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doc16441 1.3.4_KYSU_Online_Academic_Calendar_Terms_and_Subterms_Policy.pdf
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"text": "EFFECTIVE DATE:\n7/1/2024\nREVISED FROM:\nAcademic Calendar Policy (1.1.1)",
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"text": "The KYSU Online Academic Calendar, Terms, and Subterms Policy (1.3.4) supplements the Academic Calendar Policy (1.1.1) of Kentucky State University by providing guidance specific to programs and courses offered in the online modality. This policy describes the relationship between KYSU Online's nonstandard subterms and the standard semesters of the residentially-based academic programs."
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"text": "With the launch of KYSU Online programs and courses in the 2024-25 academic year, the academic calendar will incorporate online subterms into the standard term academic calendar. Each subterm is roughly half the length of a semester; it consists of no more than nine (9) and no less than 7.5 weeks of instructional time. KYSU Online's subterms are eight (8) weeks long."
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"text": "[p2.15.1] See Chapter 2, “Section 1. Definitions” in the 2022-23 Undergraduate Catalog. https://kysu-public.courseleaf.com/undergraduate/admissions/",
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Page 3
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Page 3 JSON
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Page 4
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"text": "At least one day of regularly scheduled instruction or examinations occurs, or, after the last scheduled day of classes for a term or payment period, at least one scheduled day of study for examinations occurs. OR"
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"text": "In a program offered using asynchronous coursework through distance education or correspondence courses, the school makes available the instructional materials, other resources, and instructor support necessary for academic engagement and completion of course objectives; and"
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"text": "In a program using asynchronous coursework through distance education, the school expects enrolled students to perform educational activities demonstrating academic engagement during the week."
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"text": "• [I]n a program using a standard term academic calendar you may combine two or more consecutive shorter nonstandard terms (often called modules) and treat them as a single standard term such as a semester or quarter."
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"text": "Nonstandard terms. Generally, nonstandard terms are terms that are not semesters, trimesters, or quarters. For example, a 5-week term or a 23-week term would be considered a nonstandard term because no standard term can be fewer than nine weeks or greater than 21 weeks in length."
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"text": "The school defines an FSA academic year. It must meet the regulatory minimums for both credit hours and weeks of instructional time."
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"text": "IPEDS 2023-24 Data Collection System Online Glossary",
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"text": "The IPEDS online glossary includes definitions relevant to the data collection system:"
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"text": "“The period of time generally extending from September to June; usually equated to 2 semesters or trimesters, 3 quarters, or the period covered by a 4-1-4 calendar system.”"
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Page 7
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"text": "“A calendar system that consists of two sessions called semesters during the academic year with about 15 weeks for each semester of instruction. There may be an additional summer session. Note: the standard term length range is defined by the Office of Postsecondary Education. More information can be found at: https://ifap.ed.gov/electronic-announcements/110519RevisionGuidelinesApplicableStandardTerms.”"
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"text": "“The method by which an institution structures most of its courses for the academic year.”"
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"text": "“A unit of measure representing the equivalent of an hour (50 minutes) of instruction per week over the entire term. It is applied toward the total number of credit hours needed for completing the requirements of a degree, diploma, certificate, or other recognized postsecondary credential.”"
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"text": "According to the Department of Education, an “academic year” is defined as follows:"
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"text": "“(a) General. Except as provided in paragraph (c) of this section, an academic year for a program of study must include— (1) (i) For a program offered in credit hours, a minimum of 30 weeks of instructional time; or (ii) For a program offered in clock hours, a minimum of 26 weeks of instructional time; and (2) For an undergraduate educational program, an amount of instructional time whereby a full-time student is expected to complete at least— (i) Twenty-four semester or trimester credit hours or 36 quarter credit hours for a program measured in credit hours; or (ii) 900 clock hours for a program measured in clock hours” (34 CFR 668.3(a)). [p7.12.1]",
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"text": "Furthermore, the Department of Education defines “weeks” with reference to distance education:"
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"text": "(b) Definitions. For purposes of paragraph (a) of this section— (1) A week is a consecutive seven-day period; (2) A week of instructional time is any week in which— (i) At least one day of regularly scheduled instruction or examinations occurs, or, after the last scheduled day of classes for a term or payment period, at least one day of study for final examinations occurs; or (ii) (A) In a program offered using asynchronous coursework through distance education or correspondence courses, the institution makes available the instructional materials, other resources, and instructor support necessary for academic engagement and completion of course objectives; and (B) In a program using asynchronous coursework through distance education, the institution expects enrolled students to perform educational activities demonstrating academic engagement during the week; and (3) Instructional time does not include any scheduled breaks and activities not included in the definition of “academic engagement” in 34 CFR 600.2, or periods of orientation or counseling” (34 CFR 668.3(b)). [p7.14.1]",
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"text": "[p7.16.1] https://www.ecfr.gov/current/title-34/part-668/section-668.3#p-668.3(a); See also the definition of “Academic year” in the glossary for the 2023-24 IPEDS Data Collection System (https://surveys.nces.ed.gov/ipeds/public/glossary).",
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Page 8
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"text": "The Department of Education defines credit hours with reference to the length of courses that occur in divisions of the academic year:"
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"text": "“Credit hour: Except as provided in 34 CFR 668.8(k) and (l), a credit hour is an amount of student work defined by an institution, as approved by the institution’s accrediting agency or State approval agency, that is consistent with commonly accepted practice in postsecondary education and that—(1) Reasonably approximates not less than— (i) One hour of classroom or direct faculty instruction and a minimum of two hours of out-of-class student work each week for approximately fifteen weeks for one semester or trimester hour of credit, or ten to twelve weeks for one quarter hour of credit, or the equivalent amount of work over a different period of time; or (ii) At least an equivalent amount of work as required in paragraph (1)(i) of this definition for other academic activities as established by the institution, including laboratory work, internships, practice, studio work, and other academic work leading to the award of credit hours; and (2) Permits an institution, in determining the amount of work associated with a credit hour, to take into account a variety of delivery methods, measurements of student work, academic calendars, disciplines, and degree levels” (34 CFR 600.2 “Credit hour”).¹⁹"
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"text": "See Chapter 1: Academic Years, Academic Calendars, Payment Periods, and Disbursements for other relevant guidance. [p8.8.1]",
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"text": "See the SACSCOC Policy Statement: Credit Hours. [p8.10.1]",
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"text": "“An institution is responsible for determining the credit hours awarded for coursework in its programs in accordance with the definition of a credit hour for Federal program purposes. The definition does provide some flexibility for institutions in determining the appropriate amount of credit hours for student coursework.”"
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