← budget-training_05.2025.pdf

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Fund Accounting
What is a FOAPAL
F – Fund (110001 E&G, 2***** Grant)
O – Organization
A – Account
P – Program
A – Activity (Sometimes used)
L – Location (Rarely Used)
Budgeting Basics
E&G Budgets may be uploaded fully for the fiscal year, quarterly, or at another interval, depending on the fiscal year
Budgets are assigned to a FOAP
KENYCTY STATE
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How to Access Budgets
If you need to have access to a budget, you must first complete a Banner Access Form – See form here.
Send completed form to Purchasing (purchasing@kysu.edu).
Banner (Production) – Click here to access.
Banner Wired (Self-Service) – Click here to access.
KENYUSCITYSTATE
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Banner (Production)
Application Navigator
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Banner (Production)
Application Navigator x +
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Banner (Production)
Application Navigator x +
Budgeting Hierarchy (Pool) Accounting 610 6100 61000 610001
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Banner Wired (Self-Service)
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Banner Wired (Self-Service)
Kentucky State University | KSU X My Finance Dashboard
financessb-prod.ec.kysu.edu/FinanceSelfService/ssb/financeCommonDashboard
β˜†
New Chrome available :
KENTUCKY STATE UNIVER
My Finance
Hello Justin, Create, edit and approve transactions and view financial information for department / organization.
Click "My Finance Query"
My Finance Query
Create, view and share budget availability, encumbrance and payroll queries.
My Requisitions
Create and view draft, pending and completed requisitions and supporting documentation.
My Journals
Create and view draft, pending and completed journals and supporting documentation.
Purchase Orders
Create purchase orders or purchase orders in process.
Approve Documents
Budget Development
View list of documents pending approval. Approve, disapprove, or deny. Create and review fiscal year operating budgets for the budget development process.
Delete Finance Template
View Document
Delete templates for Finance Queries, Budget Development, and Purchase Orders. View draft, pending and completed documents with related information and approval history.
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Banner Wired (Self-Service)
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Banner Wired (Self-Service)
Budgeted Hierarchy (Pool) Accounting
Query Results
Account Title 6100001 Adjusted Budget Year to Date Commitments Available Balance
Budgeted Accounts Salaries And Wages 0 210,857.40 0.00 0.00 210,857.40
610001 Ft - Staff Exempt Ξ” 0.00 69,227.79 0.00 (69,227.79)
610002 Ft - Staff Non Exempt Ξ” 0.00 24,265.91 0.00 (24,265.91)
620 Fringe Benefits 0 90,697.88 0.00 0.00 90,697.88
620001 Ky Employee Retirement Ξ” 0.00 14,101.67 0.00 (14,101.67)
620002 Ky Teachers Retirement Ξ” 0.00 8,919.26 0.00 (8,919.26)
620100 Employer Paid Social Security Tax Ξ” 0.00 5,633.34 0.00 (5,633.34)
620102 Employer Paid Medicare Tax Ξ” 0.00 1,317.45 0.00 (1,317.45)
620202 Health Ins - B.C./B. Ξ” 0.00 8,962.60 0.00 (8,962.60)
620208 Life Insurance Ξ” 0.00 55.44 0.00 (55.44)
620212 ST/ LT Disability Ξ” 0.00 183.50 0.00 (183.50)
7100 Report Total (of all records) General Operating Supplies 0 1,625.00 0.00 0.00 1,625.00
598,947.39 224,029.25 71,745.63 303,172.51
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How to Access Budget Transfer Form
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How to Access Budget Transfer Form
β€’ Complete required sections.
Preparer is the person completing the form.
Authorizer is the person who has authority over that FOAP.
Preparer & Authorizer cannot be the same person.
PowerForm Signer Information
Budget Transfer Request Form
Fill in the name and email for each signing role listed below. Signers will receive an email inviting them to sign this document.
Please enter your name and email to begin the signing process.
Preparer
Your Name: *
Full Name
Your Email: *
Email Address
Please provide information for any other signers needed for this document.
Authorizer
Name: *
Full Name
KENTUCK
Email: *
Email Address
BEGIN SIGNING
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How to Access the Budget Transfer Form
START
Budget Transfer Request
Grant/Department/Organization: Student Affairs/Residence Life JE Number: 30024918 Transfer Date 11/17/2023
<table><tr><td>JE Number:</td><td>30024918</td></tr><tr><td>Transfer Date</td><td>11/17/2023</td></tr></table>
FUNDORGACCOUNT POOLPROGRAMACTIVITYLOCATIONBUDGET INCREASE (+)BUDGET DECREASE (-)
1100013080017100560001200
1100013080017110560012000
TOTAL (must balance) 1,200.00 1,200.00
REASON FOR TRANSFER
To accommodate the travel request for the Thorobred Express Winter Break transportation initiative.
Prepared By: Shplust Mupm 11/17/2023 2:30:49 PM ES Date:
Authorized By: Michal Poley: Date:11/17/2023 I 3:03:15 PM ES:
***All Education and General (E&G; 110001) budget transfers must be authorized by the individual with budgetary signing authority within the specific Department or College. Once completed and authorized, please forward this form on to the Budget Office for approval. Budget Use Only Approved By: ___ Date: ___
11/28/2023 Date: Budget Use Only Approved By: ___
11/28/2023 3:03:44 PM ES Date: