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KENTUCKY STATE UNIVERSITY BOARD OF REGENTS

STUDENT AFFAIRS COMMITTEE MEETING

Meeting Was Conducted via Teleconference Thursday, June 11, 2026 2:00 p.m. EST

Board of Regents Room Julian M. Carroll Academic Services Building 2nd Floor, 400 East Main Street Frankfort, Kentucky 40601

MINUTES

*****

• I.Call To Order
• The Committee's Chair, Regent Edward Fields, called the meeting to order at 2:03 p.m.
• II.Roll Call
• The Board's Secretary, Nicole Sergent, called the roll:
• Regent Edward Fields (Chair) Present
• Regent Robert Ramsey, Sr. (Vice Chair) Not Present
• Regent Joan "Toni" Stringer Not Present
• Present
• Regent Tammi Dukes
• Two (2) Regents were in attendance and present at roll call. General Counsel Sergent said they do not have a quorum today. However, the meeting can continue as informational as long as nothing is voted on.
• III.Approval of the Agenda. Regent Fields said they do not need to have an approval of the agenda since they are not voting.
• IV.Information Items. Presented by Mr. Adam Smith, Interim Vice President of Enrollment Management & Student Success.

A. Enrollment update.

• Mr. Smith said for Fall 2026 there are 560 current returning students; 29 first-time freshmen; 62 online students; and 17 transfer students for a total of 668 registered students.
• Mr. Smith summarized the Fall 2026 cohort numbers and the freshman new student orientation update numbers in addition to the summer 2026 transfer new student orientation update.
• Mr. Smith discussed working with the university registrar on getting students into classes, getting class schedules and housing.
• Mr. Smith discussed summer camps they had for students, including the Upward Bound, STEM Momentum and Harvesting Potential, and the number of students in the program.

B. Housing Update.

• Mr. Smith said they currently have 244 applications from current students. He said they closed the application process on May 1 but anticipate re-opening after all the appeals have been processed.
• Mr. Smith anticipates making room assignments for incoming students on July 1 and returning students on July 8.
• Mr. Smith said there are 105 new student applications for housing when last year at this time there were over 1,000.
• Mr. Smith said there are current staffing vacancies that they will post for two weekends for director for housing and residence life; for hall directors; and for resident assistants.
• He further discussed the assessment of the potential violations and damages at the dorms and the appeals process.
• Regent Fields asked the date to have the housing staff in place. Mr. Smith said the goal is mid-July.
• Mr. Smith discussed the student well-being vision at the student center located on the second floor, which will be called the advising hub.
• Mr. Smith also said they will have a well-being hub that will have the mental health counselor and two nurses occupy that area, which will be adjacent to the advising hub.
• Mr. Smith said Young Hall is being turned into a well-being learning community where students will need to have a 3.0 grade term and cumulative grade point average and no violations of the housing or community standards.
• Regent Obielodan asked if Mr. Smith was aware that room 312 in the Student Center was set up to fulfill the need of tranquility. Mr. Smith responded that it will be connected to the hub.
• Regent Fields asked if the continuing students that didn't attend orientation have been contacted. Mr. Smith said yes and further elaborated on his response.

• Regent Fields made a suggestion of policies to include in the syllabus of the FYE classes. Mr. Smith responded.
• Regent Fields also asked if the appeals committee will present the students with a list of costs for room damages or kicked out of the residence halls. Mr. Smith, Michael DeCourcy, Dr. Akakpo and Chair Dukes responded.
• Chair Dukes said that she hopes that we have a clearly defined and administered process for housing in the fall so that nobody falls through the cracks and we end up with a situation much like what the university had at the end of the Spring 2026 school year. She further said she would hate to see some of the same things happen. Dr. Akakpo and Mr. Smith responded.
• Regent Obielodan asked if as part of the documented evidence, does the university provide them with copies of the rooms they are occupying when they check in. Mr. DeCourcy and Mr. Smith responded in detail.
• Regent Obielodan asked if they have arrangements for international students who have no place to go during the school breaks. Mr. Smith and Mr. DeCourcy responded.

Regent Fields said they can't make motions and vote on it so he is going to adjourn the meeting.

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