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KENTUCKY STATE UNIVERSITY POLICIES AND PROCEDURES

COURSE ATTENDANCE

1. Policy

Financial Aid

Kentucky State University acknowledges that many students require some form of financial assistance to support their education. KSU provides a wide range of resources through scholarships, grants, college work-study, and low-interest loans. Administration of financial assistance is the responsibility of Kentucky State University's Office of Financial Aid, which is located in the Academic Services Building, Suite 349; 502-597-5960.

Applying for Financial Aid

Fall and Spring Semesters

Students and parents are urged to read the following information with particular care. Established University policies are strictly adhered to in both the award and termination of University financial assistance. Important federal guidelines must also be followed.

New First-Year and Transfer Students

Four specific steps must be followed before a freshman or transfer student may be officially considered for financial assistance:

Every applicant must be accepted into an eligible degree program.

The prospective student must submit official admission application materials to the B.R.E.D.S Office (Admissions).

Every applicant must complete the Free Application for Federal Student Aid (FAFSA) online at www.fafsa.ed.gov annually. The FAFSA is available on October 1st every year to apply for financial assistance for the next academic year. Kentucky State University's Federal School Code (001968) must be indicated on the FAFSA application. Applicants are strongly encouraged to use the IRS Data Retrieval Tool (DRT*) to load personal income tax information into the FAFSA electronically.

As a result of filing the FAFSA, the applicant will receive a Student Aid Report (SAR) via email from the Central Processing System (CPS) Applicants should review the SAR for accuracy and respond to any requested additional information and/or documentation. If an applicant is selected for verification, he/she must submit the appropriate Verification Worksheet, along with copies of both the parent’s and the student’s federal IRS Tax Transcript(s) to

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the University’s Financial Aid Office Documents need to be submitted within fifteen (15) days. *Successful use of the IRS DRT when completing a FAFSA eliminates the need to mail in IRS Tax documents.

Each of the preceding steps must be completed before a student’s application for financial assistance can be considered by the University. Transfer students are responsible for notifying their lenders to defer payments on any existing student loans.

Continuing Students

Three specific steps must be followed before a returning student already in attendance at the University may be officially considered for financial aid (either initial or continuation award):

Every applicant must complete the Free Application for Federal Student Aid (FAFSA) annually. It is available online at www.fafsa.ed.gov on October 1st of every year. The Kentucky State University School Code (001968) must be indicated on the FAFSA application. Applicants are strongly encouraged to use the IRS Data Retrieval Tool (DRT*) to load personal income tax information into the FAFSA electronically. The priority deadline for scholarship renewal is January 15th annually.

As a result of filing the FAFSA, the applicant will receive a Student Aid Report (SAR) via email from the Central Processing System (CPS). Applicants should review the SAR for accuracy and respond to any requested additional information and/or documentation. If an applicant is selected for verification, he/she must submit the appropriate Verification Worksheet, along with copies of both the parent’s and the student’s federal IRS Tax Transcript(s) to the University’s Student Financial Aid Office. Documents need to be submitted within fifteen (15) days. *Successful use of the IRS DRT when completing a FAFSA eliminates the need to mail in IRS Tax documents.

Every applicant must meet the Satisfactory Academic Progress (SAP) standards as outlined in the University’s SAP policy. When SAP requirements are not met, students are notified via their Wired Account of their right to appeal. Financial Aid Appeal forms with required letters and supporting documentation should be submitted to the Office of Financial Aid thirty (30) days prior to the beginning of the following academic term.

Each of the preceding steps must be completed before a student’s application for financial assistance can be considered by the University.

Summer Semester Sessions

Students applying for financial aid for a summer session must submit two forms: the Free Application for Federal Student Aid (FAFSA) and the

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University's Summer Financial Aid Application. The following conditions apply:

It a FAFSA has been submitted for the immediately preceding academic term, a new FAFSA is not required in order to apply to receive financial aid for a summer session. Otherwise, a new FAFSA must be submitted before February 15.

The student MUST be pre-registered for summer courses before the University’s Summer Financial Aid Application will be processed by the Financial Aid office. Please note: The student’s summer awards will be contingent based on the student’s Satisfactory Academic Progress standing-evaluated at the end of each spring semester.

Cooperative Education Classes

In accordance with University policy, federal financial aid will only pay up to a maximum of twelve (12) credit hours for each student who enrolls in Cooperative Education classes (COE course prefix) during his/her academic career at Kentucky State University.

Satisfactory Academic Progress (SAP)

Academic Appeals to return to the University after an Academic Suspension must be submitted to the Office of the Registrar for consideration. The Financial Aid Appeal is a separate process that requires different information and forms that can be found on the University's web site. Students are encouraged to review this section carefully as these guidelines must be met. The Higher Education Act of 1965 as amended by Congress in 2008 mandates institutions of higher education to establish minimum standards of "Satisfactory Progress" for students receiving federally funded financial aid. This policy is consistent with the federal guidelines that identify both full-time and part-time students as being eligible for federally funded financial assistance.

Satisfactory Academic Progress is based on THREE Components:

Qualitative Progress (cumulative grade point average)

Quantitative Progress (hours earned), and

Maximum Time Frame for Degree Completion

A student must maintain satisfactory progress in all three areas even if federal aid was never received in the past. Satisfactory progress standards are reviewed at the end of the spring academic term. A student who fails to

2. Entities Affected

Academic Affairs

Financial Aid Office

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Student Support Services

Bursar

3. Policy Owner/Interpreting Authority

Provost/Vice President for Academic Affairs

4. Related Policies

List number(s) and name(s) of related policies or manuals

5. Statutory or Regulatory References Optional