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KENTUCKY STATE UNIVERSITY BOARD OF REGENTS REGULAR MEETING

*** Meeting Was Conducted in Person and by Teleconference *** Friday, August 9, 2024 10:00 a.m. EDT

Board of Regents Room Julian M. Carroll Academic Services Building, 2nd Floor 400 East Main Street Frankfort, Kentucky 40601 (Primary Physical Location)

MINUTES *****

I. Call to Order

The Board's Chair, Regent Tammi Dukes, called the meeting to order at 10:04 a.m.

II. Roll Call

The Board's Secretary, Zach Atwell, called the roll:

Regent Tammi Dukes, Chair Present

Regent Michael Adams, Jr., Vice Chair Not Present

Regent Edward Fields Present

Regent Ernie Fletcher, MD Not Present

Regent Edward Hatchett, Esq. Present

Regent Jason Moseley Not Present

Regent Charles Moyer, PhD Present

Regent Robert Ramsey, Sr. Present

Regent Herman Walston, EdD Present

Regent Aury Rios-Alcantara Present

Six (6) Regents were in attendance and present at roll call. A quorum was therefore established. Regent Adams joined shortly after the roll call.

III. Approval of the Agenda

Prior to calling for a motion to approve the agenda, Chair Dukes stated that the posted agenda would not be followed because additional items required discussion; therefore, the Board would deviate from the planned agenda and move directly to the consent agenda.

IV. Consent Agenda

Chair Dukes called for a motion to approve all consent agenda items under a single vote.

MOTION by Regent Fields: Move the Board to approve the consent agenda. Seconded by Regent Ramsey and passed without dissent.

A. Approval of Meeting Minutes

• i.June 14, 2024, Board Meeting Minutes
• ii.June 24, 2024, Board Meeting Minutes

B. Approval of Policies

July 8, 2024, Interim Policies

C. Approval of Contract Expenditures

• i.Clifton Larson Allen Contract
• ii.Protiviti Government Services Contract
• D.Approval of Fire & Tornado Insurance
• E.Approval of Consortia Acadeum Tuition
• F.Approval to Confer Posthumous Degree

G. Approval of Provost Appointment

Following the approval of the consent agenda, Chair Dukes congratulated Dr. Dailey on his appointment as the Kentucky State University's Provost.

V. Information Items

A. University Reports

• i.i. Faculty Report

Dr. Patrise Nesbitt, Faculty Senate president, presented the Faculty Senate Report. Several items from the 2023–2024 Faculty Senate were passed over the summer, including a Spanish Immersion program offered through Fayette County Public Schools. The Faculty Senate also met throughout the summer to prepare for the new academic year and looks forward to working with administration.

ii. Staff Report

This agenda item was postponed because Staff Senate members were assisting with student move-in and Welcome Day and were therefore unable to be present.

Chair Dukes then opened the floor to the newest Regent, Ms. Aury Rios-Alcantara, to provide a brief update regarding the SGA and student body. Regent Rios-Alcantara reported that the SGA had been working closely with Dr. Mayberry over the summer and is excited for the upcoming semester. She further stated that the SGA’s goal this year is to increase student engagement on campus while maintaining an emphasis on academics and utilizing emotional health resources.

B. Finance & Administration Update

Ms. Vicki Dunaway, VP of Finance & Administration and CFO, presented this agenda item. VP Dunaway introduced the University’s new budget director, Ms. Ann Jarvis. Next, Ms. Dunaway outlined her presentation, stating that she would provide brief updates regarding the University’s five-year budget projections, the closing of FY 24, and the unaudited FY 24 financial statement. She then turned the presentation over to Ms. Miranda Borla and Ms. Megan Young of CBIZ, Inc., for an update regarding the internal audit.

Ms. Young shared a brief presentation regarding the internal audit updates, recapping departmental audits that were completed earlier in the year. Last month, AP and Procurement audits were completed, and a Risk and Control Matrix (“RACM”) was completed and submitted to management in each process area. CBIZ is currently working on an Enterprise Risk Management project with an expected completion date of September 20, 2024. An annual Risk Assessment and Internal Audit Plan are expected to be presented to management by August 15, 2024.

Chair Dukes requested that Ms. Young walk through the ERM results or process at the next meeting of the Finance & Audit Committee.

Regent Hatchett asked that Ms. Young's presentation to the Finance & Audit Committee includes somewhat more detailed information regarding the accounts payable audit.

Moving forward, Ms. Dunaway introduced Mr. Michael Johns of CliftonLarsonAllen, the University's new external audit firm.

Next, Ms. Dunaway shared a preliminary unaudited budget for 2024, as well as a five-year budget projection.

Regent Hatchett requested Ms. Dunaway to elaborate on the variance between budget and actuals for the state appropriations.

Regent Moyer inquired into the nature of the “Sales and Services” subcategory of revenue.

Regent Fields sought clarification as to the “Other” subcategory of revenue.

Chair Dukes queried as to the number of staff members in the Auxiliary department.

Regent Hatchett asked whether employee benefits had been budgeted and sought clarification regarding the Capital Project bank account.

Chair Dukes queried whether the revenue projections included projections for on-campus programs.

Regent Hatchett inquired whether consultants had any observations or advice regarding the reserve for uncollectibles, specifically regarding how the University compares with other higher education institutions on that type of level of reserve.

Regent Moyer asked whether there was a link between state appropriations and the University's enrollments, and further inquired into the basis for which online revenues were projected.

As to projected expenses, Chair Dukes asked how benefits were being calculated and whether a merit increase for employees was being accounted for.

Chair Dukes and Regent Fields requested an enrollment headcount projection.

Regent Hatchett queried whether Ms. Dunaway could provide an update as to the prospect of renegotiating the new dorm agreement.

Regent Fields inquired whether a small employee salary increase (such as 3%) could be included in the budget, whether or not it is ultimately approved.

Regent Rios-Alcantara asked whether student activities were included in student services and whether Homecoming had been included in the budget.

Regent Adams inquired into the housing occupancy rate calculation.

Chair Dukes thanked Ms. Dunaway for her presentation.

C. Academic Affairs Update

This agenda item was presented by Provost Dailey, who reported that the University had a unique opportunity to participate in a grant from the Council on Postsecondary Education (CPE) involving the SOVA mapping project. The KSU Adult Learner and Government Relations Center was used as a test pilot to evaluate the onboarding experience, identify opportunities for improvement, and develop recommendations. Ms. Cathi Smith provided additional information regarding the journey mapping project.

Chair Dukes asked whether students registered as adult learners were automatically assigned an advisor.

Regent Walston inquired whether students returning to complete their studies after an extended leave from the University would fall under the Adult Learner program.

President Akakpo requested that Dr. Dailey and Ms. Smith also discuss the status of the Prison Education Program.

Dr. Dailey also provided an update regarding the Credit for Life program.

Regent Adams queried whether the credit for life model existed at other universities. Dr. Dailey replied affirmatively. Regent Adams inquired how the process worked at other universities, as well as to their program outcomes.

Regent Walston asked whether any students were already asking to participate in the credit for life program.

Regent Rios-Alcantara inquired whether the application would be offered in different languages and whether classification as an adult learner included age criteria.

Moving forward, Dr. Dailey presented updates regarding dual credit opportunities as well as graduate and undergraduate program offerings.

Regent Walston posed a question regarding faculty for the new Master of Science Sports Management and Analytics program.

Regent Adams queried whether plans existed to partner with any nearby professional teams in conjunction with the new Sports Analytics and Management program.

Hearing no further questions Dr. Dailey turned over the presentation to Dr. Stephanie Mayberry, who provided a Student Affairs update.

Dr. Mayberry noted that Student Affairs is excited to be welcoming KSU’s first-year students to campus today, and has worked hard to ensure a comprehensive, robust student experience this year. She also discussed a comparison of 2023 and 2024 enrollments, as well as opportunities to grow enrollment moving forward.

Regent Hatchett asked what could be done to improve the University's ability to recruit foreign students.

Regent Moyer queried as to what is being done, other than what is on the University's website, to proactively recruit international students. President Akakpo shared current efforts underway to recruit international students.

Dr. Mayberry concluded with the Fall 2024 semester move-in and orientation week schedule.

Chair Dukes thanked Dr. Mayberry for her presentation.

D. Board Committee Appointments

Chair Dukes announced the Board Committee appointments for the upcoming year, pursuant to section 9.1 of the Gold Book:

Academic Affairs Committee: Regent Walston (Chair), Regent Moyer (Co-Chair), Regent Hatchett, Regent Fields, Regent Rios-Alcantara

Investment & Advancement Committee: Regent Moyer (Chair), Regent Adams (Co-Chair), Regent Fletcher, Regent Hatchett, Regent Ramsey, Regent Dukes

Student Affairs Committee: Regent Fields (Chair), Regent Moseley (Co-Chair), Regent Ramsey, Regent Walston, Regent Rios-Alcantara, Regent Dukes

Finance & Audit Committee: Regent Hatchett (Chair), Regent Fletcher (Co-Chair), Regent Moyer, Regent Ramsey

Executive Committee: Regent Dukes (Chair), Regent Adams (Co-Chair), Regent Walston, Regent Fields, Regent Moyer, Regent Hatchett

Athletics Committee: Regent Moseley (Chair), Regent Ramsey (Co-Chair), Regent Walston, Regent Fields, Regent Rios-Alcantara

VI. Action Items

A. Board Actions

i. Approval of the Athletics Committee's Charge

Chair Dukes stated that the Board is required to approve the charge, or duties and obligations, of the Athletics Committee, and then opened the floor for discussion.

Following the discussion, Chair Dukes proposed that the Athletics Committee be charged with providing counsel to the President on everything concerning athletics’ annual budget, including major expenditures; fundraising; any type of construction or construction-related projects; advice on facilities and improvement; oversight of the athletics advisory committee; and any other information that needs to be communicated.

Regent Walston asked if the charge could be revised once it was approved. Chair Dukes responded affirmatively.

Chair Dukes the called for a motion to approve the Athletics Committee’s Charge as outlined:

MOTION by Regent Fields:

Move the Board to approve the Athletics Committee’s charge as outlined. Seconded by Regent Ramsey and passed without dissent.

• ii.ii. Approval to Add Oversight of the Enterprise Risk Management System to the Charge of the Finance & Audit Committee

MOTION by Regent Fields:

Move the Board to approve the addition of oversight of the Enterprise Risk Management System to the charge of the Finance & Audit Committee. Seconded by Regent Adams and passed without dissent.

Following the approval of Action Item VI(A)(ii), Chair Dukes identified two additional items requiring Board approval at today's meeting:

• iii.iii. Approval of the MOU Between Kentucky State University and CPE to Set Tuition Rates for Non-Residential Undergraduate Students at 145% of the Rate of Residential Undergraduate Students

MOTION by Regent Fields:

Move the Board to update the MOU between Kentucky State University and CPE to decrease tuition rates for non-residential undergraduate students to 145% of the rate of residential undergraduate students.

Seconded by Regent Ramsey and passed without dissent.

Following the vote, Regent Hatchett inquired into the tuition rates for states that are not contiguous to Kentucky and are not covered by the MOU.

iv. Approval of Pending Personnel Actions

This agenda item was presented by Ms. Candace Raglin, HR Director.

MOTION by Regent Fields:

Move the Board to approve the pending personnel actions.

Seconded by Regent Adams and passed without dissent.

VII. Closed Session

A. Pending and Possible Litigation (KRS 61.810(1)(c))

Next, the Board moved to a closed session, pursuant to KRS 61.810(1)(c), to discuss pending and possible litigation:

MOTION by Regent Fields:

Move the Board to enter a closed session.

Seconded by Regent Walston and passed without dissent.

When the Board returned from the closed session, Chair Dukes stated that no action was taken during closed session and called for a motion to enter an open session:

MOTION by Regent Walston:

Move the Board to enter an open session.

Seconded by Regent Moyer and passed without dissent.

VIII. Closing Remarks

Chair Dukes thanked the Regents, CPE, and the University's faculty, staff, and students for their dedication and commitment.

IX. Adjournment

MOTION by Regent Adams:

Move the Board to adjourn.

Seconded by Regent Fields and passed without dissent.

The meeting was adjourned at 1:36 p.m.