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KENTUCKY STATE UNIVERSITY BOARD OF REGENTS STUDENT AFFAIRS COMMITTEE REGULAR MEETING

*** Meeting Was Conducted in Person and by Teleconference *** Thursday, June 26, 2025 2:00 p.m. EDT

Board of Regents Room Julian M. Carroll Academic Services Building, 2nd Floor 400 East Main Street Frankfort, Kentucky 40601 (Primary Physical Location)

MINUTES *****

I. Call To Order

The Committee's Chair, Regent Edward Fields, called the meeting to order at 2:03 p.m.

II. Roll Call

The Board's Secretary, Zachary Atwell, called the roll:

Regent Edward Fields, Chair Present

Regent Jason Moseley, Co-Chair Present

Regent Tammi Dukes Present

Regent Robert Ramsey, Sr. Not Present

Regent Herman Walston, Ed.D. Present

Regent Aury Rios-Alcantara Present

Five (5) Regents were in attendance and present at roll call. A quorum was therefore established.

III. Approval of the Agenda

MOTION by Regent Moseley:

Move the Committee to approve the agenda of the June 26, 2025, meeting of the Student Affairs Committee. Seconded by Regent Dukes and passed without dissent.

IV. Information Items

All information items were presented by Dr. Stephanie Mayberry, Vice Provost of Student Affairs.

A. Student Affairs Initiatives

Dr. Mayberry discussed Student Affairs initiatives including SOVA process mapping, Mainstay, and

Marketing, then shared continuing challenges.

Regent Rios-Alcantara asked whether a breakdown of actual costs would be provided on the website in the future.

B. Federal Impact on Student Affairs

Next, Dr. Mayberry addressed the federal impact on Student Affairs, in terms of financial aid and TRIO programs (including Student Support Services and Upward Bound).

C. Enrollment

Dr. Mayberry reported that currently 1,546 first-time freshmen students have been admitted and intend to enroll for the Fall 2025 semester, with 334 registered for New Student Orientation (“NSO”). She also shared other enrollment figures including transfer, continuing, international, online, graduate and dual credit student programs.

D. Student Success and Retention

Dr. Mayberry explained ongoing advising and registration efforts as well as summer school enrollment, then touched upon progression towards graduation.

E. Financial Aid Packaging and Billing

Next, Dr. Mayberry discussed Fall 2025 billing and Fall 2025-Spring 2026 financial aid packaging, noting that bills could not be submitted until students had registered and applied for housing. She also addressed how outstanding student balances will be handled in terms of being able to receive housing assignments.

Chair Fields asked whether students with outstanding balances would be notified.

Regent Moseley inquired whether housing assignments were determined on a first-come, first-serve basis.

F. Student Wellness and Experience

Dr. Mayberry provided updates regarding student housing assignments, housing renovation and expansion projects, Fall 2025 student activities, expanded intramural sports offerings, and the Stable Scoop initiative to foster and encourage communication with parents.

Regent Moseley posed a question regarding activities at the old football field.

Regent Walston inquired whether faculty would be involved in upcoming student activities.

Regent Rios-Alcantara asked when incoming students would receive communications regarding billing and payment plans, and a notification that they were cleared to enroll in classes. She also inquired into dorm move-in and advising processes, and when diplomas would be sent to students who graduated in May.

Regent Moseley queried whether Dr. Mayberry had a clear plan in place, and was prepared to execute the plan, regarding students with outstanding balances.

V. Adjournment

Prior to calling for a motion to adjourn, Chair Fields announced that the Executive Committee meeting, scheduled to follow the Student Affairs Committee meeting, was cancelled.

MOTION by Regent Moseley: Move the Committee to adjourn. Seconded by Regent Dukes and passed

without dissent. The meeting was adjourned

at 2:38 p.m.

Submitted by:

Secretary Board of Regents Kentucky State University

Regent Edward Fields, Chair Student Affairs Committee Board of Regents Kentucky State University

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Approved with no corrections

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Approved with corrections