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PROCEDURE TITLE: Change of Principal Investigator

All principal investigators, departmental staff, and administrative units involved in managing externally sponsored projects

ADMINISTRATIVE AUTHORITY:

Office of Research & Innovation (ORI)

Sponsored Programs

Office of the Provost and Vice President of Academic & Student Affairs

APPROVED BY:

EFFECTIVE DATE:

This procedure outlines the process for requesting a change of principal investigator (PI) on an active externally sponsored project. A change of PI is a significant modification that requires strong justification and the prior formal approval of the sponsoring agency. All requests must be submitted to the sponsor by KSU's authorized organizational representative (AOR) after a thorough institutional review.

A designated official in the Office of Research & Innovation (ORI) who has the legal authority to act on behalf of KSU in matters related to sponsored projects.

The individual with the primary responsibility for the scientific and administrative leadership of a sponsored

project.

A research, training, or public service activity that receives funding from an external source through a grant, contract, or cooperative agreement.

A request to change the PI must be well-justified and based on unforeseen circumstances. KSU will not approve requests made for reasons of administrative convenience.

Only one (1) change of PI request will typically be approved for the life of an award.

The proposed new PI must have the requisite qualifications, experience, and available effort to lead the project to a successful conclusion. The successor PI should typically be from the original PI's home college or department and must meet all KSU eligibility requirements to serve as a PI.

The proposed new PI must submit a complete request package to the Office of Research & Innovation (ORI) within thirty (30) days of the event necessitating the change (e.g., the original PI's departure). The package must include:

ORI will review the request package to ensure the justification is valid, the proposed new PI is eligible, and all documentation is complete and compliant.

The request will be routed for all required internal approvals, including from the relevant Department Chair and Dean.

The AOR in ORI will officially submit the approved request to the sponsoring agency. ORI will manage all communications with the sponsor regarding the request. The change of PI is not official until written approval is received from the sponsor.