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KENTUCKY STATE UNIVERSITY Regular Meeting of the Board of Regents 9:00 a.m., Friday, January 23, 2015 Julian M. Carroll Academic Services Building, Board Room Frankfort, Kentucky Regent Karen W. Bearden, Chairman

MINUTES *****

I. CALL TO ORDER:

Chairman Karen Bearden called the meeting of the Kentucky State University Board of Regents to order at 9:00 a.m. on January 23, 2015.

II. ROLL CALL:

Chair Bearden asked the Secretary to the President to conduct the Roll Call.

Regent Mindy Barfield, Present

Regent Karen Bearden, Present

Regent Elaine Farris, Present

Regent David Guarnieri, Absent

Regent Travis Haskins, Present

Regent LaVaughn Henry, Present

Regent Ekumene Lysonge, Absent

Regent Elgie McFayden, Present

Regent Syamala H.K. Reddy, Absent

Regent Breana Smith, Present

Regent Charles Whitehead, Present

Eight Regents were in attendance. A quorum was declared.

III. OPENING REMARKS:

Chair Bearden welcomed the attendees to the meeting.

IV. APPROVAL OF MINUTES:

Action Item: Motion to approve the minutes from the Board of Regents meeting held on November 7, 2014 was made by Regent McFayden and seconded by Regent Haskins. The motion passed, 8-0.

V. BOARD BY LAWS:

Action Item: Motion to approve the amended bylaws was made by Regent Henry and seconded by Regent McFayden. The motion passed, 8-0.

VI. COMMITTEE REPORTS:

Academic Affairs Committee:

Regent Bearden presented the Academic Affairs Committee report. Written reports were provided to the Committee members prior to the meeting. Regent Bearden stated that faculty is continuing to conduct important research projects on behalf of KSU. The Committee spent the majority of its discussion on the topic of the proposed internal faculty review process. KSU will conduct an analysis of faculty productivity using the Delaware Cost Study. This process will enable KSU to compare itself among peer institutions in the areas of cost delivery, teaching loads and overall benchmarking.

No action items were reported for the Academic Affairs Committee.

Finance and Audit Committees:

Regent Henry presented the Finance and Audit Committees reports. Written reports were also provided to the Committee members.

Action Item: Motion to approve the October 24, 2014 minutes of the Finance Committee was made by Regent Farris and seconded by Regent Barfield. The motion passed, 8-0.

Regent Henry explained that the A-133 Audit report of federal grants and programs at KSU was completed by KSU's external auditor.

Action Item: Motion to adopt the A-133 Audit Report was made by Regent Whitehead and seconded by Regent McFayden. The motion passed, 8-0.

President Burse discussed a request for approval of student fees for the 4-week Intensive English as a Second Language program. KSU will offer students from foreign universities an opportunity to study at KSU for a month of English Immersion.

Action Item: Motion to approve the addition of ESL program fees of $3,650 was made by Regent McFayden and seconded by Regent Haskins. The motion passed, 8-0.

Athletics Update:

Mr. Harry Stinson, Interim Athletic Director, presented an Athletics update. A written report was forwarded to the Board members prior to the meeting. Mr. Stinson explained that his department is undergoing a process of flattening to reduce costs. Approximately two positions will be eliminated during this process.

Regent Whitehead inquired about the possibility of increased revenue for Athletics. Mr. Stinson stated that he is planning an aggressive fundraising plan for increased community support to develop a greater culture of giving. He is also increasing the recruitment of KY athletes which he believes will increase local support.

The KSU buses are offline due to maintenance repairs. The University may also begin the process of replacing both buses soon.

Student Affairs Committee:

Regent Whitehead presented the Student Affairs Committee report in the absence of Regent Lysonge. Written reports were provided to the Committee members prior to the meeting.

Dr. Vernell Bennett, Vice President for Student Affairs, was invited to provide remarks.

Dr. Bennett discussed the innovations planned in the area of student recruitment. KSU will "go mobile" with its recruitment efforts on the "Thorobred Express." KSU faculty, staff, students and alumni will travel to various areas of Kentucky throughout the year to increase Kentucky student recruitment and to share the distinctiveness of KSU. The first visit will be January 30, 2015 in Hopkinsville, Kentucky.

The Fall 2015 entering class has 3,650 total applicants to date. The average grade-point average of these applicants is over 3.0 with an average ACT score of 19. These scores are in excess of KSU's minimum grade-point average and ACT score of 2.5 and 18, respectively.

No action items were reported.

External Relations and Development Committee:

Regent Whitehead presented the External Relations and Development report. A written report was also provided to the Committee members.

Regent Whitehead shared the amount of contributions that KSU received through December 31, 2014. KSU received $204,858 from 420 contributors. The total amount of contributions received for the Capital Campaign is $6,033,277 as of December 31, 2014.

Regent Whitehead discussed the level of media visibility for the University. From July 1-December 31, 2014, there were 408 news stories and 203 television stories regarding the University.

There were also 566,411 kysu.edu visits to the University website.

No action items were reported.

VII. TECHNOLOGY REPORT:

Ms. Wendy Dixie, Acting Chief Information Officer, provided an update about University Technology Services.

Ms. Dixie explained that KSU received a high-level demonstration from Oracle America, a technology software vendor. Oracle would replace the University's current system, Banner.

Oracle representatives shared the functionality of its software to increase productivity of various University services. Oracle would integrate with KSU's existing Learning Management System, Blackboard.

The estimated cost of implementing Oracle would be approximately $2 million. The implementation process is expected to be complete within one year. The expected implementation partner is Addvantum.

Action Item: Motion was made to permit the University to contract with Oracle and Addvantum. The motion was made by Regent Henry and seconded by Regent Whitehead. The motion passed, 8-0.

VIII. UPDATE TO SPECIAL EXTERNAL-INTERNAL AUDIT REPORT:

Ms. Melinda Impellizzeri, Special Assistant to the President for Strategic Planning, updated the board about the Special External-Internal Audit Report. She also shared information in writing. The areas of improvement were discussed and follow-up tasks were noted.

A customer service training was held during the first week of January 2015. KSU employees - Rhonda Chinn, Morris Pillischafske, and Lynn Risinger - discussed their impressions of the Customer Service trainings and the take-aways they received to help improve services to KSU stakeholders.

IX. KSU FM RADIO LICENSE PROCESS:

Ms. Lori Davis, General Counsel, provided an overview of the FM Radio License process for KSU.

Ms. Davis explained that KSU had filed a construction permit application with the Federal Communications Commission (FCC) to operate a Low Power FM Radio station on November 11, 2013 and the FCC had granted KSU approval on December 4, 2014.

A Low Power FM station has a radius of approximately four (4) miles. The antenna will be located atop Hathaway Hall.

KSU students will be able to broadcast educationally relevant programming and music across Frankfort.

The next step in the implementation process is to seek a consultant to assist in the development of the equipment, radio tower, and control room. The construction phase must be complete by June 4, 2016. KSU must also apply for its operational license by June 4, 2016.

X. PRESIDENT'S REPORT:

President Burse reported that the University held a community-wide reception on January 20, 2015 that was led by him and Judge Thomas Wingate. It was a great event and went well. Over 150 attendees, including all of the Franklin County Judges, were present. President Burse publically apologized to the Publisher and Editor of the State-Journal for the lack of an invitation to the event.

President Burse requested that the Board elevate the position of Facilities Director to the position of Vice President.

Action Item: Motion was made to approve the elevation of the position of Facilities Director to Vice President of Facilities. The motion was made by Regent Haskins and seconded by Regent Henry. The motion passed, 8-0.

President Burse's agenda item was to seek approval of an administrative appointment.

Action Item: Motion was made to appoint Dr. Vernell A. Bennett to the position of Vice President for Student Affairs. The motion was made by Regent McFayden and seconded by Regent Smith. The motion passed, 8-0.

President Burse presented amended Post-Tenure Review Policy and Financial Exigency Policy documents for the Board's consideration. Regent McFayden requested that a vote be tabled for a subsequent meeting so that the document could be disseminated to the Faculty for review.

Action Item: Motion was made to approve the amended Post-Tenure Review Policy. The motion was made by Regent Henry and seconded by Regent Whitehead. The motion passed, 7-1. Regent McFayden opposed the motion.

Action Item: Motion was made to approve the amended Financial Exigency Policy. The motion was made by Regent Henry and seconded by Regent Whitehead. The motion passed, 7-1. Regent McFayden opposed the motion.

XI. CLOSED SESSION:

Action Item: Motion was made to convene a closed session to discuss personnel matters, pending litigation and property acquisition pursuant to the Kentucky Open Meetings Act. The motion was made by Regent McFayden and seconded by Regent Haskins at 10:55 a.m. The motion passed, 8-0.

The Board discussed pending litigation, property acquisition and personnel matters. The Board took no action in Closed Session.

XII. OPEN SESSION:

The Board reconvened in Open Session at 12:03 p.m. The Board took no action in Open Session.

XIII. ADJOURNMENT:

Action Item: Motion was made by Regent Henry and seconded by Regent Whitehead. The motion passed, 8-0.

Submitted by:

Lori A. Davis, Secretary

General Counsel

Kentucky State University

Karen W. Bearden, Chair Board of Regents

Board of Regents

Kentucky State University

Approved with no corrections

___ Approved with corrections