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"text": "With the launch of KYSU Online programs and courses in the 2024-25 academic year, the academic calendar will incorporate online subterms into the standard term academic calendar. Each subterm is roughly half the length of a semester; it consists of no more than nine (9) and no less than 7.5 weeks of instructional time. KYSU Online's subterms are eight (8) weeks long.",
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"text": "On the one hand, these online subterms can be considered nonstandard terms. Generally, nonstandard terms are terms that are not semesters, trimesters, or quarters. For example, a 5-week term or a 23-week term would be considered a nonstandard term because no standard term can be fewer than nine (9) weeks or greater than 21 weeks in length. However, “[i]n a program using a standard term academic calendar you may combine two or more consecutive shorter nonstandard terms (often called modules) and treat them as a single standard term such as a semester or quarter.” Therefore, for financial aid purposes, since the nonstandard terms run consecutively within the delimitations of Kentucky State University’s standard term semesters, they will be treated as a single standard term.",
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"text": "[p2.11.1] IPEDS 2023-24 Data Collection System Glossary. “Calendar System.” Accessed 11/27/2023. https://surveys.nces.ed.gov/ipeds/public/glossary",
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"text": "[p2.15.1] See Chapter 2, “Section 1. Definitions” in the 2022-23 Undergraduate Catalog. https://kysu-public.courseleaf.com/undergraduate/admissions/",
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"text": "7 https://fsapartners.ed.gov/knowledge-center/fsa-handbook/2024-2025/vol3/ch1-academic-years-academic-calendar-payment-periods-and-disbursements",
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"text": "Every eligible program must have a defined academic year.",
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"text": "• [I]n a program using a standard term academic calendar you may combine two or more consecutive shorter nonstandard terms (often called modules) and treat them as a single standard term such as a semester or quarter.",
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"text": "“The period of time generally extending from September to June; usually equated to 2 semesters or trimesters, 3 quarters, or the period covered by a 4-1-4 calendar system.”",
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"text": "“(a) General. Except as provided in paragraph (c) of this section, an academic year for a program of study must include— (1) (i) For a program offered in credit hours, a minimum of 30 weeks of instructional time; or (ii) For a program offered in clock hours, a minimum of 26 weeks of instructional time; and (2) For an undergraduate educational program, an amount of instructional time whereby a full-time student is expected to complete at least— (i) Twenty-four semester or trimester credit hours or 36 quarter credit hours for a program measured in credit hours; or (ii) 900 clock hours for a program measured in clock hours” (34 CFR 668.3(a)). [p7.12.1]",
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"text": "[p7.16.1] https://www.ecfr.gov/current/title-34/part-668/section-668.3#p-668.3(a); See also the definition of “Academic year” in the glossary for the 2023-24 IPEDS Data Collection System (https://surveys.nces.ed.gov/ipeds/public/glossary).",
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"text": "The Department of Education defines credit hours with reference to the length of courses that occur in divisions of the academic year:",
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"text": "“Credit hour: Except as provided in 34 CFR 668.8(k) and (l), a credit hour is an amount of student work defined by an institution, as approved by the institution’s accrediting agency or State approval agency, that is consistent with commonly accepted practice in postsecondary education and that—(1) Reasonably approximates not less than— (i) One hour of classroom or direct faculty instruction and a minimum of two hours of out-of-class student work each week for approximately fifteen weeks for one semester or trimester hour of credit, or ten to twelve weeks for one quarter hour of credit, or the equivalent amount of work over a different period of time; or (ii) At least an equivalent amount of work as required in paragraph (1)(i) of this definition for other academic activities as established by the institution, including laboratory work, internships, practice, studio work, and other academic work leading to the award of credit hours; and (2) Permits an institution, in determining the amount of work associated with a credit hour, to take into account a variety of delivery methods, measurements of student work, academic calendars, disciplines, and degree levels” (34 CFR 600.2 “Credit hour”).¹⁹",
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"text": "See Chapter 1: Academic Years, Academic Calendars, Payment Periods, and Disbursements for other relevant guidance. [p8.8.1]",
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