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doc15328 October25_2013FinanceAndBusinessCommittee.pdf
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"text": "Section Page\n\nB1 Minutes of July 26, 2013\nB2 Executive Summary\nB3 Fiscal Year 2014 Budget vs. Actual\nB4 Human Resource Services Report\nB5 Action Item: Approval MyMath Fee\n35",
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"text": "The committee was informed that Tronconi Segarra & Associates were on campus the week of June 10th to perform general controls reviews in the areas of Purchasing, Accounts Payable, Human Resource Services and Student Financial Aid and will be back later in the year to perform testing."
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"text": "Vice President Lockridge stated that at the January BOR meeting it was reported that the cohort default rate was at 25.9% and at June 30th it is 13.5%; below the USDOE target of below 15%. This is due to staff contacting students and explaining available repayment options, many of them qualified for forbearance. The university is working with the Department of Education (DOE) to exit the program. They have given KSU a check list that is being used to review each file to assure the elements required for completion are included prior to submitting to DOE."
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"text": "Vice President Lockridge stated that performance evaluations for the University for the period July 1, 2012 through June 30, 2013 are due to HR August 16, 2013. She stated that responses to the RFP for the review of faculty and staff compensation and classification have been received and the first review committee meeting will be held August 1, 2013. She informed the committee that the annual benefit and open enrollment for FY14 was completed in May with an effective date of July 1, 2013 with very few employees changing their health insurance coverage due to an affordable health plan. Per Vice President Lockridge, we continue to monitor our requirements with the Affordable Health Care Act. The university will issue a Notice to Employees of Coverage Options no later than October 13, 2013. The committee was informed that to ensure all individuals receiving a paycheck are active KSU employees, ghost audits have been scheduled for Staff in August and Faculty and Students in October. She also stated that the effective date for the implementation of the change to the KTRS sick leave service credit program is September 2, 2013. The committee was informed that there is a pilot program being tested for electronic timesheets for students and also a simplification process for EPAF's has been approved by the Cabinet."
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"text": "Attorney Davis gave a presentation for the approval of a revision to Staff Personnel Policy and Procedure Number 6.0."
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"text": "Action: Regent Henry proposed a motion to take this to internal advisement and make a ruling on it at the next Board meeting. Regent Whitehead seconded the motion. The motion passed."
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"text": "KENTUCKY STATE UNIVERSITY\nRegular Meeting of the\nBoard of Regents\nFinance and Business Committee\nOctober 25, 2013\n9:15 am to 10:00 am\nBoard Room - Academic Services Building\nFrankfort, Kentucky"
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Page 17
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Page 24
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"text": "The U.S. Surgeon General's office has long reported that exposure to secondhand tobacco smoke and use of tobacco are significant health hazards, causing strokes, emphysema, lung, throat, mouth, bladder, cervical, stomach, and kidney cancer. More women today get lung cancer than breast cancer. Smoking causes problems during pregnancy, and babies born into homes where the adults smoke have more health problems and greater mortality rates than those born into non-smoking homes to non-smoking parents."
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"text": "In the interest in promoting a healthy environment for students, faculty and staff, visitors, and vendors, Kentucky State University (KSU) became tobacco free on October 1, 2013! All forms of tobacco, including lighted smoking instruments of any kind, all smokeless tobacco products, and e-cigarettes, are prohibited on all campus grounds, in parking lots (including in private automobiles on KSU grounds), in buildings, KSU-owned vehicles, and at all University events. Read the full policy on KSU's Human Resources web page. If you need help stopping smoking or tobacco use, there are several resources available to assist."
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"text": "Dr. Kristopher Grimes and nurse Phyllis Rogers of the College of Agriculture Food Sciences and Sustainable Systems will offer free smoking cessation classes on campus this year. Frankfort Regional Medical Center and the Franklin County Health Department will also provide classes in the community. These classes will be announced in campus email when scheduled."
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"text": "The Little Clinic in Kroger on Frankfort's west side provides individualized programs as well.\nAddress: 1309 U.S. 127 Frankfort, KY 40601\nPhone: (502) 875-6390"
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"text": "Monday—Thursday 8:00 am—8:00 pm\nSaturday 8:00 am—5:00 pm\nSunday 10:30 am—5:00 pm"
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"text": "Did you know that as many as 15% of adults have some type of disability? Disabilities may be permanent or temporary. They may be mild or debilitating. Because of the range of differences in severity, some individuals with disabilities are able to continue working with no problems arising. In some cases, however, they may need assistance. For employees who have disabilities and need accommodations, Kentucky State University provides support in accordance with the Americans with Disabilities Act (ADA)."
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"text": "The university also provides reasonable accommodations to students and campus visitors with disabilities through the Disability Resource Center (DRC) in room 220 of the Student Center, and the Office of Human Resources in 429 Academic Services Building. Employees, supervisors, and program coordinators who would like more information on services available to individuals with disabilities should contact Corlia Logsdon at 502-597-6863 or corlia.logsdon@kysu.edu. Students with disabilities are invited to contact Kendis Smith in the DRC at 502-597-5076 or Kendis.smith@kysu.edu for information on eligibility, required documentation, and available services."
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"text": "Classification and Compensation Study",
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"text": "Kentucky State University has contracted with the firm of Fox Lawson & Associates, a division of Gallagher Benefit Services, Inc., to conduct a comprehensive study of the faculty and staff classification and compensation systems. Fox Lawson has been in the compensation consulting practice since 1981 with 90% of their business conducted with public employers and 40% of their business conducted with colleges and universities including HBCUs and land grant institutions."
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"text": "The Office of Human Resources will provide project updates through the university's website, this newsletter, as well as the daily Campus Announcements."
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"text": "In March 2010 President Obama and Congress passed the Patient Protection and Affordable Health Care Act (PPACA or ACA). In compliance with provisions contained in the Act, prior to October 1, 2013 KSU mailed to employee home addresses a mandated notice. The flyer reproduced on the following page, prepared by our broker, Assured NL Insurance Agency, Inc., enhances the information that was contained in the mailed notice."
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"text": "In order to comply with the “Individual Mandate” of the Act, individuals will have four options to obtain coverage: The “Marketplace” (also known as “Exchanges”); Medicaid, CHIP, or other government sponsored program; Employer health plan; Spouse’s employer health plan (if applicable)."
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Page 30
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"text": "Employers are required to provide a notice to each employee on or before October 1, 2013 which provides basic information about the new Marketplace (also called an Exchange). The Notice provides you with information about your employer-sponsored coverage that will be important if you decide to purchase coverage through the Marketplace. Employers are also required to give all newly hired employees the notice within 14 days of their start date. There are two types of notices: one for employees whose company does offer health insurance coverage and one for employees whose companies do offer coverage."
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"text": "Brought to you by Neace Lukens.\nInformation provided should not be construed as legal advice.\nPlease seek the advice of an attorney or other counsel.\nNEACE LUKENS"
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"text": "TO: All Kentucky State University Employees\n(Including benefit and non-benefit eligible personnel, student workers and adjuncts)\nFROM: Gary Meiseles\nDirector of Human Resources\nDATE: September 26, 2013\nFROM: Gary Meiseles\nDirector of Human Resources\nDATE: September 26, 2013\nSUBJECT: NEW Health Insurance Marketplace (Exchange) Coverage Options and Your Health Coverage"
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"text": "The enclosed notice provides information you will enter if you visit healthcare.gov to find out if you can get a tax credit to lower your monthly premiums. More information on the health care reform law and the Marketplace/Exchange is available at www.healthcare.gov or www.kynect.ky.gov."
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"text": "Office of Human Resources\n400 E. Main Street\nASB 429\nFrankfort, KY 40601\n(502) 597-6438\nFax: (502) 597-6439\nwww.kysu.edu",
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