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doc13032 April_12_2023_Board_Book.pdf
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r6c1 (19%): “Approval of Minutes From Prior Board Meetingsi. January 11,…”
r7c1 (33%): “Approval of Minutes From Prior Committee Meetingsi. March 8…”
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Page 3
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"text": "8. Information Items (University Updates)\nA. Finance & Administration Update\nB. Sodexo Update\nC. Enrollment and Student Services Update\nD. Academic Affairs Update\nE. President's Update\nDr. Daarel Burnette\nInterim Chief of Staff\nand Interim Executive VP,\nFinance & Business Affairs\nVP Burnette\nDr. Bridgett Golman\nInterim VP, Student Engagement & Campus Life\nDr. Michael Dailey\nInterim Provost\nand VP, Academic Affairs\nDr. Ronald A. Johnson\nInterim President"
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Page 6
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"text": "The Board moved to into closed session to discuss pending litigation, pursuant to KRS 61.810(1)(c)."
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"text": "Seconded by Regent Fletcher, and passed without dissent."
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"text": "As the Board reconvened from the closed session, Chair Patton announced that no action was taken during the closed session and asked for a motion to enter into open session."
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"text": "Seconded by Regent Fields, and passed without dissent."
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"text": "A. Approval of Minutes from Prior Board Meetings",
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"text": "October 11, 2022, Special Called Meeting",
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"text": "November 17, 2022, Special Called Executive Committee Meeting",
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"text": "Chair Patton inquired whether there was any discussion regarding the minutes included in agenda items V(A), V(B), and V(C). Upon hearing no responses, Chair Patton requested a motion to approve the minutes as submitted."
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"text": "MOTION by Regent Dukes:",
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"text": "Page 2 of 6",
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"text": "Dr. Keith McCutchen, Faculty Senate President, presented this agenda item. He began by expressing gratitude to the Board for implementing emergency procedures concerning facilities and the physical environment. Dr. McCutchen proceeded with a discussion on the multidisciplinary committees collaborating with CPE as part of their mandates and operational procedure processes."
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"text": "Regent Hatchett, noting that faculty evaluation policy and process amendments had been postponed during a previous Board meeting, asked Dr. McCutchen to share the Faculty Senate's perspective on the evaluation policy and process changes the Board has been discussing over the past year."
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"text": "Regent Walston thanked Dr. McCutchen for his report and inquired about the status of the Public Administration program's re-accreditation process. Dr. McCutchen directed the question to Interim Provost Dr. Michael Dailey, who provided an update. Regent Walston then asked if there was a timeline for completing the activities required for the program's re-accreditation process."
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"text": "Chair Patton emphasized the significance of maintaining all KSU program accreditations and expressed appreciation for Dr. McCutchen's presentation."
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"text": "Next, Ms. Ja'Meeca Alexander, Staff Senate President, presented the Staff Senate Update. She mentioned that the December 13, 2022, Town Hall meeting was successful but also reported ongoing concerns among staff members. These concerns include feeling overworked and underpaid, experiencing a lack of communication, and receiving inadequate training when transitioning to different positions within the University. Ms. Alexander added that staff members are often hesitant to express their opinions due to fear of losing their jobs."
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"text": "Ms. Alexander requested more frequent Town Hall meetings and meetings with Interim President Johnson and VP Burnette to address staff concerns more regularly."
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"text": "Chair Patton asked Regent Fields to respond to Ms. Alexander's presentation. Regent Fields agreed with the issues raised by Ms. Alexander. Regent Walston commented that he had also heard many of the same concerns from staff members and urged the Administration to continue exploring ways and resources to improve morale and prevent employees from feeling overworked, undervalued, and unheard."
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"text": "Regent Fields acknowledged the perseverance of KSU staff during these challenging times, as they continue to serve the University to the best of their abilities. Chair Patton thanked Ms. Alexander for her presentation."
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"text": "Regent Savion Briggs, Student Body President, presented the Student Government Update. Regent Briggs reported that all leadership positions within the SGA were filled, and numerous events were planned for the upcoming semester to encourage student involvement. Additionally, he noted that many leadership, training, internship, and mentoring opportunities would be available this semester."
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"text": "Regent Adams asked Regent Briggs about the overall student morale on campus. Briggs responded that students were excited about the new dorms and hopeful for a better semester than the last. Regent Moyer inquired about students' perceptions of the career advising available as they approach graduation and whether they felt they were receiving adequate career counseling."
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"text": "Regent Adams asked about the current status of career advisor services at KSU. Regent Briggs replied that several key positions in this area had been vacant for some time, to the best of his knowledge."
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"text": "Regent Moseley asked Dr. Golman if existing staff members could assist current seniors before they graduate in May, in case a permanent candidate is not hired quickly. Regent Walston mentioned that faculty members were also available to support students in preparing for graduation and securing future job opportunities. Ms. Alexander, Staff Senate President, shared ways her office supports students concerning career services."
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"text": "Interim President Ronald Johnson presented this agenda item. President Johnson noted that participation in this project is a component of CPE's MIP and stated that Dr. Berkley King, Jr., Regent Walston, and Regent Moyer had agreed to be KSU's liaisons."
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"text": "A. Approval to Purchase Compact Track Loader and Mulching Head for the Environmental Education and Research Center (EERC)",
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"text": "Chair Patton asked Dr. Kirk Pomper, Director of Land Grant Programs, to present this agenda item."
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"text": "Before the Board approved the agenda, Regent Moseley inquired about the protocol for adding items to the agenda, such as committee reports. Interim General Counsel Shuo Han responded that it was essential to adhere closely to the agenda for a special called meeting. Therefore, she advised that the information Regent Moseley requested would be shared at a later time."
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"text": "Move the Board of Regents to approve the agenda for the January 24, 2023, special called meeting of the Board of Regents."
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Page 12
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"text": "Seconded by Regent Hatchett and passed without dissent."
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"text": "A. HB 250 Update",
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"text": "Chair Patton asked Interim President Ronald A. Johnson to present this agenda item. President Johnson began by stating that HB 250 updates would be provided at nearly every meeting moving forward."
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"text": "Next, President Johnson noted that the focus of HB 250 is to return KSU to its purpose and financial viability, ultimately contributing to the success of students, the region, the Commonwealth, and beyond."
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"text": "President Johnson then discussed CPE's MIP, breaking it down into eight elements and integrating each element with KSU's seven business model components. Following that discussion, President Johnson provided an HB 250 progress report covering the first half of the 2022–2023 fiscal year."
},
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"text": "Dr. Daarel Burnette, Interim VP of Finance & Business Affairs, and Dr. Bridgett Golman, Interim Vice President of Student Engagement and Campus Life, also provided a brief update on the current enrollment at President Johnson's request."
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"text": "Regent Hatchett asked for an in-state and out-of-state breakdown of currently enrolled students."
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"text": "Regent Moyer requested a comparison between the Fall 2022 semester and the Spring 2023 semester's enrollment numbers, further asking how many students had been budgeted for the Spring 2023 semester."
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"text": "Chair Patton commented on the importance of Board training and development as required by HB 250 and CPE's MIP, noting the ongoing progress that KSU's Board of Regents has made in this area."
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"text": "Regent Ramsey inquired whether CPE could attend quarterly Board meetings moving forward to share their perspective regarding KSU's progress with the MIP."
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"type": "text",
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"text": "Chair Patton thanked President Johnson, Dr. Burnette, and Dr. Golman for their presentation."
},
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"text": "V. Action Items",
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"text": "A. Approval of Revised Faculty Evaluation Process",
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"text": "Dr. Michael Dailey, Interim Provost & VP for Academic Affairs, presented this agenda item, providing an overview of the revised faculty evaluation process as mandated by HB 250."
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"text": "Chair Patton asked Dr. Dailey to explain the steps taken in evaluating the existing faculty evaluation process, and inquired whether CPE had been involved in this particular activity."
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"text": "Regent Walston sought clarification on the submission process for tenured and post-tenured faculty members' interfolio dossier materials and posed a question regarding sanctions. President Johnson replied that HB 250 requires the revision of the current Faculty Handbook, and therefore the sanctions set forth in HB 250 would replace those sections within the University's faculty handbook."
},
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"text": "Page 2 of 7",
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"text": "Regent Walston inquired whether KSU's legal counsel had reviewed this. President Johnson responded that he, KSU legal counsel, and CPE legal counsel had all been involved in this approach to faculty evaluation."
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"text": "Regent Hatchett asked Dr. Dailey to comment on the role student evaluations play in faculty evaluations."
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"text": "Regent Fields asked whether the first round of evaluations included all faculty members and sought clarification on whether the review of tenured and post-tenured faculty members would be conducted on a cycle once initial evaluations were completed."
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"text": "Regent Fields also inquired whether a minimum number of service years is required for a faculty member to be on a tenure track, and how a faculty member who comes to KSU with tenure would be evaluated. President Johnson explained that process."
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"text": "Move the Board to approve the revised faculty evaluation process."
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"text": "B. Approval of NCAA Title IX and Serious Misconduct Policy",
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"text": "Chair Patton asked Interim President Johnson and Interim General Counsel Han to present this agenda item."
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"text": "Regent Dukes inquired whether KSU currently has a compliance officer to ensure that the policy is being carried out. Interim General Counsel Han responded that the policy is currently carried out by the Associate Athletic Director, Ms. Jackie Duvall, and the Interim Title IX Coordinator, Mr. Michael DeCourcy."
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"order": 12,
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"text": "MOTION by Regent Hatchett:",
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"text": "Move the Board to approve the NCAA Title IX and serious misconduct policy."
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"text": "Seconded by Regent Dukes and passed without dissent."
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"text": "C. Approval of Separation and Retreat Policy for Senior Academic Administrators",
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"order": 17,
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"text": "This agenda item was presented by Interim President Johnson and Interim General Counsel Han."
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"order": 18,
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"text": "Regent Walston asked whether, moving forward, the employment contracts of incoming KSU employees serving dual faculty and temporary administration roles would contain clauses and provisions making it clear that changes in position or job title may result in salary changes as well."
},
{
"id": "p13.15",
"order": 19,
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"text": "MOTION by Regent Walston:",
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"text": "Move the Board to approve the separation and retreat policy for senior academic administrators. Seconded by Regent Dukes and passed without dissent."
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"text": "Chair Patton asked Dr. Michael Dailey, Interim Provost & VP for Academic Affairs, and Dr. Wendy Dixie, Chief Information Officer, to present this agenda item."
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Page 14
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"text": "Dr. Dailey began by explaining that Blackboard is the University's current learning management system for online instruction and is available to all KSU students. He then detailed Blackboard's capabilities and the services it provides."
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"text": "Regent Hatchett asked how frequently KSU compares Blackboard with other providers of similar services. Interim Provost Dailey responded, stating that Blackboard's services would be reviewed as required by HB 250."
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{
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"order": 3,
"type": "text",
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"text": "Regent Dukes inquired whether the Board should wait to renew the contract, given that Blackboard would be undergoing review. Dr. Dailey recommended that the Blackboard contract be renewed so students' service is not disrupted, as any potential transition to another product would not happen quickly."
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"text": "Regent Moyer commented that while it is wise to review these kinds of contracts, it is also essential to remember that the issue is not solely one of cost or functionality. The potential disruption created by moving from one program to another can wipe out any dollar benefit gained; therefore, faculty input should be considered before any change is made."
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"text": "Regent Fletcher noted that the online reviews of Blackboard appear to be positive but felt that it was still a good idea to research other similar products since technology changes so quickly."
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"order": 6,
"type": "text",
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"text": "President Johnson remarked on Blackboard's capabilities in providing instructor feedback to improve students' understanding of instructional materials and classroom performance."
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"text": "MOTION by Regent Fields:",
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"type": "text",
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"b": 359.04
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"text": "Move the Board to approve the Blackboard contract. Seconded by Regent Dukes and passed without dissent."
},
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"order": 9,
"type": "heading",
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"text": "E. Approval of Amended Hotel Contract",
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"order": 10,
"type": "text",
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"text": "Dr. Bridgett Golman, Interim VP for Student Engagement & Campus Life, presented this agenda item."
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"text": "Dr. Golman thanked the Board for their patience with the housing situation, relative to the construction of the new residence hall. It is anticipated, though not guaranteed, that the new housing facility will be ready by the end of February. Dr. Golman then reported that the initial construction contract provides that the residence hall is not required to be fully completed until July, thus necessitating an amendment to the Capital Plaza hotel contract."
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"text": "Chair Patton inquired into the issues preventing the completion of the new residence hall. Dr. Golman replied that an occupancy certificate cannot be issued because major items are incomplete, there is no furniture, and the building is not ready for a checklist inspection."
},
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"text": "Regent Moseley commented that from his perspective, the building does not appear to be anywhere near completion and asked why the University would even consider putting students in the building in its current state, given potential safety issues and liability implications to the institution. Dr. Golman responded that the decision has been made not to move students in until the Fall 2023 semester, partly based on a student survey."
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Page 15
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"text": "Noting that the proposed hotel contract extension runs through May 13th, Regent Walston inquired how and where summer session students would be accommodated."
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"text": "Move the Board to approve the entry into an agreement with EAB for enrollment consulting services. Seconded by Regent Briggs."
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"text": "Regent Gerald Patton, PhD\nAye\nRegent Herman Walston, EdD\nAye\nRegent Tammi Dukes\nAye\nRegent Edward Fields\nAye"
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"text": "Regent Ernie Fletcher, MD\nRegent Edward Hatchett, Esq.\nRegent Jason Moseley\nRegent Charles Moyer, Ph.D.\nRegent Robert Ramsey Sr.\nRegent Savion Briggs",
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"text": "Chair Patton asked Dr. Kirk Pomper, Director of Land Grant Programs, to present this agenda item.\nDr. Pomper stated that USDA grant funds would be used for this purchase."
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"text": "Chair Patton commented that some Board members had inquired as to the hiring rate for positions which the Board had approved, and asked if that information was available."
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"text": "Chair Patton requested that Interim President Johnson present this agenda item."
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"text": "President Johnson stated that CPE's MIP requires all Regents to attend the annual CPE Trusteeship Conference and shared the benefits of attendance."
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"text": "Regent Dukes asked what would happen if a Board member was unable to attend due to extenuating circumstances. Travis Powell from CPE replied that extenuating circumstances preventing one or two members from attending would not result in a penalty for KSU."
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"text": "Regent Fletcher asked how many other university Boards are subject to a mandatory attendance requirement. Regent Fletcher remarked that he was reluctant to support this, commenting that mandatory attendance expectations might pose an impediment to engaging future board members. Regent Walston concurred with Regent Fletcher's comments."
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"text": "Chair Patton concluded the meeting by stating that Board members need to look at KSU's past to understand where the University is going in the future. Chair Patton also thanked departing Interim General Counsel Han for her service and wished her well in her future endeavors. Finally, Chair Patton commended Board members for thinking of proactive ways to improve the University during these difficult times."
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"text": "KENTUCKY STATE UNIVERSITY BOARD OF REGENTS\nSPECIAL CALLED MEETING",
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"text": "*** Meeting Was Conducted in Person and by Teleconference ***\nFebruary 20, 2023\n11:00 a.m. EST",
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"text": "Board of Regents Room\nJulian M. Carroll Academic Services Building, 2nd Floor\nFrankfort, Kentucky 40601\n(Primary Physical Location)",
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"text": "MINUTES\n*****",
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"text": "The Board's Chair, Dr. Gerald Patton, called the meeting to order at 11:04 a.m."
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"text": "Regent Gerald Patton, PhD Present"
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"text": "Regent Herman Walston, EdD Present"
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"text": "Regent Tammi Dukes Present"
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"text": "Regent Ernie Fletcher, MD\nNot Present"
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"text": "Regent Edward Hatchett, Esq. Not Present"
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"text": "Regent Savion Briggs Present"
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"text": "During the roll call, at least six (6) Regents were present, thereby establishing a quorum. Shortly after the roll call, Regent Fletcher joined the meeting."
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"text": "III. Approval of the Agenda",
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"text": "MOTION by Regent Dukes:",
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"text": "Move the Board of Regents to approve the agenda of the February 20, 2023, special called meeting of the Board of Regents."
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"text": "Seconded by Regent Moyer and passed without dissent."
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"text": "Page 1 of 8",
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Page 19
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Page 19 JSON
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"text": "IV. Information Items",
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"text": "A. Update on Management Improvement Plan",
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"text": "Chair Patton asked Mr. Travis Powell, Vice President and General Counsel of CPE, and Interim President Dr. Ronald Johnson to present this agenda item."
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"text": "Mr. Powell began by introducing Dr. Stephanie Mayberry and Mr. Greg Rush. The presentation covered three main areas: (1) CPE's relationship with KSU staff; (2) progress on HB 250 goals and requirements; and (3) actions still needed to continue moving the University forward."
},
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"text": "Mr. Powell and Dr. Mayberry both noted that KSU's relationship with CPE was good, although it could be better in terms of consistency on the collaboration side. They requested that CPE be viewed as partners with KSU, not regulators or overseers, and asked to be brought in on issues more towards the front end, as had occurred with the Faculty review process."
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"text": "Regent Fields asked whether CPE was working through a primary KSU point-of-contact person on campus."
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"text": "Mr. Powell next spoke on KSU's progress on HB 250, commenting that while progress had been made, not all deliverables had been accomplished according to schedule. However, he stated that overall, the University was on the right track, which was a positive step. Mr. Powell further remarked that to assist various teams with meeting deadlines for deliverables, CPE would likely begin implementing deadlines by semester, rather than by month."
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"text": "As for actions still needed to move the University forward, Mr. Powell reported that the General Assembly frequently inquired about audit status, program and faculty review process, and the online programming provider status. He also expressed concern that the financial exigency policy, which the Board adopted nearly a year ago, had not yet been implemented, to his knowledge."
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"text": "In sum, Mr. Powell felt that KSU's progress was good but could improve; overall, he was excited about KSU's future."
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"text": "Regent Fields asked about CPE's outside evaluator that Mr. Powell mentioned and who would be responsible for that expense."
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"text": "Regent Dukes asked Mr. Powell for suggestions on how to improve and increase communication and collaboration between CPE and campus."
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"text": "Regent Moseley asked Mr. Powell for suggestions to assist CPE in receiving information in a timely manner so it could be verified before Board meetings. Mr. Powell responded that it might be helpful to have regularly scheduled monthly meetings and to adhere to submission deadlines for Board and agenda materials."
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"text": "Following CPE's presentation, Interim President Johnson responded to Mr. Powell's observations."
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"text": "Chair Patton requested Dr. Johnson to elaborate on his relationship and activities with the legislature regarding HB 250, the management improvement plan, and any other issues related to Kentucky State, including enrollment."
},
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Page 20
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Page 20 JSON
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"text": "Chair Patton thanked Mr. Powell, Dr. Mayberry, and President Johnson for their presentation."
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"text": "B. Information on Kentucky JROTC Director of Army Instructions (DAI) Pilot Program",
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"text": "Dr. Daarel Burnette, Interim Executive VP of Finance & Business Affairs and Chief of Staff, and Mr. Harry Dodson from the U.S. Army Cadet Command, were scheduled to present this agenda item."
},
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"text": "Dr. Burnette began by stating that Mr. Dodson was unable to attend today, and therefore, his part of the presentation might need to be postponed until next month."
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"text": "Dr. Burnette reported that the intent of the pilot program was to host a one-week JROTC program at KSU over the summer, with the hope that high school students who attend will be exposed to the KSU campus and consider KSU as their school of choice upon graduation. Dr. Burnette viewed this as a win-win situation for both KSU and the students who attend the program."
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"text": "President Johnson discussed why the JROTC pilot program was an important opportunity for KSU."
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"text": "Chair Patton stated that he was very impressed upon reviewing the materials regarding this program and the benefits it would bring to the institution, and he looked forward to learning more about it."
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"text": "Regent Briggs commented that he thought the JROTC pilot program would undoubtedly benefit enrollment and recruitment by bringing KSU's presence into geographic areas where it would not typically appear."
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"text": "Chair Patton thanked Interim VP Burnette and President Johnson for their presentation."
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"text": "C. Update on FY 2023 Finances",
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"text": "Next, Chair Patton asked Interim VP Burnette to present this agenda item. Interim VP Burnette began by echoing Interim President Johnson's comments regarding CPE's oversight and MIP deadlines for deliverables, then introduced KSU's Controller, Ms. Tonya Walker."
},
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"text": "Dr. Burnette presented updates on the E&G budget execution (through December 2022), the cash flow report as of January 2023, as well as FY 2021 and FY 2022 Audit updates (which, he stated, are going very well)."
},
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"text": "Following Dr. Burnette's presentation regarding E&G Budget Execution – Dec 2022, Ms. Walker elaborated on KSU's standing with the FY 2021 and FY 2022 audits and some of CPE's MIP deliverables to date."
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"text": "Dr. Burnette continued with a discussion of HEERF Funds, noting that $19.8 million had been awarded to KSU with $7.5 million still unspent that must be spent before October 30, 2023, to prevent losing those funds. Dr. Burnette detailed allowable expenses for HEERF Funds."
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"text": "Regent Fields asked whether a student who is awarded HEERF funds must use those funds towards a bill or debt to the institution, or if they are permitted to simply receive and keep the money."
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Page 21
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"text": "Regent Walston asked whether faculty and staff-related training expenses allowable under HEERF include on-campus attendance of conferences and workshops. Regent Walston further asked if allowable HEERF technology-related expenses included the use of funds to modernize classroom technology."
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"text": "Regent Briggs inquired about the permissibility of several hypothetical uses of HEERF funds. Dr. Burnette replied that the use of funds was strictly limited to things related to COVID-19, and some of the examples Regent Briggs gave would not be allowed expenses for HEERF funds."
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"text": "Regent Walston asked whether currently available HEERF funds could be used to reimburse prior expenditures (such as those purchased with E&G funds) that would have qualified as HEERF expenditures."
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"text": "Regent Moyer asked, regarding the list of unanticipated expenses included in the \"Unfunded Requirements Report\", how confident Interim VP Burnette was that no other substantial but unbudgeted expenditures remain for this budget year."
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"text": "Regarding the \"Cash on Hand\" slide, Regent Moyer asked how much of the change is attributable to the inflow of emergency state funds and questioned how KSU will reach the 90 days of cash on hand target since many of those funds have been expended. Dr. Burnette deferred the question to Mr. Greg Rush."
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"text": "Regent Moyer asked whether the state emergency funds had effectively come to an end since most of that money had been received and further inquired what a pro forma over the next 12 months would look like."
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"text": "Regent Moseley inquired why the Board continued to authorize large expenditures such as EAB since the Board did not fully have a handle on cash flow and unexpected, unbudgeted expenses remained an issue. Dr. Burnette stressed the importance of increasing enrollment to increase revenue, which necessitates utilizing a group such as EAB. Interim President Johnson and Chair Patton also discussed the critical issue of increasing KSU's enrollment if the institution is going to survive."
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"text": "Regent Moseley asked whether the funds to pay for EAB were coming from E&G or Title III. Interim President Johnson replied that it was a split."
},
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"text": "Regent Briggs offered additional thoughts regarding recruiting and enrollment, suggesting that KSU could greatly increase its impact by engaging in on-site recruiting at high schools, especially in the Louisville area and other Kentucky communities. Regent Briggs further noted that many of his high school teachers are proud KSU alumni."
},
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"text": "Regent Fields remarked that he was surprised to see some of the expenses listed in VP Burnette’s Unfunded Requirements Report (such as the FICA deferral, and the energy savings and pension plans), and asked why these items had not been paid. Mr. Rush clarified that the money had gone where it was supposed to go, and the situation was actually more of an accounting issue."
},
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"text": "Chair Patton thanked Interim VP Burnette for his presentation, and Regent Briggs for his insightful comments."
},
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"text": "D. Report on HHERF Funds",
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"text": "Page 4 of 8",
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Page 22
17 item(s)
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Page 22 JSON
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"text": "This Agenda item was incorporated into agenda item IV(C)."
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"text": "Dr. Bridgett Golman, Interim VP for Student Engagement and Campus Life, presented this agenda item. She began by thanking Regent Briggs for his passion and commitment regarding student recruitment, then discussed the Spring 2023 Enrollment and Retention Report."
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"text": "Regent Fletcher asked how many online students KSU currently has and further inquired whether KSU is going to increase its online enrollment. President Johnson explained the long-term pros and cons of offering online programs."
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"text": "Chair Patton asked when the Board could expect to begin seeing results from EAB and requested an update on their status."
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"text": "Dr. Golman also introduced the newly hired AVP of Student Success, Dr. Palisa Rushin."
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"text": "Regent Walston asked about KSU's relationship with the state government in terms of tuition reimbursement and creating internships and externships to enhance student enrollment."
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"text": "Chair Patton welcomed Dr. Rushin and thanked Dr. Golman for her presentation."
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"text": "F. Report on Scholarships",
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"text": "Interim VP for Student Engagement and Campus Life, Dr. Bridgett Golman, presented this agenda item as well."
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"text": "Dr. Golman shared the scholarship process, as requested by the Board in previous meetings."
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"text": "Director of Financial Aid, Ms. Russelle Keese, discussed the matching endowment spreadsheet titled \"KSU Vision 2020 Matching Endowment (ARGI), Student Scholarship Fund Individual Donor Detail Report,\" and provided details regarding specific scholarship criteria."
},
{
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"text": "Chair Patton inquired about the communication mechanism through which students become aware of scholarship opportunities."
},
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"text": "Mr. Michael DeCourcy, Executive Director of Institutional Advancement, discussed the KSU Foundation and the balances of their endowed holdings as of September 30, 2022, noting that this was not the complete list of all accounts they hold. He also discussed the KSU Endowment data as of January 31, 2023, and remarked that many of the scholarships shown within this slide did not have written agreements. Therefore, his office is in the process of developing several policies pursuant to KSU's Policy on Policies regarding internal agreements, an investment policy, and a spending policy. Mr. DeCourcy further stated that no funds had been expended from the KSU Endowment this year for student scholarships, and none would be until approved policies and procedures are in place."
},
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"text": "Chair Patton asked how students are made aware of these scholarship opportunities and requested Mr. DeCourcy and Director Keese to comment on the PAS (Permanent Alumni Scholarship) Fund."
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"text": "Regent Moyer sought clarification regarding the Foundation's investment policy."
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"text": "Page 5 of 8",
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Page 23
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"text": "Regent Moseley asked whether scholarship information could be made available as a recruiting tool to students considering attending KSU, noting that many students, including student-athletes, are unaware of the breadth of scholarship opportunities when deciding where to attend school. He also suggested using it as a retention tool and advising athletic team coaches of the many scholarship opportunities that could benefit their student-athletes."
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"text": "Chair Patton thanked Dr. Golman, Mr. DeCourcy, and Director Keese for their presentation."
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"text": "V. Action Items",
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"text": "A. Approval to Purchase a Thermo Fisher Scientific Apreo 2 S LoVac Scanning Electron Microscope",
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"text": "Dr. Kirk Pomper, Director of Land Grant Programs, presented this agenda item."
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"text": "Regent Fields inquired whether the company/vendor would provide training on the use of the equipment."
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"text": "Regent Ramsey asked who would have access to this equipment."
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"text": "Regent Walston queried whether training was included in the purchase package. Dr. Pomper clarified that there was no additional cost for training."
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"text": "MOTION by Regent Adams:",
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"text": "Move the Board to approve the purchase of the Thermo Fisher Scientific Apreo 2S LoVac Scanning Electron Microscope."
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"text": "Seconded by Regent Fields and passed without dissent."
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"text": "B. Approval of Pending Personnel Actions",
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"text": "Chair Patton asked Interim VP Burnette to present this agenda item."
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"text": "Regent Walston inquired where the Executive Administrative Assistant position was located within Academic Affairs, and whether it was a new position."
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"text": "Regent Ramsey requested clarification that the positions being presented were not yet filled. Interim VP Burnette replied that the position were not filled; rather, permission is simply being sought to post them."
},
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"text": "Move the Board to approve the pending personnel actions."
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"text": "This agenda item was presented by Interim VP Burnette. Athletics Director Ramon Johnson provided details regarding the contract and the new head football coach."
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"text": "Regent Fields inquired into the source of funding for bonuses, and whether they would be paid from football revenues."
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Page 24
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"text": "Regent Dukes asked whether there was a cap on the number of assistant coaches referred to in the contract. AD Johnson replied that they have proposed six assistant coaches, which is standard for a football program of KSU's size."
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"text": "Move the Board to approve the Head Football Coach contract."
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"text": "VI. Closed Session",
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"text": "Next, the Board moved into closed session, pursuant to KRS 61.810(1)(c) and KRS 61.810(1)(f), to discuss pending litigation and individual personnel matters."
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"text": "Move the Board to enter a closed session."
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"text": "Seconded by Regent Fields and passed without dissent."
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"text": "At this time, the Board entered a closed session."
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"text": "VII. Public Actions",
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"text": "When the Board reconvened, Chair Patton stated that the Board had completed its discussion and called for a motion to enter an open session again."
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"text": "Move the Board to enter into an open session."
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"text": "Seconded by Regent Fields and passed without dissent."
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"text": "During closed session, the Board discussed one item on which they could take action, the settlement of Franklin Circuit case No. 19-CI-01137. Chair Patton requested a motion to approve the settlement of that case by the terms of the proposed written agreement as presented."
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"text": "Chair Patton closed the meeting by remarking that he was appreciative for everyone's participation as KSU continues to forge ahead."
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"text": "Zachary Atwell, Board Secretary\nKentucky State University\nBoard of Regents"
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Page 26
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"text": "KENTUCKY STATE UNIVERSITY BOARD OF REGENTS\nSPECIAL CALLED MEETING",
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"text": "March 2, 2023\n1:00 p.m. EST"
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"text": "Board of Regents Room\nJulian M. Carroll Academic Services Building, 2nd Floor\nFrankfort, Kentucky 40601\n(Primary Physical Location)"
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"text": "MINUTES\n*****"
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"text": "The Board's Chair, Dr. Gerald Patton, called the meeting to order at 1:03 p.m., and provided a statement regarding the re-initiation of the Presidential search process."
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"text": "Regent Ernie Fletcher, MD Not Present"
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Page 27
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"text": "Chair Patton presented this agenda item, noting that the services of Myers McRae had been engaged to assist with the nationwide presidential candidate search process. Chair Patton then discussed the timeline for the search."
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"text": "Regent Moseley inquired about the proposed timeline, noting that the on-campus visits are tentatively scheduled at a time when school is out. Regent Moseley stated that he did not think it was a good idea to bring a candidate onto campus when faculty, staff, students, and other constituent groups aren't present. Regent Walston concurred. Chair Patton proposed reaching out to Myers McRae about the possibility of adjusting the timeline to allow candidates to visit campus prior to finals week."
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"text": "Regent Hatchett requested clarification about the HB 250 mandate as it relates to the presidential search timeline, specifically asking whether there was a deadline for concluding the search."
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"text": "Regent Moseley queried whether HB 250 held any provisions that would prevent KSU from continuing with another interim president, thus allowing the Board to avoid rushing the search and increasing transparency. Chair Patton replied that a permanent president is crucially needed to stabilize the University, and extending interim periods is not what is expected under the HB 250 legislation."
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"text": "Regent Moseley queried how much time is sufficient to properly market this position. Chair Patton responded that the search firm had indicated six weeks; however, KSU's time frame may actually be shorter because the campus brochure has already been developed [prior to HB 250]."
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"text": "Regent Hatchett requested that Myers McRae be asked whether truncating our search process is good or bad for our search."
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"text": "V. Action Items",
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"text": "Chair Patton presented this Agenda item, noting that KSU is somewhat ahead in the process as the campus brochure was developed for the previous search before it was halted by HB 250. Now that the search has been reinstated, the brochure is being updated with new photos and other information, including the job description. Chair Patton asked Board members to suggest any changes or additions they would like to incorporate into the updated brochure."
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"text": "Regarding the President's job description and preferred attributes, Board members suggested adding words and phrases such as \"energetic, progressive, creative, entrepreneurial, interactive, relationship-building, student-focused, and being engaged on campus.\" It was also suggested that experience in HBCUs and legislative advocacy be incorporated into a new category, \"preferred qualifications.\""
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"text": "Chair Patton stated that he would provide these suggestions to the search agency."
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"text": "MOTION by Regent Walston:",
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"text": "Move the Board to approve the campus brochure and President's job description pending Board members' recommendations and modifications."
},
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"text": "Seconded by Regent Moyer and passed without dissent."
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"text": "Following the approval of the campus brochure as noted above, Regent Walston queried whether the Board could view the revised brochure upon completion."
},
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"text": "Regent Hatchett asked whether HB 250 and related activities should be referenced in the brochure in the broadest of terms. Chair Patton agreed, replying that it would appear in a statement regarding the state of the University, as well as the presidential search website currently under construction."
},
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"text": "B. Approval of the Presidential Search Committee's Composition and Charge",
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"text": "Chair Patton presented this agenda item. Prior to the presentation, the Board's Secretary, Mr. Zachary Atwell, requested that the previous agenda item (5A) be voted on again to incorporate Regent Hatchett's suggestions regarding the inclusion of HB 250 mandates."
},
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"text": "Agenda item 5A was voted on again and passed without dissent."
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"text": "Chair Patton prefaced his remarks by sharing his background and experience involving governing Boards, higher education accrediting bodies, and prior college presidential searches and search committees. He further discussed how those experiences, coupled with subsequent research and consultation, shaped his perspective on KSU's current presidential search committee needs."
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"text": "Chair Patton then opened the floor for discussion."
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"text": "Regent Dukes asked why only two Board members are on the proposed search committee. Chair Patton replied that there is actually only one Board member and they are a non-voting committee."
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Page 29
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"text": "member because that Board member will also be the person voting on the final candidate; therefore, in order to avoid \"double voting,\" the Board member on the search committee is a non-voting member."
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"text": "Regent Walston inquired whether Chair Patton had reviewed the previous presidential search committee structure prior to determining the composition of the proposed committee."
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"text": "Regent Hatchett raised the question as to how other institutions, such as Morehead State University and the University of Louisville, are addressing the double vote idea. Chair Patton clarified the role and responsibilities of the search committee."
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"text": "Regent Hatchett inquired whether Chair Patton was distinguishing the current presidential search from the interim search in which the entire Board was involved. Chair Patton replied that he was and distinguished the differences between the two presidential searches. Chair Patton clarified the duties of the currently proposed search committee, stating that the search committee would report to the Board, but the Board would have the ultimate authority and final say on the matter."
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"text": "A robust discussion followed, regarding the number of Board members on the search committee and what their role and status would be in terms of voting or non-voting committee members."
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"text": "Regent Briggs asked whether it was permissible to ask CPE's General Counsel, Mr. Travis Powell, for his legal perspective of having multiple Regents serve on both committees since he was present. Chair Patton denied the request, stating that the Board of Regents has its own legal counsel present to answer those questions."
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"text": "Regent Walston requested that the Board move forward with the search committee composition as proposed, as the Board would make the ultimate determination in choosing the next President."
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"text": "Regent Briggs asked that two individuals be included in each of the search committee categories, as was done in the last Presidential search. Chair Patton discussed the pros and cons of having two Board members on the committee."
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"text": "Regent Moseley inquired why a Board member serving on the search committee would not have the ability to vote, even after fulfilling the extensive responsibilities and due diligence required of search committee members."
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"text": "Regent Moseley also observed that as proposed, CPE would have representation on the committee but only as a non-voting member. Regent Dukes concurred with Regent Moseley's comments, remarking that CPE should have a voice in how the five semi-finalist candidates are selected."
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"text": "A robust discussion followed pertaining to CPE's role on the search committee, during which Chair Patton requested that the status of CPE's role in the search committee as a voting member be tabled until additional information was gathered."
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"text": "Ultimately, Chair Patton invited Mr. Travis Powell to address the Board to clarify CPE's involvement in the search process. Following Mr. Powell's remarks, Chair Patton asked Mr. Powell how he came to chair the previous search committee and whether he had been a voting member of that committee."
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Page 30
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"text": "Regent Adams asked whether it was possible to make the search committee’s co-chair a voting member and whether the Board could select the committee co-chair in the event that multiple candidates are submitted for that specific position. Chair Patton established the process by which the search committee would be populated."
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"text": "Move the Board to approve the Presidential Search Committee’s composition and charge as stated, with the caveat of CPE’s involvement on the search committee being tabled for the time being. Seconded by Regent Moyer and passed without dissent."
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"text": "VI. Closing Remarks",
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"text": "Chair Patton offered closing remarks, thanking everyone for their patience with this meeting."
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"text": "Move the Board to adjourn."
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"text": "Zachary Atwell, Board Secretary"
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"text": "Dr. Gerald Patton, Board Chair\nKentucky State University\nBoard of Regents"
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"text": "_____ Approved with no corrections"
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"text": "_____ Approved with corrections"
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Page 31
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"text": "*** Meeting Was Conducted in Person and by Teleconference ***\nThursday, March 23, 2023\n1:00 p.m. EDT",
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"text": "MINUTES\n*****"
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"text": "Regent Tammi Dukes Present"
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"text": "Regent Edward Fields Present"
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"text": "Regent Ernie Fletcher, MD\nNot Present"
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"text": "Regent Edward Hatchett, Esq. Present"
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"text": "Regent Savion Briggs Present"
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"text": "At least six (6) Regents were in attendance and present during roll call; therefore, a quorum was established."
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"text": "Move the Board of Regents to approve the Agenda of the March 23, 2023, special called meeting of the Board of Regents."
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"text": "Interim President Ronald Johnson presented this agenda item, noting that Dr. Daarel Burnette, Interim Chief of Staff and Interim Executive VP of Finance & Business Affairs, and Dr. Gwyllyn Edwards, Associate VP of Finance & Business Affairs, would also be speaking throughout the presentation."
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"text": "President Johnson began by outlining a timeline of events related to the release of the APA's special investigation covering KSU's accounts and activities from July 1, 2018, through June 30, 2021. He also stated that the purpose of his presentation was to update the Board on the Special Audit Report officially released on Wednesday, March 21, 2023. He noted that many of the issues and recommendations contained in the report had already been identified and addressed by the Kentucky General Assembly via House Bill 250."
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"text": "The presentation focused on three main areas: 1. Reviewing the priority issues cited in the APA's Special Examination; 2. Updating the Board and community on the progress in implementing APA recommendations; and 3. Identifying challenges that may impact the implementation of the APA recommendations. President Johnson then requested that Interim EVP Burnette present the review of the APA's priority issues."
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"text": "Dr. Burnette began with an update on the University's handling of the APA's findings and recommendations and introduced Dr. Edwards. Dr. Burnette provided a recap of the audit, noting that 20 findings and 90 recommendations had been identified. Of those, he stated that 25% had been completed, 55% were ongoing, and 20% were TBD (as part of the Management Improvement Plan set forth in HB 250). Dr. Burnette also noted five areas of improvement that the APA had identified and provided a video of Kentucky State Auditor Mike Harmon's press conference and release of the report."
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"text": "Following Dr. Edwards' comments, Dr. Burnette discussed additional responsibilities faced by KSU, including campus stability, HB 250, external financial audits, internal audit risk assessments, SACSCOC (Southern Association of Colleges and Schools Commission on Colleges), and the FY 2024 transition in terms of enrollment, campus readiness, and budget formulation."
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"text": "At the conclusion of Dr. Burnette's remarks, Interim President Johnson addressed the Board regarding the severity and urgency of the challenges faced by KSU."
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"text": "Regent Fields asked what the Board needs to do to help move the action items forward so the Board can be more involved in strengthening the University."
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"text": "Regent Hatchett commented on the external audits conducted between 2018 and the end of the administration responsible for these issues. He inquired whether the external auditors who had produced the audits in 2018 and 2019 could be contacted to discuss their comfort level and the Board's comfort level regarding the accuracy of those external audits of KSU."
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"text": "Chair Patton requested that Dr. Johnson and the Administration establish a prioritized inventory for the Board regarding the exposures and opportunities facing the University, including but not limited"
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Page 33
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"text": "to the APA report findings and recommendations, as well as Department of Education and SACSCOC-related issues, and identifying how the Board can be more involved in getting these matters under control."
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"text": "Regent Walston suggested that the Board look further into the University's relationship with the Foundation moving forward, questioning whether some of the Foundation's activities identified by the APA report might jeopardize KSU's ability to receive federal funding."
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"text": "Regent Moyer inquired whether the Presidential Search should proceed at this time, considering the findings. Chair Patton responded that this topic needed to be addressed during a separate Board meeting since this was a special called meeting, and the Board was required to adhere closely to the agenda."
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"text": "Regent Hatchett commended the Kentucky state auditors, thanking them for producing a highly professional forensic exam despite extremely difficult circumstances. Regent Hatchett further noted that their audit would aid prosecutors in building cases against those who had betrayed the University and the people of Kentucky."
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"text": "Chair Patton offered closing remarks, observing that despite the gravity of the situation, there are still opportunities to change the trajectory of the Institution through painstaking effort and due diligence."
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"text": "_____ Approved with no corrections\n_____ Approved with corrections"
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"text": "KENTUCKY STATE UNIVERSITY BOARD OF REGENTS\nEXECUTIVE COMMITTEE\nSPECIAL CALLED MEETING",
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"text": "*** Meeting Was Conducted in Person and by Teleconference ***\nMarch 8, 2023\n1:00 p.m. EST"
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"text": "MINUTES\n*****"
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Page 67
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1 · HEADING
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39 · FIGURE
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41 · FOOTER
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r0c4 (50%): “Fall 2023 Continuing Students Pre-Registered as of 4/4/2023”
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"text": "Click or tap here to enter text regarding your assessment of the faculty's evidence of quality professional growth and scholarly achievement. Based on the publication, creative work, and professional activities submitted, the following are guiding questions to consider: 1) how are the contributions or evidence of productivity reflective of the discipline; 2) what impact did these activities have on the field, faculty practice, the university, or the community; 3) where the scholarly activities applied to work at the university; and, 4) was there an impact on students demonstrating their learning, scholarship, or creative work?"
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"text": "Section Six: Contract Compliance Infraction Assessment",
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"text": "Click or tap here to enter text regarding your assessment of the faculty's contract addendum compliance infractions identified. A collection of information on the compliance of the faculty with the annual executed contract and include this information in the performance evaluation. Compliance infractions will require a faculty performance improvement plan, and each category of noncompliance will result in a three-point reduction (-3%) from the faculty member's performance assessment."
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"text": "Click or tap here to enter your signature.\nClick or tap here to enter text for the assessor's full name.\nClick or tap here to enter text for the assessor's faculty rank.\nClick or tap here to enter text for the assessor's administrative rank.",
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"text": "Division of Academic Affairs\nOffice of the Provost\nHume Hall | 400 East Main Street\nFrankfort, KY 40601\nKYSU.EDU",
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"text": "In compliance with House Bill 250, Section 1(g), effective April 8, 2022, it is the chairperson and dean responsibility to evaluate termed faculty performance annually, and to prepare a written performance review, taking into consideration three categories: 1) Evidence of Quality Teaching Effectiveness; 2) Evidence of Quality Professional Growth and Scholarly Achievement; and, 3) Evidence of Quality Service and Community Contribution. In addition to evaluating faculty performance and productivity, the process shall be used to identify deficiencies and ineffectiveness and redirect faculty efforts to improve or increase productivity."
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"text": "The process shall be used as a basis for decisions on continued employment, promotion, salary increases, tenure, and maintenance of tenure. All evaluations are conducted ethically, with recommendations and justifications based on relevant documented and verifiable information. It is also our responsibility to ensure that the performance standard evaluation recommendations are consistent with the goals and needs of the university and the areas within your scope of responsibility."
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"text": "Click or tap here to enter text regarding what specific concerns the faculty, chairperson and dean have identified must be addressed in the faculty performance improvement plan."
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"text": "Click or tap here to enter reasonable and measurable text specifying SMART objectives to address section one specific concerns as identified in either the letter of assessment and rubric, or subsequent consultation meetings with the candidate. The main objective of this section is to write appropriate and effective performance objectives using the SMART framework and understand performance elements. If the performance objectives adhere to the SMART framework, the candidate will know exactly what is expected of them, and chairs and deans will be able to accurately assess and rate the candidate performance at the end of the cycle. Performance objectives ensure alignment with, and support achievement of, the organization's mission, goals, and priorities. Performance objectives are an expression of what is expected of a faculty member. They go beyond a position description – they are link to the overall mission of the organization. Performance objectives are used to communicate the major responsibilities"
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"text": "Higher Education is at a crossroads in America. Colleges and universities across the country face tremendous challenges, such as shifting demographics, rising student debt, increased competition, demand for talent, and changing perspectives on the value of a college education."
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"text": "In 1886, the founders of what would become Kentucky State University petitioned the Kentucky General Assembly for a state-funded college to train teachers for schools aimed at educating African American children."
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Page 125
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1 · FIGURE
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71 · FOOTER
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r1c1 (14%): “Refrigerated/heating circulator capable of controlling temp…”
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Page 140 JSON
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91 · TEXT
92 · FOOTER
93 · FOOTER
Page 142 JSON
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Page 146
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199 item(s)
JSON
figure (1)
header (1)
table (2)
table_cell (195)
1 · HEADER
2 · FIGURE
3 · TABLE
4
5
6
7
8
9
10 · TABLE
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12
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Page 152
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Page 153
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"text": "Required Project Match to FY 23 Asset Preservation Funded Capital Projects at 15¢ per state $1.00: $1,205,850.00. Matching Funds have been earmarked for FY23 (YTD Account Balance, $1,953,925)."
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"text": "Interim President Ronald A. Johnson recommends that Board of Regents approve Campus-wide Capital Improvement Projects Totaling approximately $8,039,000 in Asset Preservation Funds appropriated from the 2022 General Assembly for FY23 and the Required Project Match of $1,205,850.00."
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"text": "Kentucky State University has various endowment funds originally funded by donations from various external donors, Title III funds from the U.S. Department of Education, and appropriations or grants from the Commonwealth of Kentucky and the Kentucky Council on Postsecondary Education or its predecessor agency. The endowment funds have been managed by ARGI Financial Group since August 2019 and were previously managed by Fifth Third. The following spending distribution withdrawals were requested and received from Fifth and ARGI, and were allocated to the various endowment funds on a pro-rata basis:"
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"text": "December 2020 964,217.18"
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Page 166
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1 · FIGURE
2 · HEADER
3 · FIGURE
4 · TITLE
5 · HEADING
6 · TEXT
7 · HEADING
8 · TEXT
9 · HEADING
10 · TEXT
11 · HEADING
12 · TEXT
13 · HEADING
14 · TEXT
15 · FIGURE
16 · FOOTER
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"text": "Whereas, Kentucky State University's Spring Commencement Exercises are scheduled to take place at Exum Gym in Frankfort, Kentucky, on Friday, May 12, 2023, at 10:00 a.m.; and"
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"text": "In 2007, Mrs. Boggess responded to the Washington Post article regarding young women who had come to Washington, DC to serve and World War II. She explained the Washington Post did not provide consider the contributions by African American women. The Washington Post offered an opportunity to write the story showcasing the African American who also supported the World War II effort."
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