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KENTUCKY STATE UNIVERSITY Regular Meeting of the Board of Regents 1:30 p.m., October 23, 2009 Board Room, Julian M. Carroll Academic Services Building Frankfort, Kentucky
1. Call to Order
MINUTES
Regent Laura Douglas called the meeting of the Kentucky State University Board of Regents to order at 1:30 p.m. on October 23, 2009.
II. Roll Call
Chairperson Douglas asked Angela Curry to conduct the roll call:
Regent Mindy Barfield, Present
Regent Karen W. Bearden, Absent
Chairperson Laura M. Douglas, Present
Regent Michael Fuller, Absent
Regent Wilbert W. James, Present
Regent Tucker Landy, Present
Regent Syamala H. Reddy, Absent
Regent Joel Schrader, Present
Regent Stefan Turner, Present
Regent Charles Whitehead, Present
Regent Phyllis Williams, Absent
Seven Regents were in attendance. A quorum was declared.
III. Opening Remarks
Chairperson Douglas opened the meeting and expressed appreciation to each Board member for agreeing to serve on assigned committees. She commended the administration on the success of Homecoming 2009.
V. Approval of Minutes
Action:
Motion to approve the minutes from the Board of Regents meeting held on July 24, 2009, was made by Regent Whitehead and seconded by Regent Schrader. The motion passed.
Page I
VI. President's Report
SACS Reaffirmation Update
Dr. Ufomata updated the Board on the University's reaffirmation efforts with the Southern Association of Colleges and Schools and announced that SACS had selected the University to present at the 2009 annual meeting. Dr. Ufomata also updated the Board on the continuing success of the University's Quality Enhancement Plan.
University Growth and Expansion
President Sias reported that the recent enrollment numbers were the highest on record and that the University led the state in enrollment increases. President Sias announced the development of new programs in Spanish and Environmental Studies. She also announced that the University had received a significant grant award under the American Recovery Act. She thanked the City of Frankfort for assistance in obtaining grant funding.
Recognition by Thurgood Marshall Foundation
Regent Douglas presented a video honoring President Sias courtesy of the Thurgood Marshall Foundation.
Action: Motion to approve proposed 403(b) resolution was made by Regent James and seconded by Regent Whitehead. The motion passed.
VII. Committee Reports
Academic Affairs
Regent Landy presented the Academic Affairs Committee report in Regent Bearden's absence. Regent Landy updated the Board on academic initiatives.
Student Affairs
Regent Douglas presented the Student Affairs Committee report. Regent Douglas reported that the University had agreed to sponsor an H1N1 vaccination clinic for KSU Students. In response to a question from the Board, University administrators reported that the University had not received reports on confirmed cases of the H1N1 virus.
Finance and Administration
Regent James presented the Finance and Administration Committee report. Regent James updated the Board on the annual audit and briefly discussed the revised financial plan for 2010.
External Relations & Development
Regent Whitehead presented the External Relations & Development report. He reported an increase in alumni activity and introduced Bill
Wilson as the new Associate Vice-President for Development and Major Gifts.
Audit Committee
Regent Barfield presented the Audit Committee report. She provided a brief overview of the A133 audit findings. Dr. Ralph Kimbrough, Internal Auditor presented his report to the Board.
VIII. Closed Session
Action: A motion to convene a closed session to discuss personnel matters and pending litigation was made by Regent Landy and seconded by Regent James. The motion passed.
The Board discussed pending litigation and personnel matters. The Board took no action in Closed Session.
The Board reconvened in Open Session.
Action: A motion to deny a student disciplinary appeal and uphold the 1-year suspension was made by Regent Barfield and seconded by Regent Whitehead. The motion carried.
The meeting adjourned at 3:40 pm.
Submitted by:
Angela Curry, Esq. General Counsel/Secretary Kentucky State University
___ Approved with corrections
Approved with no corrections
KENTUCKY STATE UNIVERSITY Regular Academic Affairs Committee Meeting
Board of Regents Academic Affairs Committee 8:30 a.m., October 23, 2009
Academic Services Building, Board Room Frankfort, KY
MINUTES
Regent Karen Bearden called the meeting of the Kentucky State University Board of Regents Academic Affairs Committee to order at 8:30 a.m. on October 23, 2009. Regent Bearden asked Rita Evans, Academic Affairs, to call roll:
Regent Karen Bearden, present Regent Tucker Landy, present
Regent Wilbert James, absent Staff, Dr. James Chapman, present
A quorum was declared. Dr. Chapman gave an overview of the executive report. The report affirms that Academic Affairs and Land Grant faculty and staff remain dedicated to teaching, research, and service.
Action: A Motion for the approval of the Academic Affairs Committee's July 24, 2009, minutes was made by Regent Landy and seconded by Regent Bearden. The motion passed and the minutes were approved.
A Motion for the approval of the Academic Affairs Committee's July 24, 2009, minutes was made by Regent Landy and seconded by Regent Bearden. The motion passed and the minutes were approved.
The Academic Affairs' Committee meeting adjourned at 9:00 am.
Submitted by:
Dr. James Chapman Interim Provost/Vice President for Academic Affairs Board of Regents Kentucky State University
Approved by: Regent Karen Bearden, Chairperson Academic Affairs Committee
Board of Regents Kentucky State University
✓ Approved with no corrections
_ Approved with corrections
Kentucky State University Regular External Relations and Development Committee Meeting Board of Regents External Relations and Development Committee 9:50 a.m., October 23, 2009 Board Room, Academic Services Building Frankfort, Kentucky
MINUTES
Regent Charles Whitehead called the meeting of the Kentucky State University Board of Regents External Relations and Development Committee to order at 10 a.m. Friday, October 23, 2009. Mr. Hinfred McDuffie, Vice President for Administration, External Relations and Development, called roll:
Regent Laura Douglas, present Regent Wilbert James, present Regent Joel Schrader, present Regent Stefan Turner, present Regent Charles Whitehead, chair, present
All five of the regents were present. A quorum was established.
Action:
Motion for approval of the April 24, 2009, and July 24, 2009, External Relations and Development Committee minutes as distributed was made by Regent Douglas and seconded by Regent Turner. The motion passed.
Discussion:
Mr. McDuffie presented the Executive Summary Report.
Regent Whitehead asked if the KSU National Alumni Association had a strategy to improve the percentage of alumni giving. As presented in the last board meeting, alumni giving is at 3 percent.
Mr. McDuffie responded that while alumni giving has increased over the last several years, it is below the university's goal. The university will launch a new annual campaign during its 125th anniversary celebration in 2011 with the expectation of increasing alumni giving to double-digit percentages. Mr. McDuffie introduced Mr. William Wilson as the division's new Associate Vice President of Development and Major Gifts. Regent Schrader asked for a PowerPoint presentation for the next committee meeting outlining alumni fundraising efforts.
Regent Whitehead asked if KSU's Information Technology Department had a business partner. Mr. McDuffie responded that the university has various relationships with IBM,
Dell and SunGard. These vendors offer both discounts and support programs that include training.
Regent Whitehead asked when the university expects to build a new residence hall to accommodate enrollment increases. Mr. McDuffie responded that the university's Capital Construction Plan includes building a new residence hall by fall 2011, which will accommodate 350 beds.
Mr. McDuffie said further that residence halls were at 102 percent occupancy at the beginning of the fall semester. He explained the process that allows students to apply early for housing. The university also works closely with students who apply late and are placed on a waiting list. The university places them in temporary accommodations at local hotels and bears the expense of the hotel bill beyond students' assigned housing fee.
The investment summary report was forwarded to all committee members and presented by Mr. James Faraday of Fifth Third Bank.
Regent Whitehead adjourned the External Relations and Development Committee's October 23, 2009, meeting at 10:36 a.m.
Submitted by:
Approved by:
Hinfred McDuffie Vice President for Administration, External Relations and Development Kentucky State University Approved by:
Approved with no corrections
Charles Whitehead, Chair External Relations and Development Committee Board of Regents Kentucky State University
Approved with corrections