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doc16268 RFP_25-04_University_Dining_Services_Addendum_1.pdf
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"text": "KENTUCKY STATE UNIVERSITY REQUEST FOR PROPOSAL (RFP) FOR UNIVERSITY FOOD SERVICE RFP 25-04 Addendum 1"
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"text": "Closing Date and Time: March 4, 2025 3:00 PM EST"
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"text": "Section 10 – Purpose, Overview & Schedule ..... 3\nSection 20 – Background and Current Business Need ..... 7\nSection 30 – Procurement Requirements ..... 9\nSection 40 – Scope of Work ..... 15\nSection 50 – Proposal Submission ..... 21\nSection 60 – Proposal Evaluation ..... 26\nSection 70 – Negotiations ..... 28\nSection 80 – Attachments ..... 28",
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"text": "The purpose of this addendum is to post responses to questions submitted and the extend the closing date of the RFP to March 7, 2025 at 3:00 pm"
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"text": "Please see revised closing date on the website and the schedule in Section 10.7"
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"text": "Attachment B reference in Section 40.2.3 has been renamed Attachment D and is available on the added link."
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"text": "Please refer to Link for Responses to Vendor Questions."
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"text": "Kentucky State University (KSU), an Agency of the Commonwealth of Kentucky, is soliciting sealed proposals from vendors that have demonstrated experience in Campus Food Service Management (Board Dining, Retail Operations, and Catering) Services for the purpose of establishing a potentially long-term partnership, through renewable term contracts with a single qualified vendor. The successful Contractor will have an established record of providing superior, innovative, and cost-effective dining services in the higher education or other similar market and a demonstrated ability to capitalize on all aspects of campus food services."
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"text": "The successful contractor is expected to provide excellent dining service program options to the campus at a competitive price while simultaneously providing capital development support in the form of financial assistance and expertise."
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"text": "Dining Services at Kentucky State University are managed from a programmatic standpoint from the Division of Student Affairs and Department of Auxiliary Services, and from a financial standpoint from the Division of Finance and Administration and Department of Auxiliary Services. The University representatives coordinate on all decisions regarding dining operations."
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"text": "The University seeks proposals from qualified food service management companies to operate and manage its on-campus dining facilities. The selected firm will be responsible for providing high-quality food services that meet the diverse needs of students, faculty, staff, and visitors while adhering to the university's standards of quality, sustainability, and affordability."
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"text": "A contract, based on this RFP, may or may not be awarded. Any contract awarded from this RFP is invalid until approved and executed by Kentucky State University and approved by the Kentucky State University Board of Regents, if applicable, and/or the Government Contract Review Committee, if applicable."
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"text": "The University invites each prospective Vendor to have full and complete information on which to base a proposal response. Only information presented or referred to in this RFP and any additional written information that is supplied by Kentucky State University Buyer shall be used by Vendors in preparing the response. The solicitation, addenda, and attachments shall be posted to the Kentucky State University Web site at: https://www.kysu.edu/finance-and-administration/purchasing/bid-opportunities.php",
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"text": "From the issue date of this RFP until a Vendor is selected and the selection announced, Vendors shall not communicate with any other University staff concerning this RFP. The University shall reserve the right to disqualify the Vendor's proposal response if the communication restriction clause is violated."
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"text": "Proposals due by 3:00 PM EST.\nAll bids shall be time stamped by the Kentucky State University Purchasing Department no later than the due date and time defined in this Solicitation. In person or courier delivered bids in response to this Solicitation shall be delivered to Fran Pinkston, Kentucky State University.",
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"text": "Kentucky State University is a public, comprehensive, historically black land-grant University serving approximately 2,300 full-time and part-time students from around the world. The University is located at 400 East Main Street Frankfort, Kentucky. The University's 914-acre campus includes a 204-acre agricultural research farm and a 306-acre environmental education center."
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"text": "Kentucky State University's main campus located at 400 East Main St. Frankfort, KY serves approximately 2,300 full and part-time undergraduate students with plans to grow to 4,000 by 2027, from throughout Kentucky, the nation, and the world. Most of these students are 18-22 years of age and attend full time. Approximately 1,350 live in one of 7 residence halls or campus apartments."
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"text": "The University's dining hall, Underwood Cafeteria, is contained within the Carl M. Hill Student Center, located centrally on campus."
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"text": "of Operation for FY24 are:\nMonday-Thursday:\nBreakfast 7:30-10:15 am\nLunch: 11 am - 2:00 pm\nDinner: 4:30-8:00 pm\nFriday\nBreakfast 7:30-10:15 am\nLunch: 11 am - 2:00 pm\nDinner 4:30-7:00 pm\nSaturday-Sunday:\nBrunch: 10:30 am - 2:00 pm\nDinner: 5:00 p.m. - 7:00 p.m.",
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"text": "Unused Flex Dollars shall roll over from the Fall Semester to the Spring Semester, provided that the meal pan participant purchases a meal plan for the Spring Semester. Any unused Flex Dollars remaining at the end of each Spring Semester shall be forfeited and shall be for KSU's account."
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"text": "The University's acceptance of the Vendor's offer in response to the solicitation, indicated by the issuance of a contract award by Kentucky State University, shall create a valid contract between the Parties consisting of the following:"
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"text": "The contract represents the entire agreement between the parties with respect to the subject matter hereof. Prior negotiations, representations, or agreements, either written or oral, between the parties hereto relating to the subject matter hereof shall be of no effect upon this contract."
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"text": "Pursuant to KRS 45A.210 (1) and 200 KAR 5:311, no modification or change of any provision in the contract shall be made, or construed to have been made, unless such modification is mutually agreed to in writing by the contractor and the University, and incorporated as a written amendment to the contract prior to the effective date of such modification or change pursuant to KRS 45A.210(1) and 200 KAR 5:311. Memorandum of understanding, written clarification, and/or correspondence shall not be construed as amendments to the contract. If the contractor finds at any time that existing conditions made modification of the contract necessary, it shall promptly report such matters to the University Buyer for consideration and decision."
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"text": "The University may, at any time by written order, make changes within the general scope of the contract. No changes in scope are to be conducted except at the approval of the University."
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"text": "If the University Buyer determines that deliverables due under the contract are not in conformance with the terms and conditions of the contract and the mutually agreed-upon project plan, the Buyer may request the contractor to deliver assurances in the form of additional contractor resources and to demonstrate that other major schedules will not be affected. The University shall determine the quantity and quality of such additional resources and failure to comply may constitute default by the contractor."
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"type": "heading",
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"text": "I he contract shall not be assigned in whole or in part without the prior written consent of the University Buyer. No portion of work shall be subcontracted without the prior written consent of the University."
},
{
"id": "p11.10",
"order": 10,
"type": "heading",
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"text": "30.13 Payment",
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"text": "The University will make payment within thirty (30) working days of receipt of contractor's invoice or acceptance of goods and/or services in accordance with KRS 45.453 and KRS 45.454. Payments are predicated upon successful completion and acceptance of the described work, services, supplies, or commodities, and delivery of the required documentation. Invoices for payment shall be submitted to the agency contact person or his representative."
},
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"text": "30.14 Contractor Cooperation in Related Efforts",
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"text": "The University may undertake or award other contracts for additional or related work, services, supplies, or commodities, and the contractor shall fully cooperate with such other contractors and University employees. The contractor shall not commit or permit any act that will interfere with the performance of work by any other contractor or by University employees."
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"text": "\"Affiliate\" shall mean a branch, division or subsidiary that is effectively controlled by another party. If any affiliate of the contractor shall take any action that, if done by the contractor, would constitute a breach of this agreement, the same shall be deemed a breach by such party with like legal effect."
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"text": "The contractor shall be responsible for the proper custody and care of any University-owned property furnished for contractor's use in connections with the performance of this contract. The contractor shall reimburse the University for its loss or damage, normal wear and tear excepted."
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"text": "The Vendor and the University agree that all information communicated between them before the effective date of the contract shall be received in strict confidence and shall not be necessarily disclosed by the receiving party, its agents, or employees without prior written consent of the other party. Such material will be kept confidential subject to State and Federal public information disclosure laws. Upon signing of the contract by all parties, terms of the contract become available to the public, pursuant to the provisions of the Kentucky Revised Statutes. The contractor shall have an appropriate agreement with its subcontractors extending these confidentiality requirements to all subcontractors' employees."
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"text": "The contractor shall comply with the provisions of the Privacy Act of 1974 and instruct its employees to use the same degree of care as it uses with its own data to keep confidential information concerning client data, the business of the University, its financial affairs, its relations with its citizens and its employees, as well as any other information which may be specifically classified as confidential by the University in writing to the contractor. All Federal and State Regulations and Statutes related to confidentiality shall be applicable to the contractor. The contractor shall have an appropriate agreement with its employees, and any subcontractor employees, to that effect, provided however, that the foregoing will not apply to:"
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"text": "Information which at the time of disclosure is in the public domain by having been printed and published and available to the public in 15 libraries or other public places where such data is usually collected; or",
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"text": "30.20 Patent or Copyright Infringement",
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"level": 3
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"order": 14,
"type": "text",
"bbox": {
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"text": "The Vendor shall report to the University promptly and in reasonable written detail, each notice of claim of patent or copyright infringement based on the performance of this contract of which the contractor has knowledge. The University agrees to notify the contractor promptly, in writing, of any such claim, suit or proceeding, and at the contractor's expense give the contractor proper and full information needed to settle and/or defend any"
},
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Page 13
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"text": "such claim, suit or proceeding. If, in the contractor's opinion, the equipment, materials, or information mentioned in the paragraphs above is likely to or does become the subject of a claim or infringement of a United States patent or copyright, then without diminishing the contractor's obligation to satisfy any final award, the contractor may, with the University's written consent, substitute other equally suitable equipment, materials, and information, or at the contractor's options and expense, obtain the right for the University to continue the use of such equipment, materials, and information. The University agrees that the contractor has the right to defend, or at its option, to settle and the contractor agrees to defend at its own expense, or at its option to settle, any claim, suit or proceeding brought against the University on the issue of infringement of any United States patent or copyright or any product, or any part thereof, supplied by the contractor to the University under this agreement. The contractor agrees to pay any final judgment entered against the University on such issue in any suit or proceeding defended by the contractor. If principles of governmental or public law are involved, the University may participate in the defense of any such action, but no costs or expenses shall be incurred for the account of the contractor without the contractor's written consent. The contractor shall have no liability for any infringement based upon:"
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"text": "The combination of such product or part with any other product or part not furnished to the University by the contractor;",
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"text": "30.21 Permits and Licenses",
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"text": "Ine vendor shall, at its own expense, procure all necessary permits, licenses and registrations and abide by all applicable laws, regulations, and ordinances of all Federal, State, and local governments in which work under this contract is performed."
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"text": "The Equal Employment Opportunity Act of 1978 applies to All State government projects with an estimated value exceeding $500,000. The contractor shall comply with all terms and conditions of the Act."
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"text": "https://finance.ky.gov/office-of-the-secretary/office-of-equal-employment-opportunity-contract-compliance/Pages/default.aspx",
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"text": "https://finance.ky.gov/office-of-the-secretary/office-of-equal-employment-opportunity-",
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"text": "Any contract resulting from this solicitation shall be subject to the termination provisions set forth in 200 KAR 5:312."
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"text": "In the event the contractor becomes the subject debtor in a case pending under the Federal Bankruptcy Code, the University's right to terminate this contract may be subject to the rights of a trustee in bankruptcy to assume or assign this contract. The trustee shall not have the right to assume or assign this contract unless the trustee (a) promptly cures all defaults under this contract; (b) promptly compensates the University for the monetary damages incurred as a result of such default, and (c) provides adequate assurance of future performance, as determined by the Commonwealth."
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"text": "This contract shall be governed by and construed in accordance with the laws of the Commonwealth of Kentucky. Any action brought against the University on the contract, including but not limited to, actions either for breach of contract or for enforcement of the contract, shall be brought in Franklin Circuit Court, Franklin County, Kentucky in accordance with KRS 45A.245."
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"text": "Vendor hereby warrants that the products or services to be provided under this contract comply with the accessibility requirements of Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. § 794d), and its implementing regulations set forth at Title 36, Code of Federal Regulations, part 1194. Vendor further warrants that the products or services to be provided under this contract comply with existing federal standards established under Section 255 of the Federal Telecommunications Act of 1996 (47 U.S.C. § 255), and its implementing regulations set forth at Title 36, Code of Federal Regulations, part 1193, to the extent the Vendor's products or services may be covered by that act. Vendor agrees to promptly respond to and resolve any complaint regarding accessibility of its products or services which is brought to its attention."
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"text": "The state agency certifies that it is in compliance with the provisions of KRS 45A.695, \"Access to contractor's books, documents, papers, records, or other evidence directly pertinent to the contract.\" The Contractor, as defined in KRS 45A.030, agrees that Kentucky State University, or their duly authorized representatives, shall have access to any books, documents, papers, records, or other evidence, which are directly pertinent to this agreement for the purpose of financial audit or program review. The Contractor also recognizes that any books, documents, papers, records, or other evidence, received during a financial audit or program review shall be subject to the Kentucky Open Records Act, KRS 61.870 to 61.884. Records and other prequalification information confidentially disclosed as part of the bid process shall not be deemed as directly pertinent to the agreement and shall be exempt from disclosure as provided in KRS 61.878(1)(c)."
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"text": "30.28 Prohibitions of Certain Conflicts of Interest",
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"text": "In accordance with KRS 45A.340, the contractor represents and warrants, and the University relies upon such representation and warranty, that it presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of its services. The contractor further represents and warrants that in the performance of the contract, no person, including any subcontractor, having any such interest shall be employed. In accordance with KRS 45A.340 and KRS 11A.040 (4), the contractor agrees that it shall not knowingly allow any official or employee of the University who exercises any function or responsibility in the review or approval of the undertaking or carrying out of this contract to voluntarily acquire any ownership interest, direct or indirect, in the contract prior to the completion of the contract."
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"text": "30.29 No Contingent Fees",
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"text": "of securing business. For breach or violation of this provision, the University shall have the right to reject the proposal or cancel the resulting contract without liability."
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"text": "The RFP specifies the format, required information, and general content of proposals submitted in response to the RFP. Kentucky State University will not disclose any portions of the proposals prior to Contract Award to anyone outside the University. After a contract is awarded in whole or in part, the University shall have the right to duplicate, use, or disclose all proposal data submitted by Vendors in response to this RFP as a matter of public record. Although the University recognizes the Vendor's possible interest in preserving selected data which may be part of a proposal, the University must treat such information as provided by the Kentucky Open Records Act, KRS 61.870 et sequitur. Informational areas which normally might be considered proprietary shall be limited to individual personnel data, customer references, selected financial data, formula, and financial audits which, if disclosed, would permit an unfair advantage to competitors. If a proposal contains information in these areas that a Vendor declares proprietary in nature and not available for public disclosure, the Vendor shall declare in the Transmittal Letter [see Section 60.6 (A)] the inclusion of proprietary information and shall noticeably label as proprietary each sheet containing such information. Proprietary information shall be submitted under separate sealed cover marked \"Proprietary Data\". Proposals containing information declared by the Vendor to be proprietary, either in whole or in part, outside the areas listed above may be deemed non-responsive to the RFP and may be rejected."
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"text": "Please refer to the following for details on vendor response for each component enumerated below. Vendors shall sufficiently address each requirement in their response."
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"text": "The scope of work for the selected food service management company shall include, but not be limited to, the following:"
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"text": "The Contractor shall manage and operate campus dining services which are maintained as an integral part of the University's educational activities solely for the use of students, faculty, staff, employees, invited guests, and others designated by the University. The campus dining food services shall include:"
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"text": "○Supplier agrees to use Healthy nutrition guidelines to identify healthier choices and will work with the University to modify menu offerings when requested.",
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"text": "The Contractor shall inform the University of new and potential services that may be beneficial to the University. The University and the Contractor will jointly determine if this new service shall be incorporated into the University's foodservice operations."
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"text": "The contractor shall have exclusive right of first refusal for all catering requests, and catering operations as defined in this Contract, with the exception of bookstore items (e.g., convenience store items, dry goods, etc.), vended carbonated and non-carbonated beverages which are NOT part of this agreement. Furthermore, the University has entered into an exclusive campus-wide beverage agreement for all vended and non-vended carbonated and non-carbonated beverages. The Contractor shall comply with all current and future beverage and bookstore agreements that University enters into. See below for additional information."
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"text": "Student Organizations and the Office of the President are exempt from the requirement to use Campus Dining for their catering needs, although they may opt to do so.",
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"text": "Beverage: The University has an exclusive beverage contract with G & J Pepsi Company. The contract has a final expiration of March 31, 2026.",
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"text": "Vending: The University has a separate contract with Kentucky Department for the Blind for snack vending.",
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"text": "Food Trucks: For certain Athletic and partner events, outside food trucks may provide concessions at the Thorobred Athletic Complex, William Exum Center and outdoor campus facilities.",
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"text": "Submit staffing schedules for Underwood Cafeteria, for one normal complete week of operation during the academic year using the guidelines in Attachment D (use Excel file provided for staffing worksheet). Also submit a weekly staffing plan for the first full week of the semester. Special attention needs to be made to weekends. Contractor shall also provide a representative staffing schedule for early arrival students.",
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"text": "D. The incumbent contract has many well-respected current employees. The awarded Contractor is encouraged to interview any current employees who wish to remain at KSU for foodservice positions."
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"text": "Contractor shall provide retail products at the Premises and at such other locations as KSU and Contractor shall agree."
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"text": "Branded Concepts. Contractor shall operate the Branded Concepts at KSU's Premises under the conditions set forth below.",
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"text": "Contractor shall notify KSU at least thirty (30) days in advance of any termination or expiration of a license agreement, franchise agreement, or subcontract related to a Branded Concept. Contractor and KSU shall mutually determine what operation, if any, will replace such Branded Concept. In any event, the Branded Concepts operation shall terminate upon termination or expiration of this Agreement.",
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"text": "At the commencement of this Agreement, Contractor shall operate or cause to be operated the following Branded Concepts with the applicable fees applied to Operating Expenses:",
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"text": "Retail and Concession Prices. The prices charged by Contractor for food and other products served by Contractor in the retail and cafeteria operations shall be reasonable and competitive, with prices charged in comparable establishments in the geographic area of the Premises for comparable products similarly prepared and of like quality and portion. Not less than annually, Contractor shall adjust pricing to reflect the change in the Consumer Price Index for Food Away from Home.",
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"text": "• Optimize staffing levels, scheduling, and training to ensure efficient and effective cafeteria operations during peak hours and special events."
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"text": "Implement technology solutions, such as mobile ordering and payment systems, to streamline transactions and reduce wait times. KSU shall provide to Contractor in writing"
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"text": "the times it deems peak hours and provide a minimum of seven (7) days' written notice prior to any special event."
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"text": "Source ingredients locally and sustainably whenever possible, prioritizing partnerships with local farmers and suppliers. It is the goal of KSU to fully leverage our own locally grown and produced meats and vegetables for use in menu planning."
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"text": "Practice energy conservation practices when at all possible. All new equipment shall be Energy Star compliant with preference given to cost of operation.",
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"text": "Offer opportunities for community engagement, such as cooking classes, culinary events, and working with a University advisory committee comprised of students, faculty and staff, to foster a sense of belonging and ownership among diners.",
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"text": "Contractor and KSU shall set as a goal a total Kentucky Farm Impact and Kentucky Food Business Impact of twenty percent (20%) and to increase purchases by three percent (3%) each Contract Year."
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"text": "The food product or the primary ingredient is sourced exclusively or predominantly (>50%) from Kentucky farms. For this category, specific farm sources can be identified, though they may be co-mingled."
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"text": "It can be reasonably concluded that more than 10% but less than 50% of the principal ingredient or total ingredients of the food was/were sourced from Kentucky Farms. For this category, specific farm sources are not tracked and cannot be identified."
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"text": "For the purposes of this Agreement, Kentucky Food Business Impact shall mean purchases that do not meet the requirements for either of the two categories below:"
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"text": "Vendor of the product is a food grower, processor, or value-adding enterprise operating primarily in Kentucky, and the owner or the majority of the owners of the enterprise is/are Kentucky residents."
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"text": "Monthly reports shall include the total dollar amount of campus food and beverage purchases. In addition, within thirty (30) days of the end of each Contract Year, Contractor shall provide KSU with an annual report showing Kentucky Proud and Kentucky-sourced purchases and products. The annual report will also include the total dollar amount of campus food and beverage purchases."
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"text": "All meal plan transactions are to make utilizing the Student/Staff Identification cards. KSU shall be responsible for all costs related to the electronic meal program identification system, including hardware, software, and on-going supplies, including the cost of replacement."
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"text": "Offeror agrees that required insurance shall not be cancelled or allowed to lapse during the term of any awarded contract without prior written notification to the University."
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"text": "Minimum liability coverage must be:\nPublic Liability- Comprehensive General Owners, Landlords and Tenants\nBodily Insurance Liability\nEach Person $1,000,000\nEach Occurrence $1,000,000\nProperty Damage Liability $1,000,000\nProducts Liability\nEach Person $1,000,000\nEach Occurrence $1,000,000\nAutomobile Liability\nBodily Injury\nEach Person $1,000,000\nEach Occurrence $1,000,000\nPersonal Injury Liability\nEach Person $1,000,000\nProperty Damage Liability $1,000,000\nWorker's Compensation Statutory\nEmployers Liability $500,000",
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"text": "Kentucky State University must be named as an additional insured in the policy for Comprehensive General Liability. In the event of failure by the contractor to maintain, in force, insurance coverage acceptable to Kentucky State University, the University will have the right to terminate the Contract immediately upon written notice to the Vendor. Copies of Insurance Certificates are to be furnished to the KSU Purchasing Department. Modification of this requirement must be requested in writing with supporting statements, prior to the time of the proposal submission."
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"text": "The certificate of insurance shall name Kentucky State University and the Board of Regents as additional insured in the Description of Operations section of the Certificate of Insurance:"
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"text": "400 East Main Street"
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"text": "Frankfort, KY 40601"
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"text": "SECTION 50 – PROPOSAL SUBMISSION",
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"text": "50.1 Disposition of Proposals",
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"text": "All proposals become the property of Kentucky State University. The successful proposal shall be incorporated into the resulting contract by reference."
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"type": "heading",
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"text": "50.2 Rules for Withdrawal of Proposals",
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"text": "Prior to the date specified for receipt of offers, a submitted proposal may be withdrawn by submitting a signed written request for its withdrawal to the Buyer."
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Page 22
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"text": "Each qualified Vendor shall submit only one (1) proposal. Alternate proposals shall not be allowed. Failure to submit as specified shall result in a non-responsive proposal."
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"text": "The Vendor should complete and sign the Affidavit included as Attachment A of this solicitation. An authorized representative of the vendor shall sign where indicated on the Affidavit. If the Affidavit is not signed the proposal shall be deemed non-responsive."
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"text": "Any Addenda or instructions issued by the Buyer prior to the proposal deadline shall become a part of this RFP. No instructions or changes shall be binding unless documented by a properly issued addendum. It is the Vendor's responsibility to check the web site for any modifications to this solicitation. Vendors are encouraged to acknowledge each addendum by signing and submitting the latest addendum with their response. However, signing the Affidavit as indicated above constitutes the Vendor's acknowledgement of and agreement to be bound by the terms of all addenda issued."
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"text": "Proposals shall be submitted in three (3) parts: The Technical Proposal the Cost Proposal and the Proprietary Information."
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"text": "The Technical Proposal: The Vendor should include one (1) original paper copy of the technical proposal, clearly marked as the original. The bidder should submit one (1) thumb/flash drive having an exact copy of the original as a .pdf included. The copy requested is necessary in the evaluation of the bid proposal. Bid proposals shall not include embedded documents or hyperlinks to external content. DO NOT SUBMIT ANY PRICING INFORMATION IN THE TECHNICAL PROPOSAL.",
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"text": "The Cost Proposal: The Vendor should submit one (1) original paper copy and one (1) thumb/flash drive having an exact copy of the original as a .pdf included. of the cost proposal, clearly marked as the original. Pricing shall only be provided in the Cost Proposal. All costs shall be in compliance with the Kentucky General Assembly, Government Contract Review Committee policy",
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"text": "Proprietary Information: The Vendor should submit one (1) original copy of the proprietary information and one (1) thumb/flash drive having an exact copy of the original as a .pdf included. The copy requested is necessary in the evaluation of the bid proposal. Bid proposals shall not include embedded documents or hyperlinks to external content.",
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"text": "E-mailed Proposals shall not be accepted.",
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"text": "Proposals shall be submitted to:"
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"text": "Kentucky State University\nAttn: Fran Pinkston"
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"text": "Page 22 of 28",
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Page 23
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"text": "Academic Services Building (ASB), Suite 429\n400 East Main Street\nFrankfort, KY 40601",
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"text": "Proposals shall be submitted by the RFP Closing Date and Time (both are identified on the cover page of this RFP). Bidders are cautioned to allow adequate delivery time to ensure timely delivery of bid proposals. Late bid proposals are ineligible for consideration."
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"text": "The outside cover of the package containing the original and copies of the technical proposal and proprietary information shall be marked:"
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"text": "RFP 25-04\nUNIVERSITY DINING SERVICES\nTECHNICAL PROPOSAL\nName of Vendor\nFebruary 26, 2025 3:00 pm"
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"text": "RFP 25-04\nUNIVERSITY DINING SERVICES\nCOST PROPOSAL\nName of Vendor\nFebruary 26, 2025 3:00 pm"
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"text": "All proposals must be received no later than the closing date and time listed on the cover page of this RFP. All submitted Proposals shall remain valid for a minimum of six (6) months after the proposal due date."
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"text": "50.4 Evaluation of Proposals",
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"text": "Kentucky State University reserves the right at its discretion to reject any and all offers. The University also reserves the right at its discretion to waive informalities and minor irregularities in offers received."
},
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"text": "Kentucky State University reserves the right at its discretion to request additional information as may reasonably be required for selection and to reject any proposals for failure to provide additional information on a timely basis."
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"text": "The following approach and criteria will be used to evaluate proposals:"
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Page 24
33 item(s)
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"text": "Technical Proposal – 1000 points",
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"text": "List your company's main office address and other sites with address/phone information;",
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"text": "Other items relevant to previous experience which vendor wishes to provide as additional information;",
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"text": "Part 2 – Capacity and Qualifications – 100 points maximum"
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"text": "Include resumes and credentials of all key personnel to be involved, demonstrating their proficiency and expertise in the relevant areas;",
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"text": "The Offeror should describe the supervision of company resources assigned to the KSU account",
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"text": "Proposed plan if key personnel leave the KSU account or firm;",
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"text": "Evidence of business stability. The Offeror should provide the latest financial statements, preferably audited, or other evidence of financial status sufficient to demonstrate both its financial strength and stability.",
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"text": "List any past and current involvement in legal proceedings in the last five (5) years;",
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"text": "Disclose any potential conflicts of interest with representing Kentucky State University with this engagement, including any potential conflicts of interest of employees assigned to this engagement. KSU reserves the unqualified right to disqualify an entity or cancel any contract for any potential conflict of interest raised initially and/or during the life of any contract awarded.",
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"text": "Describe your approach to program operation. Provide Details of:"
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"text": "Proposed pricing for Residential Dining and Branded Concepts Product with keeping the prices low for the students",
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"text": "Identification of Vendor Partners including vendors to meet the Kentucky Farm Source and Kentucky Food Business Enterprises.",
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"text": "Sample Menus – Meal Plan and Catering",
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"text": "The University seeks cost proposals on the basis of a fixed fee per patron by meal plan. Complete the cost form with proposed amounts."
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"text": "The University shall be paid a percentage of net cash receipts realized from the Retail Sales operations, catering, and declining balance (DCB) sales. Contractor shall indicate percentage of net retail cash sales generated on the cost form."
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"text": "University is requesting contractor to propose a minimum for capital investment during the initial contract period for equipment and furnishings necessary for startup/renovation for food services operations. Such investment shall be managed by contractor."
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"text": "Contractor shall amortize the Investment on a straight-line basis over ten (10) years, commencing July 1, 2026. Such amortization shall be charged as an operating expense of the Food Service operation. The University owns the Investment, excluding proprietary equipment and signage utilized in the Branded Concepts operation; however, the University shall not be responsible for reimbursement of the Investment unless one of the following events occur:"
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"text": "Then University shall reimburse Supplier, on the expiration date, or within five (5) days after the date the termination is effective or within forty (40) days after the occurrence of (iii) or (iv) above, the unamortized portion and shall thereafter continue to own the equipment/renovation."
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"text": "Contractor is requested to propose an amount for annual scholarships to me determined solely by the University -"
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"text": "Kentucky State University will evaluate the Vendor's proposal based on the technical portion of the Evaluation Criteria. Each Vendor is responsible for submitting all relevant, factual and correct information with their proposal to enable the evaluator(s) to afford each Vendor the maximum score based on the available data submitted as part of the proposal."
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"text": "Criteria\nPart 1 – Company History",
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"text": "Maximum Points Possible\n50",
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"text": "Part 2 – Capacity and Qualifications\nPart 3 – Disclosures\nPart 4 – Direct Relevant Experience\nPart 5 – Proposed Services\nMaximum Points Possible",
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"text": "100\n100\n250\n500\n1000",
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"text": "Kentucky State University will evaluate the Vendor's cost proposal based on the cost portion of the Evaluation Criteria."
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"text": "For Meal Plan Pricing Component, The lowest cost firm will receive maximum points; other firms will be assigned points based on this cost formula. The Vendor with the lowest price receives the maximum score. The Vendor with the next lowest price receives points by dividing the lowest price by the next lowest price and multiplying that percentage by the available points. For example, 250 points is allocated to the lowest price criteria for this procurement. Vendor \"A\" bids $3.00 as the lowest Vendor and receives the maximum 250 points ($3.00 / [p27.4.1]4.00, then \"B\" receives 187.5 points ($3.00 / $4.00 = .75 x 250 = 187.5).",
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"text": "3.00 = 1.00 x45 = 45). Assume Vendor \"B\" is the next lowest Vendor at",
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"text": "Highest Amounts or Percentages on other criteria will receive maximum points. Others will be calculated based on competitors value divided by highest value multiplied by available points."
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"text": "Meal Plan Program Pricing\nCommission Payments\nCapital Investment\nScholarship Commitment",
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"text": "Reciprocal Preference for Kentucky Resident Bidders and Preferences for a Qualified Bidder"
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"text": "The scoring of cost is subject to reciprocal preference for Kentucky resident bidders and Preferences for a Qualified Bidder or the Department of Corrections, Division of Prison Industries (See KRS 45A.490(1), (2), 45A.492, 45A.494 and KAR 200 5:410)"
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"text": "Determining the residency of a bidder for purposes of applying a reciprocal preference\nAny individual, partnership, association, corporation, or other business entity claiming bidder status shall submit the attached Required Affidavit for Bidders, Offerors and"
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"text": "Contractors Claiming Resident Bidder Status as part of its response. Kentucky State University reserves the right to request documentation supporting a bidder's claim of resident bidder status. Failure to provide such documentation upon request shall result in disqualification of the bidder or contract termination."
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"text": "Vendors not claiming resident bidder or qualified bidder status need not submit the corresponding affidavit."
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"text": "Kentucky State University reserves the right pursuant KRS 45A.085 and 200 KAR 5:307 to negotiate a contract with the top ranked Vendor. In the event the University cannot reach agreement with the top-ranked Vendor, it may proceed to negotiate with the next highest ranked Vendor, and so on. Terms and conditions that may be negotiated at the sole discretion of the University include but are not limited to issues related to the Technical and/or Cost proposals."
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"text": "Kentucky State University reserves the right at its discretion to request Best and Final Offer (BAFO) for technical and/or cost proposals. Vendors are cautioned to propose their best possible offers at the outset of the process, as there is no guarantee that any Vendor will be allowed an opportunity to submit a Best and Final technical and/or cost offer."
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