BOARD OF REGENTS\nSPECIAL CALLED MEETING", "reading_order": 0, "level": 1 }, { "page": 1, "type": "TITLE", "location": { "l": 148.56, "t": 678.96, "r": 462.24, "b": 625.92 }, "text": "*** Meeting Was Conducted in Person and by Teleconference ***\nDecember 18, 2023\n2:00 p.m. EST", "reading_order": 1, "level": 1 }, { "page": 1, "type": "TITLE", "location": { "l": 172.32, "t": 613.2, "r": 438.72, "b": 545.76 }, "text": "Board of Regents Room\nJulian M. Carroll Academic Services Building, 2nd Floor\n400 East Main Street\nFrankfort, Kentucky 40601\n(Primary Physical Location)", "reading_order": 2, "level": 1 }, { "page": 1, "type": "TEXT", "location": { "l": 255.6, "t": 532.8, "r": 357.12, "b": 509.76 }, "text": "MINUTES\n*****", "reading_order": 3 }, { "page": 1, "type": "TITLE", "location": { "l": 69.12, "t": 484.08, "r": 174.96, "b": 471.36 }, "text": "I. Call To Order", "reading_order": 4, "level": 2 }, { "page": 1, "type": "TEXT", "location": { "l": 104.4, "t": 461.76, "r": 458.64, "b": 448.32 }, "text": "The Board's Chair, Regent Tammi Dukes, called the meeting to order at 2:03 p.m.", "reading_order": 5 }, { "page": 1, "type": "TITLE", "location": { "l": 69.84, "t": 440.16, "r": 150, "b": 427.68 }, "text": "II. Roll Call", "reading_order": 6, "level": 2 }, { "page": 1, "type": "TEXT", "location": { "l": 105.84, "t": 417.12, "r": 338.16, "b": 404.4 }, "text": "The Board's Secretary, Zachary Atwell, called the roll:", "reading_order": 7 }, { "page": 1, "type": "TEXT", "location": { "l": 106.08, "t": 395.76, "r": 358.8, "b": 383.28 }, "text": "Regent Tammi Dukes, Chair Present", "reading_order": 8 }, { "page": 1, "type": "TEXT", "location": { "l": 106.56, "t": 382.08, "r": 358.08, "b": 370.08 }, "text": "Regent Michael Adams, Jr., Vice Chair Present", "reading_order": 9 }, { "page": 1, "type": "TEXT", "location": { "l": 106.56, "t": 368.4, "r": 358.8, "b": 356.4 }, "text": "Regent Edward Fields Present", "reading_order": 10 }, { "page": 1, "type": "TEXT", "location": { "l": 106.56, "t": 355.68, "r": 358.8, "b": 343.44 }, "text": "Regent Ernie Fletcher, MD Present", "reading_order": 11 }, { "page": 1, "type": "TEXT", "location": { "l": 106.32, "t": 342, "r": 359.04, "b": 329.76 }, "text": "Regent Edward Hatchett, Esq. Present", "reading_order": 12 }, { "page": 1, "type": "TEXT", "location": { "l": 106.08, "t": 328.32, "r": 377.52, "b": 316.32 }, "text": "Regent Jason Moseley Not Present", "reading_order": 13 }, { "page": 1, "type": "TEXT", "location": { "l": 106.08, "t": 315.6, "r": 359.52, "b": 303.12 }, "text": "Regent Charles Moyer, PhD Present", "reading_order": 14 }, { "page": 1, "type": "TEXT", "location": { "l": 106.32, "t": 302.4, "r": 358.8, "b": 290.16 }, "text": "Regent Robert Ramsey, Sr. Present", "reading_order": 15 }, { "page": 1, "type": "TEXT", "location": { "l": 106.56, "t": 288.72, "r": 360.24, "b": 276.24 }, "text": "Regent Herman Walston, EdD Present", "reading_order": 16 }, { "page": 1, "type": "TEXT", "location": { "l": 106.08, "t": 275.52, "r": 376.8, "b": 261.84 }, "text": "Regent Savion Briggs Not Present", "reading_order": 17 }, { "page": 1, "type": "TEXT", "location": { "l": 105.6, "t": 248.88, "r": 523.68, "b": 235.44 }, "text": "Eight (8) Regents were in attendance and present at roll call. A quorum was therefore established.", "reading_order": 18 }, { "page": 1, "type": "TITLE", "location": { "l": 69.6, "t": 227.52, "r": 219.6, "b": 214.56 }, "text": "III. Approval of the Agenda", "reading_order": 19, "level": 2 }, { "page": 1, "type": "TEXT", "location": { "l": 105.6, "t": 206.4, "r": 244.8, "b": 193.92 }, "text": "MOTION by Regent Walston:", "reading_order": 20 }, { "page": 1, "type": "TEXT", "location": { "l": 104.88, "t": 192.24, "r": 542.4, "b": 166.56 }, "text": "Move the Board to approve the agenda of the December 18, 2023, special meeting of the Board of Regents.", "reading_order": 21 }, { "page": 1, "type": "TEXT", "location": { "l": 104.88, "t": 165.84, "r": 355.92, "b": 152.64 }, "text": "Seconded by Regent Hatchett and passed without dissent.", "reading_order": 22 }, { "page": 1, "type": "TITLE", "location": { "l": 69.84, "t": 144.72, "r": 202.8, "b": 132.24 }, "text": "IV. Approval of Policies", "reading_order": 23, "level": 2 }, { "page": 1, "type": "TEXT", "location": { "l": 104.64, "t": 123.84, "r": 541.92, "b": 96.24 }, "text": "This agenda item was presented by Chair Dukes, who identified the policies being presented for approval as:", "reading_order": 24 }, { "page": 1, "type": "TITLE", "location": { "l": 105.36, "t": 88.56, "r": 339.36, "b": 75.84 }, "text": "A. Endowment Investment and Spending Policy", "reading_order": 25, "level": 2 } ] }, { "page": 2, "items": [ { "page": 2, "type": "LIST_ITEM", "location": { "l": 108.05, "t": 719.95, "r": 280.0583, "b": 707.575 }, "text": "IT Audit & Accountability Policy", "marker": "B.", "list_id": "L1", "level": 0, "reading_order": 0 }, { "page": 2, "type": "LIST_ITEM", "location": { "l": 108.05, "t": 706.7, "r": 209.3852, "b": 694.325 }, "text": "IT Security Policy", "marker": "C.", "list_id": "L1", "level": 0, "reading_order": 1 }, { "page": 2, "type": "LIST_ITEM", "location": { "l": 108.05, "t": 693.2, "r": 216.6763, "b": 680.825 }, "text": "IT Password Policy", "marker": "D.", "list_id": "L1", "level": 0, "reading_order": 2 }, { "page": 2, "type": "LIST_ITEM", "location": { "l": 108.05, "t": 679.93, "r": 247.1133, "b": 667.555 }, "text": "Background Check Policy", "marker": "E.", "list_id": "L1", "level": 0, "reading_order": 3 }, { "page": 2, "type": "LIST_ITEM", "location": { "l": 108.05, "t": 666.43, "r": 244.1103, "b": 654.055 }, "text": "Mission Statement Policy", "marker": "F.", "list_id": "L1", "level": 0, "reading_order": 4 }, { "page": 2, "type": "LIST_ITEM", "location": { "l": 108.05, "t": 653.18, "r": 224.3653, "b": 640.805 }, "text": "Open Records Policy", "marker": "G.", "list_id": "L1", "level": 0, "reading_order": 5 }, { "page": 2, "type": "LIST_ITEM", "location": { "l": 108.05, "t": 639.68, "r": 324.2782, "b": 627.305 }, "text": "Outside Employment and Activities Policy", "marker": "H.", "list_id": "L1", "level": 0, "reading_order": 6 }, { "page": 2, "type": "LIST_ITEM", "location": { "l": 108.05, "t": 626.43, "r": 233.3413, "b": 614.055 }, "text": "Returned Check Policy", "marker": "I.", "list_id": "L1", "level": 0, "reading_order": 7 }, { "page": 2, "type": "LIST_ITEM", "location": { "l": 108.05, "t": 613.18, "r": 247.2413, "b": 600.805 }, "text": "Transcript Request Policy", "marker": "J.", "list_id": "L1", "level": 0, "reading_order": 8 }, { "page": 2, "type": "LIST_ITEM", "location": { "l": 108.05, "t": 599.65, "r": 347.5942, "b": 587.275 }, "text": "Visiting and Non-matriculating Students Policy", "marker": "K.", "list_id": "L1", "level": 0, "reading_order": 9 }, { "page": 2, "type": "LIST_ITEM", "location": { "l": 106.32, "t": 586.08, "r": 205.92, "b": 573.12 }, "text": "L. Clear Bag Policy", "marker": "L.", "list_id": "L1", "level": 0, "reading_order": 10 }, { "page": 2, "type": "TEXT", "location": { "l": 105.6, "t": 564.48, "r": 540.96, "b": 538.56 }, "text": "Noting that the Regents had received all policies in advance of the meeting, Chair Dukes opened the floor for questions and discussion.", "reading_order": 11 }, { "page": 2, "type": "TEXT", "location": { "l": 105.6, "t": 530.64, "r": 420.72, "b": 516.48 }, "text": "Regent Ramsey queried whether policy approval dates would be updated.", "reading_order": 12 }, { "page": 2, "type": "TEXT", "location": { "l": 105.36, "t": 509.04, "r": 541.2, "b": 481.2 }, "text": "Regent Walston asked whether University faculty or staff members had provided input as to changes and updates being made to existing policies.", "reading_order": 13 }, { "page": 2, "type": "TEXT", "location": { "l": 105.36, "t": 474.24, "r": 541.44, "b": 447.12 }, "text": "As to the Clear Bag Policy, Chair Dukes inquired how students would be affected by incurring the cost of a clear bag.", "reading_order": 14 }, { "page": 2, "type": "TEXT", "location": { "l": 105.36, "t": 439.44, "r": 541.2, "b": 412.8 }, "text": "Hearing no further questions or discussion, Chair Dukes called for a motion to approve all policies identified in agenda item IV. (A-L).", "reading_order": 15 }, { "page": 2, "type": "TITLE", "location": { "l": 105.84, "t": 405.12, "r": 244.8, "b": 392.64 }, "text": "MOTION by Regent Fletcher:", "reading_order": 16, "level": 2 }, { "page": 2, "type": "TEXT", "location": { "l": 106.32, "t": 391.2, "r": 427.68, "b": 378 }, "text": "Move the Board to approve the policies included in agenda item IV. (A-L).", "reading_order": 17 }, { "page": 2, "type": "TEXT", "location": { "l": 105.84, "t": 377.52, "r": 351.6, "b": 364.8 }, "text": "Seconded by Regent Ramsey and passed without dissent.", "reading_order": 18 }, { "page": 2, "type": "TITLE", "location": { "l": 69.6, "t": 356.64, "r": 234.96, "b": 343.2 }, "text": "V. Approval of Meeting Dates", "reading_order": 19, "level": 2 }, { "page": 2, "type": "TEXT", "location": { "l": 105.12, "t": 329.76, "r": 541.44, "b": 303.6 }, "text": "This agenda item was presented by Chair Dukes, who opened the floor for discussion of the proposed meeting schedule for FY 2024.", "reading_order": 20 }, { "page": 2, "type": "TITLE", "location": { "l": 106.08, "t": 295.44, "r": 244.8, "b": 283.2 }, "text": "MOTION by Regent Fletcher:", "reading_order": 21, "level": 2 }, { "page": 2, "type": "TEXT", "location": { "l": 106.32, "t": 281.28, "r": 405.12, "b": 268.56 }, "text": "Move the Board to approve the Board and Committee meeting dates.", "reading_order": 22 }, { "page": 2, "type": "TEXT", "location": { "l": 106.08, "t": 267.84, "r": 336.24, "b": 255.36 }, "text": "Second by Regent Moyer and passed without dissent.", "reading_order": 23 }, { "page": 2, "type": "TITLE", "location": { "l": 70.08, "t": 246.72, "r": 171.36, "b": 234.24 }, "text": "VI. Adjournment", "reading_order": 24, "level": 2 }, { "page": 2, "type": "TEXT", "location": { "l": 106.08, "t": 226.08, "r": 244.32, "b": 213.6 }, "text": "MOTION by Regent Walston:", "reading_order": 25 }, { "page": 2, "type": "TEXT", "location": { "l": 106.08, "t": 211.68, "r": 227.76, "b": 200.4 }, "text": "Move the Board to adjourn.", "reading_order": 26 }, { "page": 2, "type": "TEXT", "location": { "l": 105.6, "t": 198.72, "r": 350.64, "b": 185.76 }, "text": "Seconded by Regent Ramsey and passed without dissent.", "reading_order": 27 }, { "page": 2, "type": "TEXT", "location": { "l": 105.12, "t": 172.32, "r": 279.6, "b": 159.12 }, "text": "The meeting was adjourned at 2:16 p.m.", "reading_order": 28 } ] }, { "page": 3, "items": [ { "page": 3, "type": "TEXT", "location": { "l": 69.84, "t": 720, "r": 132.96, "b": 706.32 }, "text": "Submitted by:", "reading_order": 0 }, { "page": 3, "type": "TEXT", "location": { "l": 69.84, "t": 653.52, "r": 185.52, "b": 612.24 }, "text": "Zachary Atwell, Secretary\nBoard of Regents\nKentucky State University", "reading_order": 1 }, { "page": 3, "type": "TEXT", "location": { "l": 321.6, "t": 653.04, "r": 449.28, "b": 613.2 }, "text": "Regent Tammi Dukes, Chair\nBoard of Regents\nKentucky State University", "reading_order": 2 }, { "page": 3, "type": "FIGURE", "location": { "l": 122.4, "t": 567.6, "r": 167.52, "b": 504.48 }, "text": "", "reading_order": 3 }, { "page": 3, "type": "TEXT", "location": { "l": 215.04, "t": 560.16, "r": 346.8, "b": 546 }, "text": "Approved with no corrections", "reading_order": 4 }, { "page": 3, "type": "TEXT", "location": { "l": 124.32, "t": 517.2, "r": 166.56, "b": 506.4 }, "text": "___", "reading_order": 5 }, { "page": 3, "type": "TEXT", "location": { "l": 213.84, "t": 519.84, "r": 332.88, "b": 505.92 }, "text": "Approved with corrections", "reading_order": 6 } ] } ]