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Shire of Goomalling
NYOONGAR ACKNOWLEDGEMENT
We acknowledge this land that we meet on today is part of the traditional lands of the Nyoongar people and that we respect their spiritual relationship with their country. We also acknowledge the Nyoongar Ballardong people as the custodians of the greater Goomalling/Koomal area and that their cultural and heritage beliefs are still important to the living Nyoongar Ballardong people today.
NOTICE OF MEETING
Meeting No. 1 of 2019 of the Shire of Goomalling Council to be held in the Council Chambers, Administration Office, 32 Quinlan Street, Goomalling on Wednesday, 6 February 2019 beginning at 2.00pm.
1. DECLARATION OF OPENING & ANNOUNCEMENT OF VISITORS
The Shire President declared the meeting opened at 2.00pm.
2. RECORD OF ATTENDANCE/APOLOGIES & APPROVED LEAVE OF ABSENCE
2.1. Attendance
Council
| President & Chairperson | Cr Barry Haywood |
|---|---|
| Deputy President of Council | Cr Roland Van Gelderen |
| Councillor | Cr Christine Barratt |
| Councillor | Cr Raymond Bowen |
| Councillor | Cr Julie Chester |
| Councillor | Cr Rodney Sheen |
| Councillor | Cr Kevin Ryan |
| Finance Manager | Miss Natalie Bird |
| Works Manager | Mr David Long |
Administration
2.2. Apologies Mr Peter Bentley
2.3. Approved Leave of Absence Nil
3. DECLARATION OF:
- FINANCIAL INTEREST: Nil
- MEMBERS IMPARTIALITY INTEREST: Nil
- PROXIMITY INTEREST: Nil
- 4. PUBLIC QUESTION TIME Nil
5. APPLICATION FOR MEMBERS FOR LEAVE OF ABSENCE Nil
6. CONFIRMATION AND RECEIVING OF MINUTES & BUSINESS ARISING
6.1 Ordinary Meeting of Council held Wednesday 19 December 2018
11. COUNCIL RESOLUTION
Moved Cr Ryan, seconded Cr Chester
that the minutes of the Ordinary Meeting of Council held on Wednesday 19 December 2018 be confirmed as a true and correct record of proceedings.
CARRIED 7/0
By Simple Majority
7. ANNOUNCEMENTS BY THE PRESIDING PERSON WITHOUT DISCUSSION Nil
8. PETITIONS/DEPUTATIONS/PRESENTATIONS/SUBMISSIONS Nil
9. OFFICERS' REPORTS
9.1.1 SCHEDULE OF ACCOUNTS PAID TO 31 DECEMBER 2018
| DATE: | 31 January 2019 |
|---|---|
| SUBJECT: | Schedule of Accounts Paid |
| PROPONENT: | N/A |
| LOCATION: | Whole of the Shire |
| AUTHOR: | Christine Schorer – Accounts Payable |
| REPORTING OFFICER: | Natalie Bird – Finance Manager |
| FILE NO: | N/A |
| ASSESSMENT NO: | N/A |
FUND VOUCHERS AMOUNT
EFT 1461 to 1475 $43,936.29 Direct Debits 8257 to 8264 $49,288.89 Cheques 14566 to 14663, 14677 $269,839.18 Payroll 5819, 5820 $88,356.00 Super DD11549, DD11565 $14,748.80
ATTACHMENTS
Schedule of Accounts submitted 6 February 2019.
VOTING REQUIREMENT Simple Majority
RECOMMENDATION
That vouchers from the Municipal Fund and Trust Fund as detailed, be approved by Council:
| EFT 1461 to 1475 | $43,936.29 |
|---|---|
| Direct Debits 8257 to 8264 | $49,288.89 |
| Cheques 14566 to 14663 and 14677 | $269,839.18 |
| Payroll 5819 and 5820 | $88,356.00 |
| Super DD11549 and DD11565 | $14,748.80 |
TOTAL $466,169.16
12. COUNCIL RESOLUTION (Officer Recommendation)
Moved Cr Barratt, seconded Cr Van Gelderen that vouchers from the Municipal Fund and Trust Fund as detailed, be approved by Council:
| EFT 1461 to 1475 | $43,936.29 |
|---|---|
| Direct Debits 8257 to 8264 | $49,288.89 |
| Cheques 14566 to 14663 and 14677 | $269,839.18 |
| Payroll 5819 and 5820 | $88,356.00 |
| Super DD11549 and DD11565 | $14,748.80 |
TOTAL $466,169.16
CARRIED 7/0 By Simple Majority
9.1.2 FINANCIAL REPORT FOR DECEMBER 2018
| DATE: | 31 January 2019 |
|---|---|
| SUBJECT: | Monthly Financial Report |
| PROPONENT: | N/A |
| LOCATION: | Whole of the Shire |
| AUTHOR: | Natalie Bird – Finance Manager |
| REPORTING OFFICER: | Natalie Bird – Finance Manager |
| FILE NO: | N/A |
| ASSESSMENT NO: | N/A |
PURPOSE
In accordance with the Local Government (Financial Management) Regulations 1996, to follow is the presentation of the Monthly Financial Reports to Council.
BACKGROUND
Monthly Financial Reports are to be presented to Council and are to be received by Council resolution.
STATUTORY IMPLICATIONS
Local Government Act 1995 – Section 6.4
Local Government (Financial Management) Regulations 1996 – Clause 34 and 35
POLICY IMPLICATIONS
No specific policy regarding this matter.
FINANCIAL IMPLICATIONS
Ongoing management of Council funds
STRATEGIC IMPLICATIONS
C2.7 Provide reporting processes in transparent, accountable and timely manner.
ATTACHMENTS
Monthly Financial Report to 31 December 2018
VOTING REQUIREMENT
Simple Majority
RECOMMENDATION
That the following Monthly Financial Reports be received by Council:
- Monthly Financial Reports to 31 December 2018
13. COUNCIL RESOLUTION (Officer Recommendation)
Moved Cr Barratt, seconded Cr Sheen
That the following Monthly Financial Reports be received by Council:
- Monthly Financial Reports to 31 December 2018
CARRIED 7/0 By Simple Majority
10. ELECTED MEMBERS MOTION OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN Nil
11. NEW BUSINESS OF AN URGENT NATURE AGREED TO BY RESOLUTION OF COUNCIL Nil
12. INFORMATION BULLETIN
Mr Linton Thomas and Miss Tahnee Bird entered the meeting at 3.40 pm
14. COUNCIL RESOLUTION
Moved Cr Barratt, seconded Cr Chester that the Information Bulletin be received.
CARRIED 7/0
By Simple Majority
Mr Linton Thomas left the meeting at 3.50pm.
Miss Tahnee Bird left the meeting at 4.00pm.
13. MATTERS BEHIND CLOSED DOORS Nil
14. MEETING CLOSURE
There being no further business the Shire President thanked everyone for their attendance and declared the meeting closed at 4.02pm