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doc16712 May_9_2022_Special_Called_Board_Meeting_Minutes.pdf
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"text": "KENTUCKY STATE UNIVERSITY\nBOARD OF REGENTS\nSPECIAL CALLED MEETING\nMonday, May 9, 2022\n10:00 a.m.",
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"text": "**MEETING WAS CONDUCTED IN-PERSON AND BY TELECONFERENCE**\nBoard of Regents Room\n2nd Floor Julian M. Carroll Academic Services Building\nFrankfort, Kentucky 40601\n(Primary Physical Location)",
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"text": "Chair Patton called the meeting to order at 10:00 a.m."
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"text": "Elise Borne, Board Liaison, called the roll:"
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"text": "Eleven Regents were in attendance. Quorum was established."
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"text": "Move the Board to adopt the agenda of the May 9, 2022 Special Called Meeting. Seconded by Regent Dukes and passed without dissent."
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"text": "Regent Patton, pursuant to The Gold Book: Bylaws of the Kentucky State University Board of Regents, announced the appointments to chairmanships and memberships of the standing committees. First, for the Audit Committee, Regent Patton announced Regent Dukes as the chairperson, Regent Fletcher as the co-chairperson, and Regent"
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"text": "Adams as a member. Second, for the Finance and Administration Committee, Regent Patton announced Regent Hatchet as the chairperson, Regent Ramsey as the co-chairperson, Regent Moyer as a member, and Regent Dukes as a member. Third, for the Academic Affairs Committee, Regent Patton announced Regent Moyer as the chairperson, Regent Walston as the co-chairperson, and Regent Robinson as a member. Fourth, for the Student Engagement and Campus Life Committee, Regent Patton announced Regent Fields as the chairperson, Regent Adams and the co-chairperson, Regent Mosely as a member, and Regent Robinson as a member."
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"text": "Acting President Stamps commenced the orientation process by reviewing Kentucky State University's Mission Statement, Vision Statement, and organizational chart. She then moved to The Gold Book: Bylaws of the Kentucky State University Board of Regents, and provided an overview of its contents, emphasizing Article III related to Internal Governance and Article VI related to meetings of the Board. Attorney Lang emphasized that The Gold Book was a document critical to the proper functioning of the Board of Regents and that all Regents should know and understand each of its provisions."
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"text": "Acting President Stamps called attention to the materials associated with the fiduciary duty each Regent had to Kentucky State University. She informed the Regents that CPE had a new board member orientation and training that each new Regent would be required to complete."
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"text": "Acting President Stamps provided an overview of House Bill 250 and the specific provisions related to the Board of Regents. She informed the Board of immediate steps the Board needed to take in order to be in compliance with House Bill 250."
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"text": "Attorney Lang provided a comprehensive review of Kentucky State University's Ethical Principles and Code of Conduct. She directed the Board to review two publications, The Kentucky Open Records and Open Meetings Act: A Guide for Public and Public Agencies and Managing Public Records. She explained that under Kentucky law, Kentucky State University was required to distribute these publications to members of the Board of Regents annually."
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"text": "Attorney Lang then conducted a comprehensive review of the Kentucky Open Records Act. Attorney Lang described to the Board of Regents what the purpose of the Act was, what items constituted public records, exceptions to the Open Records Act, the need for the designation of a Records Custodian, the process by which requests and procurement were made as well as the conflict resolution process, and the need for inconspicuous posting of an open records policy."
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"text": "Move the Board to adopt approval of the quarterly meeting dates. Seconded by Regent Walston."
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"text": "Move the Board to approve of the contract with Protiviti for accounting services. Seconded by Regent Adams and passed without dissent."
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"text": "Move the Board to accept Acting President Stamps’ report on utilizing and engaging the services of The Registry for the appointment of the Interim President to be determined by the Board."
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"text": "Attorney Lang provided the opening remarks by explaining that House Bill 250 charged Kentucky State University with composing a policy to address an exigency the Commonwealth has already declared. Furthermore, with the composed directive, the office of General Counsel has worked with the Counsel for Postsecondary Education and with outside counsel to develop an exigency policy which is before the Board of Regents."
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"text": "Regent Hatchett expressed concern that the proposed policy placed too much distance between the Board and the financial exigency. Attorney Lang clarified that the financial exigency committee is not operated by the President but was instead selected by the President. Attorney Lang also stated that the policy contained a provision stating that the committee creates metrics of evaluation. President Stamps further clarified that once the roles and responsibilities and the shared governance that exists between the Board of Regents and Kentucky State University have been discerned, it will be clearer to identify why the policy was given its structure. Regent Hatchett stated that the creation of a committee of the Board or making a primary objective of the Executive Committee to govern the exigency responsibility would send a good message to the public about the University's position."
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"text": "Regent Walston asked how many members would be on the exigency committee. Attorney Lang responded that such an inquiry should be added to the policy. Regent"
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"text": "Regent Fields commented on the substantial amount of language in the policy regarding staff reductions and eliminations of programs. He wanted to go on record to say that the University was already operating with “skeleton crews,” and requested that during the evaluation process such staff challenges be considered. Regent Patton observed that it was not the role of the Board to generate policies, but to only approve proposed policies and stressed the urgency associated with the exigency policy process. Acting President Stamps observed that the exigency policy designated the Board to approve any matters that were brought from the policy and also that the Board of Regents had authority over the appeals process related to this policy. Attorney Lang emphasized the reason for this policy namely that it exists to address the declared lack of efficacy in the financial performance of Kentucky State University. Attorney Lang also emphasized the importance of shared governance and ensuring that the process of policy approval was collaborative."
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