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SPECIAL MEETING
KENTUCKY STATE UNIVERSITY
BOARD OF REGENTS
Monday, April 16, 2018 1:00 p.m.
Board of Regents Room2nd Floor Julian M. Carroll Academic Services Building
Kentucky State University
Frankfort, Kentucky 40601
MINUTES
I. Call to Order
Chairperson Elaine Farris, Ed.D. called the meeting to order at 1:00 p.m.
II. Roll Call
President M. Christopher Brown II, Ph.D. conducted roll call:
Regent Ron Banks Present
| Regent Ron Banks | Present |
|---|---|
| Regent Mindy Barfield, Esq. | Present |
| Regent Karen Bearden, Ph.D. | Present |
| Regent Onaje Cunningham | Present |
| Regent Elaine Farris, Ed.D. | Present |
| Regent Derrick Gilmore | Present |
| Regent Paul Harnice, Esq. | Present |
| Regent Dalton Jantzen | Present |
| Regent Elgie McFayden, Ph.D. | Present |
| Regent Syamala H. K. Reddy, M.D. | Absent |
| Regent Roger Reynolds | Present |
Ten Regents were in attendance; a quorum was established.
III. Adoption of the Agenda
MOTION by Regent Harnice:
Move the Board to approve the April 16, 2018, Board of Regents Agenda.
Seconded by Regent Reynolds and passed without dissent.
Regent Cunningham was not present for this vote.
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IV. Opening Remarks
President Brown gave his opening remarks.
V. Approval of Minutes
MOTION by Regent Jantzen:
Move to approve the minutes of the March 1, 2018, Executive Committee Meeting.
Seconded by Regent Barfield and passed without dissent.
MOTION by Regent McFayden:
Move to approve the minutes of the March 1, 2018, Board of Regents Meeting.
Seconded by Regent Barfield and passed without dissent.
VI. Committee Areas
A. Academic Affairs
Action Items
President Brown requested approval of the Clarified Mission Statement.
MOTION by Regent Gilmore:
Move the Board to approve the Mission Statement as stated.
Seconded by Regent McFayden and passed without dissent.
President Brown requested approval to continue the Associate Degree in Nursing Program.
MOTION by Regent Reynolds:
Move the Board to continue the Associate Degree in Nursing Program.
Seconded by Regent McFayden and passed without dissent.
President Brown requested approval to award an Honorary Degree to Dr. Randal Pinkett.
MOTION by Regent McFayden:
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Move the Board to award an Honorary Degree to Dr. Randal Pinkett.
Seconded by Regent Reynolds and passed without dissent.
B. Finance and Administration
1. Informational Items
President Brown gave an update on dining and catering services.
2. Action Items
President Brown requested approval of the tuition rates for the Summer 2018 Semester.
MOTION by Regent McFayden:
Move the Board to approve the tuition rates for the Summer 2018 Semester.
Seconded by Regent Farris and passed without dissent.
President Brown requested approval of the capital construction projects to renovate Hunter Hall and The Halls.
MOTION by Regent Harnice:
Move the Board to approve the Hunter Hall renovation project with a budget of $1.9 million in federal funds.
Seconded by Regent McFayden and passed without dissent.
MOTION by Regent Harnice:
Move the Board to approve The Halls renovation project which has a $900,000.00 budget from the University's fund balance to be repaid from auxiliary revenues.
Seconded by Regent McFayden and passed without dissent.
c. President Brown requested approval of the tuition rates for Montgomery GI Bill Federal Tuition Assistance.
MOTION by Regent Harnice:
Move the Board to approve the adjusted tuition rates for the Montgomery GI Bill Federal Tuition Assistance.
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Seconded by Regent McFayden and passed without dissent.
C. Governance
1. Action Items
President Brown requested approval of Board having a Self-Evaluation Process.
MOTION by Regent Reynolds:
Move the Board to approve the Board's Self-Evaluation Process.
Seconded by Regent Jantzen and passed without dissent.
Regent Harnice requested approval of the Presidential Evaluation Process Procedures.
MOTION by Regent Barfield:
Move the Board to approve the Presidential Evaluation Process Procedures.
Seconded by Regent McFayden and passed without dissent.
Regent Harnice requested approval of the Board of Regents' questionnaire for the Presidential Evaluation Process.
MOTION by Regent McFayden:
Move the Board to approve the Board of Regents' questionnaire for the Presidential Evaluation Process.
Seconded by Regent Jantzen and passed without dissent.
Regent Harnice requested approval of the timeline for the Presidential Evaluation Process.
MOTION by Regent Barfield:
Move the Board to approve the timeline of the Presidential Evaluation Process.
Seconded by Regent McFayden and passed without dissent.
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D. Legal
1. Action Items
a. Ms. Lang presented the Crowe Horwath, FY 2018 Auditor, contract; the CampusLabs contract; and the contracts related to Ellucian/Banner for Board approval.
MOTION by Regent Gilmore:
Move the Board to approve the FY 2018 Auditor contract.
Seconded by Regent Jantzen and passed without dissent.
MOTION by Regent Barfield:
Move the Board to approve the Campus Labs contract.
Seconded by Regent McFayden and passed without dissent.
MOTION by Regent McFayden:
Move the Board to approve the Ellucian/Banner contracts.
Seconded by Regent Gilmore and passed without dissent.
VII. Closed Session
MOTION by Regent Barfield:
Move to go into Closed Session to discuss personnel matters, pending litigation, and property acquisition pursuant to KRS 61.810 (Kentucky Open Meetings Act).
Seconded by Regent McFayden and passed without dissent.
VIII. Open Session
MOTION by Regent McFayden:
Move to enter into open session.
Seconded by Regent Jantzen and passed without dissent.
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IX. Personnel Actions
President Brown announced the retirement of Athletic Director William Graham to occur on June 1, 2018. Regent McFayden requested approval to draft a resolution to honor William Graham for his year of service.
MOTION by Regent Barfield:
Move to draft a resolution to honor William Graham.
Seconded by Regent Harnice and passed without dissent.
President Brown advanced the name of Douglas R. Allen, II to serve as Vice President for Finance and Administration and Chief Financial Officer. Regent McFayden requested approval for Douglas R. Allen, II to be hired by Kentucky State University.
MOTION by Regent Harnice:
Move to approve that Kentucky State University hire Douglas R. Allen, II as the new CFO.
Seconded by Regent Reynolds and passed without dissent.
No closing remarks
Adjournment
MOTION by Regent McFayden:
Moved the Board for adjournment at 3:41 p.m.
Seconded by Regent Reynolds and passed without dissent.
Submitted by:
Dr. M. Christopher Brown II, Board Secretary
Kentucky State University
Board of Regents
Elaine James
Elaine James
Dr. Elaine Farris, Chair
Kentucky State University
Board of Regents
Approved with no corrections
___ Approved with corrections