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List of Required Receipts for Reimbursement

Individual Reimbursement

Lodging

Travel by public carrier

Rental Car - in traveler's name

Gas - date, establishment name and address, amount paid

Entry fees

Registration fees (including conference textbooks/materials)

Taxi and shuttle services receipts where possible - if $10 or more, must be itemized as to dates and locations

Business meals

Other Authorized Expenses:

Vehicle Parking: expense in excess of $10, receipts are required

Official Phone Calls: receipts are required (personal phone calls are not reimbursable)

Baggage Handling: will be reimbursed at a rate of $1 per bag (no receipt required)

Other Miscellaneous Expenses: expenses in excess of $10, receipts are required. For example: Charges for tolls, postage, copier services, package shipment, etc.

Group Reimbursement

Meals or meal list - date, establishment name and address, amount paid

Travel advance meal receipts – meals must be paid by cash

Lodging - if not on purchase order, (if on purchase order, list purchase order number)

Air fare - if not on purchase order, (if on purchase order, list purchase order number)

Ground transportation - if not on purchase order, (if on purchase order, list purchase order number)

Rental car - in traveler's name