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The Board's Chair, Regent Gerald Patton, called the meeting to order at 11:05 a.m.

The Board's Secretary, Mr. Zach Atwell, called the roll:

Regent Gerald Patton, PhD Present

Regent Herman Walston, EdD Present

Regent Michael Adams, Jr. Present

Regent Tammi Dukes Present

Regent Edward Fields Present

Regent Ernie Fletcher, MD Not Present

Regent Edward Hatchett, Esq. Present

Regent Jason Moseley Not Present

Regent Charles Moyer, PhD Present

Regent Robert Ramsey, Sr. Not Present

Regent Savion Briggs Not Present

Seven Regents were present during the roll call; therefore, a quorum was established. Regent Moseley and Regent Briggs joined the meeting shortly after the roll was called.

MOTION by Regent Moyer:

Move the Board of Regents to approve the agenda of the December 28, 2022, Special Called Meeting of the Board of Regents.

Seconded by Regent Dukes and passed without dissent.

Chair Patton asked Dr. Daarel Burnette, Chief of Staff and Interim Executive VP, Finance & Business Affairs, and Mr. Darryl Thompson, Director of Government Relations, to present this agenda item.

Dr. Burnette began with a short video concerning APPA and its role in higher education facility management operations. Following the APPA video, Dr. Burnette presented a Proposed Facilities Management Program PowerPoint.

Regent Fields asked whether floor repairs would be included in the Sodexo contract.

Regent Walston inquired whether Bell Gymnasium's roof had been repaired yet.

Regent Moseley asked if the repairs being discussed were covered by the Sodexo contract or if they would be made at an additional cost. Dr. Burnette replied that the repairs were generally not covered under the Sodexo contract and clarified the services that Sodexo would provide.

Regent Fields queried whether an asset inventory would be performed.

Regent Walston asked how some of KSU's existing equipment (e.g., tractors, lawnmowers, etc.) aligns with the land grant program.

Regent Fields asked if the Sodexo contract would include the full suite of Maximo (maintenance management) software or just individual components.

Regent Adams asked whether KSU would continue to have access to the Maximo software if the agreement with Sodexo were ever terminated. Dr. Burnette replied that the software system is owned by Sodexo and that if Sodexo leaves, the system leaves as well. Interim President Johnson stated that if the Sodexo agreement were ever terminated, all collected data would remain the property of KSU and preserved in a format that could be accessed by other systems; therefore, nothing would be lost as far as asset management

Regent Fields inquired if the Maximo software included the work order system (TMA) previously discussed. Dr. Burnette and Mr. Thompson explained the system's workflow/work order capabilities and how that particular aspect meshed with other software components.

Regent Fields asked whether the contract cost could be reduced by using KSU's existing TMA system in conjunction with the Maximo software. President Johnson detailed the shortcomings of the TMA system and explained why the Maximo software offered a more complete solution.

Regent Moyer queried how long it would take to get 27 additional custodians on staff.

Regent Fields asked how soon work could begin once the Sodexo contract is approved and whether the contract would still need to go before the Legislature's Contract Review Committee before the Sodexo team could begin its assessment and work.

As Chair Patton invited questions, Regent Fields noted that Mr. Etchechury's letter to Dr. Burnette (included in the Board Book materials) erroneously stated that KSU does not perform background checks on potential employees and requested that this statement be corrected.

Regent Fields also inquired how KSU's land grant buildings would be provided for in terms of custodial services, as they are not included within the scope of the Sodexo contract.

Chair Patton asked President Johnson and Dr. Burnette what steps would need to be taken at the conclusion of the Sodexo contract to maintain and sustain what had been implemented.

Regent Hatchett expressed concern that this action item was for a no-bid contract and that the Board may be risking unintended consequences with the Legislature given the body's antipathy toward no-bid contracts.

Move the Board to approve the Sodexo Personal Service Contract and Management Agreement. Seconded by Regent Adams.

Chair Patton then called for a roll-call vote, and asked the Board's Secretary, Mr. Atwell, to call the roll:

There was one dissenting vote. Therefore, the "ayes" prevailed, and the motion was passed.

Chair Patton offered his closing remarks, commending the Board for its steadfast efforts and thanking the administration for its diligence and persistence in finding ways to address the manifold problems confronting KSU.

Move the Board to adjourn.

Seconded by Regent Moyer and passed without dissent.

The meeting was adjourned at 12:25 p.m.

Submitted by:

Zachary D. Atwell Zach Atwell Secretary, Board of Regents

Zach Atwell

Secretary, Board of Regents

Kentucky State University

Regent Gerald Patton, PhD

Chair, Board of Regents

Kentucky State University

Approved with no corrections

_____ Approved with corrections