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I. Call to Order:

KENTUCKY STATE UNIVERSITY Regular Meeting of the Board of Regents 12:45 p.m., January 27, 2012 Salon C, Marriott Griffin Gate Hotel Lexington, Kentucky

MINUTES

Chairperson Laura Douglas called the meeting of the Kentucky State University Board of Regents to order at 1:01 p.m. on January 27, 2012.

II. Roll Call:

Chairperson Douglas asked the Secretary to the Board to conduct the roll call:

Regent Banks, Present Regent Barfield, Absent Regent Bearden, Present Regent Coleman, Present Regent Conner, Present Regent Douglas, Present Regent Guarnieri, Present Regent Henry, Absent Regent Reddy, Present Regent Whitehead, Present

Regent Williams, Present

Nine Regents were in attendance. A quorum was declared.

III. Opening Remarks:

Chair Douglas welcomed the regents to the meeting. Chair Douglas thanked the President and her staff for a wonderful Board Retreat.

IV. Approval of Minutes:

Action: Motion to approve the minutes from Board of Regents meeting held on October 28, 2011 was made by Regent Bearden and seconded by Regent Whitehead. The motion passed.

V. President's Report:

President Sias addressed the Board regarding the following:

Provost Search:

President Sias stated that the search for the Provost position was underway and Hinfred McDuffie, Executive Vice President will chair the committee. Dr. Robert Lancaster, Faculty Senate President, Dr. Todd Davis, Faculty Member, and Ms.

Vernell Bennett, Assistant Vice President of Student Affairs will also serve on the Search Committee.

Director of Sponsored Programs Search:

President Sias reported that the university has received several applications for this position and that the Search Committee for this position has begun reviewing applications.

Faculty Positions:

President Sias stated approximately 12 faculty positions are open and that those positions are expected to be filled soon.

Request for Funding Proposal-Internal Audit Firm:

President Sias reported that three firms have been selected as finalists for the internal audit role. She expects that a decision on a firm will be made soon.

Kentucky Certified Public Manager Program:

President Sias discussed the Kentucky Certified Public Manager Program (KCPM) that has been a component of the program at the state government's training agency, Governmental Services Center. This center is located on KSU's campus. The KCPM program curriculum was revamped with the assistance of Dr. Cherie Dawson-Edwards, current University of Louisville professor (former KSU professor) and Dr. Denisha Hendricks, KSU Athletic Director. After this curriculum update, KSU is ready to restart the program with GSC.

KSU 125^{th} Anniversary Celebration:

President Sias stated that KSU had ended its celebration of its 125^{th} anniversary last November with a community dinner featuring Kentucky Proud products and an absolutely awesome performance by the Dance Theater of Harlem Ensemble (DTHE). DTHE performers demonstrated their talents at KSU's Bradford Hall. During the performance, KSU students and members of the public participated as well. Attendance at both the dinner and the DTHE performance exceeded the university's expectations.

KSU Homecoming:

President Sias noted that attendance at KSU's Homecoming festivities ranked 8th of all HBCU Homecomings in 2011.

Federal Legislation:

President Sias discussed changes in the Pell Grant program which will affect some of the university's students. President Sias stated that she believed that the university may face a loss of $400,000 from the federally-funded Title III program as a result of reductions to the federal budget.

President Sias' Professional Affiliations, Speaking Engagements and Conference

Attendance:

President Sias is affiliated with the following professional organizations:

• Association of Public Land Grant Universities (APLU)
• o Dr. Sias recently completed her tenure as Chair of APLU
• American Association of State Colleges and Universities (AASCU)
• Dr. Sias is currently AASCU's Chair-Elect and will begin her term as Chair in October 2012
• Dr. Sias has been named as a member of the AASCU Higher Education Cost Containment Committee
• American Association of Colleges for Teachers of Education (AACTE)

o Dr. Sias is a member of this organization

President Sias also served as a speaker at:

• Auburn University
• Dallas African-American Summit
• Prairie View A&M University, Black History Program
• Utah State University
• Toyota Motor Manufacturing Kentucky

President Sias attended the following conferences:

• Student Success Conference
• o KSU was one of 10 HBCU's in attendance
• Southern Association of Colleges and Universities (SACS)

o Dr. Sias plans to seek Level 5 accreditation status for KSU

Online Winter Intersession:

KSU held an online intersession during the Christmas break. One hundred and one students enrolled in the intersession. KSU student, Lavon Shepherd shared her positive experience about the online Winter Intersession.

University Online Programs:

President Sias stated that the university is seeking a national consultant to support its online programming. President Sias is hoping to serve more students with a robust online program.

University Facility Improvements:

President Sias informed the board of her plans for the following facility projects:

• Installation of locks on classrooms with identification card access
• Replacement of seats, curtains and flooring in the Carl H. Smith Auditorium in Bradford Hall
• Installation of a smart classroom in Little Bradford Hall Auditorium for the College of Business
• Updating walls in Bradford Hall
• Transition of the KSU Police Department to the Old Rosenwald Building
• Creating a Center for Innovation in Whitney M. Young Hall
• Update of bathrooms in Chandler Hall
• Installation of green metal KSU-embossed benches throughout campus
• Completion of new roof at Atwood Hall

• Planned additional office space in the Cooperative Extension Building
• Installation of a secured entrance at KSU
• Creation of additional parking spaces
• Pursuing legislative approval of a campus pedestrian bridge spanning US 60
• Renovation of Russell Court Apartments for faculty and staff members
• Renovation of the Old Federal Building; development of research vessel

Underground Pedestrian Tunnel:

Regent Guarnieri asked President Sias about the safety of the underground walking tunnel under US 60. President Sias responded by explaining that lighting in the tunnel has been replaced. Regent Guarnieri also suggested the installation of mirrors as well. President Sias responded by stating that the university will explore other possibilities to improve safety in the tunnel.

Regent Williams asked President Sias whether there were surveillance cameras installed in the tunnel. President Sias stated that security cameras monitor the tunnel area.

Public Relations:

President Sias informed the board that KSU has aired several public service announcements about the university and will continue to do so.

The university has also leased an electronic sign at the Louisville International Airport.

Customer Service training will be implemented across campus to improve service to students.

KSU Athletics and SIAC Volleyball Champs:

President Sias informed that board that both Men's and Women's athletic teams are performing well. The Women's Volleyball team won the SIAC Conference Tournament.

Green2Gold Program:

President Sias stated that the Green2Gold program continues to be successful and approximately 100 students have participated in this program to help pay down their outstanding bills to the university.

Regent Whitehead stated that Green2Gold is a good program and has many positives, including, providing students with opportunities to learn about the world of work.

Rebuilding the Dream:

President Sias disseminated her written report entitled, Rebuilding the Dream, to board members. President Sias highlighted the following points from her report:

• Unfortunately racism is still alive, though manifested in different ways
• KSU has various minority students and seeking to increase Hispanic population
• The university must improve retention and graduation outcomes
• The university will continue to address student developmental needs
• KSU Career Placement must increase the number of students working in their fields of study after graduation

Regent Whitehead asked President Sias how the university supports the needs of returning veterans. President Sias responded by stating that this is another area the university is addressing. President Sias stated that she has spoken with Brigadier General Henry Huntley at Fort Knox about the university's efforts. KSU plans to become more aggressive in attracting more veterans to the university.

VI. Committee Reports:

Academic Affairs:

Regent Conner presented the Academic Affairs Committee report. The Committee reviewed the written report of Dr. Mac A. Stewart, Provost/Vice President of Academic Affairs. From the report, Regent Conner identified various faculty members engaged in research, presentations and publishing.

Regent Conner also stated that International Education Week had been celebrated recently and that KSU students are active in study abroad opportunities and internationalization.

Regent Conner stated that enrollment in online classes is at an all-time high and that more course offerings are needed.

Regent Conner announced that Spring Commencement will be held on Friday, May 4, 2012 at the Frankfort Convention Center.

No action items were reported.

Student Affairs:

Regent Williams presented the Student Affairs Committee report. She provided updates on Student Life Activities, Health Services utilization, Career Placement, Enrollment and Admissions. Detailed information was included in the board book.

Regent Williams stated that preliminary projections for enrollment are up from Spring 2011 by 7.9% to 2732 students.

Regent Williams informed the board that the KSU Police Department will relocate to the old Rosenwald Building on campus.

No action items were reported.

Joint Audit and Finance and Administration Committee meetings:

Chair Douglas addressed the board regarding the joint closed session of Audit and Finance and Administration Committees earlier that morning. Chair Douglas stated that the Committee unanimously went into closed session pursuant to KRS 61.810(1)(m) and KRS 61.878(1).

Regent Whitehead presented the joint Audit and Finance and Administration Committee report. KSU received a clean audit. Audit findings were presented to the board.

Action: Motion was made to approve the FY 2011 University Audit by Regent Conner. A second was provided by Regent Williams. The motion passed.

External Relations and Development:

Regent Whitehead presented the External Relations and Development report. Regent Whitehead provided a summary of the accomplishments of the Offices of Alumni Relations, Public Relations, Information Technology, Auxiliary Enterprises, and Capital Planning, Construction and Facilities.

Regent Whitehead stated that parking on campus will be expanded. Regent Whitehead also stated that the Banner implementation was complete as well as the distribution of laptop computers to faculty and staff.

Regent Whitehead stated that 21 significant facility projects were underway.

Regent Whitehead informed the board that the university requests authorization to repair the damaged roof and to replace the heating and cooling system in Atwood Research Building.

Action: Motion was made to approve the Atwood Research Building Renovation Request. The motion was made by Regent Whitehead on recommendation of the Committee. No second was necessary. The motion passed.

Regent Whitehead stated that Housing Occupancy was up 92% to 940 students.

Action: Motion was made to approve the Housing Room Rate Increase. The motion was made by Regent Whitehead on recommendation of the Committee. No second was necessary. The motion passed.

Regent Whitehead stated that the External Relations and Development Committee approved the proposed asset class inclusions and changes to the asset class strategic ranges and percentages to KSU's Endowment Investment Policy as recommended by Fifth Third Investment Advisors.

Action: Motion was made to approve the Endowment Investment Policy Proposal. The motion was made by Regent Whitehead on recommendation of the Committee. No second was

necessary. The motion passed. Regent Williams abstained from the vote.

VIII. Closed Session:

Action: Motion was made to convene a closed session to discuss personnel matters and pending litigation pursuant to the Kentucky Open Meetings Act. The motion was made by Regent Williams and seconded by Regent Coleman. The motion passed.

The Board discussed pending litigation and personnel matters. The Board took no action in Closed Session. The Board did not reconvene in Open Session.

IX. Adjournment:

Action: Motion was made to adjourn the Board meeting by Regent Williams and seconded by Regent Whitehead. The motion passed.

The meeting adjourned at 4:15 p.m.

Submitted by:

Lori A. Davis, Secretary General Counsel

General Counsel

Kentucky State University

✗ Approved with no corrections

___Approved with corrections