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doc16725 October_12_2022_Quarterly_Meeting_Board_Book.pdf
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"text": "Regent Michael Adams:\nRegent Savion Briggs:\nRegent Tammi Dukes:\nRegent Edward Fields:\nRegent Ernie Fletcher:\nRegent Edward Hatchett:\nRegent Jason Moseley:\nRegent Charles Moyer:\nRegent Gerald Patton:\nRegent Robert Ramsey:\nRegent Herman Walston:",
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"text": "investigation into the functionality of existing policies could be initiated upon approval of the Policy on Policies."
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"text": "Move the Board to approve the Policy on Policies."
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"text": "Director Raglin requested approval to use grant funding for employee positions. She noted that some of the positions listed in the Board Book would need to be tabled until the Chief Financial Officer, Dr. Gerald Shields, and Interim President Johnson could articulate the mechanics and roles of such positions."
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"text": "Vice Chair Walston, Regent Hatchett, and Regent Moseley asked for clarification regarding the positions the Board was being asked to approve, whether the positions were reconciled with the budget, and the status of the search for a new head football coach, respectively."
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"text": "Chair Patton observed that the Board acted to appoint Dr. Ronald A. Johnson as Interim President of Kentucky State University, effective July 1, 2022. Chair Patton then noted that the Board had the opportunity to review and approve The Registry's service agreement."
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"text": "Move the Board to approve The Registry contract."
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"text": "Interim President Johnson gave remarks on the status of the University and noted that to improve confidence, he was advocating for augmentation by specialists who have worked with HBCUs and other industries."
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"text": "Regent Dukes asked which budget would be the source of funding for the resolution. Interim President Johnson responded that the resolution’s funding would come out of the funds dedicated to consultants within the Office of the President."
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"text": "Page 9 of 155",
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Page 11
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"text": "Prior to the vote, Vice Chair Walston asked if the consulting firm would work with Brand Identity and Marketing. Interim President Johnson responded affirmatively, noting that the consulting firm would design framework, but that the University would implement said framework."
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"text": "Interim President Johnson stated that because the current Vice President for Student Engagement was soon leaving the institution, it would be necessary to fill that role immediately."
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"text": "Chair Patton asked how long it would take for the position to be filled. Interim President Johnson replied that The Registry tends to work quickly when filling needed positions."
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"text": "Regent Fletcher observed that Interim President Johnson would perhaps need the Board to approve a contract for the position at its next meeting, which could slow down the hiring process. General Counsel Lang responded that Regent Fletcher was correct that the Board would need to approve the contract; however, she noted that if the Board approves the contract as to its budgetary implications, then the candidate could begin working before the full contract is approved by the Board."
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"text": "Move the Board to approve engagement with The Registry to provide Interim Vice President for Student Engagement."
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"text": "Before the motion was seconded, Regent Briggs asked for assurances that students’ needs would be met while the position was vacant. Interim President Johnson stated that he had not yet conversed with the Provost regarding that topic, but he noted that the University could exercise a great deal of flexibility in addressing students’ needs while the position is vacant."
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"text": "Chief Financial Officer Shields gave the opening remarks, stating that the University would need to enter into a master agreement with Johnson Controls to ensure that purchases related to the action item do not exceed an amount of approximately seventy-seven thousand dollars. He stated that the funding will come from the annual facilities budget and that fire alarm monitoring and suppression will be an annual expense."
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"text": "Regent Dukes asked whether the services relating to the action item had been sought using a competitive bid process or if the University intended to hire Johnson Controls because it was an entity with an existing relationship with the University. CFO Shields responded"
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"text": "that the University was using an existing relationship with Johnson Controls. General Counsel Lang noted that under Kentucky procurement law, the institution does not need to go through a formal procurement process to secure a vendor if the vendor has already gone through a process with the State."
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"text": "Approval of Resolution — Aquaculture Mobile Classroom",
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"text": "Chair Patton asked the Regents if they had any questions regarding the items associated with the consent agenda. Regent Hatchett, Regent Briggs, and Regent Fletcher asked several questions, which were discussed in depth by the Board, Interim President Johnson, and General Counsel Lang."
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"text": "Move the Board to approve the consent agenda items as listed."
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"text": "Provost Hamilton gave a presentation that explained what Anthology is and its purpose. Provost Hamilton emphasized the importance of the Anthology applications for reviewing student feedback, preparing Kentucky State University for its periodic accreditation, and supporting co-curricular activities."
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"text": "Regent Dukes, Regent Fields, and Regent Fletcher asked whether all the software under the contract will be new to the University, whether the institution is using all the software described under the contract, and whether there is any data showing the efficacy of using Anthology software, respectively."
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"text": "Move the Board to approve the Anthology Contract Renewal."
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"text": "A. BREDs of the Quarter Recognition"
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"text": "Mr. Michael DeCourcy, Acting VP of Brand Identity and University Relations, recognized the BREDs of the quarter."
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"text": "CFO Shields presented his quarterly report. Regent Moyer asked for clarification regarding the different types of enrollments. Regent Fletcher asked whether enrollment is separated into categories such as full-time, part-time, and other. Vice Chair asked CFO Shields whether employees within the Registrar's Office will work with him on inputting and reviewing data in Banner. Regent Hatchett asked whether more historical enrollment data is available."
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"text": "Director Raglin noted that the University has reduced the number of holidays from 31 to 26."
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"text": "CFO Shields stated that the University is in the process of evaluating internal auditor proposals it received in response to its request for proposal (RFP)."
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"text": "Regent Fields asked whether the internal auditor would review each department and ensure that the departments are complying with applicable policies. CFO Shields responded in the affirmative."
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"text": "D. Student Housing and Facilities Update (Information Item)"
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"text": "Mr. Paul Cable, the Director of Capital Projects and Facilities Management, gave an update on the projects, including their estimated completion dates."
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"text": "Regent Briggs also inquired about parking for the facility. Director Cable stated that any work on the parking lots will not be completed until the end of the 2023 spring semester."
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"text": "Vice Chair Walston asked about the mortgage on the facility."
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"text": "Regent Moseley requested an update on the roof repair project for the Exum Center. Director Cable replied that the contractor will start work soon and that the project will cost approximately $2,000,000."
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"text": "Regent Moseley also asked about the new gym floor that was purchased to replace the old floor. He noted that the new floor had not been installed and asked whether there are any plans to use it. Director Cable responded that the floor was bought by a previous administration and that there are no current plans to install it. However, he assured the Board that the new floor is properly stored so that it can be used in the future."
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"text": "Regent Fletcher noted that the occupancy rate is approximately 32 percent. He asked whether the University would consider closing dorms for repairs given the low occupancy rate. CFO Shields clarified that the occupancy rate of 32 percent pertains to summer enrollment and is not a reflection of the occupancy rate for the upcoming fall semester. Regent Fletcher then asked for historic occupancy rates. CFO Shields and Director Cable stated that they could not provide such rates at that time."
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"text": "Regent Briggs expressed that housing must be a priority and asked why more progress has not been made on dorm repairs. Director Cable assured Regent Briggs that he and his department are doing all they can to address housing issues and noted that there have been several constraints on their ability to begin and complete projects."
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"text": "Chair Patton also expressed his belief that student housing must be a priority."
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"text": "Interim President Johnson stated that he would speak with the campus community to determine what can be done to increase progress concerning housing."
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"text": "Regent Moseley emphasized the importance of maintaining campus cleanliness instead of only cleaning in anticipation of important events, such as move-in."
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"text": "CFO Shields provided an overview of the Land Grant Program and the requested expenditure. Dr. Kirk Pomper, Director of Land Grant Programs, gave a detail description of the properties that Land Grant would like to purchase, as well as an explanation of how the properties would be used. Director Pomper noted that the properties would be purchased using federal funds and that those funds would have to be returned to the federal government if not used before the end of September."
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"text": "Vice Chair Walston asked how Land Grant selected the requested properties and expressed concern about the distance between KSU’s campus and the property Land Grant would like to purchase in Jackson County. Director Pomper provided an explanation of the selection process and why the Jackson County property would benefit the University."
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"text": "Regent Fields echoed Vice Chair Walston's concerns over the Jackson County property, stating that he knows it can be difficult to access remote areas in eastern Kentucky."
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"text": "Regent Hatchett asked how Land Grant would have used the remaining $2,000,000 in its budget if Covid-19 had not hampered its operations. Director Pomper noted that the University received federal funds earlier than anticipated and informed the Board that Land Grant intends to hire approximately 35 more employees using the funds. Regent Hatchett then asked for clarification on whether Land Grant normally prioritizes purchasing land over hiring more employees. Director Pomper replied that it has been difficult to hire qualified individuals."
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"text": "Regent Dukes asked if there was a risk of losing the funds. Director Pomper affirmed that the funds would have to be relinquished if not used before the end of September."
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"text": "Move the Board to approve the purchase of the research properties."
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"text": "The motion was seconded. However, before a vote could occur, Regent Fletcher asked if there was money allotted for the maintenance of the properties. Director Pomper assured that money had been set aside for that purpose."
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"text": "CFO Shields provided an overview of the requested expenditure. He noted that the total cost for the network equipment and exterior security cameras would be approximately $548,000."
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"text": "Regent Hatchett asked why the issue was being addressed so late in the construction process. CFO Shields stated his belief that it was a failure on the part of Kentucky State University when it was negotiating the contract. He noted that he was not at the University during the negotiations of the contract, so he has limited knowledge of what transpired. General Counsel Lang stated that at the time the contract was first negotiated, the most important University officials were not included."
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"text": "Regent Dukes asked about the action item’s budgetary implications. Interim President Johnson stated that the University would be able to allocate funding to finance installation of the equipment."
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"text": "Move the Board to approve the network equipment contract."
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"text": "CFO Shields provided an overview of the requested expenditure. He noted that the security cameras would be for the interiors of the residence hall and that a quoted price had not yet been provided."
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"text": "Regent Hatchett expressed concern about voting on something for which he does not know the final cost."
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"text": "CFO Shields then corrected himself, noting that the cost for the cameras would be approximately $146,000. Dr. Wendy Dixie clarified that the quoted price covers the cost of installation for the interior and exterior cameras."
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"text": "Move to approve the expenditure for new residence hall security cameras."
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"text": "CFO Shields provided an overview of the resolution, including background information on the Kentucky River Thorobred vessel. He advised that the resolution seeks to dispose of the original vessel and replace it with a smaller vessel that will be used for research purposes."
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"text": "Regent Fields asked Director Pomper to confirm that the larger boat would be replaced by a new, smaller boat."
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"text": "Page 15 of 155",
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"text": "Vice Chair Walston asked if Land Grant had already sought approval from the FDA. Director Pomper stated that is the first step once the Board approves the resolution."
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"text": "CFO Shields provided an overview of the building. He advised that because the University lacked the funds necessary to repair and maintain the building, the resolution sought approval to sell the building."
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"text": "General Counsel Lang clarified that the resolution was not necessarily seeking approval to dispose of the building, but rather approval to evaluate the University’s options regarding the building."
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"text": "Chair Patton expressed his belief that the resolution should be tabled until the language is amended. General Counsel Lang opined that because the resolution was being discussed at a regularly scheduled meeting, the Board could elect to amend the language of the resolution during the meeting."
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"text": "CFO Shields provided an overview of the resolution. He noted that the former CFO was the only individual listed on the account and that it was recommended that the Board approves the authorization of a new individual for signatory purposes."
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"text": "Consent means words or actions demonstrating a knowing and voluntary agreement to engage in mutually agreed-upon sexual activity. Consent is determined based on the totality of the circumstances. Consent to some sexual contact (such as kissing or fondling) cannot be presumed to be consent for other sexual activity (such as intercourse). A current or previous intimate relationship is not sufficient to constitute consent. Silence or the absence of resistance alone is not consent. A person can withdraw consent at any time during sexual activity by expressing in words or actions that he or she no longer wants the act to continue, and, if that happens, the other person must stop immediately. Consent cannot be obtained by: Force or Coercion; by ignoring or acting in spite of the objections of another; or by taking advantage of the incapacitation of another."
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"text": "1. Procedural irregularity that affected the outcome of the matter. A description of the error and its impact on the outcome of the case must be included in the written appeal;"
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"text": "“Either party may appeal the Decision Maker’s finding of responsibility. The appeal must be submitted, in writing, to the Title IX Coordinator or designee by close of business on the second business day following receipt of the closing letter. The other party is notified of the appeal and has two business days to respond in writing to the Title IX Coordinator or designee.”"
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"text": "“The Complainant may appeal the dismissal of the Formal Complaint by submitting the written appeal to the Title IX Coordinator by close of business on the second business day following the date of the letter of dismissal. The appeal must state the reason the dismissal should be overturned. The other party will then be notified of the appeal and has two (2) business days to respond in writing to the Title IX Coordinator.”"
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"text": "Appeals granted based upon procedural irregularity shall be remanded to the Decision Maker who will reopen the hearing and correct the procedural irregularity. If the appeal is that the procedural irregularity occurred during the investigation, the Appeals Officer will remand the investigation back to the Title IX office to correct the error. In rare cases where the procedural irregularity cannot be fixed, such as conflict of interest, the Appeals Officer may remand the case back to the Title IX Office for a new investigation with a new investigator.",
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"text": "For appeals granted based on bias or conflict of interest, the Appeals Officer shall review the entire record of the grievance process to determine whether there was any conflict or bias on part of the Title IX Coordinator, Title IX Investigator, or Decision Maker, and whether bias or conflict affected the outcome. If it is determined there was no bias or conflict, the Appeals Officer will issue a written determination affirming the determination of the Decision Maker. If it is determined there was bias or conflict, the Appeals Officer will remand the matter back to the stage where the conflict was present and the matter will restart with a new Investigator or Decision Maker, as appropriate.",
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"text": "Appeals granted based on new information shall be remanded to the investigative stage to determine if sufficient information exists to suggest there may be a violation of the policy. If so then the matter will be reheard, including the new information, by the Decision Maker. All parties shall be informed of the results to grant or deny the appeal in writing with a rationale for the results. If no bases for appeal are met, the appeal will be denied, and the findings will be final.\n(Pages 16-17 of KSU Policy)",
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"text": "Students not suspended, expelled, or evicted from University Housing: If the Appeals Officer or designee determines that grounds for appeal exist, the appeal shall be heard by the Dean of Students. The Dean of Students shall review the appeal based only on the grounds identified by the Appeals Officer or designee. The Dean of Students may modify the sanction imposed by the Decision Maker. The Dean of Students' decision shall be final.",
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"text": "Appeal of Sanctions for Non-Tenured Faculty Respondent, Staff Respondent, or Tenured Faculty Respondent (receiving disciplinary action other than termination): The appeal will be heard by the Director of HR who may modify the sanction imposed by the Decision Maker. The decision of the Director of HR shall be final.",
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"text": "In recent years, multiple universities have faced sexual predator scandals involving scores of victims. Often the institutional leaders were uninformed about the allegations regarding incidents on their campuses. This failure of leadership oversight has many presidents and trustees wondering how to safeguard their communities from similar tragedies. Here are key questions these campus leaders should ask and suggestions for creating a culture of prevention and reporting."
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"text": "Presidents should be well versed in the institution’s policies addressing sexual misconduct and abuse. Consider whether the policies cover all members of the community. For example, are faculty, medical professionals, volunteers, and contractors included? If so, assess how the policies are conveyed to them and whether signed acknowledgments are required to show they have read the policies."
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"text": "Easily accessible reporting options are an important indicator of an institution that encourages reporting. Check whether reporting channels are well publicized, easy to find on the institution's website, and include an anonymous reporting channel, if possible. It is also recommended that the email address of at least one board member be made available online as an additional avenue for reporting."
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"text": "Increasingly, educational institutions are implementing processes that require background checks of all employees at hire to screen for individuals with red flags in their pasts. Review your institution’s policy regarding which positions or groups are subject to background checks, and what those checks entail. Keep in mind that phone calls to references—with fine-tuned questions that ask about the individual’s respect for boundaries in interactions with students and children—are often the best source of information to weed out possible predators."
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"text": "Have we established clear expectations for receiving updates on sexual misconduct reports and investigations, both on a routine schedule and an emergent basis for certain inquiries?"
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"text": "Presidents and trustees need not be involved in every allegation, but they should establish clear guidelines for regular updates about critical inquiries such as allegations involving more than one victim, more than one allegation against the same respondent, patterns of inappropriate behavior from teams or departments on campus, or allegations involving individuals in positions of power. Depending on the board's structure, one of its committees could take responsibility for monitoring these sexual abuse reports."
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"text": "Similarly, presidents and trustees should establish guidelines for when they will be notified about settlements involving allegations with more than one victim or allegations involving individuals in positions of power. By working with the general counsel's office or the individuals responsible for negotiating settlements on behalf of the institution, the president and trustees can ensure that they are informed early in the settlement negotiation process."
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"text": "allegations with more than one victim or allegations involving individuals in positions of power. By working with the general counsel's office or the individuals responsible for negotiating settlements on behalf of the institution, the president and trustees can ensure that they are informed early in the settlement negotiation process."
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"text": "Often, staff have a strong reluctance to tell the president bad news, and the first instinct is to handle the matter so that it does not reach the president or board. However, on issues of serial sexual assault, presidents and boards are often held accountable despite being unaware of the allegations. Accordingly, they must become actively engaged and require updates on allegations. This cultural change may require professional development to educate staff and help shift attitudes."
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"text": "Take a close look at the trainings used for various audiences on your campus. Review the topics and training styles, then assess whether they are appropriate for each group. Are the trainings mandatory? How often are they required? Consider that many of the standard trainings (e.g. workplace harassment training for employees or Title IX training for students) may not cover important topics such as boundary violations, child abuse red flags, and employee obligations to report incidents of suspected sexual abuse."
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"text": "Institutional leaders must steer the campus culture toward an ethos that is alert about red flags, facilitates reporting, and supports victims. To do this, the president and trustees must understand the current campus landscape. A campus climate survey is an anonymous survey of students that assesses the prevalence of prohibited conduct, including sexual assault and abuse, and provides insight into students' perceptions about the environment on campus."
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"text": "I (President Alexander) am working diligently to get a Civility Clause put in place in order to protect staff from any incidents with students or their parents. Currently, to my knowledge, there are no policies or clauses put in place to prevent these reoccurring issues from happening across campus.",
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3 · CAPTION
4 · TABLE
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Page 82
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"text": "The One Stop Enrollment and Registration services launched on August 17-19, 2022; and August 22-23, 2022, in the Carl M. Hill Student Center.\\nThe One Stop provided students a centralized location with the following enrollment services: Admissions, Advising and Registration, Financial Aid, Housing, and Financial Affairs (Bursar). The One Stop services were designed to improved students' enrollment experience.",
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"text": "The Fall 2022 revised faculty evaluation process will be the basis for subsequent annual evaluations and will factor into promotion, tenure, and reappointments, as well as post-tenure review processes for tenured and tenure-track faculty. Also, the evaluation process for term faculty will be standardized across academic programs."
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"text": "Pursuant to HB 250 Section 1(g), effective April 8, 2022, the following process regarding a faculty review (Fall 2022) of term, tenured and tenure-track faculty at Kentucky State University is hereby adopted, effective October 12, 2022."
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"text": "The review process at each administrative level shall include appropriate evaluations of performance in teaching, scholarship, and service. The evaluation shall be a part of the individual's evaluation file housed in the Office of Academic Affairs and Human Resources, with a copy to the faculty member, Chair, and Dean."
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"text": "The review process at each level shall be limited to professionally relevant considerations and shall include documented evidence of performance from the faculty member, students, other faculty, and College- and University-level administrators. The documented evidence shall be a part of the individual's evaluation dossier."
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"text": "Faculty shall be evaluated on their teaching, research, and service performance for the Fall 2022 term using established discipline guidelines. This HB 250 mandate stipulates a review process that will include all tenured, tenure-track, and term faculty."
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"text": "In reviewing all three areas of faculty performance (quality of teaching effectiveness, quality of professional growth and scholarly achievement, and quality of service and community contribution), faculty appointments that are reassigned to the administration, library, research or extension will be evaluated according to their annual contracts and distribution of effort agreements. Faculty may include scholarly achievements from Fall 2020 to Fall 2022 in the professional growth and scholarly achievement category only."
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"text": "Academic discipline areas may articulate expectations that go beyond the minimums to meet professional accrediting and/or certification criteria. If these are in addition to the published benchmarks in the Faculty Handbook (2019), the additional measures would also need to be presented to the Dean and Provost for approval."
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"text": "All evaluations will be conducted in an ethical manner, with recommendations and justifications, based upon relevant documented and verifiable information.",
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"text": "Administrative reviewers (Chair, Dean, and Provost) will ensure that Fall 2022 evaluation recommendations are consistent with the goals and needs of the University, as well as the areas within their scope of responsibility.",
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"text": "The faculty member will review the Distribution of Effort Agreement (DEA) submitted in April 2022 for the Fall 2022 term with the Chair by October 31, 2022. Adjustments needed to reflect Fall 2022 actual effort assignments for the faculty member will be reviewed and approved by the Chair and Dean.",
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"text": "Faculty are required to submit evidence of their Fall 2022 teaching, research, and service performance in dossiers to their Chairs by January 13, 2023, along with their planned performance objectives for Spring 2023. The performance areas will contain three categories: (1) Evidence of Quality Teaching Effectiveness, (2) Evidence of Quality Professional Growth and Scholarly Achievement, and (3) Evidence of Quality Service and Community Contribution.",
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"text": "Term faculty (temporary, non-tenure track) will only be evaluated according to the DEA and term contract(s) executed for Fall 2022 in reference to the evaluation of (1) Quality Teaching Effectiveness and (2) Quality Service and Community Contribution.",
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"text": "The Chair evaluates faculty Fall 2022 performance and discusses and approves faculty Spring 2023 planned performance objectives in accordance with the University's standards for teaching and learning, research and creative artifacts, and service.",
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"text": "After completing the faculty performance assessment for Fall 2022 and the faculty planned performance objectives for Spring 2023, the Chair will meet with each faculty member to discuss the evaluation and the Spring 2023 performance plan no later than February 1, 2023. The faculty will have the opportunity to respond to the evaluation in writing and sign the evaluation.",
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"text": "File a statement, to include supporting documentation, which will be appended to the evaluation. The statement will be submitted to the Chair within five days of receipt of the evaluation.",
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"text": "The Dean will review the faculty evaluation package provided by the Chair. If the Dean does not agree with the Chair's assessment of the faculty member's performance for Fall 2022 or the approved Spring 2023 planned performance objectives, the Dean shall state in writing the reasons for the differing recommendation.",
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"text": "The Dean will notify the faculty member in writing of the Dean's decision no later than February 22, 2023. A copy of the Dean's letter will be sent to the faculty member and the Chair. The faculty member may respond to the Dean's decision in one of the following ways:",
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"text": "The Dean will send the faculty's evaluation package along with the Dean's letter to the Provost by February 27, 2023.",
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"text": "The Provost will review the complete evaluation record (the faculty member's evaluation package, the Dean's letter, and the faculty member's statement), make a final determination, and, in writing, convey the Provost's decision to the Dean, the Chair, and the faculty member.",
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"text": "Calendar Day will be defined as a date no later than the specified number of calendar days following the day of notification. If the final calendar day occurs on a weekend or holiday, the due date will be on the first day on which University administrative offices are open. The time for response may be extended upon agreement by both parties."
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"text": "Collegiality is the ability of an individual to interact with colleagues with civility and professional respect; to engage in shared academic and administrative tasks productively with faculty, students, and staff. Collegiality should not be confused with sociability or likability but rather is the professional criterion relating to teaching, scholarly/creative activities, and service."
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"text": "Confidentiality is the principle of limiting access to information or documents only to those persons authorized to have such access. Documents and communications in the evaluation, tenure, and promotion processes will be kept confidential to the extent permitted by law."
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1 · CAPTION
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30 · FOOTER
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"text": "Much of the campus is in a serious state of disrepair. Despite numerous attempts by University staff to mitigate and manage the numerous facilities, maintenance, and custodial issues that exist, sufficient progress has not been made. These issues are not just cosmetic; they pose a serious threat to the integrity of campus buildings and therefore the health and safety of students, faculty, and staff. Therefore, the University requests the Board of Regents to declare the existence of an emergency condition."
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"text": "Pursuant to KRS 45A.095(1)(a), an emergency condition is “a situation which creates a threat or impending threat to public health, welfare, or safety such as may arise by reason of fires, floods, tornadoes, other natural or man-caused disasters, epidemics, riots, enemy attack, sabotage, explosion, power failure, energy shortages, transportation emergencies, equipment failures, state or federal legislative mandates, or similar events.” The University contends that the state of campus facilities meets the definition of that statute. The effect of a declaration is that the University would then be permitted to contract for facilities, maintenance, and custodial services through noncompetitive negotiation, pursuant to KRS 45A.380 and KRS 45A.095(2)(c). Noncompetitive negotiation would allow the University to quickly and directly negotiate a contract with a company that has the requisite knowledge and experience to assist in addressing long-needed facilities, maintenance, and custodial needs."
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"text": "None. The declaration of emergency does not force the University into a binding agreement with any contractor. Therefore, there are no budgetary costs associated with the declaration."
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"text": "Interim President Ronald A. Johnson recommends that the Kentucky State University Board of Regents approves a declaration of emergency relating to facilities, maintenance, and custodial services."
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"text": "Approve the declaration of emergency."
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"text": "October 6, 2022",
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"text": "An emergency condition exists with respect to campus facilities (per KRS 45A.095(1)(a)). This emergency condition represents a serious threat to the health and safety of those who live, work, and/or visit the University's campus."
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"text": "Given the serious nature of the threat, the University’s needs cannot be met through normal procurement methods. The University, therefore, now requests the Board of Regents to declare that an emergency exists. By declaring such an emergency, the University would be able to proceed with a non-competitive contract negotiation, which would result in a contract with a company that has the experience and expertise to support KSU in efforts to address its facility needs."
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"text": "University facilities are in a serious state of disrepair. Over the last few years, University staff members have attempted to mitigate and manage the numerous issues relating to the University's physical infrastructure."
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"text": "Under the guise of saving money, the University has engaged in what can be best described as “breakdown maintenance,” which means that nothing is done to a piece of equipment until it breaks down. Breakdown maintenance defers repairs and allows damage to accumulate, thus compounding the University’s problems."
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"text": "Maintenance entails much more than just fixing problems. A well-designed facility management system generally encompasses four categories of maintenance: emergency (response) maintenance, routine maintenance, preventive maintenance, and predictive maintenance. A good maintenance program is built on a foundation of preventive maintenance. It begins with an audit of the buildings, the grounds, and the equipment. Once facilities data has been gathered, structural items and pieces of equipment can be"
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Page 114
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1 · FIGURE
2 · HEADER
3 · TEXT
4 · HEADING
5 · CAPTION
6 · TABLE
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29 · FIGURE
30 · TABLE
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105 · FOOTER
106 · FOOTER
107 · FOOTER
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r2c0 (57%): “287. Commercial Supervision / Project Management - per hour”
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Page 115
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1 · FIGURE
2 · HEADER
3 · TEXT
4 · TABLE
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108 · FOOTER
109 · FOOTER
110 · FOOTER
Table integrity:
1 of 22 cells don't match the text layer at their coordinates.
r3c0 (29%): “285. Suspended ceiling tile - 2' x 2'”
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Page 117
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1 · FIGURE
2 · HEADER
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5 · TABLE
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Table integrity:
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r0c4 (0%): “TAX”
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},
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},
{
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"l": 194.85,
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"type": "table_cell",
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"l": 420.97,
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"l": 488.36,
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},
{
"id": "p117.5.49",
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"l": 551.250002,
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},
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"id": "p117.5.50",
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"type": "table_cell",
"bbox": {
"l": 36,
"t": 465.307,
"r": 154.467,
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"text": "244. Clean and deodorize carpet - heavy staining",
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"col": 0,
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}
},
{
"id": "p117.5.51",
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"type": "table_cell",
"bbox": {
"l": 194.85,
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"r": 219.6,
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"text": "900.62",
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},
{
"id": "p117.5.52",
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"type": "table_cell",
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"l": 292.41,
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},
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"id": "p117.5.53",
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"type": "table_cell",
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"l": 359.37,
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"text": "0.74",
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"l": 420.97,
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{
"id": "p117.5.55",
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"l": 483.860002,
"t": 465.307,
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"text": "133.30",
"attrs": {
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},
{
"id": "p117.5.56",
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"l": 551.250004,
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},
{
"id": "p117.5.57",
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"type": "table_cell",
"bbox": {
"l": 36,
"t": 433.207,
"r": 79.002,
"b": 425.107
},
"text": "Totals: 110",
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}
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"id": "p117.10.45",
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"text": "0.00",
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{
"id": "p117.10.46",
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{
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{
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},
{
"id": "p117.10.59",
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{
"id": "p117.10.60",
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{
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"rowspan": 1,
"colspan": 1
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{
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"l": 422.0571,
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"r": 499.7486,
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"text": "122.51",
"attrs": {
"row": 8,
"col": 5,
"rowspan": 1,
"colspan": 1
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{
"id": "p117.10.63",
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"l": 551.250013,
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"text": "812.21",
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"text": "Totals: 106",
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"text": "KSU_HATHAWAY_RE",
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Page 118
120 item(s)
JSON
caption (1)
figure (3)
footer (3)
footnote (6)
header (1)
table (2)
table_cell (102)
text (2)
1 · FIGURE
2 · HEADER
3 · TEXT
4 · FIGURE
5
6 · TABLE
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
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39
40
41
42
43
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46
47
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49
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51
52
53
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55
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57
58
59
60
61
62
63
64
65
66
67
68
69
70
71
72
73
74 · FIGURE
75 · CAPTION
76 · TABLE
77
78
79
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81
82
83
84
85
86
87
88
89
90
91
92
93
94
95
96
97
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102
103
104
105
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108
109
110
111
112 · FOOTNOTE
113 · FOOTNOTE
114 · FOOTNOTE
115 · FOOTNOTE
116 · FOOTNOTE
117 · FOOTNOTE
118 · FOOTER
119 · FOOTER
120 · FOOTER
Page 118 JSON
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Page 119
158 item(s)
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table (3)
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1 · FIGURE
2 · HEADER
3 · TEXT
4 · CAPTION
5 · TABLE
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55 · CAPTION
56 · TABLE
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156 · TEXT
157 · FOOTER
158 · FOOTER
Table integrity:
7 of 17 cells don't match the text layer at their coordinates.
r1c0 (0%): “310"”
r1c1 (0%): “24'2"”
r1c2 (0%): “23'11"”
r3c1 (0%): “26'9"”
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Page 120
125 item(s)
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caption (1)
figure (1)
footer (3)
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table (3)
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1 · FIGURE
2 · HEADER
3 · TEXT
4 · CAPTION
5 · TABLE
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123 · FOOTER
124 · FOOTER
125 · FOOTER
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Page 121
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1 · FIGURE
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93 · FIGURE
94 · CAPTION
95 · TABLE
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117 · FOOTNOTE
118 · FOOTNOTE
119 · FOOTNOTE
120 · FOOTNOTE
121 · FOOTNOTE
122 · FOOTER
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Page 122 JSON
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Page 123
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1 · FIGURE
2 · HEADER
3 · TEXT
4 · CAPTION
5 · TABLE
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52 · CAPTION
53 · FIGURE
54 · TABLE
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79 · TABLE
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101 · FOOTNOTE
102 · FOOTNOTE
103 · FOOTNOTE
104 · FOOTNOTE
105 · FOOTER
106 · FOOTNOTE
107 · FOOTER
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Page 123 JSON
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Page 124
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1 · FIGURE
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103 · TEXT
104 · FOOTNOTE
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Page 125
121 item(s)
JSON
figure (1)
footer (1)
header (1)
table (3)
table_cell (114)
text (1)
1 · FIGURE
2 · HEADER
3 · TEXT
4 · TABLE
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121 · FOOTER
Table integrity:
1 of 88 cells don't match the text layer at their coordinates.
r2c0 (56%): “127. 5/8" drywall - hung, taped, floated, ready for paint”
Table integrity:
1 of 13 cells don't match the text layer at their coordinates.
r3c0 (0%): “SU_HATHAWAY_RE”
Page 125 JSON
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Page 126
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1 · FIGURE
2 · HEADER
3 · TEXT
4 · CAPTION
5 · TABLE
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69 · FIGURE
70 · TABLE
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77 · TABLE
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134 · FOOTNOTE
135 · FOOTNOTE
136 · FOOTER
137 · FOOTER
138 · FOOTER
Table integrity:
1 of 4 cells don't match the text layer at their coordinates.
r0c1 (0%): “Hei”
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Page 128
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1 · FIGURE
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4 · FIGURE
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Page 129
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Page 129 JSON
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"text": "951.11 SF Walls\n1,707.42 SF Walls & Ceiling\n84.03 SY Flooring\n118 89 LF Ceil Perimeter",
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"text": "756.31 SF Ceiling\n756.31 SF Floor\n118.89 LF Floor Perimeter",
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}
Page 130
135 item(s)
JSON
caption (2)
figure (2)
footer (3)
footnote (4)
header (1)
table (2)
table_cell (119)
text (2)
1 · FIGURE
2 · HEADER
3 · TEXT
4 · CAPTION
5 · TABLE
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
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42 · CAPTION
43 · TEXT
44 · TABLE
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129 · FOOTNOTE
130 · FOOTNOTE
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132 · FOOTNOTE
133 · FOOTER
134 · FOOTER
135 · FOOTER
Page 130 JSON
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Page 131
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1 · FIGURE
2 · HEADER
3 · TEXT
4 · CAPTION
5 · TABLE
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165 · FOOTER
166 · FOOTER
167 · FOOTER
Table integrity:
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r3c0 (0%): “ay”
r5c3 (0%): “SF Walls”
r5c6 (0%): “SF Ceiling”
r6c6 (0%): “SF Floor”
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Page 132
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1 · FIGURE
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3 · TEXT
4 · FIGURE
5 · CAPTION
6 · TABLE
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Page 133
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1 · FIGURE
2 · HEADER
3 · TEXT
4 · CAPTION
5 · TABLE
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104 · FIGURE
105 · CAPTION
106 · TABLE
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142 · FOOTNOTE
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145 · FOOTNOTE
146 · FOOTER
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148 · FOOTER
Table integrity:
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r1c0 (43%): “46. Suspended ceiling tile - 2' x 2'”
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Page 134
140 item(s)
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1 · FIGURE
2 · HEADER
3 · TEXT
4 · CAPTION
5 · TABLE
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73 · CAPTION
74 · TABLE
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78 · TABLE
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135 · FOOTNOTE
136 · FOOTNOTE
137 · FOOTNOTE
138 · FOOTER
139 · FOOTNOTE
140 · FOOTER
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Page 134 JSON
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"text": "Totals: 212",
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"text": "Totals: Hallway",
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"text": "KSU_HATHAWAY_RE",
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},
{
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"text": "8/31/2022",
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caption (2)
figure (2)
footer (3)
header (1)
table (2)
table_cell (73)
text (1)
1 · FIGURE
2 · HEADER
3 · TEXT
4 · FIGURE
5 · CAPTION
6 · CAPTION
7 · TABLE
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10 · TABLE
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82 · FOOTER
83 · FOOTER
84 · FOOTER
Page 135 JSON
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Page 138
50 item(s)
JSON
caption (1)
figure (1)
footer (1)
header (1)
table (2)
table_cell (44)
1 · FIGURE
2 · HEADER
3 · TABLE
4
5 · CAPTION
6 · TABLE
7
8
9
10
11
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13
14
15
16
17
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50 · FOOTER
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r3c0 (0%): “Hallway 2”
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Page 149
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3 · FIGURE
4 · TITLE
5 · HEADING
6 · TEXT
7 · HEADING
8 · TEXT
9 · HEADING
10 · HEADING
11 · HEADING
12 · TEXT
13 · HEADING
14 · TEXT
15 · FIGURE
16 · FOOTER
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"text": "and duties as contemplated and permitted under the OCAA, Banking Agreements, Banking Services Financing Agreements, Commercial Card Service Agreement or other agreements with Bank, as applicable. Each Channel Administrator shall also be deemed an Authorized Person, with broad authority to manage user access and delegate authority rights with respect to Account and services. Entity has designated its initial Channel Administrator(s) below and elected or waived whether to enable \"Dual Administration Control\" whereby two (2) Channel Administrators are required to establish a User (as defined in the OCAA)."
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"text": "Section IV. (LOAN/LEASING) LENDING, LEASING, LETTER OF CREDIT, RATE MANAGEMENT AGREEMENTS, GRANTING SECURITY INTEREST:",
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"text": "RESOLVED, that any of the Authorized Person(s) designated in the Entity Authorization Section, acting alone or together with other Authorized Person(s), is/are hereby authorized to act for and in the name of the Entity to: (i) borrow or lease, and designate persons with the authority to borrow or lease, from time to time on behalf of this Entity from the Bank such sums of money or property (as applicable), for such times and upon such terms as may seem advisable to such Authorized Person(s) or his or her designee(s); (ii) request advances, pay fees and perform any function related to the purpose of borrowing or leasing, and, in connection therewith, to issue, and designate persons with the authority to issue, written, telephonic, electronic, internet-based or oral instructions;"
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"text": "Fifth Third Bank | Multi-Product Resolution January 2022",
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Page 153
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"text": "Grant, transfer, pledge or otherwise hypothecate a security interest in or lien in any property (including any money or securities) belonging to or under control of the Entity as security for any obligation arising in connection with any Transaction.",
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"text": "RESOLVED, that any Authorized Person(s) designated in the Entity Authorization Section is/are hereby authorized to act for and in the name of the Entity to enter into and execute the applicable agreement(s) and other documents or instructions with the Bank as may be required from time to time to provide trustee services, agency, investment management, investment advisory, custodial services, qualified retirement plan and/or nonqualified plan services."
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"text": "RESOLVED, that any Authorized Person(s) designated in the Entity Authorization Section is/are hereby authorized to act for and in the name of the Entity to open and maintain one or more accounts on behalf of the Entity with any affiliated broker-dealer of the Bank for the purpose of transacting in the following securities (without limiting the generality of such, however): securities owned, issued or guaranteed by a public or private sector entity, including U.S. Government Securities, Federal Agency Securities, Federally Sponsored Securities, Foreign Sovereign Debt Instruments, Emerging Markets Instruments, Eurobonds, all manner of Money Market Instruments, issued or unissued, including Repurchase and Reverse Repurchase Agreements, corporate fixed income securities, municipal securities and all manner of other securities, and options thereon (\"Securities\"), Securities further include, without limitation, shares, stocks, bonds, debentures, notes, script, participation certificates, subscription rights, options, warrants, certificates of deposit, mortgages, evidences of indebtedness, commercial paper, certificates of indebtedness and certificates of interest of any and every kind and nature whatsoever, secured or unsecured."
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Page 155
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1 · HEADER
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8 · HEADING
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13 · HEADING
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20 · FOOTER
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"text": "Note: The person providing the above certification may only authorize themselves as the sole Authorized Person if they are the sole owner, directly or indirectly, of the Entity."
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"text": "Approval of symbolic endorsement of the Council on Postsecondary Education's proposed Management Improvement Plan for Kentucky State University."
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"text": "House Bill 250, an act relating to Kentucky State University, was signed into law on April 8, 2022. Pursuant to that Bill, the Council on Postsecondary Education shall “create and oversee a Management Improvement Plan for Kentucky State University designed to assist with organizational and financial stability.” The Kentucky State University Board of Regents is required to “fully cooperate and timely consult with the council in developing and implementing the plan” before November 1, 2022, which is the date by which the Council must submit the plan to the Legislative Research Commission."
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"text": "Endorsement of the plan will have no effect on the budget; however, implementation of the plan will have budgetary effects."
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"text": "Interim President Ronald A. Johnson recommends that the Kentucky State University Board of Regents approves the symbolic endorsement of the Council's proposed plan."
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"text": "Approve participation in the Council's meeting and the Board's vote to symbolically endorse the Council's plan."
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