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ADP Time and Attendance

ADP Registration:

Before timecard entry can begin, each user must register for an ADP User ID and Password. Follow the steps below is register:

https://workforcenow.adp.com/public/index.htm

Click “Sign Up”

Registration Code - Please contact the Payroll Department at kysu.payroll@kysu.edu for the registration code

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Once the registration code is received, follow steps to complete

Timecard Entry:

To access a timecard in ADP go to Myself – Time & Attendance – My Timecard

Search

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Welcome to the r you all your empl system is fully in such as Emergen Benefit Enrollment Employee Service Cent Navigation, Password Resets/Payroll Questions, Benefit Questions, and The New Value Added Benefits. Time & Attendance Time Off Benefits Holiday List Attendance

Important

Announcements

For the pay period of August 1 - August 15, please e-mail your supervisor any vacation or sick time requests along with the date requested and the number of hours used instead of entering directly into your ADP time card. Supervisors should e-mail these approved requests to Payroll (Alicia.Smith1@kysu.edu or Brittani.Parchment@kysu.edu) for entry into ADP. We are working to resolve the issue. Thank you for your patience as we continue our transition.

Quick Links

Thorobred Spotlight

Kentucky State University

RENTUCKY STATE UNIVERSITY

Employee Donations!

Yes!! I will participate in the Employee Campaign & send a strong message that I believe in KSU's mission!

Click here for form!

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Entering Time:

Student employees are required to use a time in/time out system on their timecards. Below is a general example of time in and time out:

Current Pay Period 8/1/2018 8/15/2018 Q FIND Show Pay Class APPROVE TIMECARD

Timecard Totals Schedule Time Off Balances

< APPROVE WEEK 1 IN - OUT PAY CODE HOURS DAILY TOTALS REGULAR OVERTIME

Wed 08/01 08:00 AM - 12:00 PM 4.00 4.00 0.00

Thu 08/02 08:00 AM - 12:00 PM 4.00 4.00 0.00

Fri 08/03 08:00 AM - 12:00 PM 4.00 4.00 0.00

Sat 08/04 - 0.00 0.00 0.00

If students work more than four hours a day, they are required to take a lunch break. In this case, students will put time in, time out for lunch, then add a row to continue a time in after lunch, and time out at end of work day. Click the box on the far right hand side under the day of the week that needs a new row, add time. See example below:

Current Pay Period 8/1/2018 8/15/2018 Q FIND Show Pay Class APPROVE TIMECARD

Timecard Totals Schedule Time Off Balances

< APPROVE WEEK 1 IN - OUT PAY CODE HOURS DAILY TOTALS REGULAR OVERTIME

Wed 08/01 08:00 AM - 12:00 PM 4.00 4.00 0.00 0.00

Add Blank Row 08:00 AM - 12:00 PM 4.00 4.00 0.00 0.00

Copy Row 08:00 AM - 12:00 PM 4.00 4.00 0.00 0.00

Copy Row to Next Day - 0.00 0.00 0.00 0.00

Delete Row WEEK 1 TOTALS 12.00 0.00 0.00

View Transaction Details IN - OUT PAY CODE HOURS DAILY TOTALS REGULAR OVERTIME

Add Note - 0.00 0.00 0.00 0.00

Override - 0.00 0.00 0.00 0.00

Approve - 0.00 0.00 0.00 0.00

Wed 08/08 - 0.00 0.00 0.00 0.00

Thu 08/09 - 0.00 0.00 0.00 0.00

Fri 08/10 - 0.00 0.00 0.00 0.00

Sat 08/11 - 0.00 0.00 0.00 0.00

WEEK 2 TOTALS 0.00 0.00 0.00

< APPROVE WEEK 3 IN - OUT PAY CODE HOURS DAILY TOTALS REGULAR OVERTIME

Sun 08/12 - 0.00 0.00 0.00 0.00

Mon 08/13 - 0.00 0.00 0.00 0.00

Tue 08/14 - 0.00 0.00 0.00 0.00

0.00 0.00 0.00 0.00

Pay Period (0.00) Week 1 (0.00) Week 2 (0.00) Week 3 (0.00)

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Current Pay Period 8/1/2018 8/15/2018 Q FIND Show Pay Class APPROVE TIMECARD

Timecard Totals Schedule Time Off Balances

< APPROVE WEEK 1 IN - OUT PAY CODE HOURS DAILY TOTALS REGULAR OVERTIME

Wed 08/01 08:00 AM - 12:00 PM 4.00 0.00 0.00

08/01 01:00 PM - 04:00 PM 3.00 7.00 0.00 0.00

Thu 08/02 08:00 AM - 12:00 PM 4.00 4.00 0.00 0.00

Fri 08/03 08:00 AM - 12:00 PM 4.00 4.00 0.00 0.00

Sat 08/04 - 0.00 0.00 0.00 0.00

WEEK 1 TOTALS 15.00 0.00 0.00

Once time is entered after each day, be sure to click the "Save" button on the bottom right hand side of the timecard, this saves your time entry and allows the supervisor to review and approve the timecard:

Current Pay Period ✓ 8/1/2018 8/15/2018 Q FIND Show Pay Class APPROVE TIMECARD

Timecard Totals Schedule Time Off Balances

<APPROVE WEEK 1 IN - OUT PAY CODE HOURS DAILY TOTALS REGULAR OVERTIME

Wed 08/01 08:00 AM - 12:00 PM 4.00 0.00 0.00

08/01 01:00 PM - 04:00 PM 3.00 7.00 0.00 0.00

Thu 08/02 08:00 AM - 12:00 PM 4.00 4.00 0.00 0.00

Fri 08/03 08:00 AM - 12:00 PM 4.00 4.00 0.00 0.00

Sat 08/04 0.00 0.00 0.00 0.00

WEEK 1 TOTALS 15.00 0.00 0.00

<APPROVE WEEK 2 IN - OUT PAY CODE HOURS DAILY TOTALS REGULAR OVERTIME

Sun 08/05 0.00 0.00 0.00 0.00

Mon 08/06 0.00 0.00 0.00 0.00

Tue 08/07 0.00 0.00 0.00 0.00

Wed 08/08 0.00 0.00 0.00 0.00

Thu 08/09 0.00 0.00 0.00 0.00

Fri 08/10 0.00 0.00 0.00 0.00

Sat 08/11 0.00 0.00 0.00 0.00

WEEK 2 TOTALS 0.00 0.00 0.00

<APPROVE WEEK 3 IN - OUT PAY CODE HOURS DAILY TOTALS REGULAR OVERTIME

Sun 08/12 0.00 0.00 0.00 0.00

Mon 08/13 0.00 0.00 0.00 0.00

Pay Period (0.00) Week 1 (0.00) Week 2 (0.00) Week 3 (0.00)

SAVE REFRESH

Hourly Staff Employees

Hourly staff employees are required to record a full day of work on the time card and do NOT include lunch time in the total hours worked.

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WEEK 3		PAY CODE	HOURS	DAILY TOTALS	☑	REGULAR
Sun	11/25		0.00	0.00	0.00	0.00
Mon	11/26		7.50	7.50	7.50	7.50
Tue	11/27		7.50	7.50	7.50	7.50
Wed	11/28		7.50	7.50	7.50	7.50
Thu	11/29		7.50	7.50	7.50	7.50
Fri	11/30		7.50	7.50	7.50	7.50
		WEEK 3 TOTALS		37.50	37.50	37.50

Once time is entered be sure to select “save” at the bottom of the timecard so the supervisor can see time to approve.

Requesting Time Off

To request time off follow the path Myself – Time Off – Request Time Off

Next select the Request Time Off button

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Request Time Off

Select the request dates on the calendar and click the button below.

REQUEST TIME OFF

Balances As Of:

Time Off Policy	Balance
Sick 7.5	33.75 hours
Vacation Admin 7.5	37.52 hours
Voting Leave 7.5 Hrs	8.00 hours
Bereavement	-
FMLA	-
Jury Duty	-
Official Leave	-

Next select day(s) off using the calendars, then select correct leave policy, number of hours requested off and start time of time off. Select "submit".

Once the time is submitted, the supervisor will receive a request to approve or deny. If time off is approved it will populate to the time card.

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Reviewing Paycheck Information:

Paychecks will be available for review 24 hours prior to pay day. This information can be accessed in ADP at Myself – Pay – Pay Statements

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