Rebuilt HTML — PaddleOCR-VL (Baidu)

*** Meeting Was Conducted in Person and by Teleconference *** Friday, March 31, 2023 2:00 p.m. EST

Board of Regents Room Julian M. Carroll Academic Services Building, 2nd Floor Frankfort, Kentucky 40601 (Primary Physical Location)

MINUTES *****

The Committee’s Chair, Mr. Stephen Mason, called the meeting to order at 2:00 p.m.

The Board's Secretary, Mr. Zach Atwell, called roll:

Chair Stephen Mason Present

Regent Tammi Dukes, Co-Chair Not Present

Dr. Stephanie Mayberry Present

Dr. Herman Walston, Ed.D. Not Present

Mayor Layne Wilkerson Present

Dr. Chanzheng Wang, Ph.D. Present

Regent Savion Briggs Not Present

Ms. JaMeeca Alexander Not Present

Mr. Richard Graves Not Present

Dr. Clara Ross Stamps, Senior VP for Brand Identity and University Relations, Regent Hatchett, and Mr. Michael DeCourcy, Executive Director of Institutional Advancement, also were present. Regent Walston, Regent Briggs and Mr. Graves joined the meeting shortly after roll-call.

MOTION by Dr. Wang:

Move the Committee to approve the Agenda of the March 31, 2023, Weekly meeting of the Presidential Search Committee. Seconded by Mayor Wilkerson and passed without dissent.

Chair Mason presented all Agenda Information Items, below, and stated that almost all of the public forum dates have been set.

Chair Mason remarked that the faculty/staff forum was held this morning and the recording is available.

Chair Mason stated that this will be held in the Frankfort City Hall at 5:00 p.m. on Wednesday, April 5, 2023.

Next, Chair Mason commented that the date and time for the student forum has not yet been determined, though it is anticipated to be held during the week after next.

Chair Mason reported that the Alumni Forum will be held via Zoom on Tuesday, April 4, 2023, at 5:00 p.m.

Chair Mason introduced Mr. Kenny Daugherty, President of the Myers McRae executive search firm, and asked him to present this Agenda item.

Mr. Daugherty provided an overview and update as to the search process and the candidates that they were seeing, then presented the executive search status report as of March 31, 2023.

Regent Walston asked Mr. Daugherty if he could provide a copy of the status report to committee members.

Mr. Daugherty stressed the importance of committee members maintaining confidentiality throughout the process, and described the process by which they could access and review resumes in the portal.

Dr. Mayberry requested Mr. Daugherty to clarify what types of information would be appropriate to include in the comment boxes.

Chair Mason asked how long it typically takes to go through an application and fill out the evaluation form, and further queried whether it was possible for committee members to view their comments anywhere at any time so they can be reviewed during the closed session discussions of candidates.

Chair Mason requested clarification that committee members would have access to all applicants' information, (not just the candidates pre-screened by the search firm) and also asked when the portal will open.

Regent Walston asked whether the search firm would have vetted the candidates in any way prior to sending them to the search committee in order to highlight anything that the committee might need to know about those individuals.

Dr. Wang inquired what reasons might preclude the search firm from moving a candidate onto the PR list within the portal, and clarified that the committee would still be able to review all candidate applications, whether or not they were on the PR list.

Regent Walston asked what the firm does with the written references and representations provided by each candidate, and whether they would be vetted and verified. Regent Walston also inquired whether candidates' claims regarding research would be verified.

Chair Mason asked if any of the five semi-finalists or three finalists had significant research publications or papers in their background, and their research is what puts them on the PR list, would the search firm then be able to “research their research”.

Mr. Daugherty also introduced his team, and provided an additional timeline for various steps and stages within the search process.

Dr. Wang queried, in the event that a large number of resumes were received near the application deadline, whether there was a concern that the Committee may not have as much time to spend on those applications prior to meeting with Mr. Daugherty to select candidates for Zoom interviews.

Chair Mason stated that there was no old business.

Chair Mason stated that there was no new business.

Chair Mason asked when the Committee would prefer to meet next week, noting that next Friday is Good Friday.

Regent Walston asked at what time would the Committee meet if they met next Thursday instead of Friday, and how long that meeting would likely last.

Chair Mason remarked that if the group met Thursday, it would be a special call meeting and no deviation from the Agenda would be allowed.

MOTION by Regent Walston:

Move the Committee to adjourn.

Seconded by Dr. Wang and passed without dissent.

The meeting was adjourned at 3:02 p.m.