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doc15187 February_6_2019_Board_Book.pdf
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"text": "BOARD OF REGENTS\nfor\nKENTUCKY STATE UNIVERSITY",
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"text": "Special Meeting\nWednesday, February 6, 2019"
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"text": "Kentucky State University is a public, comprehensive, historically black land-grant university committed to advancing the Commonwealth of Kentucky, enhancing society, and impacting individuals by providing quality teaching with a foundation in liberal studies, scholarly research, and public service to enable productive lives within the diverse global economy."
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"text": "Kentucky State University prepares today's students as global citizens, lifelong learners and problem solvers. To accomplish this, Kentucky State University must challenge itself and its students to be the best. It must recognize its strengths, expand and excel. Notwithstanding, it must also welcome change and quality improvement. By doing so, KSU will gain widespread recognition as one of the region's strongest universities. As a university of distinction, Kentucky State University will create an environment where:"
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"text": "Through the core values, we- the faculty, staff, administration and students of Kentucky State University - communicate to all our stakeholders and constituents the way in which we choose to do business. The following values that we hold are essential to achieving the University's mission:"
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"text": "We believe in student's potential to learn and to connect what they learn inside and outside the classroom to solving problems for productive changes. We strive to offer excellent academic programs; to encourage exploration and discovery through providing outstanding instruction, technology and facilities; and to ignite a curiosity toward the world and a passion for lifelong learning. We seek to reward the pursuit and achievement of excellence and innovation in an environment where freedom of thought and expression are valued. We want all members of our campus community to leave a mark through their creativity, curiosity, discovery, exploration and ingenuity."
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"text": "We share responsibility for each other and are committed to providing opportunities for the participation in the economic, political and cultural life of our local, state, regional, national and global communities. We are sensitive to our surrounding community; therefore, we recognize the value of integrating classroom learning with the community experience. Our commitment is to provide leadership and to establish partnerships for addressing community and workforce needs and to make a positive difference in the city of Frankfort, the Commonwealth of Kentucky and the world."
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"text": "Mr. Ron Banks (2023)\nMs. Mindy Barfield, Esq. (2021)\nDr. Karen W. Bearden (2019)\nDr. Elaine Farris (2020), Chairperson\nMr. Derrick Gilmore, MS (2019), Staff Regent\nMr. Paul C. Harnice, Esq. (2022)\nMr. Dalton Jantzen, MS (2022)\nDr. Elgie McFayden (2019), Faculty Regent\nDr. Syamala H.K. Reddy (2021)\nMr. Roger Reynolds (2024)\nMr. Micheal Weaver (2019), Student Regent"
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"text": "Charlie Jackson, an Atlanta Falcons assistant coach for the past two seasons, is the new Head Football Coach at Kentucky State University."
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"text": "โI am ecstatic to accept the Head Football Coach position at Kentucky State University. President Brown and Athletic Director Etienne Thomas speak my language. My minimum standard is graduating student-athletes, but I am extremely encouraged to know that achieving excellence, across the board, with regard to the student-athlete experience, is a priority for this administration."
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"text": "My goal for the football program is simple: to compete against perfection. Every member of our football operation will demonstrate an all-consuming mindset to maximize his or her God-given potential, and we will do the same as a team. President Brown and Mrs. Thomas have outlined their plan to reclassify to NCAA Division 1 (FCS) status in the near future, and I am thrilled to lead the charge from a football perspective."
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"text": "Coach Jackson, a veteran United States Air Force officer, has a long history with the National Football League (NFL) and the National Collegiate Athletic Association (NCAA). As a defensive assistant and defensive backs coach with the Atlanta Falcons, he coached Pro Bowl Strong Safety, Keanu Neal, and Free Safety/Nickel Back, Domontae Kazee, who tied for the NFL lead with 7 interceptions in 2018. The 2017 Falcons defense was the best the organization has had in over 20 years. The defense finished in the NFL top 10 in many categories, including yards per game (318.4 โ 9th), rushing yards per game (104.1 โ 9th), red zone percentage (45.8% - 5th), and points per game (19.7 โ 8th). The 2017 season marked the first time since 1998 the Falcons defense finished the season ranked in the top 10 in both total defense and scoring defense."
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"text": "Prior to coaching with the Falcons, Jackson served on the NCAA national headquarters staff as a member of the college football rules enforcement group. His background also includes multiple defensive coaching roles with the Green Bay Packers and Denver Broncos and coaching fellowships with the Atlanta Falcons and St. Louis Rams. He also served as a college scout for the Seattle Seahawks organization. He has collegiate experience at Colorado, UCLA, Utah State, Buffalo, and the United States Air Force Academy."
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"text": "athlete, and he competed two years on the Air Force Academy's indoor track and field team. Following his senior football season, Jackson was selected by his teammates as a permanent team captain and recipient of Air Force football's highest honor, the Brian Bullard Award, as the player who displays unselfishness, pride in his role, total team commitment, and 110 percent effort. Jackson helped Air Force become a consistent member of the Top 25 national rankings including a Top 10 final ranking and conference championship in 1998. At one point during his tenure, Air Force produced major college football's longest winning streak (11 games)."
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"text": "WHEREAS, the parties acknowledge that although this Agreement is sports-related, the primary mission of KSU is education, and accordingly, the primary purpose of all of KSU's legal arrangements including this Agreement, is the furtherance of KSU's educational mission; and"
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"text": "NOW, THEREFORE, in consideration of the foregoing, the receipt and sufficiency of which consideration is hereby acknowledged, KSU and Employee hereby agree as follows:"
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"text": "Employment is effective as of the day Employee executes this Agreement and shall end on January 31, 2023, unless renewed.",
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"text": "Employment is solely based upon an offer from KSU and an acceptance by the Employee, which must be in writing and executed by the parties. This Agreement in no way grants the Employee a claim to tenure in employment or any years of employment attributable to tenure with KSU.",
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"text": "This employment is contingent upon the Employee completing to the satisfaction of KSU a check of the following: criminal records, educational history, employment history, and any other background checks sought by KSU.",
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"text": "The Employee understands that for administrative purposes only, KSU may issue him an Electronic Personnel Action Form (\"EPAF\") from time-to-time. Employee specifically acknowledges and agrees that any EPAF issued relative to his employment does not constitute a contract and does not in any way supersede, modify, or amend the terms and conditions of",
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"text": "Initiate and maintain a comprehensive athletic fundraising program, which shall include, but not be limited to, solicitations of non-state or other private revenue sources;",
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"text": "Employee agrees to maintain all duties and best practices normally associated with the HEAD FOOTBALL COACH position, including directives of the Athletics Program as established by the Athletic Director or the Athletic Director's designee.",
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"text": "Employee agrees that NCAA Bylaws 11.1.1 is applicable to him and that any major violation of these provisions shall be subject to disciplinary or corrective action as set forth in the NCAA enforcement procedures.",
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"text": "The parties recognize that a student-athlete may be declared not eligible for competition for academic reasons, as a disciplinary sanction under KSU's Athlete Code of Conduct, or because KSU believes that he or she is not eligible according to the rules for athletic competition specified by the SIAC or the NCAA or for similar reasons. The decision may be made by either the Employee, the Athletic Director, or the President. In no event shall such an action taken by KSU be considered a breach of the Agreement.",
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"text": "Employee understands and agrees that in the course of his employment with KSU, he will receive and become aware of information, projects, practices, customer contacts, potential customers, methodologies and management philosophy relating to KSU's business. Employee hereby acknowledges the sensitivity and confidential nature of such information, and covenants and agrees to keep all such information strictly confidential as required by law. In this regard, employee shall not at any time or in any manner, either directly or indirectly, divulge, disclose, communicate or use the information he obtains or is otherwise exposed to while employed by KSU.",
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"text": "Employee also understands and agrees that such information may not be disclosed to any third parties without the express, written consent of KSU, unless disclosure is compelled by Court Order or by operation of law. Employee agrees to observe and follow FERPA regulations and other privacy laws. Employee further agrees that in the event of an unauthorized disclosure of confidential information, monetary damages may not be sufficient to cure a breach of this provision. Therefore, Employee acknowledges and agrees that KSU shall be entitled to seek injunctive relief for any breaches of confidentiality, in addition to monetary damages that may also be sought.",
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"text": "In consideration for services and satisfactory performance of the conditions of the Agreement by the Employee, the annual salary for the position of HEAD FOOTBALL COACH is hereby set as follows:",
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"text": "Employee shall receive an annual salary of $160,000.00 for February 1, 2019 to January 31, 2020;",
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"text": "Employee shall receive an annual salary of $160,000.00 for February 1, 2021 to January 31, 2022;",
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"text": "Employee shall receive an annual salary of $160,000.00 for February 1, 2022 to January 31, 2023;",
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"text": "This salary is based on a full-time, twelve-month period commencing on February 1, 2019. Employee's salary shall be paid by direct deposit on a bi-weekly basis on the normal pay dates for other KSU personnel."
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"text": "The Employee shall be entitled to any supplemental or fringe benefits generally made available to regular full-time exempt employees of KSU pursuant to its policies, including but not limited to insurance and retirement benefits. Neither the Board nor KSU shall be responsible for any other compensation or monetary benefit to the Employee of any kind unless it is specifically set forth herein. Employee shall be responsible for paying any local, state, and federal or other personal income or other taxes due or owing as a result of his receipt of any compensation or benefits paid pursuant to this Agreement.",
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"text": "The Employee acknowledges that the Athletic Director has the right to unilaterally reassign the Employee to other KSU duties within the athletic department, in accordance with his skill and qualifications during the term of the Employment Contract. The Athletic Director shall provide reasonable notice to the Employee of such reassignment and shall not be predicated upon any condition precedent to such reassignment. Reassignment acts as an authorized personnel action of the KSU and may be performed for any reason deemed satisfactory by the KSU or no reason, and in the best interest of the KSU. Should such a reassignment occur, the KSU agrees to compensate the Employee at the same salary as set forth in this Agreement. In the event of such a reassignment, any public statement or announcements shall be mutually agreed upon in writing.",
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"text": "Employee shall be entitled to all vacation, sick leave, holidays and employee fringe benefits offered to other employees, including but not limited to insurance and retirement benefits, in accordance with the Staff policies, administrative regulations, and guidelines. The employee shall be eligible for increases in salary during the term of this agreement at such times and in such amounts, if any, as determined by the President of KSU in his sole and absolute discretion.",
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"text": "KSU shall reimburse Employee for all travel and out-of-pocket expenses reasonably incurred by him for the purpose of, or in connection with, the performance of his duties as described under this Agreement. Such reimbursement shall be made in accordance with the travel policy of KSU, laws and regulations of the Commonwealth of Kentucky and NCAA regulations, upon presentation to KSU of vouchers and other required documents itemizing such expenses in reasonable detail.",
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"text": "The Employee agrees not to accept any supplemental employment opportunities without prior consent of the Athletic Director. In the event that the Employee is, as of the effective date of employment, receiving outside or supplemental employment or functions as an independent contractor, he shall disclose such information, including but not limited to, the amount and source of the outside or supplemental compensation and/or outside or supplemental employment and/or independent contractor earnings. KSU has the right to require, in accordance with the Agreement, the Employee to forego such outside or supplemental compensation and/or outside or supplemental employment or independent contractor projects.",
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"text": "Outside activities shall only be allowed subject to specific reporting requirements as established by the KSU. In accordance with NCAA requirements, the Employee shall report annually to the Athletic Director all athletic-related income from sources outside the KSU. KSU shall have prompt access to all records of Employee to verify this report.",
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"text": "Each Football Assistant Coach will receive a bonus in the amount of Two Thousand ($2,000.00).",
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"text": "All performance-based incentives are contingent upon Employee's actual participation in, and coaching of, the Football team for the particular event subject to receipt of the bonus.",
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"text": "Soliciting, placing or accepting by Employee of a wager on any intercollegiate or professional athletic contest, or permitting, condoning or encouraging by Employee of any illegal gambling, bookmaking or illegal betting involving any intercollegiate or professional athletic contest; or furnishing by Employee of information or data relating in any",
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"text": "manner to any KSU sports to any individual known by Employee to be, or whom he should reasonably know to be a gambler, better or bookmaker, or an agent of any such person, or the consorting or associating by Employee with such persons;"
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"text": "Use or consumption by Employee of alcoholic beverages, drugs, controlled substances, steroids or other chemical in such degree and for such appreciable period as to impair significantly or materially his ability to perform her duties hereunder; or failure by Employee to fully cooperate in the enforcement and implementation of any drug testing program established by the KSU for student-athletes;",
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"text": "KSU may terminate Employee's employment hereunder at any time without cause, provided, however, that Employee shall be entitled to all outstanding compensation owed under Section IV. A, for the term of this Agreement as set forth in Section I.A, including all employment related benefits for the term of this Agreement. All compensation must be paid in full by January 31, 2023.",
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"text": "Upon notice of termination without cause, Employee shall vacate KSU provided office within no more than three (3) calendar days of the notice, and shall return all KSU owned property on or before his last working day. After notice of termination, whether for cause, without cause, or resignation, Employee shall cooperate with KSU, as reasonably requested by KSU, to effect a transition of Employee's responsibilities and to ensure that KSU is aware of all matters being handled by Employee.",
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"text": "A. Upon resignation of employment, Employee shall be entitled to a six (6) month pay out at his current rate of pay as long as the Employee agrees not to accept other employment in athletics six months from the date of the Employee's resignation."
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"text": "If the Employee accepts another athletic position within the six months following his resignation from KSU, the Employee agrees that he shall forfeit his right to the full six month pay out and shall refund that portion of the pay out to KSU on a pro rata basis.",
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"text": "Upon resignation of employment, Employee shall vacate KSU provided office within no more than three (3) calendar days of the effective date of the resignation, and shall return all KSU owned property on or before his last working day. After notice of termination, whether for cause, without cause, or resignation, Employee shall cooperate with KSU, as reasonably requested by KSU, to effect a transition of Employee's responsibilities and to ensure that KSU is aware of all matters being handled by Employee.",
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Page 56
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1 ยท FIGURE
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"text": "7.1 Ricoh recognizes that it must perform the Services in a manner that protects any information of Customer or its clients that Customer has clearly identified to Ricoh as being confidential (such information hereafter referred to collectively as โCustomer Confidential Informationโ) that may be disclosed to Ricoh hereunder from improper use or disclosure. Ricoh agrees to treat Customer Confidential Information on a confidential basis. Ricoh further agrees that it will not disclose any Customer Confidential Information without Customer's prior written consent to any third party except to authorized representatives of Customer or to employees or subcontractors of Ricoh who have a need to access such Customer Confidential Information to perform the Services contemplated hereunder. Customer Confidential Information shall not include (i) information which at the time of disclosure is in the public domain, (ii) information which, after disclosure becomes part of the public domain by publication or otherwise through no fault of Ricoh, or (iii) information which can be established to have been independently developed and so documented by Ricoh or obtained by Ricoh from any person not in breach of any confidential obligations to Customer. The terms of this Agreement shall not be considered to be Customer Confidential Information. Customer acknowledges and agrees that any information provided by Customer to Ricoh pursuant to this Agreement that constitutes Protected Health Information (โPHIโ) subject to the Health Insurance Portability and Accountability Act of 1996 45 CFR Parts 160 and 164 (โHIPAAโ) and the Health Information Technology for Economical and Clinical Health Act, Public Law 111-005 (the โHITECH Actโ) or โnonpublic personal informationโ as defined under the Title V of the U.S. Gramm-Leach-Bliley Act, 15 U.S.C. ยง 6801 et seq., and the rules and regulations issued thereunder (โGramm-Leach-Blileyโ) shall be specifically identified as such to Ricoh in writing."
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"text": "8.1 Ricoh shall maintain workers' compensation insurance for all such party's employees, including coverage under the applicable law of the jurisdiction where the work will be performed. Ricoh shall also require that all of its subcontractors maintain similar workers' compensation coverage. For the purpose of this Section, self-insurance approved by the appropriate state agency or regulatory body is deemed to satisfy these requirements."
},
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"order": 14,
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"text": "8.2 Ricoh shall maintain employer's liability insurance (in the United States typically Coverage B of a workers' compensation policy) with limits of a minimum of: (i) $1,000,000 for each accident for bodily injury by accident; (ii) $1,000,000 for bodily injury by disease; and (iii) $1,000,000 for each employee for bodily injury by disease. Ricoh shall also require that all of its subcontractors maintain similar employer's liability coverage."
},
{
"id": "p60.12",
"order": 15,
"type": "text",
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"text": "8.3 Ricoh shall maintain general liability insurance and include the other party as an additional insured. Limits shall be a minimum of: (i) $1,000,000 per occurrence for bodily injury or property damage; (ii) $1,000,000 per occurrence for products or completed operations; and (iii) $2,000,000 annual aggregate for products or completed operations' claims. Coverage shall include those perils generally associated with a commercial general liability policy and specifically include contractual liability coverage. Coverage shall contain no exclusions for cross liability between insureds. Ricoh shall also require that all of its subcontractors maintain similar general liability insurance."
},
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"id": "p60.13",
"order": 16,
"type": "footer",
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"text": "Page 60 of 81\nU.S. Communities Master AgreementโPage 2\nRev. 03/01/2013",
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"id": "p60.14",
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Page 61
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Page 61 JSON
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"id": "p61.1",
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"text": "8.4 Ricoh shall maintain automobile liability insurance that includes the other party as an additional insured. Limits shall be a minimum of: (i) $1,000,000 per accident combined single limit or (ii) $1,000,000 per occurrence for bodily injury and $500,000 per occurrence for property damage. Coverage shall include liability assumed under the Agreement."
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"id": "p61.2",
"order": 2,
"type": "text",
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"text": "8.5 Ricoh shall maintain professional liability insurance to the extent applicable to any contracted professional services for any negligent acts, errors or omissions in the performance of such professional services. Policy limits shall be a minimum of $1,000,000 per occurrence."
},
{
"id": "p61.3",
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"text": "8.6 Customer shall maintain insurance, through self-insurance or otherwise, that is necessary for Customer to perform its obligations hereunder and shall be appropriate under applicable law, including commercial general liability and workers' compensation policies."
},
{
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"text": "8.7 With regard to the above, Ricoh's insurance shall: (i) be underwritten by a licensed insurer reasonably acceptable to the other party; (ii) be primary for Ricoh's exposure relative to any insurance purchased or maintained by the other party; (iii) be evidenced by a certificate of insurance containing a signature by a duly authorized representative of the insurer providing such insurance cannot be canceled, non-renewed or materially altered without thirty (30) days written notice by certified mail to the other party. With regard to the general liability insurance and automobile liability insurance, Ricoh's insurance shall be endorsed so the insurer will waive subrogation rights against the other party."
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"text": "9.1 Ricoh shall indemnify, keep and save harmless the Customer, its agents, officials, employees and volunteers against claims of bodily injuries, death, damage to property, theft, patent claims, suits, liabilities, judgments, cost and expenses which may otherwise accrue against the Customer in consequence of the performance of this Agreement or which may otherwise result therefrom, to the extent the act was caused through the negligent acts or omissions or willful misconduct of Ricoh or its employees, or that of any Ricoh subcontractor or its employees, if any; and Ricoh shall, at its own expense, appear, defend and pay all charges of attorneys and all costs and other expenses arising therefrom or incurred in connection therewith; and if any judgment shall be rendered against the Customer in any such action, Ricoh shall, at its own expense, satisfy and discharge the same. Ricoh expressly understands and agrees that any performance bond or insurance protection required by this Agreement, or otherwise provided by Ricoh, shall in no way limit the responsibility to indemnify, keep and save harmless and defend the Customer as herein provided."
},
{
"id": "p61.7",
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"type": "text",
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"text": "9.2 Customer shall be responsible for its acts or omissions and the acts or omissions of its agents, officials, employees and volunteers."
},
{
"id": "p61.8",
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"type": "text",
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"text": "9.3 Notwithstanding any other provision of this Agreement, nothing in this Agreement shall be construed to give Ricoh any control over decisions relating to choosing the content of information copied or otherwise handled hereunder. Customer represents that it violates no intellectual property rights or confidentiality agreements of third-parties by having Ricoh perform Services under this Agreement."
},
{
"id": "p61.9",
"order": 9,
"type": "text",
"bbox": {
"l": 52.08,
"t": 188.4,
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"b": 116.16
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"text": "9.4 Without intending to create any limitation relating to the survival of any other provisions of this Agreement, Ricoh and Customer agree that the terms of this paragraph shall survive the expiration or earlier termination of this Agreement. Each party shall promptly notify the other in the event of the threat or initiation of any claim, demand, action or proceeding to which the indemnification obligations set forth in this Section may apply."
},
{
"id": "p61.10",
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"text": "10. Limitations. EXCEPT AS OTHERWISE EXPRESSLY SET FORTH HEREIN OR IN AN ORDER FORM, RICOH MAKES NO WARRANTIES OF ANY KIND, EXPRESS OR IMPLIED, WITH RESPECT TO ANY SERVICES, EQUIPMENT OR GOODS PROVIDED UNDER THIS AGREEMENT, INCLUDING, WITHOUT LIMITATION, ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. NO WARRANTIES ARE CREATED BY ANY COURSE OF DEALING BETWEEN THE PARTIES, COURSE OF PERFORMANCE, TRADE USAGE OR INDUSTRY CUSTOM. RICOH ASSUMES NO OBLIGATION TO PROVIDE OR INSTALL ANY ANTI-VIRUS OR SIMILAR SOFTWARE, AND THE SCOPE OF SERVICES CONTEMPLATED HEREBY DOES NOT INCLUDE ANY SUCH SERVICES. Ricoh shall be excused from any delay or failure in performance of the Services under this Agreement for any period if such delay or failure is caused by any event of force majeure or other similar factors beyond its reasonable control. THE AMOUNT OF ANY LIABILITY OF RICOH TO CUSTOMER OR ANY THIRD PARTY, FOR ONE OR MORE CLAIMS ARISING FROM OR RELATING TO THIS AGREEMENT, SHALL NOT EXCEED, IN THE AGGREGATE, THE AMOUNT PAID TO RICOH FOR THE PERFORMANCE OF SERVICES UNDER THIS AGREEMENT DURING THE TWELVE-MONTH PERIOD PRECEDING THE DATE ON WHICH THE CLAIM AROSE. IN NO EVENT SHALL EITHER PARTY BE LIABLE TO THE OTHER PARTY FOR CONSEQUENTIAL, INCIDENTAL, PUNITIVE OR INDIRECT DAMAGES, EVEN IF SUCH PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES."
},
{
"id": "p61.11",
"order": 11,
"type": "text",
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"b": 495.36
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"text": "NO WARRANTIES OF ANY KIND, EXPRESS OR IMPLIED, WITH RESPECT TO ANY SERVICES, EQUIPMENT OR GOODS PROVIDED UNDER THIS AGREEMENT, INCLUDING, WITHOUT LIMITATION, ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. NO WARRANTIES ARE CREATED BY ANY COURSE OF DEALING BETWEEN THE PARTIES, COURSE OF PERFORMANCE, TRADE USAGE OR INDUSTRY CUSTOM. RICOH ASSUMES NO OBLIGATION TO PROVIDE OR INSTALL ANY ANTI-VIRUS OR SIMILAR SOFTWARE, AND THE SCOPE OF SERVICES CONTEMPLATED HEREBY DOES NOT INCLUDE ANY SUCH SERVICES. Ricoh shall be excused from any delay or failure in performance of the Services under this Agreement for any period if such delay or failure is caused by any event of force majeure or other similar factors beyond its reasonable control. THE AMOUNT OF ANY LIABILITY OF RICOH TO CUSTOMER OR ANY THIRD PARTY, FOR ONE OR MORE CLAIMS ARISING FROM OR RELATING TO THIS AGREEMENT, SHALL NOT EXCEED, IN THE AGGREGATE, THE AMOUNT PAID TO RICOH FOR THE PERFORMANCE OF SERVICES UNDER THIS AGREEMENT DURING THE TWELVE-MONTH PERIOD PRECEDING THE DATE ON WHICH THE CLAIM AROSE. IN NO EVENT SHALL EITHER PARTY BE LIABLE TO THE OTHER PARTY FOR CONSEQUENTIAL, INCIDENTAL, PUNITIVE OR INDIRECT DAMAGES, EVEN IF SUCH PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES."
},
{
"id": "p61.12",
"order": 12,
"type": "text",
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"text": "11. Professional Services. In the event that Customer desires to order professional services (including but not limited to, document output analysis, back-file conversion services, hosting, coding, data discovery, imaging services, or forensic collection services), or engage Ricoh for certain project-based work (\"Professional Services\"), it must do so by entering into an Order Form accepted and approved by Ricoh for such purpose. Each Order Form will be governed by this Agreement and the Contract and the following terms:"
},
{
"id": "p61.13",
"order": 13,
"type": "text",
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"t": 394.8,
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"b": 261.6
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"text": "11.1 Changes to the scope of the Professional Services described in any such Order Form shall be made only in a written change order signed by both parties. Ricoh shall have no obligation to commence work in connection with any change until the fee and/or schedule impact of the change and all other applicable terms are agreed upon by both parties in writing. Ricoh shall provide any such Professional Services at the Customer location set forth in the Order Form, as applicable, or on a remote basis as mutually agreed upon. In consideration of the services set forth in the Order Form, Customer shall pay Ricoh the fees in the amounts and at the rates set forth therein per the Contract prices. Ricoh may suspend or terminate such services for non-payment of Services should Customer be in violation of payment provisions of this Agreement."
},
{
"id": "p61.14",
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"type": "text",
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"b": 205.68
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"text": "11.2 Customer acknowledges that Ricoh's performance of any such Professional Services is dependent upon Customer's timely and effective performance of its responsibilities as set forth in the Order Form. Estimated delivery and/or service schedules contained in any Order Form are non-binding estimates."
},
{
"id": "p61.15",
"order": 15,
"type": "text",
"bbox": {
"l": 313.44,
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"b": 88.56
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"text": "11.3 Intellectual property rights arising from the Professional Services (but not the data, materials or content provided by Customer) shall remain the property of Ricoh, and nothing contained in any Order Form shall be construed to transfer, convey, restrict, impair or deprive Ricoh of any of its ownership or proprietary interest or rights in technology, information or products that existed prior to the provision of deliverables under the Order Form or that may be independently developed by Ricoh outside the scope of the Order Form and without use of any confidential or otherwise restricted material or information thereunder. Customer shall not use any Professional Services provided pursuant to an"
},
{
"id": "p61.16",
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"type": "footer",
"bbox": {
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"t": 77.76,
"r": 377.52,
"b": 54.48
},
"text": "Page 61 of 81\nU.S. Communities Master AgreementโPage 3\nRev. 03/01/2013",
"attrs": {
"block_label": "footer"
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},
{
"id": "p61.17",
"order": 17,
"type": "footer",
"bbox": {
"l": 67.2,
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"r": 104.4,
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"text": "67993v7",
"attrs": {
"block_label": "footer"
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}
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"excluded_furniture": {
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}
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Page 62
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Page 62 JSON
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"rotation": 270,
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"engine": "paddleocr_vl",
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"items": [
{
"id": "p62.1",
"order": 1,
"type": "list",
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"text": "",
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{
"id": "p62.1.1",
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"type": "list_item",
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"text": "Order Form for any unlawful purpose. Neither party shall acquire any right, title or interest in or to the other party's intellectual property (\"IP\") rights including their copyrights, patents, trade secrets, trademarks, service marks, trade names or product names. Subject to payment of all relevant fees and charges, Ricoh hereby grants Customer a worldwide, perpetual, nonexclusive, non-transferable, royalty-free (other than payments identified in the applicable Order Form or other transaction documents) license for its internal business purposes only to use, execute, display, perform and distribute (within Customer's organization only) anything developed by Ricoh for Customer in connection with the Professional Services (\"Contract Property\"), unless otherwise agreed upon in the Statement of Work. Ricoh shall retain all ownership rights to the Contract Property. For purposes of clarity any Order Form and the foregoing license relates to the Professional Services only, and software programs shall not be deemed to be deliverables or \"Services\" or \"Professional Services.\" All licensing for Ricoh or third-party software shall be as provided in subsection 11.4 below."
},
{
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"type": "list_item",
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"text": "11.4 All Ricoh and/or third-party software provided by Ricoh as part of or in connection with the Professional Services is licensed, not sold, and is subject to both the server, seat, quantity or other usage restrictions set forth the relevant transaction documentation, and to the terms of the respective End User License Agreements. Upon Customer's request, Ricoh shall provide the applicable End User License Agreements to Customer. If such software is manufactured by a party other than Ricoh, then Customer acknowledges that Ricoh is not the manufacturer or copyright owner of such third party software and that Ricoh makes no representations and provides no warranties with respect thereto. Ricoh shall make available to Customer any warranties made to Ricoh by the manufacturer of the software and/or products utilized by Ricoh in connection with the Professional Services hereunder, to the extent transferable and without recourse."
},
{
"id": "p62.1.3",
"order": 4,
"type": "list_item",
"bbox": {
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"text": "Export Laws. Notwithstanding any other provision of this Agreement, Customer shall at all times remain solely responsible for complying with all applicable laws or regulations relating to export and re-export control (collectively, \"Export Laws\") and for obtaining any applicable authorization or license under the Export Laws. Customer acknowledges and agrees that Ricoh may from time to time, in its sole discretion, engage third-party subcontractors, both foreign and domestic, to perform any portion of the Services on Ricoh's behalf. Customer represents and warrants to Ricoh that it, its employees and agents shall not provide Ricoh with any document, technology, software or item for which any authorization or license is required under any Export Law.",
"marker": "12."
},
{
"id": "p62.1.4",
"order": 5,
"type": "list_item",
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"text": "Personnel. If an Order Form provides for the provision by Ricoh of on-site personnel (\"Personnel\") to perform the Services, such Personnel shall at all times be the employees of Ricoh, and Ricoh shall be solely responsible for the supervision, daily direction and control of such Personnel. Ricoh shall have the right to remove, reassign, or take any other employment-related action with respect to any of its Personnel furnished pursuant to this Agreement. In the event of such removal or reassignment, Ricoh will furnish a replacement. In addition, Ricoh shall be responsible for payment of all compensation, benefits and employer taxes relating to such Personnel (including workers' compensation and disability). Ricoh reserves the right to hire temporary employees or subcontractors, if the circumstances require, in order to perform the Services or to accommodate special requests from Customer. The parties do not hereby intend to enter into a partnership or joint venture, to become agents of one another or to have their respective personnel become agents of the other, and the relationship between Ricoh and Customer shall at all times be that of independent contractors, whether under the HITECH Act or otherwise. Should Customer determine that any Personnel are not performing in accordance with the requirements of this Agreement, Customer shall provide Ricoh with written notice of such failure. Within five (5) business days of Ricoh's receipt of such notice, and in accordance with Ricoh policy and procedure, Ricoh shall remedy the deficiency with the Personnel in question. Notwithstanding, if Customer believes that an action of Personnel warrants immediate action by Ricoh, Customer shall contact Ricoh and provide Ricoh in writing with the reason for requesting such immediate action. Customer may not request that Ricoh take action because of race, religion, gender, age, disability, or any other legally-prohibited basis under federal, state or local law.",
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"text": "the requirements of this Agreement, Customer shall provide Ricoh with written notice of such failure. Within five (5) business days of Ricoh's receipt of such notice, and in accordance with Ricoh policy and procedure, Ricoh shall remedy the deficiency with the Personnel in question. Notwithstanding, if Customer believes that an action of Personnel warrants immediate action by Ricoh, Customer shall contact Ricoh and provide Ricoh in writing with the reason for requesting such immediate action. Customer may not request that Ricoh take action because of race, religion, gender, age, disability, or any other legally-prohibited basis under federal, state or local law."
},
{
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"type": "list_item",
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"text": "Purchases of Equipment for Cash. In the event that Customer desires to purchase equipment or products from Ricoh from time to time, it may do so by issuing a Purchase Order/Sales Order to Ricoh for that purpose. In connection with any equipment purchase from Ricoh, Ricoh shall transfer to Customer any equipment warranties made by the equipment manufacturer, to the extent transferable and without recourse. Customer agrees to confirm delivery and acceptance of all equipment purchased under this Agreement within ten (10) business days after any equipment is delivered and installed (if installation has been agreed to by the parties) by signing a delivery and acceptance certificate (in a form to be provided by Ricoh) or written delivery acknowledgement. Ricoh reserves the right to make equipment deliveries in installments. All claims for damaged equipment shall be deemed waived unless made in writing, delivered to Ricoh within ten (10) business days after delivery of equipment to Customer; provided, however, Ricoh shall not be responsible for damage to equipment caused by the Customer, its employees, agents or contractors. Ricoh warrants to Customer that at the time of delivery and for a period of ninety (90) days thereafter the Ricoh-manufactured equipment will be free from any defects in material and workmanship; provided, however, the foregoing warranty shall not apply in the event (i) the Ricoh-manufactured equipment is installed, wired, modified, altered, moved or serviced by anyone other than Ricoh, (ii) the Ricoh-manufactured equipment is installed, stored and utilized and/or maintained in a manner not consistent with Ricoh specifications, (iii) a defective or improper non-Ricoh accessory or supply or part is attached to or used in the Ricoh-manufactured equipment. Except to the extent of any applicable and validated exemption, Customer agrees to pay any applicable taxes that are levied on or payable as a result of the use, sale, possession or ownership of the equipment purchased hereunder, other than income taxes of Ricoh.",
"marker": "14."
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{
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"order": 9,
"type": "list_item",
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"r": 558,
"b": 280.8
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"text": "Assignment. Neither party shall assign or in any way dispose of all or any part of its rights or obligations under this Agreement without the prior written consent of the other, which shall not be unreasonably withheld.",
"marker": "15."
},
{
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"order": 10,
"type": "list_item",
"bbox": {
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"t": 276.72,
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"b": 214.08
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"text": "Governing Law. This Agreement and any Services procured hereunder shall be governed by the laws of the State where the Customer's principal place of business or residence is located both as to interpretation and performance, without regard to its choice of law requirements. This Agreement may be executed in two or more counterparts, each of which shall be deemed to be an original.",
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"text": "Non-Appropriation of Funds. If the Customer is a State or political subdivision of a State, as those terms are defined in Section 103 of the Internal Revenue Code, the following additional terms and conditions in this Section 17 shall apply. Customer's obligation to pay compensation due to us under this Agreement and any Order Form is subject to appropriations by Customer's governing board to satisfy payment of such obligations. Customer's obligations to make payments during subsequent fiscal years are dependent upon the same action. If such an appropriation is not made for any fiscal year, the Order Form to this Agreement shall terminate effective at the end of the fiscal year for which funds were appropriated and Customer will not be obligated to make any payments under such",
"marker": "17."
}
]
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"text": "Page 62 of 81\nU.S. Communities Master AgreementโPage 4\nRev. 03/01/2013",
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"type": "footer",
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"text": "67993v7",
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"text": "Overtime: When Customer workload requires the Services to be provided beyond Normal Operating Hours (defined below), Ricoh will provide overtime Services and will invoice Customer for such overtime. Overtime will be charged at[p65.12.1] per hour per Personnel for week nights and[p65.12.2] per hour per Personnel for weekends and holidays, with a four (4) hour per Personnel minimum overtime shift when the overtime is not directly adjacent to Normal Operating Hours. [Ricoh shall require prior Customer approval for all overtime Services.]",
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"text": "โข Equipment Moves: Charges to move equipment (for distances greater than _____ (___) miles) -"
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"text": "Freight, Delivery, and Mailing Costs: If Customer contracts for Ricoh to perform mail and courier services, Customer shall pay all postage/mailing expenses (meter rentals), any reasonable fuel surcharges assessed from time to time, courier and/or carrier fees directly as deemed necessary to provide the Services. Ricoh shall not bear or be responsible for any costs related to Customer's freight, delivery and/or mail costs and, to the extent Ricoh pays such costs, Customer shall reimburse Ricoh."
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"text": "Termination of Services: To the fullest extent permitted by applicable law, in the event (i) Customer terminates this Service Order for its convenience pursuant to Section 5 of the Agreement or (ii) Ricoh terminates this Service Order pursuant to a Customer default under Section 6 of the Agreement, the parties agree that Customer will pay the โService Termination Feeโ to Ricoh. The Service Termination Fee shall be equal to: (a) Ricohโs unamortized costs in implementing the Services including, but not limited to, costs relating to vehicles, computers, mail/copy equipment, printers, scanners, etc., (b) amounts paid with respect to any software and/or services fees that Ricoh has paid in advance and which are non-reimbursable, and (c) amounts paid to Personnel as severance as a result of any termination of Services. With respect to the Service Termination Fee, Ricoh will submit an invoice to Customer with supporting detail to Customer representing the foregoing costs, which Customer shall pay to Ricoh within thirty (30) business days of receipt of invoice. The parties acknowledge and agree that such payment will be due and payable to Ricoh in respect of unamortized costs incurred by Ricoh associated with the implementation of the Services, as more fully described in the Service Order. If Customer terminates this Service Order pursuant to a Ricoh default under Section 6 of the Agreement, Customer shall not be obligated to pay the Service Termination Fee."
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"text": "Page 65 of 81",
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Page 66
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Page 66 JSON
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"text": "Ricoh, in its sole discretion, shall provide such Personnel as Ricoh determines necessary to perform the Services [and to meet the Service Levels set forth in Exhibit B]."
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"text": "Either during any Ricoh Personnel's assignment to Customer or within one (1) year after the completion of such an assignment, should Customer directly or indirectly solicit, hire or otherwise employ any Personnel in any manner whatsoever to perform services similar to those Services provided to Customer hereunder or have any Personnel provide such services through a third party, then Customer shall pay Ricoh, as a one-time placement fee as compensation for the screening, hiring and training costs incurred by Ricoh with respect to the replacement of each such Personnel, a sum equal to one (1) years' salary for each such"
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"text": "Personnel Customer hires, engages or otherwise employs (but in no event more than $20,000 for each such Personnel). The foregoing shall not apply provided that the Customer: (a) posts the employment advertisement to the general public; and (b) the employee or independent contractor of the other party independently finds and responds to such employment advertisement, which in turn is the basis for the hiring."
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"text": "Additional Staffing: Additional staffing may be requested when scheduled forty-eight (48) hours in advance. Such additional staffing is provided on an as-available basis for weekday shifts. There is a four- (4-) hour minimum required for this service. Rates for such additional staffing will be as set forth in the Contract. Longer-term full-time and part-time staffing may be added via an amendment to this Service Order. Additional rates for longer-term additional staffing will be agreed upon in advance of commencement of such service by way of an amendment to this Service Order and such pricing shall be in accordance with the Contract. [Full-time headcount is considered forty (40) hours per week for an assignment in excess of a month; part-time headcount is considered twenty (20) hours per week for assignments in excess of a month.]"
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"text": "Onsite Services: If any Personnel are to be located onsite at Customer's location(s) in order to perform the Services (\"Onsite Services\"), Customer will provide adequate space for operation of all of the Onsite Services selected hereunder and will provide for the preparation of the designated space in its facility for the provision of the Services by Ricoh, including any electrical work required for installation or operation of all equipment required under this Service Order to perform such Onsite Services. Unless otherwise agreed herein, for Ricoh to perform the Onsite Services, Customer shall provide: (i) the office supplies (such as paper clips, staples, staplers, tape, etc.); and (ii) the office equipment (such as desks, shelves, telephones, file cabinets, table and chairs) that Customer and Ricoh mutually agree are necessary."
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"text": "Fleet Management Services. As part of its Services set forth below, Ricoh will manage the Covered Equipment [and Monitored Equipment] at Customer locations to help Customer maximize the Covered Equipment's [and Monitored Equipment's] performance, uptime, utilization, and user satisfaction while helping Customer reduce costs.",
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"text": "Equipment Installation Management. For any Ricoh-Provided Equipment (as defined in Exhibit C attached hereto) that is to be installed at Customer locations during the term of this Service Order, Ricoh will work with Customer to mutually develop an Implementation Plan, which may be set forth in a Statement of Work and attached hereto. The Implementation Plan will set forth the objectives, metrics, requirements and expected timeline of the Ricoh-Provided Equipment Delivery, Installation and Configuration Services, along with the implementation and commencement of any other Services under this Service Order. Ricoh will provide a Single Point of Contact (\"SPOC\") to meet with Customer on a regular basis (as mutually determined by Ricoh and Customer) to report of the progress of the Implementation Plan along with any necessary changes or support requirements.",
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"text": "Equipment Asset Management Services. Ricoh will perform an initial equipment inventory of all Customer equipment to determine what equipment is covered by this Service Order and will update the Schedules to this Service Order to reflect any Additional Equipment located during such inventory. Any equipment located during such inventory will be Covered Equipment under this Service Order, except as expressly set forth in writing by Customer. After the initial equipment inventory, Ricoh will continue to maintain and update the TRAC Asset Management Database to include the asset tag and agreed upon equipment information (including model, serial number and equipment location) for all Covered Equipment (and Monitored Equipment). Ricoh will obtain meter reads for all Covered Equipment (and Monitored Equipment); provided that Customer agrees to provide access to Ricoh on a timely basis. If Customer does not provide such access on a timely basis for any given item of Covered Equipment (or Monitored Equipment), Ricoh reserves the right to estimate the meter readings from previous meter readings for such Covered Equipment (or Monitored Equipment). Appropriate adjustments will be made to subsequent billing cycles following Ricoh's receipt of actual and accurate meter readings. As part of its Services, Customer acknowledges and agrees that Ricoh may place automatic meter reading units on the Covered Equipment (and Monitored Equipment) in order to facilitate the timely and efficient collection of accurate meter read data on a regular basis. Ricoh agrees that such units will be used by Ricoh solely for such limited purpose.",
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"text": "Install, Move, Add, Change and Dispose (\"IMAC-D\") Services. Ricoh will record Covered Equipment | and Monitored Equipment | MAC-D data for any such actions with respect to the Covered Equipment | and Monitored Equipment | taken by Ricoh as part of the Services. For any MAC-D actions with respect to the Covered Equipment | or Monitored Equipment | taken by Customer or any third-party vendor, Customer will provide such data to Ricoh as is reasonably requested by Ricoh, and Ricoh will record such data to the extent such data is provided to Ricoh by Customer or such third-party vendor, as applicable. Ricoh will provide access to such MAC-D data to Customer in periodic reports and upon Customer's request. Except as otherwise agreed in writing, the removal and disposal of any Customer-Provided Equipment or Third-Party Equipment will be at Customer's sole expense and Ricoh shall have no obligation to remove or dispose of any such Equipment.",
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"text": "Service Level Management. Ricoh will monitor and record any service calls on the Covered Equipment [and Monitored Equipment], along with the Covered Equipment's [and Monitored Equipment's] uptime and service call response times, to help ensure that Ricoh and any third-party vendors are performing the Services in a manner that is designed to meet or exceed the agreed upon Service Levels as set forth in this Service Order or in any service contract with such third-party vendors. Ricoh will make Service Level compliance data available to Customer in periodic reports and upon Customer's request.",
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"text": "Management Information Reporting. On a regularly scheduled basis, as mutually determined by Ricoh and Customer, Ricoh will provide reports to Customer. Ricoh and Customer will mutually determine what information is to be included in the reports, the format of the reports, and who will require access to such reports.",
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"text": "Equipment Training Services. Ricoh will provide basic operator training on the Ricoh-Provided Equipment and the Ricoh MDS tools and processes provided under this Service Order as mutually determined by Ricoh and Customer. Such training will be delivered through various methods, which may include in-person training, webinar training and recorded video or screencast sessions.",
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"text": "Transformation Services. If Ricoh is engaged to provide Transformation Services, then a Ricoh [Service Delivery Manager] will work with Customer in good faith to develop a โContinuous Improvement Action Planโ which shall be intended to work towards a reduction in Customer's total cost of ownership of Covered Equipment, improved productivity of the Covered Equipment and/or increased efficiency in Customer's document based business processes. The Continuous Improvement Action Plan may include print policy guidance and monitoring, device rationalization, change management monitoring and execution, and business process optimization recommendations. The Continuous Improvement Action Plan will be reviewed on a [monthly/quarterly] basis and provided as part of Ricoh's regular reports to Customer. Both parties acknowledge and agree that the realization of any cost savings is subject to numerous conditions and assumptions that may be beyond the reasonable control of the parties as well as Customer's willingness to implement such proposed cost savings opportunities. Accordingly, neither party makes any representations or warranties relating to the amount, nature or timing of any savings or objectives that may be achieved.",
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"text": "Consumables Management Services. Ricoh will monitor the inventory of supplies for the Covered Equipment and will order such supplies, from either Ricoh or the applicable Customer third-party vendor, for delivery on a \"just in time basis\" at all Customer locations. Customer shall provide the necessary business terms and ordering information for any applicable Customer third-party vendors to allow Ricoh to order such supplies. It is Customer's obligation to comply with any Customer third-party vendor contractor or supply contracts. Ricoh shall not assume any liability or obligations under any third-party vendor service or supply contracts.",
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"text": "Multi-Vendor Management. As part of the Services, Ricoh will manage the third-party vendor relationship with any vendors of Third Party Equipment (as defined in Exhibit C attached hereto) as further described in a Statement of Work attached hereto. Customer shall provide the necessary contract and contact information for any applicable third-party vendors to allow Ricoh to manage such relationships. Ricoh shall not assume any liability or obligations under any third-party vendor contract, including those for service or supplies.",
"marker": "D."
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"text": "TRAC Solutionยฎ. The TRAC (Trend, Reporting, Analysis and Communication) Solution is a web-based application and repository hosted by a third party application service provider (ASP) that is designed to enable centralized monitoring, tracking and management of the Covered Equipment and Services provided under this Service Order. During the term of this Service Order and provided Customer is not in default, Customer shall be entitled to receive access to the Basic Services as described under this Service Order and, at its election, may elect to subscribe for Enhanced Services at additional costs. To access and use the TRAC Solution, Customer shall be entitled to receive a confidential password, for which Customer shall assume responsibility to secure. Customer acknowledges that the information or data contained in any report or other document generated through the TRAC Solution that utilizes or incorporates Customer provided information is dependent upon the accuracy and completeness of such information. Ricoh shall not be responsible for any such inaccuracies, error or omissions resulting therefrom. Customer further acknowledges that the TRAC Solution is a proprietary solution to Ricoh and/or its third party ASP and that use and access shall be limited to internal business purposes only. Ricoh acknowledges that Customer shall be entitled to retain any proprietary rights it may have in the information provided to the TRAC Solution and the content of any reports generated therefrom, provided, however, that Ricoh may access the data contained in TRAC Solution and/or the reports generated from the TRAC Solution so that Ricoh can provide the Services required hereunder. If Customer terminates the Services provided by Personnel under this Service Order, Customer's access to any TRAC Services shall also be terminated. Customer must comply with the TRAC Solution subscription agreement, which subscription agreement Ricoh will provide upon Customer request.",
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"text": "@Remote Enterprise Pro. @Remote Enterprise Pro is a locally installed server-based software for monitoring and managing networked Ricoh manufactured equipment. @Remote Enterprise Pro may allow Ricoh to remotely collect meter reads, install print drivers, and receive real-time Ricoh manufactured equipment status including paper, toner, configuration and early warnings such as \"Low Toner\" or \"Almost out of Paper\" and to automatically direct those alerts to Personnel, depending on what options are selected by Ricoh and Customer. @Remote Enterprise Pro cannot and does not collect Customer document content or user information. Customer must comply with the @Remote Enterprise Pro license agreement that ships with the product which Ricoh will provide upon Customer request.",
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"text": "Page 69 of 81",
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"text": "F. Intelligent Device Monitoring. Intelligent Device Monitoring (IDM) is Ricoh's technology-enabled process for the management of remote, networked print devices, including: device administration and reporting; supply and service management; meter collection; and, control utilization."
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"text": "II. EQUIPMENT REPAIR AND MAINTENANCE, SUPPLIES AND SOFTWARE SUPPORT",
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"text": "Description of Services. If Ricoh is engaged to provide Equipment Repair and Maintenance Services, Ricoh will, during Normal Operating Hours, repair or replace in accordance with the terms and conditions of this Service Order any part of the Covered Equipment which does not perform according to manufacturer specifications (\"Equipment Repair and Maintenance Services\"). Ricoh will perform Preventative Maintenance (\"PM\") in accordance with the manufacturer's suggested schedule. Ricoh will make commercially reasonable efforts to perform all PM visits during Normal Operating Hours and in a manner not to interrupt the normal operations for Customer. Replacement parts will be furnished on an exchange basis and will be new OEM; provided, however, if such OEM part is not available and in order to restore the functionality of the Covered Equipment, Ricoh shall be permitted to use a reconditioned or used part until such time as the new OEM part becomes available and is installed in the Covered Equipment. All parts removed due to replacement will become the property of Ricoh, except hard drives on Customer-Provided Equipment (as defined in Exhibit C attached hereto) and Third-Party Equipment. Ricoh labor for service calls outside of Normal Operating Hours will be charged at the overtime rate set forth in the Contract. Ricoh will not be obligated to provide any reconditioning or similar major overhauls on Customer-Provided Equipment or Third-Party Equipment.",
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"text": "Equipment Eligibility. All Customer-Provided Equipment and Third-Party Equipment is subject to inspection and evaluation by Ricoh to determine whether such Equipment is eligible for Equipment Repair and Maintenance Services under this Service Order. Any Service necessary to bring such Customer-Provided Equipment or Third-Party Equipment into compliance with the manufacturer's specifications shall be at Customer's expense and in addition to the Minimum Service Fee. If Customer elects not to perform any such necessary Service, and/or Ricoh determines that any such Customer-Provided Equipment or Third-Party Equipment effects the Minimum Service Fee set forth above, Ricoh will provide Customer with the revised Minimum Service Fee necessary to provide Services on such Customer-Provided Equipment or Third-Party Equipment and Customer shall have thirty (30) days to agree to such revised Minimum Service Fee. In the event Customer does not agree to such revised Minimum Service Fee, Ricoh shall have no obligation to provide any Services on such Customer-Provided Equipment or Third-Party Equipment and Ricoh will charge Customer, on a time and materials basis at Ricoh's then current rates, for any Services previously provided on such Customer-Provided Equipment or Third-Party Equipment.",
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"text": "Space Requirements. Customer will provide adequate electrical service, telephone service, custodial service, air ventilation, heating and cooling systems for any Covered Equipment and will provide the access needed for equipment maintenance, repair, installation and removal. Customer will designate a key operator for the Covered Equipment who will be primarily responsible for the use and care of the Covered Equipment on behalf of Customer, and will be the primary point of contact for Personnel on Covered Equipment-related matters. Customer will make key operators available for instruction in use and care of the Covered Equipment. Unless otherwise agreed upon by Ricoh herein, all supplies for use with the Covered Equipment will be provided by Customer and will be available \"on site\" for servicing. Customer agrees that any systems utilizing similar supplies must be covered under similar inclusive service programs.",
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"text": "Limitations. The Equipment Repair and Maintenance Services provided by Ricoh under this Service Order will not include the following: (i) repairs or Software Support (defined below) resulting from misuse (including without limitation failure to maintain a proper environment for the Covered Equipment or software); (ii) repairs made necessary by service or relocation of the Covered Equipment performed by persons other than Ricoh representatives; (iii) parts no longer available from the applicable manufacturer for the Third-Party Equipment or Customer-Provided Equipment; and (iv) electrical work external to the Covered Equipment, including problems resulting from overloaded or improper circuits. Damage to Covered Equipment or parts, except to the extent damaged by Ricoh, are not covered by this Service Order. In the event that any Customer-Provided Equipment or Third-Party Equipment requires (___) or more service calls within ___ (___) consecutive calendar days for the same hardware defect, then Customer shall be responsible for the replacement of such Customer-Provided Equipment or Third-Party Equipment within thirty (30) days notice from Ricoh, if Ricoh is to continue to provide Service on such Customer-Provided Equipment or Third-Party Equipment pursuant to this Service Order. If Customer elects not to replace such Customer-Provided Equipment or Third-Party Equipment, and Ricoh determines that any such Customer-Provided Equipment or Third-Party Equipment effects the Minimum Service Fee set forth above, Ricoh will provide Customer with the revised Minimum Service Fee necessary to provide Services on such Customer-Provided Equipment or Third-Party Equipment and Customer shall have thirty (30) days to agree to such revised Minimum Service Fee. In the event Customer does not agree to such revised Minimum Service Fee, Ricoh shall have no obligation to provide any Services on such Customer-Provided Equipment or Third-Party Equipment.",
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"text": "Page 70 of 81",
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"text": "5. Service Levels. If Ricoh is engaged to provide Equipment Repair and Maintenance Services, Ricoh agrees to meet the following Service Levels:"
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"text": "Ricoh will provide a one hour (1) phone response to service calls measured from receipt of the Customer's call. Ricoh service technicians will meet a four (4) hour response time for all Customer service calls located within a major metropolitan area and eight (8) hour average response time for all Customer service calls located fifty (50) miles or greater from a Ricoh service center. Response time is measured in aggregate for all Equipment covered by the Service Order."
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"text": "Ricoh-Provided Equipment will operate in accordance with the applicable manufacturer's specifications and will be serviced in a manner designed to meet a minimum quarterly uptime average of ninety-five percent (95%), which shall be calculated based upon an eight-hour day and exclude normal preventive maintenance time and downtime attributable to Customer's negligence."
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"text": "In the case of an element of the Service Levels under this Section II (A) (5) of this Exhibit B to Service Order not being achieved a resolution or remedy process is to be engaged. A resolution or remedy will be documented by a corrective action plan tied to an agreed upon timeline to bring the services within targeted standards. The primary indicator of a problem unit of Ricoh Equipment is consistent failure to achieve the minimum required 95% uptime. Should the uptime of a specific piece of Ricoh Equipment fall below the ninety-five percent (95%) target, Ricoh will perform an in-depth evaluation and repair the problem unit to remedy the situation. The unit will then be closely monitored by Ricoh and if, over the next forty-five (45) day period the ninety-five percent (95%) target is not achieved and the Customer requests a replacement, Ricoh will replace the Ricoh Equipment at no expense."
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"text": "B. Parts and Supplies. Ricoh will provide certain supplies in connection with its Equipment Repair and Maintenance Services in accordance with the following Service Coverage plans:"
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"text": "The corresponding Service Coverage plan applicable to each unit of Covered Equipment will be identified, as appropriate, on Schedules 1-4. Any supplies provided by Ricoh in connection with its Equipment Repair and Maintenance Services for Equipment covered under this Service Order will be provided in accordance with manufacturer's specifications. If Ricoh determines that Customer has used more than the manufacturer's recommended specifications for supplies provided by Ricoh, Customer will pay reasonable charges for those excess supplies and/or Ricoh may refuse additional supply shipments. Customer agrees that any systems utilizing similar supplies must be covered under similar inclusive service programs."
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"text": "Faesimile Services. If Ricoh is engaged to provide onsite Facsimile Services hereunder, Ricoh will send, receive and distribute facsimiles on behalf of Customer.",
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"text": "Mail Services. If Ricoh is engaged to provide Mail Services, hereunder, Ricoh will manage Customer's inbound and outbound mail operations at the Customer locations identified (\"Mail Centers\") and at the prices set forth herein. This includes processing all mail pieces and parcels received at the Mail Centers, coordinating pickup and drop-off services with the United States Postal Service, maintaining a tracking system for accountable, express, special and/or overnight mail and parcels, and picking up outbound mail from Customer's offices and departments, as mutually agreed upon by the parties. Mail Services will be completed in accordance with the following Service Levels:",
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"text": "Mailroom delivers 2/3 tubs of items per day. Delivery of 98% of all Mail within same day measured by calculating the delivered mail divided by total mail for the day. This does not include mail to be researched (no name, unknown name, etc). The measurement is based on an average for a 90-day period."
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"text": "- Delivering campus and student packages, approximately 18 packages per day"
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"text": "Courier Services. If Ricoh is engaged to provide Courier Services hereunder, Ricoh will pick-up and deliver mail pieces and parcels within the Customer location(s) identified and at the prices set forth herein. Routine courier routes and delivery timeframes will be mutually determined by the parties. Ricoh Personnel will also be available upon Customer's reasonable request for pick-ups or deliveries. Courier services do not include, unless otherwise agreed upon in writing by the parties, courier runs to and from any locations outside of the Customer location(s) identified in Exhibit A.",
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"text": "Receptionist Services. If Ricoh is engaged to provide Receptionist Services hereunder, Ricoh will provide Personnel to answer telephone calls, operate Customer's switchboard, and direct Customer visitors, as appropriate, at the Customer location(s) identified and at the prices set forth herein.",
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"text": "Imaging Services. If Ricoh is engaged to provide Imaging Services, Ricoh will convert hard copy documents provided by Customer into electronic images of such documents as further set forth in a Statement of Work attached hereto.",
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"text": "Covered Equipment. \"Covered Equipment\" shall mean all Ricoh-Provided Equipment, Customer-Provided Equipment and Third-Party Equipment, as set forth below.",
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"text": "Ricoh-Provided Equipment. \"Ricoh-Provided Equipment\" shall mean all equipment leased by Customer (\"Leased Equipment\") from Ricoh or a Ricoh leasing partner pursuant to a lease agreement, along with any equipment provided by Ricoh (\"Included Equipment\") as part of the Services and set forth on Schedule I attached hereto, or, in the event Ricoh is providing the TRAC Solution to Customer, as set forth in the TRAC database as maintained by Ricoh. In the event of a conflict between Schedule I and any TRAC database maintained by Ricoh hereunder, the TRAC database shall control. Unless otherwise provided in writing by Customer at the time of order, any additional equipment leased by the Customer pursuant to a Master Lease Agreement made pursuant to the Contract during the term of this Service Order shall be considered Leased Equipment and added to this Service Order as Covered Equipment. All Included Equipment shall remain the property of Ricoh or Ricoh's assignee, and Customer shall have no right, title or interest in or to the Included Equipment other than as expressly set forth herein. The Master Lease Agreement shall be separately enforceable as a complete and independent agreement, separate and distinct from the Agreement and all Service Orders to the Agreement. Ricoh may sell or assign all or a portion of its interests in the Included Equipment without notice to Customer. Upon expiration of this Service Order or cancellation for any reason, Customer shall permit Ricoh to remove from Customer's location(s) the Ricoh-Provided Equipment and any unused Ricoh-provided supplies.",
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"text": "Customer-Provided Equipment. โCustomer-Provided Equipmentโ shall mean all equipment owned by Customer and set forth on Schedule 2 attached hereto that will be covered by the Services or, in the event Ricoh is providing the TRAC Solution to Customer, as set forth in the TRAC database as maintained by Ricoh. In the event of a conflict between Schedule 2 and any TRAC database maintained by Ricoh hereunder, the TRAC database shall control. All Customer-Provided Equipment shall remain the property of Customer, and Ricoh shall have no right, title or interest in or to the Customer-Provided Equipment.",
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"text": "Third-Party Equipment. \"Third-Party Equipment\" shall mean any equipment which is leased or rented by Customer from a third party pursuant to a lease or rental agreement (a \"Third-Party Lease\") and set forth on Schedule 3 attached hereto that will be covered by the Services or, in the event Ricoh is providing the TRAC Solution to Customer, as set forth in the TRAC database as maintained by Ricoh. In the event of a conflict between Schedule 3 and any TRAC database maintained by Ricoh hereunder, the TRAC database shall control. Ricoh shall have no obligation, and does not assume any obligation, under the Third-Party Lease between Customer and the third-party.",
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"text": "[Monitored Equipment. \"Monitored Equipment\" shall mean any equipment owned by Customer or leased or rented by Customer from a third-party pursuant to a Third-Party Lease that is only covered by Fleet Management Services. Any Monitored Equipment shall be set forth on Schedule 4 attached hereto or, in the event Ricoh is providing the TRAC Solution to Customer, in the TRAC database as maintained by Ricoh. In the event of a conflict between Schedule 4 and any TRAC database maintained by Ricoh hereunder, the TRAC database shall control.]",
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